Generators for County Facilities.pdf

ITB NO. 202711 GENERATORS COUNTY FACILITIES

INVITATION-TO-BID

September 16th, 2026

ITB No. 202711

Submittal Due Date: THURSDAY, OCTOBER 8th, 2026 BY 3:00 PM OUR

CLOCK

PICKENS COUNTY

Generators for County Facilities

ONLY ELECTRONIC SUBMITTALS WILL BE ACCEPTED

SUBMIT PROPOSALS

VIA

PICKENS COUNTY VENDOR ACCESS (VA) PORTAL AT:

https://pickenscountysc.tylerportico.com/va/vendor-access/registration

FIRST PAGE OF ELECTRONIC SUBMITTAL SHOULD BE CONSPICUOUSLY LABELED:

ITB NO. 202711

IMPORTANT: PLEASE READ THE ENTIRE DOCUMENT

Per the attached specifications, terms and conditions.

PLEASE DO NOT REMOVE ANY PAGES FROM THIS BID DOCUMENT

IF YOU DOWNLOAD THIS DOCUMENT WITH THE INTENT TO

SUBMIT A BID PROPOSAL,

PLEASE REGISTER WITH OUR VENDOR ACCESS (VA)

PORTAL AND MAKE SURE YOU ADD COMMODITY CODE

(69000) TO YOUR VENDOR PROFILE.

THIS WILL ENABLE PICKENS COUNTY TO NOTIFY YOU OF

ANY ADDENDUMS THAT MAY BE ISSUED AT A LATER DATE.

PICKENS COUNTY

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GENERATORS FOR COUNTY FACILITIES

INDEX

DESCRIPTION PAGE NUMBER

INVITATION-TO-BID 5

BID FORM 6

GENERAL INSTRUCTIONS TO BIDDERS 8

SPECIAL INSTRUCTIONS TO BIDDERS 11

MINIMUM SPECIFICATIONS 12

NOTICE TO BID

UPON EXECUTION THIS DOCUMENT, EXCEPTIONS, ADDITIONS, SPECIAL TERMS AND CONDITIONS SHALL

CONSTITUTE A BINDING CONTRACT.

PLEASE READ “GENERAL INSTRUCTIONS TO BIDDERS” AND

“INSTRUCTIONS TO BIDDERS” VERY THOROUGHLY.

ONLY ELECTRONICALLY SUBMITTALS WILL BE ACCEPTED! Delivery by fax, mail, email, technology issues or any physical medium will not be accepted under any circumstances.

INVITATION-TO-BID

Pickens County is soliciting electronic bids for:

Generators for County Facilities

Subject to the conditions and provisions set forth in the attached, electronic bids shall be submitted via the Pickens County Vendor

Access (VA) site at https://pickenscountysc.tylerportico.com/va/vendor-access/registration no later than 3:00 PM on Thursday, OCTOBER 8th 2026. Late or incomplete bid submissions will not be accepted. Delivery by fax, mail, email, technology issues or any physical medium will not be accepted under any circumstances.

Bids will be opened in the FINANCE OFFICE CONFERENCE ROOM OF THE PICKENS COUNTY ADMINISTRATION

BUILDING, located at 222 McDaniel Avenue, Pickens, South Carolina.

The County reserves the right to reject any and all bids for no reason, or to accept that deemed most advantageous to this office for value received.

You must be a registered vendor to upload and complete the bid submission. Ensure that all required documents, including the attached bid form, are properly included. Failure to do so will result in disqualification. If you are only submitting a bid response, you are not required to enter the banking information for your organization. Only the successful bidder will be required to submit this information. The following information shall be provided on the first page of the bid submission:

INVITATION-TO-BID NO. 202711

PICKENS COUNTY PURCHASING

222 MCDANIEL AVENUE, B-4

PICKENS, SC 29671

ATTN: RALPH GUARINO JR.

