Geneva Co DHR Lawn Service Specifications FY2027 (no WR).docx
DOCX document 17 KB Posted
- Attached to
- Geneva Co DHR FY27 Lawn Service
- Solicitation number
- SRC0000037080
- Issued by
- Etowah County, Alabama
About this file
This is a lawn service specification document for the Geneva County Department of Human Resources (DHR) in Alabama for Fiscal Year 2027 (October 1, 2026 through September 30, 2027). The service scope includes grass cutting limited to a maximum of 20 cuts per fiscal year, with 15 cuts anticipated during the growing season (spring and summer), and shrub/hedge trimming limited to two times annually (spring and fall). Each grass cutting service requires weed eating in shrub bed areas, trimming and spraying around fences and buildings, edging grass lines, removing grass and weeds from sidewalks and parking lot perimeters, blowing clippings and leaves from all paved surfaces, fine mulching leaves on the lawn, and removal of trash and debris. The facility is located at Geneva Co DHR, 1831 West Magnolia, Alabama 36340. A mandatory site visit is scheduled for Friday, October 16, 2026, from 8:00 a.m. to 4:00 p.m., and vendors must attend and sign the sign-in sheet to have their quotes accepted. Quote responses must remain valid through October 31, 2026, with pricing submitted for the fiscal year period.
Pricing shall be submitted as unit prices per cutting for grass cutting services and per trim job for shrub trimming services, with all quoted prices firm and fixed from the date of the valid quote through September 30, 2027. Payment terms are net 30 days in arrears following service completion, with invoices submitted only after work is finished. The specification does not include pine straw replacement or bed spraying services. Services may be performed on weekdays (Monday through Friday) or weekends, with the grass cutting schedule and height to be coordinated with the DHR County office point of contact, Kelly Dady at (334) 684-5821.
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Geneva Co DHR Lawn Service Specifications FY2026 – (Oct. 2026 – September 30, 2027) (no WR) Site Visit – Required – Quote shall not be accepted from vendors that do not attend site visit & sign the sign-in sheet after tour of facility/property. This includes the current supplier. DHR County office shall turn in completed sign-in sheet to DHR General Services Purchasing Office. Site visit schedules Fri., Oct. 16 from 8:00 am – 4:00 pm
Vendor shall perform all Lawn Service requirements per this specification:
Service to be performed weekdays, M-F, or weekends Quote response shall be valid through 10/31/2026 Price Quotes are for Fiscal Year 2026. Prices are firm and fix from date of valid quote through Sept 2027 PO period (October 01, 2025 – September 30, 2026 Address:
Geneva Co DHR 1831 West Magnolia, Alabama 36340 POC: Kelly Dady (334) 684-5821 Main line (334) 684-5801 Work scope:
Basic Lawn service includes the following:
Line 1: Grass Cutting Service
· Lawn Cutting not to exceed 20 cuts per each fiscal year, October 2025 – September 2026. Coordinate grass cutting schedule, and grass cut height with DHR County office POC.
· Grass cutting: (15 cuts in growing season)
· During Spring and Summer season’ cuttings 2-3 times per month may be required.
Following tasks shall be performed with each grass cutting.
· Weed Eating shrub bed areas down to ground, and clean cut around shrubs, not to damage shrubs. Remove all cuttings.
· Trim & spray around and below all fences, porches, and buildings.
· Edge grass line along the sidewalks, walkways, curbs, and parking lot.
· Remove grass/weeds out of sidewalks, walkways, curbing. Maintain clean appearance.
· Remove grass/weeds out of pavement/concrete growing inside the perimeter area of parking lot. Inside perimeter area of parking lot includes curbing/pavement/concrete/asphalt in the perimeter area of parking lot only.
· Blow grass clippings and or leaves from all sidewalks, parking lot, walkways, porches, under trees, and fence lines.
· Fine Mulch leaves & distribute on lawn. Fine mulching is required to minimize from packing of leaves in layers. Leaves not mulched shall be removed off property.
· Remove trash, debris from under trees and from property to ensure clean area.
· Unit price is cost per cut. Unit price per cutting must include service requirements listed above for lawn cutting.
· This Spec does not include replacing pine straw, nor spraying of the beds.
Line 2: Shrub/Hedge Trimmings: (For offices that have shrubs a price must be entered on this line)
· Shrub trimmings limited to two (2) times per year.
· Cuttings from shrubs must be removed from property with each trim service to ensure clear area.
· Service to be performed in Spring and Fall (1trim per season).
· Coordinate shape and length of trim with DHR Co office POC.
· Unit price is cost per each trim job. Unit price must include service requirements for trimming.
· PO period: (October 01, 2025 – September 30, 2026).
INVOICING: Payment terms shall be net 30 (thirty), paid in arrears after completion of service. No invoice will be submitted or dated prior to service completion.
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