Garber Door Replacement 10.7.26.pdf

Request for Proposal:

Replacement of Exterior Doors- Garber High School

Essexville-Hampton

Public Schools

303 Pine St.

Essexville, MI 48732

(989) 894-9700

October 7, 2026

INVITATION TO BID – Replacement of Exterior Doors, Garber High School

Essexville-Hampton Public Schools (E-HPS) is now accepting sealed bids for the replacement of several exterior doors at Garber High School located at 213 Pine Street, Essexville MI 48732 as described in the scope of work.

Bids shall be submitted in accordance with this RFP. Sealed bids will be received by mail at the office of:

Essexville-Hampton Public Schools

303 Pine St, Essexville MI 48732

Attention: Eric Debo, Director of Operations (SEALED BID-GHS DOORS)

The outside of the submitted bid envelope must clearly state “SEALED BID-GHS Doors”.

Bids must be received no later than 2:00 PM, October 22, 2026. Faxed and/or emailed bids will not be accepted. Late proposals will not be considered regardless of cause for delay.

Questions from bidders shall be submitted in writing to Eric Debo at deboe@e-hps.net.

Bids will be opened publicly at 2:15 PM, October 22, 2026 at the address noted above.

Bids must remain valid for a period of sixty (60) days after the bid opening.

Essexville-Hampton Public Schools Board of Education reserves the right to accept or reject any and all bids, either in whole or in part, to waive any informalities or irregularities therein, or to award the contract to other than the Bidder(s) submitting the best financial bid (low bidder), in its sole and absolute discretion. The bidder, in submitting his/her bid, agrees to accept the decision of the District as final.

All bidders shall complete the Iran Linked Business Disclosure Form in the Bid Proposal Form to comply with Public Act 517 of 2012. An “Iran Linked Business” is not eligible to submit a bid on a Request for Proposal with a public entity, including state agencies, school districts, community colleges, intermediate school districts, cities, villages, townships, counties, and public authorities.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries, and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing of products used to construct or maintain oil or liquefied natural gas pipelines.

All bidders shall also complete the Familial Relationship Disclosure form to identify any relationship between the Bidder and members of the Board of Education or Superintendent of the

District.

mailto:deboe@e-hps.net

INSTRUCTIONS TO BIDDERS

1. Project Overview

Essexville-Hampton Public Schools is seeking proposals from qualified contractors to provide all labor, materials, equipment, and services necessary for removal and replacement of all doors and frames noted below in the scope of work at Garber High School, 213 Pine Street, Essexville, MI

48732.

2. Scope of Work

The selected contractor shall complete the following work:

Door 16 o Remove, properly dispose of, and replace all 5 existing doors and frames at the

Door 16 entrance.

o Furnish and install new doors, frames, and hardware to match the district's current door standard (e.g., the main entrance doors at Garber High School).

o Ensure all new doors and hardware meet current ADA, fire/life safety, and school security requirements.

o Reconnect and integrate existing access control (fob) system with the new doors, as applicable.

Door 24 o Remove and properly dispose of existing glass doors and frame.

o Install new solid blue FRP insulated panel doors with new frame and hardware, meeting durability, energy efficiency, and ADA requirements.

Door 25 o Completely remove and dispose of existing door, frame, and hardware.

o Brick in the opening to match existing building exterior, ensuring weatherproofing and structural integrity.

3. General Requirements

Minor Paint Touch-up:

o Perform minor paint touch-ups on both the interior and exterior areas around the door and frame as necessary to match existing finishes.

All work must comply with state/local building codes, fire codes, ADA requirements, and school security standards.

Contractor shall coordinate schedule to minimize disruption to school operations.

Provide warranties, maintenance manuals, and closeout documentation at completion.

4. Qualifications

To be considered for this project, the contractor must meet the following qualifications:

A minimum of 5 years of experience in commercial or educational door installations.

Evidence of previous work on similar projects (references required).

A valid contractor’s license and insurance, including general liability and workers' compensation.

Ability to complete the project within the specified timeframe.

5. Site Visit

A mandatory site walk through will be held at 10:00 am on October 15, 2026. Bidders should meet at the front entrance of Garber High School at the specified time.

6. Proposal Requirements

All proposals must include the following:

Company Overview: A brief description of your company, including experience, qualifications, and contact information.

Project Plan: A detailed timeline and project schedule, pending start and completion dates.

Cost Breakdown: A detailed cost breakdown, including labor, materials, disposal fees, and any other associated costs.

Warranty Information: A statement outlining any warranties on materials, labor, or both.

References: At least three (3) references for similar projects completed within the past 5 years.

