G15PS00410_Attch_2_SOW.docx

Statement of Work Repair and Repaint Buildings at USGS Honolulu Magnetic Observatory

A. Project Background

The US Geological Survey (USGS) maintains geomagnetic observatories throughout the United States. This site was developed for its current use in 1961 and most of the original buildings remain substantially intact. The observatory, along with a network of others in the United States, is tasked with the very important mission of continually monitoring the magnetic field of the earth and recording valuable data which is used internationally. Generally these observatories consist of multiple operations buildings and one or more houses. These facilities house the instrumentation and equipment necessary to function within the required mission parameters. Therefore, the maintenance and upkeep of these facilities is paramount to the mission.

It is very important that the successful contractor understand that the location of this contract will be at a magnetic collection observatory and that the observatory is to remain operational throughout the life of this contract. In areas where work is required and the USGS must maintain data collection activities, work shall be conducted without disruption to the USGS’s data collection activities as much as possible, and in close coordination with the USGS Facility Manager and/or Site POC.

B. Objective

The objective of this statement of work (SOW) is for the contractor to identify those exterior building elements that need to be mended or refurbished and then correct them. The exterior surface of three of these buildings will be targeted. The SOW will establish guidelines needed to correct any of those exterior elements that have deteriorated or suffered damage. The three buildings that are involved in this process will be the Variations building, the Electronics building and the Absolutes building.

C. Project Location

USGS Honolulu Magnetic Observatory Pacific Tsunami Warning Center 91-270 Fort Weaver Road Ewa Beach, HI 96706

D. USGS Points of Contact (POC)

Facility Manager: Mark Nelson 303-273-8483 office 720-456-5433 cell mdnelson@usgs.gov

Site POC: Lynn Kaisan 808-792-4290 Cell lynn.kaisan@noaa.gov

During the solicitation/source-selection phase of this project, prospective contractors shall not contact any of the contacts listed above except for the Contracting Officer, except for communication with the Facility Manager directly relevant to a pre-proposal site visit (if one is scheduled). Failure to comply with this prohibition may result in elimination from further consideration.

E. Hours of Operation

Normal working hours shall be between 7:00am-6:00pm, Monday –Friday. The contractor shall not work Saturdays, Sundays, legal holidays, or non-normal working hours, unless otherwise authorized by the Contracting Officer. Request to work times other than normal hours shall be made in writing.

F. Work to Be Performed

The contractor shall complete the following preparation, application and cleanup of the indicated tasks for these three building. (See figures 1 thru 3 for bldg. photos)

a) Variations Building

i. Louver wood

ii. Louvers

iii. Exterior wall base

iv. Fascia trim

v. Wall penetrations

vi. Termite damage

vii. Door and wood trim

b) Electronics Building

i. Exterior wall base

ii. Wood trim

iii. Roof rafter termite damage

iv. Downspout and Splashblock

v. Wall penetrations

vi. Door and wood trim

c) Absolutes Building

i. Wall base

ii. Rafter termite damage

iii. Door and wood trim

1. Preparation

Most surfaces are susceptible to chemical and mechanical breakdown, such as acid rain and freeze-thaw cracking. The contractor will prepare all project surfaces, as noted below. Once preparation is complete the surfaces must be dry, and in sound condition to allow for priming, painting and treatment where required. We suggest the surface dry time should be about 24 hours prior to application. Unless stated otherwise by any product instructions.

a. Block (Cinder and Concrete) (Non-painted surfaces) This surface is showing damage from weather, bugs and wall penetrations created for equipment installation. Preparation involves removing all loose mortar, stray paint and foreign material, such as bee hives, from block surfaces. Surface must be free of laitance, concrete dust, dirt, loose cement, hives and hardeners. All holes/penetrations need to be sealed and or patched.

1. Poured-in-place concrete, commercial detergents and abrasive blasting may be necessary to prepare the surface. Follow suggested guidelines as noted in product instructions.

2. Wire brushing and or sandpapering surfaces may be required to maintain consistency in surface appearance.

3. Fill bug holes, air pockets, mortar joints and other voids with a common colored HPC (High Performance Concrete) that meets with industry standards. If conduits protrude through penetrations, seal around them with HPC and fire caulking.

4. Identify blocks too damaged to repair. Replace these blocks with blocks that are equal and comparable to existing.

b. Cast-in-Place Concrete The paint coating on most of the concrete bases around the buildings has worn off and the concrete appears to be eroding away. Preparation involves the removal of all loose materials, old and degrading paint and any foreign materials not common to this concrete surface. Surface must be free of laitance, concrete dust, dirt, efflorescence, loose cement, and hardeners.

