GeoSurvey ROV RFQ.pdf

The Ohio Department of Natural Resources is requesting bids for: Division of Geological Survey Underwater Remotely Operated Vehicle (ROV)

Name or Title of the Service or Supply: The Underwater ROV will be used to collect real-time video and photographs of the lakebed substrates and other underwater features for ongoing scientific research on Lake Erie. The high-resolution imagery collected by the Underwater ROV will be used to support hydrographic and geophysical data collected by the Division of Geological Surveys research vessel RV Erigan.

Condition: Items must be in New, not used condition unless offeror has prior written approval from Ordering Division

Ordering Division and Address: Division of Geological Survey, 2045 Morse Rd. Bldg. B, Columbus, OH 43229

Specifications: Bidder’s Bid must specifically affirm the ability of its goods to meet the following:

1. Vessel

a. Type

i. Underwater ROV

ii. Depth rated to 200 meters or greater.

iii. Must weigh less than 25 lbs.

iv. Underwater ROV must be tethered and have a tether length of 50 meters or greater.

v. Must contain a 2-function grabber arm with sediment sampler attachment.

2. Camera

a. Image and Video Quality

i. Full HD 1080P video quality or better

ii. JPG format with image size greater than 5 megapixels

iii. Must have built in underwater lighting (LED) of 1000 Lumens or greater.

iv. Files must be stored on an internal storage device. The files must be in a nonproprietary format and must not require a software license to use.

3. Screen and Controller

a. Controller

i. Must include a handheld controller with a screen for viewing purposes.

ii. The screen must be waterproof and support USB, SD, HDMI, and Ethernet connections.

b. Screen

i. The screen must be color and greater than 6 inches in size.

ii. The screen must be readable in direct sunlight.

4. Battery

a. Must have a battery life of up to 4 hours or more.

5. Storage

a. Must include a storage case for transportation. The storage case must be waterproof and padded.

6. Warranty

a. Must include a Minimum 1-year warranty.

7. Spare Parts

a. Must include a service parts kit with critical spare parts.

Delivery: The Horace R. Collins Laboratory, 3307 S Old State Street, Delaware, Ohio 43015. Attn: Daniel Blake, 740-201-2763, Daniel.Blake@dnr.ohio.gov

F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated.

All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State. All Proposals must be submitted through Ohio Buys. Proposals received outside of Ohio Buys will not be considered.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by line item.

Preferences

The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06.

Following the initial evaluation and scoring, all Proposals will be considered for preferences. Preferences will be calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the second and third preferences. The preferences shall be combined and applied as a total percentage of the original Proposal to determine the score for evaluation purposes.

Preferences will only be applied if there is at least one Offeror that does not qualify for that particular preference. For purposes of qualifying for a preference, an Offeror failing to complete the certification for each preference will be deemed as not qualifying for that preference.

(a) For the Buy American preference, if any Offeror offers a product that is not a domestic source end product, the State will add the applicable percentage of the total available points to the total score of each Offeror offering a domestic source end product.

(b) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State will add the applicable percentage of the total available points to each Buy Ohio Offeror’s total score.

(c) If claiming the preferences in (a) and (b) based on the product(s) offered, an Offeror is only eligible to receive the preference if the cost of the product(s) offered exceeds 50% of the total offered cost for products and services. A Buy Ohio Offeror is also eligible to receive the Buy Ohio preference based on its significant economic presence in Ohio or a border state.

(d) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total available points to any certified veteran-friendly business Offeror’s total score.

Invoicing:

Origin-DNR-N17

All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are two options available to submit invoices to FSS:

• EMAIL the invoice to: invoices@ohio.gov

• MAIL the invoice to:

OBM Shared Services Attn: Accounts Payable PO Box 182880 Columbus, Ohio 43218-2880

To ensure the payment process is not delayed, invoices should be complete, accurate, and contain the following information:

• Invoice must include Origin-DNR-XXX

• Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

• Supplier full name as it appears on your PO.

• The Ship to and/or service facility name and full address

• Unique invoice number

• Date of service or date work was completed.

• Complete itemization of services performed, materials or goods supplied and/or labor furnished.

• Line charge(s). If parts are included, please break out the line charges with product and charges separately.

• No State of Ohio sales tax

• Remit to address must match our records for payment

• This PO is only valid for the goods and/or services received through June 30, 2025.

• Any goods/services received after June 30, 2025 will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.