6. Project Timeline

RFP Issue Date: October 7, 2026

Mandatory Site Walkthrough: October 15, 2026 at 10:00am

Proposal Due Date: October 22, 2026 no later than 2:00pm

Contract Award Date: As soon as possible following proposal due date

Project Start Date: To be determined in conjunction with winning bidder

Required Completion Date: To be determined in conjunction with winning bidder

7. Evaluation Criteria

Proposals will be evaluated based on the following:

Cost effectiveness and clarity of proposal

Contractor qualifications and relevant experience

Quality of past work (verified through references)

Warranty and service terms

BIDDERS EVALUATION FORM

All bidders are to complete this form in order to complete the evaluation of the bids. In conjunction with price, the award of the bid is to be based on clarity of proposal, contractor qualification and relevant experience, ability to meet completion deadline, quality of past work and warranty and service terms.

Name of Bidding Company: __________________________________

Address: __________________________________

Telephone No.: __________________________________

1) Experience: Number of years the company has been in business: __________

2) References:

(a) List (3) three recent similar projects completed with contact information for references

(b) Bidder shall submit copy of written warranty.

Local Representative Name: _____________________________________

Address: _____________________________________

Telephone: _____________________________________

Familial Disclosure Form

The undersigned, the owner or authorized officer of (the

“Proposer”), pursuant to the familial disclosure requirement provided in the Essexville-

Hampton Public School District Request of Proposals and Specifications, hereby represent and warrant, except as provided below, that no familial relationship exist between bidder(s) or any employee of Essexville-Hampton Public School Dist. and any member of the Board of

Education of the School District or the Superintendent of the Schools in the Request for

Proposal.

List any Familial Relationships:

Dated: PROPOSER:

By:

Its:

State of Michigan )

County of )ss:

This instrument was acknowledged before me on the day of by .

, 20 , (Signature)

(Printed)

Notary Public, County, Michigan

My Commission Expires:

Acting in the County of

Assurances and Certifications

Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion

The prospective contractor certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded for from participating in this transaction by any Federal department of agency. Where the prospective contractor is unable to certify to any of the statements in this certification, such prospective contractor shall attach an explanation to this proposal.

Certification Regarding Nondiscrimination Under Federally and State Assisted Programs

The applicant herby agrees that it will comply with all federal and Michigan laws and regulations prohibiting discrimination and, in accordance therewith, no person, on the basis of race, color, religion, national origin or ancestry, age, sex, marital status or handicap, shall be discriminated against, excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination in any program or activity for which it is responsible or for which it receives financial assistance from the U.S. Department of Education or the MDE.

Assurance Regarding Access to Records and Financial Statements

The applicant hereby assures that it will provide the pass-through entity, i.e., Bay-Arenac ISD, and auditors with access to the records and financial statements as necessary for the pass-through entity to comply with

Section 400 (d) (4) of the U.S. Department of Education Compliance Supplement for A-133.

Iran Economic Sanctions Act

The prospective contractor certifies that its organization, by submission of this proposal, is not an Iran Linked

Business. Please refer to the “Iran Economic Sanction Act” Public Act 517 for clarifications or questions. Bay-

Arenac ISD as a Michigan public entity is required to follow Public Act 517 of 2012.

Dated: __________________________ PROPOSER: ______________________________

By: ______________________________________

Its: ______________________________________

State of Michigan )

County of _______ )ss:

This instrument was acknowledged before me on the _____ day of _________________, 20__, by

_________________________________(Signature)

__________________________________(Printed)

Notary Public, ______________ County, Michigan

My Commission Expires: ____________________

Acting in the County of _______________

Affidavit of Compliance – Iran Economic Sanctions Act

All Bids shall be accompanied by a sworn statement disclosing any Iran Linked Business relationship that exists within the owners, including its officers, director, and employees.

The undersigned, the owner or authorized officer of __________________________________ (the “Bidder”), pursuant to Michigan Public Act No . 517 of 2012, the “Iran Linked Business” requirement provided in the

BAISD Consortium Universal Service Fund Request for Proposals hereby represents and warrants that the bidder, including its officers, directors and employees, is not and “ Iran Linked Business” within the meaning of the applicable Public Act, and that in the event bidder is awarded a contract as a result of this RFP, the contract.

The bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the District investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on future Requests for Proposals (RFPs) for three (3) years from the date that it is determined that the person has submitted the false certification.

There is not an “Iran Linked Business” that exists within the bidder and/or owner, officers, directors and employees.

Bidder: __________________________________________________

(Company Name)

By: __________________________________________________

(Signature)

Its: __________________________________________________

(Title)

This instrument was acknowledged before me, a Notary Public, in and for

________________________ County, on this ________ day of ___________________ 20_____

____________________________________________________ SS:

(Notary Public Signature)

My commission Expires: __________________________

Acting in the County of: ___________________________