1. Poured-in-place concrete, commercial detergents and abrasive blasting may be necessary to prepare the surface. Follow suggested guidelines as noted in product instructions.

2. Wire brushing and or sandpapering surfaces to maintain consistency in surface appearance may be necessary.

3. Fill bug holes, air pockets, and other voids with a common colored HPC that meets with industry standards.

c. Wood This surface has suffered from weather, and termite damage. At some point some repairs were done to the surface, which would mean follow-up on those repairs may be necessary to determine compliance. Preparation of the surface involves removal of all damaged, rotten or broken members. It involves removing all bug damage, old degrading paint and foreign objects not common to the wood surface (i.e. nails), that may in some way compromise or stain the finished product.

1. Replace any wood removed, with wood that is equal or better; and comparable to existing structural wood.

2. Fill bug holes, air pockets, and other voids with a wood based patching compounds compatible with industry standards. Follow application and product curing time as noted by compound instructions.

3. Ensure no further remnants of termites exist, that would indicate future issues. Treat wood with solutions to protect from further termite damage.

4. If termites are discovered or residue found to establish termites still exist, stop work and contact facility manager for further instructions.

5. Wire brushing and or sandpapering surfaces to maintain consistency in surface texture and appearance.

6. Power wash commercial detergents and abrasive blasting may be used to prepare the surface. Again follow suggested guidelines as noted in product instructions.

7. Reapply caulking where required. Caulking must meet industry standards.

d. Metal Metal surfaces such as downspouts, louvers and A/C supports have shown damage. Preparation of the surface involves removal of rust, old paint, sharp edges, dirt, grease, oil and broken or bent members. Painting may not be required on these surfaces unless surfaces were painted prior to beginning the project.

1. Clean the surface of new metal with mineral spirits. This will remove all traces of oil and grease left on by the manufacturing process.

2. Apply a commercial rust remover according to directions if there are any signs of rust on the surface.

3. Sand the surface starting with coarse grade sandpaper or a wire brush -- you can use a wire brush attachment on a drill. Sand again with a finer grit sandpaper, and finish the sanding with 240 grit sandpaper. Wipe with a damp rag to remove all traces of dust.

4. Prime the surface with a primer made specifically for metals and that meets with industry standards.

5. Replace broken and bent members with equal and comparable members.

e. Previously Painted Surfaces If in sound condition, clean the surface of all foreign material such as loose materials, old and degrading paint and any foreign materials not common to the applicable surface. Smooth, hard or glossy coatings and surfaces should be dulled by abrading the surface. Apply a test area, allowing paint to dry one week before testing adhesion. If adhesion is poor, or if this product attacks the previous finish, removal of the previous coating may be necessary. If the paint is peeling or badly weathered, clean the surface to the substrate and treat as a new surface.

f. Outlet Covers and Fixtures All outlet covers and fixtures shall be removed or taped prior to first coat of paint. Damaged or broken covers and fixtures shall be replaced with matching or similar covers or fixtures. Any stray paint found on those surfaces, pre or post application, shall be removed.

g. Splash Block Clear debris from splash blocks and check for damage. If determined that damage to the splash blocks is extensive, replace with one equal and comparable to industry standard.

2. Application General - Apply paint according to manufacturer’s directions. All paint shall meet with state and industry standards for areas and surfaces of application. Use applicators and techniques best suited for substrate and type of material being applied. All workmanship shall be of high quality, and all materials evenly spread and smoothly flowed on without runs or sags.

a. Apply 2 coats. The first coat shall be tinted a lighter color so that it is clear which coat of paint has been applied. The second coat shall be the finish coat and shall meet the color specifications set by existing paint color.

b. Should any cleaning or scraping remove paint to bare metal, that area shall be primed prior to applying the first coat of paint.

c. All areas where rust is removed shall also be primed prior to the first coat of paint.

d. The number of coats and the film thickness required are the same regardless of the application method.

e. The contractor shall not apply succeeding coats until the previous coat has cured for a minimum of 24 hours.

f. Sand between applications where sanding is required to produce a smooth, even surface according to the manufacturer’s directions.

g. Apply additional coats as necessary if undercoats, stains, or other conditions show through final coat of paint until paint film is of uniform finish, color, and appearance. Give special attention to ensure that surfaces, including edges, corners, crevices, welds, and exposed fasteners, receive a dry film thickness equivalent to that of flat surfaces.

3. Protection Protect all surfaces that are not to be painted or patched, pursuant to this SOW.

a. There shall be no excess paint or patching material on the floors, walls, glass etc.

b. Provide Wet Paint signs to protect newly painted finishes.

c. One day after completion of painting, the contractor shall remove and discard of all wet paint signs.

