General Terms and Conditions.pdf

SOLICITATION FOR ICE MACHINE LEASING SERVICES

BLANKET PURCHASE AGREEMENT

SOLICITATION NO.

36C78623Q50264

1. This is a solicitation for proposals to enter in a Blanket Purchase Agreement (BPA) for the provision, installation, and maintenance of dispensing ice machines at selected National Cemeteries (see Statement of Need). The Machine will include the use of a filtration system to ensure that the water used to make ice is potable. The Machine will be serviced on monthly basis.

2. The National Cemetery Administration (NCA) intends to award BPAs to one or more vendors (not to exceed three) found to meet the NCA’s requirements and who are the lowest priced. BPAs issued under this solicitation may have an ordering period up to five years (base period plus four option years).

3. The NCA reserves the right not to make any awards as a result of this solicitation. Award of a BPA does not guarantee that the contractor will receive orders for any particular aggregate dollar value, or in fact any orders at all, for ice machine rental and maintenance services.

4. Vendors responding to this solicitation should carefully review the Statement of Need, the minimum qualifications required, and the BPA terms and conditions, all of which will be incorporated into any Blanket Purchase Agreement awarded under this solicitation.

5. Vendors wishing to be considered for award of a BPA must provide the following information in response to this solicitation:

a) Signed Solicitation Cover Page.

b) A completed Pricing Schedule.

c) Respondents shall register in the System for Award Management (www.sam.gov).

6. Any questions regarding this solicitation should be in writing, addressed to the designated Contracting Officer. The designated Contracting Officer for this RFQ is:

Ralph Crum Contracting Officer Ralph.Crum@va.gov

BPA TERMS AND CONDITIONS

1. INTRODUCTION

In the spirit of the Federal Acquisition Streamlining Act, the Department of Veterans Affairs (DVA) and ____________hereby enter into a cooperative agreement, otherwise referred to as a Blanket Purchase Agreement (BPA), to further reduce the administrative costs of acquiring supplies/services.

The agreement details all services with accompanying prices and descriptions, which may be ordered under this BPA.

All orders placed against this BPA are subject to the terms and conditions of all the clauses and provisions in full text or incorporated by reference in this document.

2. PRICING DATA

a. The prices included on the BPA list (or applicable "discounted" rates submitted in a response to a RFQ resulting in award) that are in effect on the effective date of an order shall govern that order's basic performance period. With regard to any option years, which are later exercised, the proposed option year rates as incorporated into the order award are in effect until such time, if applicable, that the contractor has been authorized a rate increase culminating from a negotiation with the Contracting Officer.

b. The BPA holder may also increase BPA prices at any time. Any BPA price increase shall not take effect until the Department of Veterans Affairs Contracting Officer receives written notification (U.S. mail, facsimile, or electronic mail). Any order already issued shall not be affected by any change to BPA pricing. The prices offered under this BPA will undergo annual review by the Department of Veterans Affairs Contracting Officer.

c. Service Contract Act applies to all services over $2,500.00.

3. OPTION TO EXTEND THE TERM OF THE BPA

a. The Government may extend the term of this BPA by written notice to the Contractor at any time prior to the expiration of the BPA, provided that the Government shall give the Contractor a preliminary written notice of its intent to extend at least 60 days before the BPA expires. The preliminary notice does not commit the Government to an extension.

b. If the Government exercises this option, the extended BPA shall be considered to include this option provision.

4. AUTHORIZED LIMITS

a. The Government estimates, but does not guarantee, that individual BPA Orders placed against this Agreement may reach $30,000.00/per Order. This Order Limit may be increased by mutual agreement of the parties as necessary, in whole or part. The authorized Ceiling Limit of the Agreement is set at $1,230,000.00 over the period covered by the Agreement; this ceiling is also not a guarantee. The Ceiling Limit may also be raised in association with Order Limit increases or other conditions which, by mutual agreement of the parties, maybe considered necessary.

Authorization for individual orders above the stated order and/or Ceiling Limits must be coordinated through the Contracting Officer before larger valued orders can be issued and prior to commencement of work. All unauthorized work, regardless of amount, will be processed through the ratification process.

5. OBLIGATION OF FUNDS

This BPA does not obligate any funds. The Government is obligated only to the extent of authorized orders actually issued under the BPA by the Contracting Officer.

6. PERIOD OF PERFORMANCE

This BPA expires on 09-30-2024 or such later ending date as determined by the exercise of any option.

7. AUTHORIZED INDIVIDUALS

Any NCA Contracting Officer

8. ORDER FORMAT

Orders will be placed against this BPA via e-mail. Each individual BPA Order will provide the cemetery location(s).

9. AUTHORIZED REPRESENTATIVES

The primary Contracting Officer (CO) for this Agreement is:

Ralph Crum

Department of Veterans Affairs

National Cemetery Administration Contracting Services

18434 Joplin Road

Triangle, VA 22172

Ralph.Crum@va.gov

10. The Primary Contracting Officer's Representative (COR) for projects under this Agreement is:

Matthew Ulrich

815-423-9958 matthew.ulrich@va.gov

11. The Secondary Contracting Officer's Representative (COR) for projects under this Agreement is: To be identified during issuance of BPA orders.

12. The Primary and/or Secondary COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will interpret specifications or technical portions of the work. The COR is not authorized to perform, formally or informally, any of the following actions:

Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

Waive or agree to modification of the delivery schedule;

Make any final decision on any contract matter subject to the Disputes Clause;

Terminate, for any reason, the contractor's right to proceed;

Obligate in any way, the payment of money by the Government. Only a warranted Contracting Officer is authorized to obligate funds on this or any other contract action.

The contractor shall immediately notify the Contracting Officer in writing if the COR has taken an action (or fails to take action) or issues directions (written or oral) that the contractor considers exceeding the above limitations.

The contractor shall provide the Contracting Officer information copies of all correspondence to the COR.

13. PRECEDENCE

The Terms and conditions included in this BPA apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this BPA and the Contractor's invoice, the provisions of this BPA will take precedence.