Garbage Disposal Contract SOW 2026.pdf

GARBAGE AND SEWAGE DISPOSAL

Scope of Work

1. Scope of Work: US Embassy Dili is seeking a contractor authorized and/or licensed to collect and dispose of solid and liquid wastes in accordance with the existing and applicable local law and regulations.

The Contractor shall provide all personnel, equipment, labor, supplies, tools, materials, transportation, supervision and any other resources necessary to perform the work at the U.S. Embassy and official residences in accordance with all items and conditions of this contract.

1.1 Standard Services: US Embassy Dili shall provide skip bins and wheelie bins at designated locations including the schedule of pick-up and waste collection as listed in a separate sheet.

1.1.1. Non-Hazardous Solid Materials – Empty and dispose of garbage to a dump site or at other areas approved by the local government. Trash types: paper, boxes, cardboard, wood, construction debris, shipping crates, air filters and organic solid and semisolid materials and food waste from the Cafeteria.

1.1.2. Sewage disposal – Empty sewage from holding tanks and properly dispose to a dump site approved by the local government.

1.1.3. Amount of Pick-Ups

During the Contract period, the number of pick-ups shall be indicated in the Purchase Order and if additional quantities will be necessary, an amendment of the Contract will be done.

1.1.4. Restoration works to any damage caused by the contractor’s vehicles/staff but not limited to roads, gates and landscaping must be contractor/vendor’s own cost.

1.2 DEFINITIONS:

1.2.1 Ashes: The residue from burned wood, coal, coke and other combustible material.

1.2.2 Collection: The accumulated trash and garbage from any one unit at any one time, regardless of the number of cartons, bundles or the amount of trash.

1.2.3 Collection Frequency: The number of times collection is provided in a specified period of time.

1.2.4 Collection Station: Where refuse may be conveniently and efficiently assembled and stored in containers for collection.

1.2.5 Contaminated Waste: A material of liquid, solid or gaseous composition which must be disposed of due to degradation of material during use or from a determination that a new material does not meet specifications. Contaminated waste requires special handling during collection, storage, transportation, and disposal. Contaminated waste is specifically excluded from this contract.

1.2.6 Debris: Sod, gravel, stumps, limbs, street sweepings, roofing material, concrete masonry units, wood, gypsum board, and similar waste materials.

1.2.7 Food Waste: Scraps of food and other associated items generated from the preparation of meals in dining facilities. The Contractor shall certify that food waste will not be used, offered or sold for human consumption.

1.2.8 Garbage: Materials such as, but not limited to, metal glass, crockery, floor sweepings, sawdust, cardboard, paper, wood beverage cans, drums, paint cans, bottles, cartons, furniture residue, carpet remnants, cloth rags, or any other materials which the Government deems most advantageous to release under this contract. Construction debris is included as garbage. Includes all organic edible and inedible waste materials resulting from the preparation and serving of food, and may contain water or other liquids. This includes condemned foodstuffs, fats, bones, and may also include ground garbage generated from food preparation facilities if the Government deems it as practical. The Contractor shall certify that garbage will not be used, offered or sold for human consumption.

1.2.9 Hazardous Waste: HAZARDOUS MATERIALS ARE SPECIFICALLY EXCLUDED

FROM THIS CONTRACT. Examples of hazardous wastes are: Corrosive(batteries, drain cleaners, oven cleaners), Toxic(pesticides, rat poison, pharmaceuticals, cleaning fluids), Reactive(pool chemicals, ammonia, bleach aerosols) and Flammable (paints, solvents, oils, gasoline, BBQ starter, propane cylinders).

1.3.0 Industrial Waste: For the purpose of this contract, industrial waste does not include special waste or asbestos or any items that are considered to contain hazardous waste materials or any items to be dump able. Industrial waste includes, but is not limited to, items such as fiberglass hoods, windshields (double glass) from vehicles, waste gypsum boards, waste sponges, waste rubber, and vehicle tires.