All necessary safety precautions shall be taken with electrical wiring and sharp surfaces that will be exposed due to work performed. Employ temporary Lock-out Tag-outs where necessary to avoid access to high voltage load boxes or receptacles.

4. Cleanup At the end of each workday the contractor shall remove all equipment, empty cans, rags, rubbish, and other discarded paint materials from the site. All trash and debris will be disposed of by the contractor, off site in accordance with all applicable Federal, State, Local laws and regulations.

1. After completing painting, clean glass and paint-spattered surfaces. Remove spattered paint without scratching, discoloring or causing damage to adjacent finished surfaces.

1. Any unused paint shall be given to the USGS representative for future use on touch-ups.

G. General Performance and Requirements

The contractor shall:

1. The contractor shall make necessary arrangements with the Facility Manager to perform the work and shall arrange and schedule the work so that the minimum amount of interference with government activities will result.

1. Confine operations to prevent or minimize damage to the natural surroundings, plant material, and restore damaged areas.

1. Coordinate with USGS Facility Manager on any required utility outages a minimum of 72 hours in advance.

1. Provide temporary weather protection to prevent damage to any exposed exterior surface areas.

1. Take all necessary precautions to prevent fires or injury to the public, building occupant(s), or damage to property of others during the performance of this contract.

1. Organize and remove construction debris, tools, and machinery at the end of each work day to ensure the safety of USGS employees and contractors on-site. All heavy equipment and ladders will be removed from the buildings at the end of each work day and stored a minimum of 300 feet from the Variations and Absolutes Buildings, or at some other location approved by USGS Facility Manager or site POC.

H. Deliverables and Project Schedule

1. Notice to Proceed. USGS CO issues Notice to Proceed (NTP).

1. Schedule. Contractor shall submit project schedule to CO and Facility Manager for approval within five (5) days of receipt of NTP. The schedule shall be a chart, which graphically depicts the proposed sequence to accomplish each major task. It shall show start dates and completion dates for each event on a horizontal time scale. The project schedule time scale shall begin with the NTP and indicate the number of days to completion. The schedule will be the reference to which contractor progress and effort are compared.

1. Completion of contracted activities/substantial completion. Project shall be substantially complete not later than 45 days from the NTP.

1. Punch-list inspection. USGS will reserve the right to perform a final punch-list inspection within one (1) week of substantial completion.

1. Punch list. Contractor shall address outstanding punch-list items as mutually-agreeable to the parties.

1. Final inspection. USGS will perform a final inspection, if necessary, within one (1) week of receipt of notice that all punch list items have been addressed.

I. Pre-Construction Meeting

If mutually agreeable, the parties may hold a pre-construction “kickoff” meeting to discuss time lines, questions, and concerns regarding the project as a whole. The pre-construction meeting will be held before the Notice to Proceed is given at a time determined by the parties involved. Additional meetings will be scheduled as deemed necessary by the contractor or USGS officials.

J. Special Considerations

1. This project is located on a magnetic observatory that collects continuous data on the Earth’s magnetic field. The contractor shall not work or store equipment or materials within a 300’ radius of the 2 magnetic operations buildings on-site unless approved by the USGS Facility Manager. Any permanently installed materials within a 300’ radius of the 2 magnetic operations buildings shall be 100 percent non-ferrous materials and shall be subject to inspection and approval by the USGS before installation. (Note: the two magnetic buildings are the Variations building and Absolutes building.)

2. The USGS does not have covered storage space at the Honolulu Magnetic Observatory. If the contractor requires storage to protect materials from rain, wind, etc., the contractor may consider supplying his or her own storage. Placement of said storage will need to be coordinated with the USGS Facility Manager and the Site POC.

3. The contractor may use utility services of the buildings subject to approval of the USGS Facility Manager. Onsite Toilet facilities will not be available for use. Portable toilets can be brought on site and placed in coordination with the USGS Facility Manager and the Site POC.

4. The office at the Honolulu Magnetic Observatory shall remain operational during its remodeling. Several USGS Geomagnetism Group and several other USGS partners house critical computers and data collection equipment is present onsite. Special precautions shall be taken to ensure the computers and equipment in the office are not damaged.

5. Work to be performed within this project’s scope of work shall follow the Secretary of Interior’s Standards for Rehabilitation (36 CFR 67.7). Any historical materials that require removal will be replaced in kind or in similar.

6. Any temporary structure which may be necessary during the course of this project (i.e. for storage) shall not cause ground disturbance without the prior written approval of the Contracting Officer.

Figure 1: Variations Building

Figure 2: Electronics Building

Figure 3: Absolutes Building

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