Gear-Apparel Store.pdf

Request for Proposal # 09022025 Online Gear/Apparel Store

Mt. Hood Community College (MHCC) Athletic Department is requesting proposals from experienced contractors to provide an online Gear/Apparel or sales platform for students, staff, and fans.

Objective of this RFP:

• Establish a pool of qualified vendors able to provide, maintain, and operate an 24/7/365 online sales platform for selling institutional-branded merchandise.

• Set-up sales platform in collaboration with MHCC IT team to assure security threats are addressed and align with MHCC processes and procedures

• Establish several options for gear and apparel that align with MHCC approved designs and guidelines

• Must provide MHCC Athletic Department with a percentage of sales in either cash or credit.

Scope of Services, Qualifications, and Scoring

Scope of Services

Online Gear/Apparel Store/Sales platform

• In collaboration with Mt. Hood Community College IT Department, provide an online sales platform that allows individuals to purchase gear/apparel that aligns with our MHCC approved designs and brand and can be linked to our MHCC website

Gear/Apparel Options

• In collaboration with Mt. Hood Community College, create several apparel options for men, women, children, and accessories that align with MHCC approved designs and brand.

Services

• Vendor would be responsible for processing all orders, refunds, and shipping directly to customers.

• Product would be available throughout the year 24/7/365.

Other

• This would be a non-exclusive agreement to allow our MHCC online bookstore the opportunity to sell MHCC apparel and allow our athletic department to purchase some gear and apparel (uniforms, equipment, etc.) through other vendors as needed.

• Mt. Hood Community College expects a percentage of sales in either cash or credit.

Proposal Submission

Please submit a proposal with the following information in the same order as listed in this section:

• A minimum of 2 years of experience operating and processing an online athletic gear/apparel store or sales platform

• Capable of providing a large variety of apparel options that are aligned with MHCC approved logos and brand.

• Must be able to collaborate with MHCC IT Department to establish webpage and provide assistance if there are maintenance concerns with sales platform or security threats.

• Describe previous experience working with other athletic departments

• Briefly describe experience, including:

o Operating and processing gear/apparel orders o Experience operating a sales platform in collaboration with an educational institution.

o Experience of providing a variety of apparel and gear options for athletics o Experience designing and delivering product that aligns with institutional brands.

o Identification and qualifications of key personnel

• Describe methodology, including:

o Process for establishing the sales platform for the gear/apparel page o Process for receiving and processing purchase orders o Process for designing and delivering merchandise o How equity and inclusion inform methodology o How a trauma informed care approach is incorporated into services

• Include a fee schedule for each type of product and anticipated increases

• Answers to the following:

o How long does it typically take for you to establish a store with an institution?

o Describe the quality of your product.

Scoring Criteria

- Qualifications/Experience 22 Points

- Pricing 22 Points

- Proposal Content 22 Points

- Percentage of sales to MHCC 22 Points

- References 12 Points

Total 100 Points

Interview maybe conducted if necessary.

The purpose of this request is to select one proposer and the term of the agreement resulting from this request is 3 years with an option to renew for 2 additional 1 year period.

MHCC reserves the right to determine the most responsible bidder.

Please email proposals to Kim.Hyatt@mhcc.edu no later than 3:00 p.m. on October 1, 2025.

Late responses will not be accepted.

Email Kim if you have questions about this request.

References shall be delineated on the attached spreadsheets. Proposals NOT submitted on the attached sheet provided WILL BE REJECTED.

mailto:Kim.Hyatt@mhcc.edu

FAILURE TO SUBMIT THIS PAGE MAY BE CAUSE FOR PROPOSAL REJECTION

Due Date: 3:00 p.m. on October, 1, 2025

REFERENCE FORM

Provide 3 references for whom you provided similar services, within the last 5 years, as those described in this request for proposals.

Client Name:

Address:

Contact Name:

Title:

Phone Number:

Date(s) of Service(s):