BID FORM

(Page 1)

PICKENS COUNTY PURCHASING DEPARTMENT

222 McDANIEL AVENUE, B-4 PICKENS, SC 29671

(Name of Company)

Submits herewith our Bid and/or Quotation in response to Invitation-To-Bid No. 202711 in compliance with the description and/or specifications attached hereto for:

BID AMOUNT

Base Price: (all 3 Generators) $_____________________________________

South Carolina Sales Tax (7%): $_____________________________________

Freight Charges: $_____________________________________

Other Charges: $_____________________________________

Trade in Allowance $_____________________________________

Total Price / Bid Amount: $_____________________________________

Duration of Time from Issuance of Purchase Order to Delivery: __________________________

Provide any exception, deviation, extra computation, or information on a separate sheet and attach to this Bid Form.

BID FORM

(Page 3)

BIDDING ORGANIZATION: _______________________________________

SIGNATURE OF BIDDER’S REPRESENTATIVE: ______________________________________________

NAME: ______________________________________________

(please print)

TITLE: ______________________________________________

DATE: ______________________________________________

PHONE: __________________________________________

EMAIL: __________________________________________

GENERAL INSTRUCTIONS TO BIDDERS

Unless otherwise stated, the following General Instructions will apply.

I. BID OPENING AND AWARD:

Bid proposals will be examined promptly after opening, and each bid will be announced to all participants present at the time of bid opening. It is not a practice to award any bid until the County Administrator, Purchasing Director, and the interested

Division/Department Head have had ample time to review each bid proposal. The award will be made, however, at the earliest possible date. No Bid Proposal(s) may be withdrawn for a period of sixty (60) days after the bid opening date.

II. BID BOND AND PERFORMANCE BOND:

Non-Applicable

III. TAXES:

The County pays South Carolina State Sales Taxes. The County is exempt from Federal Excise Taxes and will issue exemption certificates when requested. All applicable taxes should be shown as separate line items on the bid form.

IV. BASIS OF BID AWARD:

Award of bid shall be made to the lowest responsive bidder meeting the specifications

V. GUARANTEE WITH BID:

To protect the interest of the County, the Bidder guarantees that the equipment offered is standard new equipment, the latest model of regular stock product, with parts regularly used for the type of equipment offered; also, that no attachment or part has been substituted or applied contrary to the manufacturer’s recommendations and standard practices.

VI. USE OF BRAND NAMES:

Specifications contained herein, in some cases, may refer to brand names. Brand names and numbers are used ONLY to set forth and convey to prospective Bidders the general style, type, character, and quality of equipment desired.

VII. USE OF BRAND NAMES IN BID:

If the item bid upon has a trade or brand name, the name shall be provided in the bid.

VIII. SPECIFICATION DEVIATIONS BY THE BIDDER:

Any deviation from this specification MUST be noted in detail and submitted in writing with this Bid Proposal. Completed specifications should be attached for any substitutions offered, or when amplifications are desirable or necessary. The absence of the specification deviation statement and accompanying specifications will hold the Bidder strictly accountable to the specifications as written herein. Failure to submit this document of specification deviation, if applicable, shall be grounds for rejection of the item(s) when offered for delivery. If specifications or descriptive papers are submitted with bids, the bidder’s name should be clearly shown on each document.

The specifications, as listed herein, represent our preference in equipment; however, we are fully cognizant that no two pieces of equipment from different manufacturers are the same. Therefore, if your equipment is similar and/or the same in size, function, and operation, but some of the specifications do not completely coincide with ours as listed, please list your exceptions and explanations separately. It is not our intent to write specifications for a piece of equipment for which only one manufacturer can submit a bid.

IX. SPECIFICATION CHANGES AFTER BID AWARD:

Any changes in specifications after the Purchase Order/Contract has been awarded must be made with the written consent of the

Purchasing Department; otherwise, the responsibility for such changes shall be with the vendor.

XI. BROCHURES:

Bid Proposals shall include adequate brochures, latest printed specifications and advertising literature describing the product(s) offered in such a fashion as to permit ready comparison with the specifications on an item-to-item basis where applicable.