1.3.1 Open Burning: The combustion of solid waste without (a) control of combustion air to maintain adequate temperature for efficient combustion, (b) containment of the combustion reaction in an enclosed device to provide sufficient residence time and mixing for complete combustion or (c) control of the emission of the combustion products. This is a PROHIBITED ACTION and not an authorized means of ultimate disposal on Embassy property.

1.3.2 Quality Assurance: Those actions taken by the Government to assure services meet the terms and conditions included in the statement of work and Surveillance Plan.

1.3.3 Recoverable Resources: Materials which still have useful physical or chemical properties after service or use for their originally intended purpose and can, therefore, be reused or recycled for the same or other purposes. Sometimes referred to as salvage.

1.3.4 Refuse: Includes all garbage, ashes, debris, rubbish and other similar waste material intended for disposal. Not included are explosives and incendiary waste and contaminated waste from medical and radiological processes.

1.3.5 Refuse collection: A system of transporting refuse from collection stations to a point of disposal. It includes hauling garbage to the transfer station, when required by the terms of a contract.

1.3.6 Refuse Collection Containers: Includes cans, drums, bins, or similar receptacles that are used for collection of refuse and can easily be handled.

1.3.7 Regulated Waste: Waste material that is regulated by the local government as to the manner of its handling or disposal.

1.3.8 Rubbish: Variety of salvageable waste material, either combustible or noncombustible, such as glass, cardboard, crockery, floor sweepings, sawdust, paper, wrappings, containers, cartons, and similar articles not used in preparing or dispensing food.

1.3.9 Combustible Rubbish: Rubbish that can be burned readily in an incinerator or burning pit.

1.4.0 Non-combustible Rubbish: Rubbish which cannot be burned at ordinary incinerator temperatures (800 to 1,800 degrees Fahrenheit).

1.4.1 Sanitary Landfill: A site where refuse is disposed using an engineered method in a manner that protects the environment.

1.4.2 Severe Weather: Extremely intense storm

1.4.3 Skip bins: A large container that is used for the disposal of trash and garbage.

1.4.4 Solid Waste: Refuse, sludge, and other discarded solid materials resulting from industrial and commercial operations and from community activities. It does not include solids or dissolved materials in domestic sewage or other significant pollutants in water resources, such as silt, dissolved or suspended solids in industrial waste, water effluents, dissolved materials in irrigation return flow or other common water pollutants.

1.4.5 Sewage: is a mixture of water, human excreta (feces and urine), used water from bathrooms, food preparation wastes, laundry wastewater, and other waste products of normal living.

1.4.8 Wheelie Bins: A plastic container on wheels that is used for the disposal of trash and garbage at the residences and offices.

2.0 MANAGEMENT AND SUPERVISION:

2.1 Project Manager:

The Contractor shall provide a Project Manager (PM) who shall be responsible for the performance of the work. The name of the Project Manager and an alternate(s) (who shall be authorized to act for the Contractor when the PM is absent) shall be designated, in writing, to the Contracting Officer

2.1.2. The Project Manager or, in his/her absence, the alternate, shall have full authority to act for the Contractor on all contract matters relating to the operations of this contract.

2.1.3. The Contractor shall provide to the Contracting Officer’s Representative (COR), in writing, the name of the Project Manager and a telephone number as a point of contact between the hours of 0800 through 1700 on from Mondays thru Fridays.

2.1.4. The Project Manager or, in his/her absence, the alternate, shall be a qualified English speaker and shall manage the work being performed under this contract.

2.2 Contractor’s Employees:

2.2.1. Employee Identification. The Contractor’s employees shall present a neat appearance and be easily recognized. Recognition may be accomplished by wearing appropriate badges which contain the company name and employee’s name. All contract employees shall be required to display approved identification badges at all times during the performance of work under this contract. Additional identification requirements are necessary when work is performed at Embassy Compound. Contractor’s employees shall use safety PPE’s at all times – hardhat, safety goggles, dust mask, high visibility vest, safety gloves, appropriate work clothes (no shorts) and safety shoes (no rubber shoes or flip flops).

2.2.2. Security Requirements. The Contractor and employees shall comply with all security requirements imposed by the Security Section of the Embassy.

