Attachment_1_Statement_of_Work.docx

Great Lakes Science Center South Wing Renovation

Statement of Work

The United States Geological Survey (USGS) requires renovation of its Great Lakes Science Center (GLSC), located at 1451 Green Road in Ann Arbor, Michigan.

I. SCOPE OF WORK

GLSC has a requirement to renovate the facility’s South Wing located in Ann Arbor, Michigan. The South Wing is located on the ground and first floors. Based on the identified space shortcomings of the facility, renovation alternatives were developed to create more suitable and functional office and support spaces within the South Wing. GLSC has compiled design drawings for the intended renovation. The space profile includes specific office requirements and integrated conference and library support facility.

Renovation and consolidation of functional spaces within the South Wing of the GLSC are intended to address the following: comply with applicable code requirements; reutilize the function of existing conference space as an integrated new office area; reutilize existing library space as a fully functional conference room with high tech audio/visual media equipment; address environmental safety; increase worker comfort by enhancing workplace ergonomics and flexibility of spaces.

II. BACKGROUND

The GLSC has a requirement to renovate the South Wing of the building. The South Wing requiring renovation is located on the ground and first floors and measures approximately 4000 sq. ft. The research facility was constructed in 1964, over time the Center’s mission and research has changed numerous times. This work of the Center staff requires safe, functional, and efficient work spaces for the over 60 people working within the building.

The existing design and condition of office and meeting space within the building are not adequate to support the needs of Center staff, as well as staff from the Midwest Region (MWR). Therefore, a need exists to renovate three specific areas within the building. The South Wing requiring renovation has been used for office space, storage, conference room, mail room, and library space.

III. PROJECT SCOPE

The requirement is to renovate the facility to meet the needs of the GLSC within the budget available. The contractor shall perform each area of the renovation in close coordination with the USGS team, including Contracting Officer’s Representative and technical representatives. The completed project shall meet all applicable codes, create a user friendly and safe work environment, and provide a new office work space for the MWR staff and new state of the art conference room.

The contractor shall be required to field verify any and all measurements, information, and design criteria provided herein. If any of the areas designated for renovation require changes to the drawings provided herein, conceptual drawings shall be required for approval by the USGS team before the related work is performed.

Submittals, shop drawings, product data and other supporting documentation shall require approval by USGS. All parties are responsible for value engineering throughout the project. As-built drawings shall be provided after completion of construction.

Quick and efficient renovation of these spaces will be critical to prevent disruption of mission-critical activities within the building. Close coordination will need to occur between the contractor, GLSC staff, and MWR staff to ensure that enough space is available at any given time to maintain daily operations.

The project involves three separate areas of the South Wing as follows:

Area 1: Library/High Tech Conference – Ground Floor

BASE ITEM 1: This area covers approximately 1375 square feet (rooms G13 and G15). In addition to housing books, this space currently contains an office, an open workstation, and several temporary drop-in stations. This area shall be renovated to maximize functionality of a high tech conference/meeting space. A rough draft layout is provided herein.

Library redesign

1. Remove two interior walls and furnishings that create an office in G13.

2. Add egress door to outside, as indicated on drawing.

3. Remove and dispose of existing free standing book shelves.

4. Repair and paint walls.

5. Replace carpet.

6. Relocate library shelving and install new book shelves along walls.

7. Update the lighting to allow dimming by the screen on east wall, add electrical outlets in floor).

Add egress door Remove 3 walls

Library (G13) Entrance Library (G13) North Library (G13) SouthRemove 3 walls

Concept – library shelves along wall Conference Space With the library renovation, the conference space shall allow seating for 40-50 persons. Contractor shall space plan, furnish, and install furnishings required to support a variety of center-wide meetings and shall include conference room furniture and seating, audio/visual equipment, and telecommunications. The Conference room shall include the appropriate electrical and data wiring to allow for the installation of a digital video projector, automated wall mounted screen(s), network connections and conference phone.

Conference room audio/visual system requirements:

1. Sound - a sound system is needed to provide speakers (in the ceiling) that can flexibly produce sound from at least two sources: 1) computer sound output, and 2) speaker phone output. The sound system will also be capable of picking up voice communications from anywhere in the room and feeding it across the conference phone line.

2. Video Projection - a retractable ceiling mount screen is needed on the South and/or East end of the room. A digital video projector and mount is needed to project to one and/or both screens. The video projector mount could be moved from the current conference room into the newly redesigned room.

3. Sub-floor telecommunications/network power connections - One or more subfloor connection panels are needed to provide flush mount connections: 1) at the presenter’s location with video projection, wired network connection, and two (2) wired phone connections, and 2) 4-8 flush mount power connections for participants.

