GenNET Telephone Services RFP 2019 - 02 - Attachment A1 - Project Description and Specifications.pdf

GenNET Telephone Service Request for Proposal

Due Date: December 13, 2019 at 2:00 P.M.

1 – Organization Overview

Genesee Network for Education Telecommunications (GenNET) is a consortium of 21 local Genesee County school districts and the Genesee Intermediate School District (GISD).

GenNET owns a private fiber optic network within Genesee County that is made up of over 450 miles of fiber and connects to over 200 buildings. Construction of this network started in

1995 and provides data (including Internet Services), voice, and video to the member districts.

2 – RFP Objective

GenNET is requesting bids for telephone services for the consortium member districts. Please see attachment A2 for list of GenNET building addresses. Telephone services include, but are not limited to, local and long distance calling, Primary Rate Interfaces (PRI), Plain Old Telephone Service (POTS), local and long distance calling, and Session Initiation Protocol

(SIP) connections. The District reserves the right to accept or reject any or all bids in whole or in part, or to waive any informalities therein for any reason. If in the GISD’s opinion, it is in their best interest, the contract may be awarded to other than the lowest bidder. GISD, as fiscal agent for the consortium, also reserves the right to be the sole determining factor on what it considers a qualifying bid.

Questions regarding the RFP may be submitted in writing up to 72 hours prior to the bid opening to Scott Hartman, GISD Technical Services Supervisor, at shartman@geneseeisd.org.

3 – Vendor Bid Obligations

Participating vendors must submit at least one primary bid that meets Section 5 proposed requirements as their qualifying bid. Alternate proposals will be accepted as long as a qualified primary bid is also submitted. Vendors submitting bids must also submit a secondary form Attachment B detailing the alternative bid being proposed to ensure all requested items are included.

4 – Existing Environment

The vast majority of the existing telephone service is provided by Windstream. There are at least 2 strands of fiber available for Telephone Service from the GenNET Headend to each district headend. From the district headend, there are at least 2 strands of fiber to each district owned building available for Telephone Service. In most districts these strands are currently in use for the existing telephone services. Some districts are using Voice over IP (VoIP) and have their PRI terminated into a hosted router in the GenNET Headend.

The GenNET Headend is located at the following address:

mailto:shartman@geneseeisd.org

Genesee Intermediate School District 2413 W Maple Ave.

Flint, MI 48507

5 – Telephone System Requirements

Providers should clearly explain their proposal and note any service limitations. The selected provider will must be able to provide support for trouble diagnosis, repair, and call trace for all main numbers.

Please provide 3 and 5 year contract unit pricing options for the following:

1. PRI Services

a. Installation Charges

b. Monthly Charges including all local calling

c. Cost for additional Direct Inward Dial (DID) numbers (individual or block of numbers)

2. POTS line at a specified building

a. Installation Charges

b. Monthly Charges including all local calling

3. Long Distance Rates

a. Calls within Michigan

b. Nationwide Long Distance

c. International Calls

4. Enhanced 911 Services

a. Include any E911 costs. Systems must be PS-ALI capable.

5. Directory Listings

a. Additional Number

b. Non-Published Listings

c. Foreign Listings

6. SIP Trunk

a. Installation Charges

b. Monthly Charges, including all local calling

7. Hosted Services

a. Cloud Hosted VoIP Services

i. Include any initial charges for setup

ii. Include any monthly per phone cost

Pricing must be available to all public school districts in Genesee County. While Genesee Intermediate School District is the fiscal agent for GenNET, each school district will enter into their own contract with awarded vendor. If any district has a current contract with the awarded vendor, but the cost is less than the awarded bid cost, the awarded vendor will honor the lower cost for the district.

Districts may have existing or request new services at buildings not listed in Attachment A2. The awarded vendor agrees to honor pricing at any new or existing Genesee County locations not noted in Attachment A2 during the contracted period.