Georgia State Financing & Investment Commission

Request for Qualifications & Fee

RFQ/RFP No. GDC174

To Provide

“Tiger Team” Lock and Control Specialist Services for

Project No. GDC- 174 GDC Facilities - Statewide

TABLE OF CONTENTS

I. RFQ OVERVIEW

II. REQUEST FOR QUALIFICATIONS AND PROPOSAL

1. QUESTIONS

2. MINIMUM QUALIFICATIONS

3. EVALUATION CRITERIA

4. STATEMENTS OF QUALIFICATIONS CONTENT DELIVERABLES

5. FEE PROPSAL REQUIREMENTS

6. SUBMITTAL OF DOCUMENTS

7. FINALIST NOTIFICATION

III. EXHIBITS

I. PROJECT FACT SHEET

LOCK AND CONTROL SPECIALISTS RFQ No. GDC-174

The following Schedule of Events represents the Owner’s best estimate of the schedule that will be followed. All times indicated are prevailing times in Atlanta. The Owner reserves the right to adjust the schedule as the Owner deems necessary.

STEP I

Date Time Activity 3/17/2026 --- RFQ/RFP issued

4/15/26 2:00 PM Deadline for written questions

4/23/26 2:00 PM Statement of Qualifications Due

5/7/26 Announce Selection

Name: Christy Sanders e-mail: christy.sanders@gsfic.ga.gov

Upload one (1) electronic copy of the complete package in .pdf format onto the GSFIC / Egnyte ftp site by selecting this link: https://gsfic.egnyte.com/ul/pNZmp64ims and following the upload instructions provided below.

Click on the provided link above, when the page opens, enter name, email address, and company name, click “Continue.”

Drag and drop your file or click the “Browse” button to select a document from your computer. You should see an upload progress bar and when it gets to 100% the upload is complete. You may email the Procurement Contact above to confirm receipt.

SCHEDULE OF EVENTS

GSFIC POINT OF CONTACT

EGNYTE UPLOAD

LINK

https://gsfic.egnyte.com/ul/pNZmp64ims

II. RFQ OVERVIEW

The Georgia State Financing and Investment Commission (GSFIC), as “Owner”, on behalf the Georgia Department of Corrections.(“Using Agency” or ''GDC''), is seeking firms interested in providing Lock and Controls Specialist Services for a project known as Project No. GDC-174- Lock and Controls Specialists.

1. GENERAL PROJECT INFORMATION

Project Description:

GDC is seeking a company that can provide eight or more skilled lock and controls specialists at state prisons. Selected staff will work directly under GDC supervision to repair and maintain security locks and locking control systems. These contractors shall work a fully scheduled work week at multiple facilities throughout the year and may work overtime, on an as needed basis, with prior approval.

Proposed staff should have experience working in a maintenance related field, where duties included, mechanical and or electromechanical lock installation/repair, low voltage electronic systems installation/repair. Repairs and preventative maintenance on locking systems to include sliding devices, mechanical locksets, electromechanical locks, hinges, hinge mounting plates, lock mounting plates, wiring, doors, door frames, swinging gates, sliding gates, door position switches, door status panels.

Proposed staff should have the ability to perform the following duties:

Welding, grinding, metal fabrication.

Ability to duplicate keys, re-key cylinders/tumbler locks.

Ability to work off a ladder or lift overhead for an extended period.

Ability to install conduits/raceways Knowledge of (PLC) programmable logic controllers

Company must provide resume of employees that confirms the ability to perform the above functions on all types and manufactures.

Selected staff will have to pass a background check and will be subject to the GDC Standard Operating Procedures: Guidelines for Civilian Workers, Consultants, and Contract Personnel, Policy 205.09, Project Schedule: Services are expected to commence in spring 2026 and be completed in the second quarter of 2027 with the potential to extend the contract for additional terms.

2. PROCUREMENT PROCESS

Request for Qualifications/Request for Proposals The selection process is a one step process that starts with the issuance of this Request for Qualifications / Request for Proposals (“RFQ/RFP”). Interested firms shall submit Statements of Qualifications and Fee Proposals in accordance with this RFQ/RFP. A Selection Committee will review all submittals and score firms on the basis of qualifications and costs to determine which firm presents the overall best value. The Owner may award one or more contracts for this Project. Award of contract will be contingent upon staff passing background checks.