4. Video Conferencing - a system compliant with the USGS system at the central offices.

Conference Room Concept & Furnishings

Area 2: New MWR Office Spaces – Ground Floor

BASE ITEM 2: Renovate current conference room (G10); Mail Room (G08); Union Room (G08A) and Storage room (G09) into one suite of offices with workstations to accommodate Midwest Regional Director’s Office. This area covers approximately 1450 square feet. A rough draft layout is provided herein. After renovation, the suite of offices shall accommodate 12 work stations, with the following requirements:

1. Determination as to whether the walls separating G10 from G08, G08A and G09 are load bearing and can be adjusted as intended.

2. One larger private office (office #1) to accommodate the Regional Director, with space for desk, small conference table, and storage closet.

3. Three private offices spaces (offices #’s 2,5,7).

4. Two shared office spaces (offices #’s 4 and 6).

5. Two open workspaces: 1) two workstations to function as receptionist/Regional Director assistance space inside the entrance and in close proximity to the Regional Director’s office (office # 8) and 2) two workstations for visiting staff (office # 3).

6. Sound-proof all walls, both interior and exterior and ceilings in suite.

7. Windows – replace windows to support build-out.

8. Install interior doors (with windows).

9. Electrical outlet on each wall in private offices and an additional 2 outlets in shared offices. 2 outlets per open office spaces (4).

10. Telecommunication – install network/phone wiring to support high volume of computers, printers, phones, etc. in both offices and open work space.

a. Telecommunication minimum requirements: For private offices, 2 phone jacks and 4 computer outlets. For shared offices, 4 phone jacks and 8 computer outlets.

11. Florescent overhead lighting with adjustable intensity.

12. Floors – new carpet in offices, tile linoleum in hallways and open space.

13. Repair and paint walls.

14. Wall color – Off-white/beige.

OPTION ITEM 1: Office Furniture

Space plan, furnish, and install office furniture including the 12 work stations and Regional Director office.

Designated MWR space (G08-G11)

Conference Room (G11) Front Conference Room w/divider West (G10/G11)

Mail Room (G08) and Union Room (G08A) Entrance Storage Room (G09) Entrance

Area 3: Update Office Space – 1st Floor Offices 118-121

OPTION ITEM 2: The area is located on the first floor office suite comprised of room numbers 118-121. This area currently supports about 1000 square feet of office space but has too many walls for the evolving needs of the Center. A rough draft layout is provided herein. The project shall include:

1. Remove three interior walls that divide room 121.

2. Repair drywall/plaster after demo of walls.

3. Repair ceiling tiles, lighting, and electrical switches/outlets.

4. Install new carpet.

5. Repaint entire suite (rooms 118-121).

6. Space plan, furnish, and install new office furniture.

Remove 3 walls

Room 121West Room 121East Rooms 118-121 Suite Entrance A. General

1. Contractor shall submit product data and shop drawings as needed to identify Manufacturer, Specifications, Installation Practices and/or Requirements to the COR for approval prior to commencing work.

2. Code Compliance: All work shall comply with all current governing specifications, including, but not limited to: NFPA 101 Life Safety Code, NFPA 70, Federal, State, and local building codes.

IV. ADMINISTRATIVE PROCEDURES

A. The Contractor shall employ sufficient personnel and equipment to accomplish the work of this contract within 13 months after the Notice to Proceed. Additional time for completion of optional items to be considered at time of option exercise.

1. Area 1 is to be performed first. Demo and construction may not begin on Area 1 until December 2015. Work on Area 2 to be sequenced with the completion of Area 1 in order to maintain conference meeting space in the Center throughout construction. Areas 1 and 2 to be completed within 8 months after demo begins.

2. Optional items 1 and 2 to be exercised at any time during the performance period of Areas 1 and 2. If exercised, optional item 1 performance to be scheduled to coincide with performance and completion of Area 2. If exercised, optional item 2 performance to be completed within 4 months after demo of this area begins.

B. The Contractor shall not proceed with any work until Notice to Proceed has been issued by the Contracting Officer (CO) and approval of schedule, process, and materials by the COR.

C. Preconstruction Meeting. The COR will schedule and conduct a mandatory pre-construction meeting on site with GLSC staff and Contractor to review the requirements and conditions of this contract. The Contractor’s project manager, field superintendent and all subcontractors shall attend. An initial walk through safety inspection shall be performed at the pre-construction meeting and prior to work beginning.

D. The Contractor shall submit a work schedule within 10 days after Notice to Proceed. Work shall occur during normal work hours, M-F 7:00 AM to 4:30 PM. The Contractor shall not work Saturdays, Sundays, legal holidays, or non-normal working hours unless authorized by the COR. Requests to work outside normal working hours shall be made in writing. Any work that needs to be performed outside normal working hours and during weekends will be done at no additional cost to the government.

