General_Services_and_Multiple_Award_Determination_Bulk_Fuel.pdf

Danita Boettner

From: DUTTON-LEYDA, TRAVIS K. <tkduttonleyda@santafenm.gov> Sent: Thursday, June 25, 2026 5:35 PM To: Danita Boettner Cc: Purchasing DET Subject: RE: General Services Price Agreement and Multiple Award Determination - Bulk Fuel and Diesel

Exhaust Fluid

Danita, Would you like to setup a couple price agreements and open them up for other government entities to use?

Based on the information you provided, the scope of work is classified as General Services for procurement purposes.

This classification is made solely to answer the classification question and does not constitute a comprehensive review of the scope or of the procurement method’s compliance with all applicable legal or regulatory requirements. This determination may change if the scope of work is modified from the original submission.

Procurements must comply with all applicable requirements, including but not limited to:

• The City of Santa Fe Procurement Manual

• City ordinances

• Central Purchasing procedures

• Applicable State Statutes

• Any requirements of the New Mexico Department of Workforce Solutions, if applicable

Notes and additional approvals:

• Save this email as a PDF and upload it to the corresponding Munis record(s).

• Check with WorkQuest dba Horizons of New Mexico (vendor # 8673) (mloehman@horizonsofnewmexico.org) if this service appears on their approved list.

• If your request includes items that must be reviewed and preapproved by another City department or division, send the same scope of work to the appropriate email address before selecting a vendor and include their response in your packet/Munis.

For subject-matter review and signatures, use the following contacts:

• -Treasury (Point of Sale Systems) – questions: drsena@santafenm.gov; clromero@santafenm.gov. Request signature from: clromero@santafenm.gov

• -IT components (everything IT) – questions: ereview@santafenm.gov. Request signature from:

edcandelaria@santafenm.gov;

Copy: zxdushdurova@santafenm.gov; lenobes@santafenm.gov; lfworstell@santafenm.gov

• -Vehicles – questions: fleet@santafenm.gov. Request signature from: dmjaramillo@santafenm.gov

• -Grants – questions: grants@santafenm.gov. Request signature from: evlujan@santafenm.gov

• Construction, Facilities, Furniture, Fixtures, Equipment, etc. – questions: fmdreview@santafenm.gov. Request signature from: jsburnett@santafenm.gov

• -Emergency Related Purchases – questions oem@santafenm.govand. Request signature from:

klmorgan@santafenm.gov

• -Asset over $5k – questions: accountspayable@santafenm.gov.

• Ensure that the appropriate templates and forms are used, they can be found on the intranet https://intranet.santafenm.gov/finance_1 and in OpenGov https://procurement.opengov.com/governments/1784201/projects.

• When processing this procurement, please ensure the procurement number issued by OpenGov and the procurement name are used in the appropriate documents and the subject of emails.

• If you are processing a procurement where the forecasted amount is ≥ $100,000.00, per SFCC 1987, Section 11- 13, the procurement method must be ITB (if you choose not to use a cooperative or an existing contract). If you feel you need to process an RFP, you must request approval of an Authorization and Plan before you process.

• ≤ $60,000.00 per year, one quote is acceptable.

• From $60,000.01 to $100,000.00 per year or per contract, if you aren’t using a cooperative or existing contract, you must provide 3 quotes in your req. It is highly recommended that you use OpenGov, or Pavilion.

• Identify your funding source and notify Purchasing.

It's essential to determine the funding source early, as it impacts the required documentation and contract language. For example, if federal funds are being used, specific federal provisions must be included in both the procurement request and the resulting contract. Notifying Purchasing of the funding source upfront ensures compliance and avoids delays.

• Follow the link below to review existing price agreements, contracts, or cooperative agreements that might be applicable to this request. You might be able to use an existing price agreement/contract to save time and money.

• Pavilion: Free Cooperative Contract Search for Governments (please work with Purchasing if you find an existing or cooperative contract that might work)

• Submit via Submit Purchase Requests or the appropriate email address:

• Determination requests to purchasing_det@santafenm.gov

• All other requests to purchasing@santafenm.gov

Thank you for submitting this scope of work for my review.

Regards, Travis Dutton-Leyda Chief Procurement Officer City of Santa Fe 200 Lincoln Avenue Santa Fe, NM 87501 505-629-8351 tkduttonleyda@santafenm.gov

Book time to meet with me

Vendor Registration Sites and Current Procurement Opportunities:

[ERP] https://cityofsantafenm.tylerportico.com/va/vendor-access [OpenGov - eProcurement] https://procurement.opengov.com/portal/santafenm [Additional opportunities] https://www.withpavilion.com/

Internal Link: https://intranet.santafenm.gov/central_purchasing_division_cpd

“Unless someone like you cares a whole awful lot, nothing is going to get better. It's not.”

― Dr. Seuss, The Lorax

From: Danita Boettner <dboettner@sfswma.org> Sent: Thursday, June 25, 2026 5:06 PM To: Purchasing DET <purchasing_det@santafenm.gov> Cc: DUTTON-LEYDA, TRAVIS K. <tkduttonleyda@santafenm.gov> Subject: General Services Price Agreement and Multiple Award Determination - Bulk Fuel and Diesel Exhaust Fluid

CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi Travis, We are needing to go back out for Bid for Bulk Fuel and Diesel Exhaust Fluid for Santa Fe Solid Waste Management Agency.

The Santa Fe Solid Waste Management Agency (Agency) intends to establish a price agreement(s) for the purchase and delivery of bulk fuel and diesel exhaust fluid (DEF). The Agency operates a variety of vehicles, heavy and industrial equipment in support of its operations.

Fuel pricing is based upon 10:00am spot price(s) of the O.P.I.S. daily rack average on date of delivery mulƟplied by a markup fee that includes freight, delivery costs, overhead and profit, etc. on a per gallon basis.

DEF is based upon a discount, if any, off of list pricing at the Ɵme of delivery.

The resulƟng price agreement will be mulƟple award, if possible, to have a backup in the event the primary provider cannot deliver when needed.

The iniƟal term of the price agreement will be for one year, with the opportunity to extend for up to a total of ten (10) years. The Agreement may not exceed a total of ten (10) years in accordance with NMSA 1978, SecƟons 13-1-150 through 152.

Please provide your determinaƟon(s). I have the intake filled out in OpenGov and ready to go and plan to submit it either tomorrow or Monday.

If you have any quesƟons, please let me know.

Danita S. Boettner, P.E.

Landfill Manager Procurement Manager

SANTA FE SOLID WASTE MANAGEMENT AGENCY

Caja del Rio Landfill Buckman Road Recycling & Transfer Station 149 Wildlife Way

Santa Fe, New Mexico 87506-8342 Office: (505) 424-1850, ext. 110 Fax: (505) 424-1839 Cell: (505) 629-3720