3. TERMS

All respondents to this RFQ/RFP are subject to instructions communicated in this document and additional terms and conditions contained herein.

Restriction of Communications From the issue date of this (RFQ) solicitation until a successful proposer is selected and the selection is announced, proposers are not allowed to communicate for any reason with any members of the Selection Committee, or the Using Agency, except for submission of questions as instructed in the RFQ/RFP, or during the proposer’s conference (if applicable), or as provided by any existing work agreement(s). For violation of this provision, the Owner reserves the right to reject the qualifications/proposal of the offending proposer.

Submittal Costs and Confidentiality All expenses for preparing and submitting responses are the sole cost of the party submitting the response.

The Owner is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of the Owner. Labeling information provided in submittals “proprietary” or “confidential,” or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until final award.

Award Conditions This request is not an offer to contract or a solicitation of bids. This request and any proposal submitted in response, regardless of whether the proposal is determined to be the best proposal, is not binding upon Owner and does not obligate Owner to procure or contract for any services. Neither Owner nor any party submitting a response will be bound unless and until a written contract mutually accepted by both parties is negotiated as to its terms and conditions and is signed by Owner and a party containing such terms and conditions as are negotiated between those parties. The Owner reserves the right to waive non-compliance with any requirements of this RFQ I and to reject any or all Statements of Qualifications or Proposals submitted in response. Upon receipt and review of responses, the Owner will determine the party(s) and proposal that in the sole judgment of the Owner is in the best interest of the Owner (if any is so determined), with respect to the evaluation criteria stated herein. The Owner then intends to conduct negotiations with such party(s) to determine if a mutually acceptable contract may be reached and in the course of doing so may use ideas expressed in any proposal.

Evaluation of Submittals and Qualifications Evaluation of Statements of Qualifications, Proposals, Interviews will be conducted by a Selection Committee consisting of various project stakeholders. Proposers understand and accept that by responding to this solicitation they are willingly participating in a process that consists to some degree of subjectivity on the part of selection committee members in determining the firm(s) providing the best value.

Reciprocal Preference Law For the purposes of evaluation only, a proposer that resides in the State of Georgia will be granted the same preference over proposers that reside in another State in the same manner, on the same basis, and to the same extent that preference is granted in awarding bids for the same goods or services by such other State to proposers that reside therein. For the purposes of this law, the definition of a resident proposer is one who maintains a place of business with at least one employee inside the State of Georgia. A P.O. Box address will not satisfy this requirement.

Small and Minority Business Enterprise It is the policy of the state of Georgia that minority-owned business enterprises (MBE), woman-owned business enterprises (WBE) and small business enterprises (SBE), have a fair and equal opportunity to participate in the state purchasing process. Therefore, the Owner encourages all MBE, WBE and SBE to compete for contracts to provide goods, services, and construction, and encourages contractors to solicit MBE, WBE and SBE in procuring subcontractors and suppliers. This desire on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Owner supports a healthy free market system that seeks to include responsible businesses and provides ample opportunity for business growth and development.

Contractors and subcontractors who utilize qualified minority subcontractors may qualify for a Georgia state income tax credits for qualified payments made to minority subcontractors. In accordance with O.C.G.A.

48-7-38, when computing taxable net income of a Georgia based corporation, partnership, or individual, there shall be subtracted from federal taxable income or federal adjusted gross income 10 percent of the amount of qualified payments to certified minority subcontractors for state-agency-related construction projects. For more information on filing only, contact the Georgia Department of Revenue at 404-417-2399.

A company cannot receive an MBE Certification with the state of Georgia government without first receiving the DBE certification. To obtain information on the DBE/MBE Certification contact:

Georgia Department of Transportation One Georgia Center 600 West Peachtree NW Atlanta, Georgia 30308 404-631-1990

DOAS Supplier Relations 200 Piedmont Avenue, S.E.

