Gainesville Caretaker PWS 032026.pdf

PERFORMANCE WORK STATEMENT

FOR

SECURITY AND CARETAKER SERVICES

AT

GAINESVILLE JOB CORPS CENTER

GAINESVILLE, FL

U.S. DEPARTMENT OF LABOR

MARCH 2026

PROJECT NO. 4145

PWS

-----THIS PAGE INTENTIONALLY BLANK------

TOC-1

SECURITY AND CARETAKER SERVICES

TABLE OF CONTENTS

Contents I. Introduction II. Purpose and Background III. Key Personnel IV. Performance Work Statement V. Deliverables VI. Contractor Capabilities VII. Pricing Schedule VIII. Objective IX. Acceptance of deliverables X. Period of Performance XI. Place of Performance

TOC-2

-----THIS PAGE INTENTIONALLY BLANK------

FOR

SEURITY AND CARETAKER SERVICES

I. Introduction

This Performance Work Statement (PWS) sets forth the contract performance requirements for security and caretaker services at the Gainesville Job Corps Center, located in Gainesville, FL. DOL is seeking services to maintain security and general maintenance of this campus.

The property and buildings are owned by the Department of Labor. The site and buildings are currently under the care of a caretaker contract with the Department of Labor (Department).

II. Purpose and Background

The purpose of this contract is to secure and maintain the Gainesville Job Corps Campus buildings and equipment, and grounds while it is vacant.

Job Corps is a national residential training and employment program administered by the Department of Labor to address the multiple barriers to employment faced by disadvantaged youth throughout the United States. Job Corps was originally established by the Economic Opportunity Act of 1964; current authorization for the program is the Workforce Innovation and Opportunity Act (WIOA) of 2014.

III. Key Personnel

Key Personnel for this contract are as follows:

Position Experience Experience and Minimum Qualifications Project Manager 10 years 10 Years of progressive facilities and personnel management experience

IV. Performance Work Statement

A. Security Services

1. Provide security services for the twelve (12) buildings and ten (10) structures on the 47 acre site, to protect against theft of government property and vandalism.

2. Security of the facility is required on a 24/7/365 basis through two (2) full-time staffed positions. One guard shall be stationed at the Building 14 Gate House and shall control and log all visitors to the site daily. A second guard shall have vehicular mobility to perform site wide patrols. Copies of site access logs shall be submitted with the daily reports. Guards are not required to be armed.

3. Controlled access - The Contractor shall control access to the campus. It may be necessary to let maintenance contractors and other persons on site from time to time.

Access to this site shall be limited to DOL approved personnel. The Contractor shall ensure that all personnel who enter the facility shall present valid identification and maintain a log of all entry and exit from the campus. Access is limited only to personnel approved by the Contracting Officer's Representative (COR).

4. Develop and maintain effective liaison with local law enforcement and provide protection as necessary to maintain security and safety of the facility.

B. General Custodian & Grounds Clean-Up

1. Buildings - Clean building interior spaces to maintain clean and attractive appearance.

Cleaning to include, but not be limited to:

• Damp mop, vacuum, or broom sweep floors depending on flooring material and manufacturer’s recommended cleaning instructions on a monthly basis.

• Clean mirrors, sinks, toilets, and urinals in restrooms on a monthly basis.

• Remove any trash or debris on a daily basis.

2. Structures – Broom sweep on a monthly basis.

3. Contractor is responsible for grounds maintenance to provide an attractive visual appearance. This includes, but is not limited to mowing, edging, pruning, and removing plant and lawn residue, and trash/debris removal.

4. Perform general custodial and grounds cleanup activities of the site to ensure removal of debris and to ensure a clean and attractive appearance. The vacant property is expected to be kept clean so that if the facility is needed for use in the future, it is not in disrepair.

C. Pest Control

1. Pest control will be performed as needed. Pest control applies to any infestation that would contribute to deterioration of facilities and grounds.

2. Conduct weekly monitoring, inspections, and mitigation of pests, such as termites and rodents, to ensure a clean and safe environment.

D. Grass Cutting

1. Cut grass and trim as required to prevent overgrowth. Remove plants, leaves and lawn residue during moving and trimming activities.

2. Grass shall be cut to a finished height of 2” to 3” and shall include trimming (weed whacking) around all trees, buildings, and obstacles, and within 12” of fences.

3. Remove weeds and overgrowth from the site.

4. The Contractor shall base their bid on performing grass cutting and trimming as follows:

• Weekly between the period of May through September.

• Bi-weekly during the months of April, October, and November

• Monthly during the months of December, January, February and March

E. Use of Buildings

1. The Contractor may use any existing building on Center only for office space or storage of equipment and materials used to perform the work.

F. Pay All Required Utilities

1. The Contractor shall act as an agent for payment of all utility bills on behalf of Job Corps. Payment includes bills for all required temporary utilities, inclusive of internet service, associated with all tasks required to perform required tasks. Upon completion of the contract, the Contractor shall remove all temporary utilities and restore any site disturbances associated with the utility removal upon completion of the contract.

2. The Contractor is to base its proposal on a cost of $1,033.34 per month. Billings for utility costs are to be supported by invoices.

G. Caretaker Status Meetings

1. The Contractor shall conduct bi-weekly meetings for the purpose of coordination with the Department and status updates of the project. Meetings will be conducted using the Microsoft Teams platform. Meeting minutes resulting from the meetings shall be issues electronically via email to all meeting attendees within three (3) working days of conducting the meeting.

H. Daily Reports

1. The Contractor will provide a daily report (electronically via email) to the COR noting current site conditions (include photos), activities on site, photographs, a copy of the daily security sign in log, and any observations or notes.

I. Transition Period

1. The Transition Period shall commence on date of contract award and extend for thirty

(30) calendar days.

2. During the Transition Period the Contractor shall coordinate with the departing contractor for payments and closure of departing contractor’s utility accounts, inclusive of any temporary utilities.

3. The Contractor will be responsible for assuming full control of the caretaker services upon conclusion of the Transition Period

V. Deliverables

The contractor shall complete the following deliverables within the time periods specified below:

Contract Year Due Deliverable Base 14 calendar days after award

Comprehensive work plan, delivered to the COR for review

Base 14 calendar days after award

Protection maintenance plan to include recurring inspections/tasks to be performed and required frequencies.

Entire Period of Performance

On-going Visitor Log (PDF Format)

Entire Period of Performance

On-going Daily Report

Entire Period of Performance

On-going Bi-weekly Meeting Minutes

VI. Contractor Capabilities

The contractor shall provide qualified personnel, all materials and equipment to fulfil the contract.

VII. Pricing Schedule

Note: The pricing table will be inserted for the award based on price quotes received.

VIII. Objective

The contractor shall provide all required equipment, materials, services, and all necessary personnel to provide security, facilities and grounds maintenance, and inventory of equipment and property to sustain operational status and prevent damage or deterioration of real property and equipment.

IX. Acceptance of deliverables

The Government will accept or reject any deliverables by giving written notice. In the event of rejection of any deliverable, the COR, giving the specific reason(s) for the rejection shall notify the Contractor in writing within five working days of receipt of deliverable. The Contractor shall correct the rejected deliverable and return it to the COR within five working days, or the number of days specified in the written notice by the COR.

X. Period of Performance

The Period of Performance shall consist of a one 3-month Base Period and three (3), three (3) month option periods.

XI. Place of Performance

The work proposed under this contract will be performed in Gainesville, FL. The address of the property to be secured and maintained is 5301 NE 40th Terrace, Gainesville, FL 32609.

Attachment 1 - Site Map