X. SPECIFICATION CHANGES, ADDITIONS, AND DELETIONS:

All changes in specifications shall be in writing and furnished to ALL Bidders. Verbal information obtained otherwise will NOT be considered in awarding of bids.

XI. BID CHANGES:

Bids, amendments thereto or withdrawal requests received after the time advertised for bid opening, will be void regardless of when they were submitted.

XII. DELIVERY LOCATION:

PICKENS COUNTY SOLID WASTE FACILITY

2047 OLD LIBERTY ROAD

LIBERTY SC 29657

PICKENS COUNTY EMS STATION MEDIC 4

115 COMMONS WAY

CENTRAL SC 29630

PICKENS COUNTY EMS STATION MEDIC 3

147 KAY HOLCOMBE ROAD

LIBERTY SC 29657

SEE ATTACHED SPECIFICATIONS

XIII. TIE BIDS:

In the case of tie bids, the County reserves the right to make the award based on factors outlined in this bid package in what is considered to be in the best interest of the County.

X. INFORMATION:

Any questions or inquiries concerning the installation of the generators, delivery location, and/or other project specific items shall be submitted by email to the attention of:

Tim Owen – Facilities Director

County of Pickens timo@pickenscountysc.gov

T: 864-898-5925

222 McDaniel Avenue

Pickens, SC 29671

All general questions or inquiries concerning this bid shall be submitted by email to the attention of:

Ralph Guarino, Purchasing Director

222 McDaniel Avenue, B-4

Pickens, SC 29671

Email: ralphg@pickenscountysc.gov

Phone: (864) 898-5854

XI. OTHER CHARGES:

Bid prices shall include as separate line items all freight (transportation) and preparation charges, applicable taxes and any other applicable charges fully prepaid to the point of delivery so that the bid price is the total price to be paid for the item(s).

XII. INSPECTION AND ACCEPTANCE:

Inspection and acceptance shall be conducted by the person’s named below:

NAME: TITLE:

MR. KEN ROPER COUNTY ADMINISTRATOR

MR. TIM OWEN FACILITIES DIRECTOR

MR. RALPH GUARINO PURCHASING DIRECTOR

After delivery to the county, a careful inventory will be made by the designated personnel. They will have the absolute authority to accept or reject the item(s) for the county.

XIII. INVOICE(S), CERTIFICATES OF ORIGIN AND WARRANTIES AND GUARANTEES:

Invoice(s), certificates of origin and warranties and guarantees must be submitted at the time of delivery of the item(s).

XIV. PAY SCHEDULE:

Pickens County issues payment bi-weekly on Thursdays following 30 days of receipt of equipment, supplies and/or services, and invoices.

SPECIAL INSTRUCTIONS TO BIDDER

In the event that any supplier should wish to submit a proposal, but finds it impossible to comply with all the specifications set forth, their proposal will be received provided the following is adhered to:

Any exceptions, substitutions, deletions, or any deviations from these specifications shall be explained in detail on a separate page entitled “Exceptions”. The bidder must show proof that any exception is equal to or superior to those specified. Failure to conform to the above requirement shall be cause for rejection of the proposal. Bidder must submit detailed specifications with the proposal and drawings of each exception.

SILENCE OF SPECIFICATIONS:

The apparent silence of this specification and any supplemental specification as to any details or the omission from it of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail and that only materials of first quality and correct type, size, and design are to be used. All workmanship is to be first quality. All interpretations of this specification shall be made upon the basis of this statement.

Pickens County reserves the right to waive technicalities and reject any or all bids.

Requirements for Equal Employment Opportunity and Minority Business Enterprises are applicable to this contract.