E. After award and issuance of the Notice to Proceed, all site visits shall be coordinated through the COR.

F. All Contractor employees shall follow the GLSC visitor sign-in procedures.

G. The Contractor and subcontractors shall perform all work and activities in accordance with local, state, and Federal safety regulations, including OSHA, NEC and USGS policy.

H. Safety

1. Contractor shall have all protective equipment necessary to proceed and shall take all necessary precautions and measures to prevent injuries to anyone working in or entering the facilities.

2. Contractor shall take all necessary measures and precautions to control, protect, and avoid damage to or loss of any property on the work site.

3. Contractor operations shall be conducted in a safe and professional manner.

4. Contractor shall submit immediate notification and information concerning any accidents and incidents to the COR. Detailed reports of all accidents or incidents shall be reported in writing within one week of occurrence to the Program Manager. Contractor shall provide OSHA Form 300, A Summary of Work-Related Injuries and Illnesses pertaining to their work to the Technical Liaison.

I. Outages and Interruptions. The facility will continue normal operations during the performance of the contract. Work shall be performed when the demands on the system best permit, even to the extent of working outside of normal working hours at no additional cost to the government. Any work that requires shutting down of a facility system, mechanical, electrical, etc., shall be planned to minimize the impact on the facility’s operation. The Contractor shall notify the COR one week in advance if it becomes necessary to interrupt any function at the Center. The Contractor shall not proceed without the written approval of the COR and not until such time as provisions are made to modify the Center operations as required.

J. Organization at the Site

G15PS00292

Attachment 1 Statement of Work

1. Contractor parking will be on the west end of the paved parking lot.

2. The Contractor shall utilize the areas only within the project limits to perform work and for the storage of equipment, materials and trailers during the life of the contract.

3. Storage will be confined to areas approved by the COR. There is limited on-site storage space of Contractor equipment and materials, and there is no indoor storage space available. The Contractor shall be responsible for the security of all tools, material and equipment.

4. The Contractor shall maintain all areas in a clean, organized manner.

5. The Contractor shall be responsible for making all arrangements for the receipt of materials and supplies at the job site. Government personnel are not permitted to receive or to sign for items delivered to the site.

6. Upon completion of the contract, the contractor shall remove all equipment and materials, except as otherwise specified, and shall restore the site to its original condition, as approved by the COR, at no additional cost to the government.

7. There shall be no smoking in the GLSC building. All personnel that smoke will have to do so in the designated smoking area.

K. Transporting of Debris and Material. The Contractor shall provide all equipment necessary for transporting construction materials to and from the job site.

L. Environmental Protection All work shall be accomplished in such a manner that all waste materials, pollutants, and potential pollutants shall be completely retrievable for disposal in a manner suitable to the COR and in accordance with all applicable regulations and laws. At no time shall operations be attempted or permitted where or when such operations present a possibility of fouling the facility with waste materials, pollutants, or potential pollutants.

M. Site Cleanliness

1. The Contractor shall clean up and dispose of daily, all rubbish and accumulated waste.

2. The Contractor shall provide dust protection and shall maintain cleanliness of the work site by promptly removing debris, tools and excess material, vacuuming carpeted floors, and wet-mopping tile floors.

3. The Contractor shall provide plastic sheeting and shall cover any and all remaining nearby furniture, carpet tile, floor tile, and computer and lab equipment to prevent any dust from settling directly on these items.

4. The Contractor shall remove tools and equipment and leave the premises clean at the completion of the project.

5. The Contractor shall repair or otherwise return to original condition, any parts of the existing facilities or grounds which become damaged as a result of the Contractor’s work.

V. MATERIAL TO BE PROVIDED TO THE CONTRACTOR BY THE USGS/GLSC

The Center shall provide the Contractor with copies of existing GLSC record drawings after award of contract.

VI. ADMINISTRATIVE DELIVERABLES

A. Meeting Minutes: The Contractor shall take minutes of all conferences and other meetings with the USGS to include pre-construction meetings and site visits and shall provide a copy to the COR for a concurrence signature.

B. Drawings and Specifications: The Contractor shall submit to the COR for review and approval, shop drawings of sufficient detail to indicate proposed materials conformance to specifications listed above. Shop drawings shall also indicate proposed methods of connection to existing systems or structures.

C. As-built drawings shall be provided after completion of construction.

image3.jpeg image4.jpeg image5.png image6.png image7.png image8.jpeg image9.jpeg image10.jpeg image11.jpeg image12.jpeg image13.jpeg image14.jpeg image15.jpeg image1.jpeg image2.jpeg