Suite 1308, West Tower Atlanta, Georgia 30334-9010 404-657-6000

Debarred, Suspended or Ineligible Firms Contracts will not be executed and bids or proposals will not be solicited or considered from debarred, suspended or ineligible persons or firms during the period of debarment. The list of debarred, suspended or ineligible firms can be located on the Georgia State Financing and Investment Commission’s website at http://www.gsfic.georgia.gov. Once on the website, select the “Doing Business with GSFIC” tab, then select “Procurement Services,” then click on the “Debarred, Suspended or Ineligible Entities” tab for access to the list of those firms currently considered debarred, suspended or ineligible to compete, contract or subcontract for work on projects administered by the Georgia State Financing and Investment Commission

Statement of Agreement With submission of a proposal, the Proposer agrees that he/she has carefully examined the Request for Proposal, and the Proposer agrees that it is the Proposer’s responsibility to request clarification on any issue(s) in any section of the Request for Proposal with which the Proposer disagrees or needs clarified.

The Proposer also understands that failure to mention these items in the proposal will be interpreted to mean that the Proposer is in full agreement with the terms, conditions, specifications and requirements in the therein. With submission of a proposal, the Proposer hereby certifies: (a) that this proposal is genuine and is not made in the interest or on behalf of any undisclosed person, firm, or corporation; (b) that Proposer has not directly or indirectly included or solicited any other Proposer to put in a false or insincere proposal;

(c) that Proposer has not solicited or induced any person, firm, or corporation to refrain from sending a proposal.

III. REQUEST FOR QUALIFICATIONS AND PROPOSAL

Step I – Request for Qualifications and Proposals. All firms interested in performing Services shall submit a Statement of Qualifications and Cost Proposal, in accordance with the terms below.

1. QUESTIONS

The deadline for submission of questions relating to the RFQ is the time and date shown in the Schedule of Events shown above. All relevant and significant questions that have been submitted in writing prior to the deadline will be compiled, and answers will be posted to the project information on the Georgia Procurement Registry at http://ssl.doas.state.ga.us/PRSapp/ . Questions about any aspect of the RFQ/RFP, or the project, shall be submitted in writing via email to the Point of Contact on the Project Fact Sheet.

2. MINIMUM QUALIFICATIONS

Firms must meet the following Minimum Qualifications to have their Statement of Qualifications reviewed and considered by the Selection Committee.

The firm or its principals are not currently ineligible, debarred, suspended, or otherwise excluded from bidding or contracting by any state or federal agency, department, or authority.

The firm or its principals have not been terminated for cause or be currently in default on any public works contract.

Firms must be registered to do business in the State of Georgia with the Georgia Secretary of State prior to entering into a contract with the Owner.

The firm must have current Commercial General Liability Insurance coverage with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate for premises and operations coverage, $1,000,000 per occurrence and $2,000,000 general aggregate for products and completed operations coverage, and $1,000,000 for personal and advertising injury coverage. (The Owner reserves the right to require additional limits and/or coverage for actual contract.)

3. EVALUATION CRITERIA

The Selection Committee will evaluate the Statements of Qualifications which have met the above minimum qualifications according to the Criteria for the evaluation are listed below:

60 % Qualifications and

Experience

The qualifications and experience of each team member and the firm’s history resources and demonstrated ability to complete comparable projects, for Owners such as the State of Georgia and other similar entities.

40% - Value

Value provided by the firm when considering costs in relation to experience and qualifications presented

4. STATEMENTS OF QUALIFICATIONS CONTENT DELIVERABLES

The Proposer must be able to demonstrate a history of successful contract performance with specific experience performing the scope of work contemplated by this RFQ/RFP. Statements of Qualifications shall include the following information, documentation, and required forms.

A

BASIC COMPANY INFORMATION:

A-1 a. Provide basic company information: Company name, address, information for the primary point of contact including name, telephone number, e-mail address, office managing the project (if different from the company office above).

b. Indicate the year the company and the office managing the project was established and provide general information about the firm's history, personnel resources, including size of staff and disciplines and classifications of employees of office proposing for the project.

c. Provide form of ownership (LLC, Corporation, Partnership, etc.), including state of residency of incorporation, and the year the company was established.

d. List the firm’s annual revenues for the parent office and the local office separately (if applicable) for the past 5 years.