2.3.2. Contractor personnel designated to drive vehicles must have valid driver’s licenses for the class of vehicle and a safe driving record, defined as having no traffic violations or accidents in the past 3 years. Contractor personnel designated to operate any heavy machinery must be qualified or licensed in the use of said machinery.

2.3.3. Driving on U.S. Government Property: Any contractor traffic violations may result in the denial of driving privileges on U.S. Government Property. Maximum travel speed is 10 km/hour.

2.4. Safety:

2.4.1. The Contractor is responsible for ensuring that all work performed under this contract is accomplished in a safe and proper manner.

2.4.2 Safety Instruction/Training All Contractor employees shall be instructed on accident prevention and safety. Special emphasis shall be placed on the safe operation of equipment. Training shall be conducted for all employees by the Contractor on appropriate safety measures and on employee’s obligation to obey all existing U.S. Government regulations.

2.5. Quality Control Plan:

2.5.1. The Contractor shall establish and maintain a complete Quality Control Plan

(QCP) to ensure the requirements of the contract are provided as specified. The Contractor shall not be allowed to perform any portion of this contract without an approved QCP.

2.5.2. One copy of the Contractor’s QCP shall be provided to the Contracting Officer

(CO) not later than one week prior to commencement of work.

2.5.3. A revised copy of the QCP must be provided to the CO prior to the contract start date and as changes occur.

2.5.4. The QCP shall include:

2.5.4.1. An inspection system covering all the services required under the terms and conditions of the contract. It must specify the areas to be inspected on either a scheduled or unscheduled basis, how often inspections will be accomplished, and the title of the individuals(s) who shall perform the inspections.

2.5.4.2. On-site records of all inspections conducted by the Contractor and necessary corrective action taken shall be made available to the Government during the term of the contract.

2.5.5. Deficient Service: For services found to be incomplete, defective or not accomplished as scheduled.

2.6. Performance Period:

2.6.1 Working Hours. The Contractor shall maintain working hours of operation stated in Section. 1.1, “Standard Services.” Final approval of any request to operate at a time other than the normal working hours shall be made by the CO.

3. WORK SPECIFICATIONS:

3.1. General Responsibilities. The Contractor shall remove all items from point of service indicated on the attachment in an orderly manner and leave the area free of debris.

Contractor shall remove all trash and garbage as well as keep the area within a 10 feet radius free of debris.

3.2. Collection Schedules. See separate sheet.

3.3. Vehicles:

3.3.1. All vehicles shall be in operable condition and meet local transportation office safety standards. Maximum travel speed inside the embassy compound and residential compound is 10 km/hour.

3.3.2. Vehicles shall have the Contractor’s company logo displayed on both sides of the vehicle.

3.3.4. All contractor equipment shall be equipped with proper safety and noise limiting devices. Noise level no greater than 75dB. Safety devices shall meet US ANSI standards as available on the internet. The contractor equipment shall be in a safe operating condition at all times. Equipment shall be subject to safety inspections at any time by the COR. Any defective equipment shall be either repaired or removed from the installation.

3.3.5. Vehicle Maintenance. The Contractor shall be responsible for making all repairs to keep its vehicles in working order to meet all requirements of this contract. Collection vehicles that are being repaired or are unserviceable shall not be a basis for non-performance of this contract. All vehicles shall have a safety back up alarm/reverse warning alarms to warn people in the vehicle’s path that is moving backwards. All vehicles shall be inspected at all times for oil leaks and do the necessary repairs before use. The Contractor shall clean/remove oil stains from their own vehicles at all affected roads at the embassy and/or residence compound.

3.3.6. Cleaning Requirements. Collection vehicles, including the vehicles body, used for hauling refuse shall be kept in a clean condition. No cleaning facility or area shall be provided by the Government. Cleaning shall be accomplished in full compliance with applicable Peruvian environmental laws and regulations.

3.4. Disposal:

3.4.1. The Contractor shall dispose of all garbage at a sanitary landfill or other areas approved by the local government.

