GCI0000160 Bid Cancelation

This is a bid cancellation notice issued by Georgia Correctional Industries (GCI), a state agency under the Georgia Department of Corrections, for Request for Quotes (RFQ) Number GCI0000160 concerning Powder Coating Drive Chain and Motor Replacement services. The RFQ was initially posted on December 19, 2018, with a due date of January 29, 2019. The solicitation required suppliers to replace and install a Powder Coating Drive Chain, Drive Unit, and Turns at the GCI Walker SP Metal Plant in Rock Spring, Georgia. A mandatory site visit was initially scheduled for January 3, 2019, but was canceled and rescheduled for January 17, 2019, at 10:00 AM. Background consent forms were required by January 11, 2019, supplier questions were due January 18, 2019, and answers were provided January 21, 2019. The bid close date was adjusted to January 23, 2019, and later extended to January 29, 2019, via Addendum 4. The RFQ was officially canceled on February 4, 2019, by Issuing Officer Yashica Scarebrook, Procurement Agent I.

The cancellation was issued due to the need for further development of requirements and direction to yield a successful outcome for the State's needs. All pricing was required to be all-inclusive with delivery and installation included in the line item pricing on an F.O.B. Destination basis; GCI would not pay for freight, tariffs, or other fees as separate line items. The solicitation included strict restrictions on vendor communication with State staff, limiting contact to the named issuing officer only, with violations subject to bid rejection or suspension and debarment proceedings. No additional information regarding future solicitations was provided at the time of cancellation, with interested suppliers directed to monitor the Procurement Registry for any subsequent offerings.