PAGE DOWN FOR MINIMUM SPECIFICATIONS

MINIMUM SPECIFICATIONS

PICKENS COUNTY SOLID WASTE FACILITY

2047 OLD LIBERTY ROAD LIBERTY SC 29657

• CATERPILLAR C4.4 D40GC DIESEL GENERATOR SET OR COMPARABLE

• 40 KW 240/120 VAC /SINGLE PHASE /60 HZ GENERATOR /10 YEAR LIMITED WARRANTY AND

SUPPORT EQUIPMENT FOR INSTALLATION

• CAT ATS – 200 A – 240/120 VAC 2 POLE NEMA3R SE RATED OR COMPARABLE

• MAIN LINE CIRCUIT BREAKER -250 AMP SUSE DECALS AND NEUTRAL BAR

• DELIVERY, PLACEMENT, ACTIVATION, START- UP AND LABOR

• 12 V DE STARTING SYSTEM MAINTENANCE FREE 10 AMP BATTERY CHARGER

• JACKET WATER HEATER

• SOUND ATTENUATED ENCLOSURE

• 123 GALLON SUB-BASE FUEL TANK MINIMUM SIZE

• COMPLETE ALL ELECTRICAL INSTALLATION / LABOR

• FACTORY STARTUP WITH 1 HR LOAD BANK TEST

• ANNUAL MAINTENANCE PLAN FOR DIESEL GENERATOR

• INCLUDE LOCAL /STATE SALES TAX

PICKENS COUNTY EMS STATION MEDIC 4

115 COMMONS WAY CENTRAL SC 29630

• 80 KW LIQUID COOLED GENERATOR120/240 NATURAL GAS

• MODEL: RG08045ANAZ OR COMPARABLE

• 10 YEAR LIMITED WARRANTY AND SUPPORT EQUIPMENT FOR INSTALLATION

• MODEL TX301NS0400A2CH OR COMPARABLE A.T.S. SERVICE RATED 400 AMPS 120/240 1PH

NEMA 3R, 10 YEAR LIMITED WARRANTY AND SUPPORT

• DELIVERY, PLACEMENT, ACTIVATION, START-UP AND LABOR

• GAS WORK / LABOR

• ELECTRICAL WORK / LABOR

• ANNUAL MAINTENANCE PLAN FOR LIQUID COOLED GENERATOR

• REAL TIME ALERT CAPABILITIES

• INCLUDE LOCAL/STATE SALES TAX

PICKENS COUNTY EMS STATION MEDIC 3

147 KAY HOLCOMBE ROAD LIBERTY SC 29657

• 130 KW LIQUID COOLED GENERATOR120/208V NATURAL GAS GENERATOR

• MODEL: RG13090GNAC OR COMPARABLE

• 10 YEAR LIMITED WARRANTY AND SUPPORT EQUIPMENT FOR INSTALLATION

• MODEL TX301NS0200G4CH A.T.S. OR COMPARABLE SERVICE RATED 200 AMPS 120/208V, 3PH

4-POLE NEMA 3R, 10 YEAR LIMITED WARRANTY AND SUPPORT EQUIPMENT FOR

INSTALLATION

• DELIVERY, PLACEMENT, ACTIVATION, START-UP AND LABOR

• GAS WORK / LABOR

• ELECTRICAL WORK / LABOR

• ANNUAL MAINTENANCE PLAN FOR LIQUID COOLED GENERATOR

• REAL TIME ALERT CAPABILITIES

• INCLUDE LOCAL/STATE SALES TAX

EXISTING UNITS

The existing generators and associated equipment shall remain the property of Pickens County.

If a bidder wishes to offer a trade-in allowance for the existing equipment, the trade-in value shall be clearly identified as a separate line item on the Bid Form.

The County reserves the right to:

• Accept the trade-in,

• Reject the trade-in, or

• Retain ownership of the existing equipment.

QUALIFICATIONS

The successful bidder shall:

• Be licensed to perform electrical work in South Carolina.

• Be qualified to install commercial standby generators.

• Be an authorized dealer/service provider for the proposed manufacturer.

• Have a minimum of three (3) commercial generator installations of similar size.

• Provide proof of insurance.

• Comply with all applicable federal, state, and local codes.