3.4.2. Disposal shall be accomplished in full compliance with all existing local government environmental laws and regulations.

3.4.3. The Contractor shall be responsible for any permit or fees associated with the use of the sanitary landfill. Price per trip shall include these fees.

3.5. Collection of Garbage:

3.5.1 Garbage. The Contractor shall be responsible for the removal of whatever is deposited in the collection points unless otherwise specified in this contract.

3.5.2. N/A

3.5.3. Container Cleanliness. The contractor shall ensure that all trash containers are free of trash, garbage, and other debris upon completion of work. Loose trash, garbage, and other debris must be removed and disposed of during scheduled pickups. Contractor shall ensure odors from dirty containers are prevented.

3.5.4. Construction Debris. The Contractor shall remove of all construction debris, that are generated by the Government in-house work force. Construction debris shall include, building insulation, concrete masonry units, concrete, gypsum board, wood, and other items the Government deems not of salvageable value.

3.5.5. Industrial Waste: The Contractor shall remove all industrial waste. Industrial waste is not to be confused with special waste or asbestos or any items that are considered to contain hazardous waste materials, nor any other Regulated Waste. Industrial waste includes, items such as fiberglass hoods, wind shields (double glass) from vehicles, appliances, old furniture, waste sponges, waste rubber, and vehicle tires.

3.5.6. Spillage. The Contractor shall pickup all spillage around collection stations within a ten (10) foot radius. The cleanup operation shall be concurrent with scheduled refuse collections. The Contractor shall ensure that vehicle bodies are kept covered at all times to prevent loose trash from blowing off.

3.5.8. Inaccessible Containers. Containers that are blocked by vehicles or otherwise inaccessible shall be tagged with a weatherproof notice stating the time of attempted collection, reason for non-collection (including license number of vehicle or identification of other obstruction) any other applicable comments. The Contractor shall notify the COR no later than one (1) hour after the attempted collection pickup.

4. GOVERNMENT PROPERTY

4.1. Inspection and Search. Embassy security personnel, may, whenever it is deemed necessary within US Embassy installations, stop and search the Contractor, Contractor’s employees, its vehicles, conveyances and facilities to ensure that only property covered under this contract is being removed.

4.2. Illicit Acts:

4.2.1. The Contractor shall be responsible for any illicit act committed by its assigned agents and/or employees while such personnel are within the confines of U.S. Government property or any such area involved in the performance of this contract.

4.2.2. For the purpose of this contract, illicit acts include fraud, theft, bribery, extortion, receiving stolen property and any other acknowledged offense not specifically indicated.

5. SAFETY:

5.1. Hazardous Waste

5.1.1. The Contractor shall not handle such hazardous waste and contaminated waste, or liquid waste. If such materials are encountered, the Contractor must stop work immediately and notify the COR. The Contractor shall hold the Government harmless from any and all such demands, suits, actions, or other claims of whatever nature arising from or out of this material. If there is some doubt among contractor personnel as to the nature of a specific item or substance, the contractor is to contact the COR.

5.1.2. Disposal of Garbage and Sewage. The Contractor shall comply with local environmental laws, directives, and regulations reference to collection, transfer, transporting, processing, treatment and disposal of garbage and sewage wastes.

5.2. Food Waste. The Contractor certifies that food waste generated by dining facilities, commissaries, and clubs shall not be used, offered, or sold for human consumption.

6. SEGREGATION OF MATERIALS:

6.1. Segregation of materials by the Government. The Government shall not segregate materials; however, dining facilities and commissaries shall endeavor to keep edible and inedible garbage separate and not contaminate with toxic materials foodstuffs suitable for animal feed. The Contractor shall not segregate materials at the garbage collection sites/points or within the boundaries of U.S. Government property.

6.2. Government Liability. The Government will not be liable for damages in any amount from any source as a result of garbage or condemned foodstuffs to the Contractor.

6.3. Segregation Materials. If segregation of collected trash and garbage is required by local county/city officials prior to disposal at the local dump site, the Contractor shall perform these services.

END OF SCOPE OF WORK