Gale_Cengage_Learning__Justification.pdf

W,uruT rd BREVARD COUNTY BOARD OF COUNTY COMMISSIONERS

Purchasing Services SINGLE/SOLE SOURCE JUSTI FICATION AND APPROVAL FORM

PLENE FO RWARD ALL REQU ESTS TO : Si n g leSo u rce@brevarelf!-. g ov

Sole Source: The ONLY known supplier for unique products and services where no other options are available.

Single Source: Though there may be alternate sources for the product or service requested, circumstances dictate the use of the proposed vendor. (i.e., availability, timeliness, location, etc.)

PART I - GENERAL ReouesroR lnronmmoru

Date Submitled. 061 1212026

Requisition #: _ One-time Purchase I lt

Requesting Department: I ihrenr Serrrinec

Contact Person/Phone #: Marlena Harold 321-779-4004

Annual Purchase fi Amount of Purchase: (One time) ll $32,000.00 (Estimated annual amount)

PART II . REcoMMENDED VENDoR |HroRuaIon

Vendor/Contractor Name: Gale/Cenqaqe #3462

Vendor/Contractor Contact Nam e: Steohanie Leoro

Vendor/Contractor Phone (715\ 218-3926

Vendor/Contractor Email steohan ie. leoro6cenoaoe.com

PART lll - Srrele/Sole Sounce Vluorror

1. Provide a detailed descri of service/commod to be ded the vendor

2. State why the recommended vendor is the only one capable of providing the required supplies and/or commodities. lnclude any back-up information or documentation that supports your recommendation. (Acceptable responses to this question will include strong pragmatic/technological information that supports the claim that there is only one vendor that can the services and/or commodities). Attach vendor letter and additional sheet if necessary

3. List any other sources that have been contacted and explain in detail why they cannot fulfill the County's requirements. (Responses fo this section should include information pertaining to any research that was conducted to establish that the vendor ls a so/e source- Responses should include information peftaining fo discussions with other potential suppliers, Brevard County Library Services is requesting subscriptions to Peterson's Test & Career Prep and US Legal Forms, which provide library patrons with access to proprietary test preparation, career planning, and legal forms resources.

gage is the exclusive authorized distributor of Peterson's Test & Career Prep and US Legal Forms for the public library market. Supporting documentation confirming these exclusive bution rights has been provided

The County is seeking specific proprietary products. Supporting documentation from Peterson's and US Legal Forms confirms that Gale/Cengage is the exclusive authorized distributor for these products within the applicable market. Therefore, no alternate source can provide the requested bases.

and why they were no longer being considered by the l.lrL;

Check all entries below that apply to the proposed purchase which exempt formal competition. (More than one entry will apply to most sole source products/services requested).

id SOLE SOURCE REQUEST IS FOR THE ORIGINAL MANUFACTURER OR PROVIDER THERE ARE NO REGIONAL DISTRIBUTORS. (Attach the manufacturer's written communication that no regional distributors exist. lle1n no.4 nnUstalso be completed.)

id SOLE SOURCE REQUEST IS FOR THE ONLY STATE OF FLORIDA DISTRIBUTOR OF THE ORIGINAL MANUFACTURER OR PROVIDER. (As a separate document, include the manufacturer's - not the distributor's - written certification that identifies all regional distributors.

Item no. 4 must also be completed.)

id THE PARTS/EQUIPMENT ARE NOT INTERCHANGEABLE WITH SIMILAR PARTS OF

ANOTHER MANUFACTURER. PARTS ARE 'DIRECT REPLACEMENTS"

PARTS/COMPONENTS FOR EXISTING EQUIPMENT.

io THIS lS THE ONLY KNOWN ITEM OR SERVICE THAT WILL MEET THE SPECIALIZED

NEEDS OF THIS DEPARTMENT OR PERFORM THE INTENDED FUNCTION.

6d THE PARTS/EQUIPMENT REQUIRED FROM THIS SOURCE ARE TO PERMIT STANDARDIZATION. (Attach separate memorandum describing the basis for standardization request. )

6d NONE OF THE ABOVE APPLIES. A DETAILED EXPLANATION AND JUSTIFICATION FOR

THIS SOLE SOURCE REQUEST IS CONTAINED IN AN ATTACHED MEMORANDUM.

PART IV - CennncATtoN AND Appnovms

I have reviewed the following Single/Sole Source justification and concur with the request, fully understanding the implications of Section 838.22 of the Florida Statutes:

(2) "lt is unlawful for a public servant or a public contractor who has contracted with a governmental entity to assist in a competitive procurement to knowingly and intentionally obtain a benefit for any person or to cause unlawful harm to another by circumventing a competitive solicitation process required by law or rule through the use of a sole-source contract for commodities or services."

(3) "lt is unlawful for any person to knowingly agree, conspire, combine, or confederate, directly or indirectly, with a public servant or a public contractor who has contracted with a governmental entity to assist in a competitive procurement to violate subsection (1) or subsection (2)."

(5) "Any person who violates this section commits a felony of the second degree, punishable as provided in s. 775.082, s. 775.083, or s. 775.084."

Each undersigned individual hereby attests that he/she took part in the non-competitive procurement identified above, and has reviewed Florida Statutes, Chapter 838 as it relates to sole source contracts, and that he/she is independent of, and has no conflict of interest in, the entity evaluated and selected.

Requisitioner Signature Marlena Harold Digitally signed by Marlena Harold 12'l 06t12t2026 zJd-bRequesting Department Director Signature

Purchasing Manager's approval Date:

Assistant County Manager/County Manager Approval (as appticabte-AcM $soK-$1oot(/County Manager $1 00K-$200K// BoCC $200K<) :

Sole Source Approval lD #:

Date

5030617

06/17/26