GenNET Fiber Maintenance RFP 2018 - 02 - Attachment A - Project Description and Specifications.pdf

GenNET Fiber Maintenance RFP

Bids are due and will be opened on Wednesday, January 16, 2019 at 2:00 PM

Overview

Genesee Network for Education Telecommunications (GenNET) is owned by 21 local Genesee County school districts and the Genesee Intermediate School District (GISD). GenNET owns a private fiber optic network within Genesee

County that is made up of over 450 miles of fiber and connects to over 200 buildings. Construction of this network started in 1995 and provides data (including Internet Services), voice, and video to the member districts.

GenNET is requesting bids for the maintenance of their self-provisioned fiber network including estimated total cost of time and materials. There will be a recommended pre-bid meeting on Wednesday, December 19, 2018 at 10:00 AM.

Bids are due and will be opened on Wednesday, January 16, 2019 at 2:00 PM. Questions regarding the RFP should be submitted in writing to Scott Hartman, GISD Technical Services Supervisor, at shartman@geneseeisd.org.

The District reserves the right to accept or reject any or all bids in whole or in part, or to waive any informalities therein.

If in the Owner's opinion, it is in their best interest, the contract may be awarded to other than lowest bidder.

The bidder must be a licensed contractor in the State of Michigan. GenNET intends to apply for erate funding. The bidder must include its SPIN in the bid.

Notes

1. Implementation and completion of the services are contingent upon the Consortium receiving approved funding from the Universal Services Fund (USF). The services may be revised or terminated if the funds from the USF discount program are not approved and/or do not meet the expectations of GenNET. If requested, the vendor will complete the Service Provider Invoice (SPI) Form 474 application. It is the vendor’s responsibility to understand and comply with all rules and procedures required by the Schools and Libraries Corporation and the

Universal Services Fund.

2. The following specifications are to be used as guidelines in quoting a solution. Although specification changes are permitted, the quality of the product/service requested must be based upon industry standards at time of delivery.

3. The items requested within this RFP may or may not be USF eligible. All non-eligible products and services must be itemized. Please use the 2019 USF Eligible Services List located on the USAC website

(http://www.usac.org/sl/) for guidance. It is the vendor's responsibility to check for updates and corrections prior to submitting bids/quotations.

4. All bidders must have an E-rate SPIN.

5. All bidders must have the 2019 Service Provider Annual Certification Form 473 on file with USAC.

6. All bidders must adhere to the Lowest Corresponding Price (LCP) guidelines (as dictated by the Schools and Libraries Division).

7. Multi-year contracts may be considered.

8. The GenNET Board reserves the right to:

a. Reject any or all bids without assigning any reason thereto.

GenNET Fiber Maintenance RFP 2018 – Attachment A – Project Description and Specifications Responses Due: January 16, 2019 at 2:00 P.M.

b. Be the sole judge of equivalency.

c. Waive any bid requirement in accepting or rejecting bids.

Category 1 Services Request for Bids

GenNET is accepting bids for the maintenance and operations of an existing district-owned fiber network. The fiber paths being bid for maintenance start at the district hub located at:

Genesee Intermediate School District

Erwin L. Davis Education Building

2413 W. Maple Avenue

Flint, MI 48507

Bids must provide the following:

1. Erate SPIN Number.

2. Line item costs.

3. Any additional services not covered by USF eligibility must be itemized and quoted separately.

4. Final estimate for total annual services. Please provide pricing for one, and three years.

5. All needed coordination, supervision, labor, materials and equipment consistent and compliant with all codes and ordinances and accepted standards.

6. After hours emergency call response, able to respond to phone calls from emergency phone number that is affixed to the fiber.

a. For any emergency work, provide detailed report on the outage, including photos and/or diagrams of the issue.

7. Visual inspection of the entire fiber optic network on an annual basis. Report submitted to the Director of

Technology and Technical Services Supervisor. This should include identifying any network damage, needed preventative maintenance, and any areas of potential problems.

8. Routine maintenance and visual inspection, including the materials, labor and equipment. Routine maintenance should also include annual tree trimming around any potential obstructions.

9. Marker and handhole inspection and repair.

10. Read, monitor, and respond to MISSDIG, NJUNS, and any other tickets regarding fiber maintenance.

11. Replacement of damaged fiber.

12. Replacement of fiber which no longer meets specifications.

13. Repair/replace loose or broken hangers.

14. Maintain as-built documentation and provide it to GenNET annually.

15. Warranty: the contractor must guarantee the materials and labor. Any defects or deficiencies would be covered by the contractor.