General smalls Inn Carrier or Equal Chiller - SOW.pdf

Statement of Work

(SOW)

“HVAC Unit (Located at 1700 Madison Avenue)” at Joint Base Langley-Eustis

“18 Sep 2025”

1. Introduction

1.1. Mission: This requirement is to provide a Carrier or equivalent cooling chiller unit to the Lodging facility on Ft Eustis at 1700 Madison Avenue.

1.2. Background: Ft Eustis regularly experiences a number of HVAC outages throughout the year. These have typically been addressed by renting temporary HVAC units, but this is expensive and can drain resources and time – especially when rentals need to be extended multiple times due to delays in repairs or replacement projects. The purchase of the unit will help address this and give us additional options for temporary cooling.

1.3. Scope: Acquire 1 HVAC unit (140-500 nominal ton), shutdown and disconnect the existing water-cooled chilled water system (including electrical and drainage), provide and install a the new air-cooled chiller, reconnect it to existing water piping with new aluminum jack and insulation, add two tees and isolation valves for temporary chiller hookups, reconnect to existing electrical and controls, including receiving, storage, delivery and crane/rigging, install heat trace for freeze protection with proper insulation, labeling, strapping, and support, perform factory startup and commissioning, refill the system, leak check, bleed air, return the system to operation, and dispose of the old equipment, all to be performed during regular working hours.

2. General Requirements

2.1. Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2. Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: Work days are from Monday through Friday excluding US federal holidays. Work hours are from 0800 to 1700 local Eastern Standard time.

3. Product Specifications & Installation Requirements

3.1. The contractor must provide 1 portable/relocatable HVAC unit of the following Brand Names or Equal to the following specifications: One 140-500 nominal ton, Carrier Chiller 30XV-2256SM0063C; equal compliance is met with the following characteristics:

3.1.1. Specifications for the one 140-500 Nominal Ton Unit:

3.1.1.1. Carrier Chiller, 30XV-2256SM0063C

3.1.1.2. Voltage: 460-3-60

3.1.1.3. Power Connection: Single Point

3.1.1.4. Refrigerant: R-513A

3.1.1.5. New, or a used unit in good condition with a manufacture date of 2023 or newer

3.1.1.6. Portable/wheeled

3.1.2. The contractor will also shut down and disconnect the existing water-cooled chilled water system

(including electrical and drainage), provide and install a new air-cooled chiller, reconnect it to existing water piping with new aluminum jack and insulation, add two tees and isolation valves for temporary chiller hookups, reconnect to existing electrical and controls, including receiving, storage, delivery and crane/rigging, install heat trace for freeze protection with proper insulation, labeling, strapping, and support, perform factory startup and commissioning, refill the system, leak check, bleed air, return the system to operation, and dispose of the old equipment, all to be performed during regular working hours.

4. Special Requirements

4.1. Security & Safety

4.1.1 Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.1.2 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Shipping Instructions

4.3.1 Units are to be delivered to the following locations as listed below:

4.3.1.1 B1700

4.3.1.1.1 Address: 1700 Madison Ave, Fort Eustis, VA 23604

4.3.1.1.2 One 140 to 500-ton Nominal Chiller Unit

4.4 Government Furnished Material: N/A

4.5 Applicable Directives: N/A