A-2 Firms must have Commercial General Liability Insurance coverage with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate for premises and operations coverage, $1,000,000 per occurrence and $2,000,000 general aggregate for products and completed operations coverage, and $1,000,000 for personal and advertising injury coverage. Firm must also have current commercial umbrella liability coverage in the amount of at least $5,000,000 per occurrence and general aggregate (the Owner reserves the right to require additional limits and/or coverage for actual contract). Provide a copy of your current insurance certificate.

A-3 Complete and submit the Certification Form (Exhibit A) as response to deliverable in Section “A4” of the Statement of Qualifications.

A-4 Complete and submit a “CONTRACTOR AFFIDAVIT UNDER O.C.G.A. § 13-10-91(b)(1)” (Exhibit “B”) as response to deliverable in Section “A5” of the firm’s Statement of Qualifications. Failure to submit this form with Statement of Qualifications will result in the firm being eliminated from consideration for this project

A-5 Complete and submit the “Disclosure Statement” (Exhibit “C”) as response to deliverable in Section “A6” of the firm’s Statement of Qualifications.

B

QUALIFICATIONS:

B-1 Describe your proposed team designating the specific individuals proposed for this Project.

Provide an organization chart showing lines of responsibility and accountability for the proposed team members. Provide a resume for each of these individuals highlighting relevant project experience and qualifications.

B-2 Describe your firm’s experience working on similar projects. Describe each project and the team members who worked on the project.

5. FEE PROPSAL REQUIREMENTS

Proposers should include a fee proposal listing the hourly rates for labor proposed. Proposers should also include a rate for overtime and overnight rates. The hourly rate should include overhead, profit, and travel costs. If Proposer would like to treat any costs as reimbursable, proposer should list those costs. Proposers should assume that each staff person will work a 40 hour week inclusive of travel time.

The Owner reserves the right to request additional information for clarification or that adjustments be made to a Cost Proposal if needed.

6. SUBMITTAL OF DOCUMENTS

Firms shall submit/upload all documents (Statement of Qualifications, Exhibits, and Fee Proposal) to the GSFIC ftp site (dropbox). Statements of Qualifications must be prepared in a manner that when printed would typically fit on standard (8 ½” x 11”) paper. Statements of Qualifications shall not exceed 50 pages.

Emphasis should be on completeness, relevance, and clarity of content. To expedite the review of submittals, it is essential that respondents follow the format and instructions outlined below:

All documents (Statement of Qualifications, Exhibits, and Fee Proposal) should be combined into one PDF File. Upload the complete package the GSFIC / Egnyte ftp site (dropbox). The uploaded file name must reference the RFQ/RFP GDC Locks the firm’s name, and the word “QUALIFICATIONS / PROPOSAL”.

(File Name Example: RFQ/RFP GDC Locks, ABC Company, Qualifications Proposal)

Upload Instructions:

Upload one (1) electronic copy of the complete package in .pdf format onto the GSFIC / Egnyte ftp site by selecting the link listed on the Project Fact Sheet and following the upload instructions provided below.

Click on the provided link above, when the page opens, enter name, email address, and company name, click “Continue.”

Drag and drop your file or click the “Browse” button to select a document from your computer. You should see an upload progress bar and when it gets to 100% the upload is complete.

Proposers are reminded that failure to comply with the following could result in your submission being deemed non-responsive. Non-responsive submittals will not be considered by the selection committee:

• No links to external electronic documents are permitted.

• Be sure to include the following completed exhibits in your submission. (Forms located at the end of this document):

o Exhibit A – Certification Form o Exhibit B – Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l) o Exhibit C – Disclosure Statement

• Statements of Qualifications must be electronically received by the Owner prior to the deadline indicated in the Schedule of Events (located on Project Fact Sheet).

• Printed copies will not be accepted.

• Firms are encouraged to verify with GSFIC that their submittal was received and should do so on the date they are due. Email the point of contact on the Project Fact Sheet for confirmation that the file was received.

(Experience with the ftp site indicates that uploads do not always receive the confirmation statement that the file was “successfully uploaded.” Typically, for files ranging in size from 5 – 10 Mb, it should not take more than one or two minutes to complete the upload.)

7. FINALIST NOTIFICATION

At the conclusion of the evaluation, selected firms will be notified via e-mail and a list of the selected firms will be posted on the Georgia Procurement Registry.

End of Section

IV. EXHIBITS

(Exhibit A)

CERTIFICATION FORM

I, _, being duly sworn, state that I am _(title) of (firm) and hereby duly certify that I have read and understand the information presented in the attached proposal and any enclosure and exhibits thereto.

I further certify that to the best of my knowledge the information given in response to the request for proposals is full, complete and truthful.

I further certify that the proposer and any principal employee of the proposer has not, in the immediately preceding five years, been convicted of any crime of moral turpitude or any felony offense, nor has had their professional license suspended, revoked or been subjected to disciplinary proceedings.

I further certify that the proposer has not, in the immediately preceding five years, been suspended, debarred, or otherwise excluded or ineligible from contracting with any federal, state or local government agency, and further, that the proposer is not now under consideration for suspension or debarment from any such agency.

I further certify that the proposer has not in the immediately preceding five years been defaulted or terminated for cause in any federal, state, or local government agency contract and further, that the proposer is not now under any notice of intent to default on any such contract.

I acknowledge, agree and authorize, and certify that the proposer acknowledges, agrees and authorizes, that the Owner and/or GSFIC may, by means that either deems appropriate, determine the accuracy and truth of the information provided by the proposer and that the Owner and/or GSFIC may contact any individual or entity named in the Statement of Qualifications for the purpose of verifying the information supplied therein.

I acknowledge and understand the successful Proposer will be required to certify compliance with the

Immigration Reform Act of 1986 (IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance Act OCGA 13-10-90 et.seq., by meeting or having complied with the provisions in the Act and by executing any affidavits required by the rules and regulations issued by the Georgia Department of Labor set forth at Rule 300- 10-1-.01:

Contractor will also be required to warrant that Contractor has included a similar provision in all written agreements with any subcontractors engaged to perform services under this Contract.

I acknowledge and agree that all of the information contained in the Statement of Qualifications is submitted for the express purpose of inducing the Owner to award a contract.

A material false statement or omission made in conjunction with this proposal is sufficient cause for suspension or debarment from further contracts, or denial of rescission of any contract entered into based upon this proposal thereby precluding the firm from doing business with, or performing work for, the State of Georgia. In addition, such false statement or omission may subject the person and entity making the proposal to criminal prosecution under the laws of the State of Georgia of the United States, including but not limited to O.C.G.A. §16-10-20, 18 U.S.C. §§1001 or 1341.

Signature

Sworn and subscribed before me This day of , 20 .

NOTARY PUBLIC NOTARY SEAL

My Commission Expires:

(Exhibit B)

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l) The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any Contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13-10-91(a), (b), and (c);

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by Contractor; and

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor Name of Project

Georgia State Financing and Investment Commission Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , 20 in (city), (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE DAY OF , 20 ,

NOTARY PUBLIC

My Commission Expires:

Exhibit C

DISCLOSURE STATEMENT

All proposers should be aware that the project you are submitting a proposal on is a public project, and the Owner (GSFIC) is a public agency. Pursuant to the laws, rules and Executive Orders of the State of Georgia, GSFIC shall make every effort to avoid even the appearance of a conflict of interest or any impropriety in both the selection process for this project and the negotiation and performance of any resulting contract. As part of any submittal you intend to make for this project, you must include this Disclosure Statement with your submittal that answers or addresses the following specific statements:

1. Describe any business transactions occurring within the prior two years between your firm and GSFIC, the Using Agency, or the ultimate end-user of the proposed project.

2. Describe any gift, hospitality, or benefit of any sort that your firm has provided to GSFIC, the Using Agency, or the end-user of the proposed project within the prior one-year period.

3. A conflict of interest or potential conflict of interest is defined as any action, decision, or recommendation by a person acting in a capacity as a public official, the effect of which is or could be to the private monetary or financial benefit or detriment of the person, the person’s relative, or any business with which the person or a relative of the person is associated. The potential conflict of interest is viewed from the perspective of a reasonable person who has knowledge of the relevant facts. Based upon this definition, describe any conflict of interest or potential conflict of interest that your firm has with GSFIC, the Using Agency, or the end-user of this project.

This Disclosure Statement should be dated and signed by an authorized signatory for the Proposer and submitted with the Proposer’s Submittal as a deliverable.

Name of Firm

Authorized Signature Date