Sol_G15PS00003_Amd_000001.pdf

(x)

G15PS00003

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

GNB

RESTON VA 20192

12201 SUNRISE VALLEY DRIVE

205 NATIONAL CENTER

USGS NATIONAL ACQUISITION BRANCH

02/04/2015000001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

02/04/2015

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Operation and Maintenance Services for the Earth Resources Observation Systems (EROS) Data

Center in Sioux Falls, South Dakota.

The purpose of amendment 0001 is to:

1. Post Questions and Answers. Questions and Answers are posted as attachment M to the solicitation.

2. Incorporate changes resulting from the questions.

3. Remove clause 1452.228-72 from the solicitation.

4. Extend the Proposal Submission date to March 6, 2015 at 14:30 ET

All other terms and conditions remain unchanged.

Period of Performance: 04/01/2015 to 03/31/2020

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Meridith Potts

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

G15PS00003/0001

2 - Section 2

GS0301 General Requirements July 2001

The contractor shall furnish all facilities, labor, and materials to provide goods/services in accordance with the terms and conditions herein and the specifications set forth below.

Statement of Work

1) Statement of Work

The Department of the Interior, United States Geological Survey (USGS) / Earth Resources Observation Systems (EROS) Data Center (EDC), Sioux Falls, South Dakota, requires Operations and Maintenance (O&M) services and support including, but not limited to, preventative maintenance, standard O&M maintenance and service repair, and operational support of all EROS facilities delineated in paragraph two below. Primary work categories undertaken include, but are not limited to: preventative maintenance;

maintenance and repair of utility systems, general building systems, architectural and structural systems, and equipment components of the facility; maintenance of grounds and roads; environmental mitigation; logistical support of and for conference and meeting activities; and maintenance of door access and camera systems. The contractor shall furnish all facilities, labor, and equipment to provide goods and services in accordance with the terms and conditions herein and as specified except as otherwise noted in this performance work statement.

2) Background

The EROS Data Center is located at 47914 252nd St. Sioux Falls, SD 57198. The grounds are approximately 318 acres and the facilities consist of the main building, a generator backup power building, the maintenance garage substation building, a heavy equipment storage building, a reverse osmosis building that is used for paint storage, a waste water treatment facility, dam gate controls, a water tower, exterior lighting, a guard security office building, and three parking lots with approximately 500 parking stalls.

Roads consist of asphalt and gravel surfaces.

a) Main Building

i) The Main Building is comprised of reinforced concrete and steel with a ground floor area of approximately 300,000 square feet. The Main building contains the Data Handling Building (finished in 1973), Distributed Active Archive Building (finished in 1996), and an atrium (finished in 1996) that unites them as the Main Building. Within the Main Building there are offices, a cafeteria with government furnished equipment, two server rooms on the main floor, extensive communication closets for IT network, building automation system network and telephone infrastructure cabling. There are mechanical penthouse areas that contain the air conditioning, indoor cooling towers, and fan systems. The basement area consists of archive space, a server room (Server Room Three), mechanical, electrical support systems, sand area crawl spaces, and future build out space. The building houses more than 500 total Government and contractor employees.

b) Maintenance Garage Substation (MGS) Building

i) This building is constructed of reinforced concrete and steel, with a ground floor area of approximately 20,000 square feet. The structure houses a four-stall garage and a power distribution substation, shops for metal working, welding, and a warehouse with receiving dock.

c) Heavy Equipment Building

i) This building is a metal building of approximately 7,500 square feet.

The building houses heavy equipment for snow removal, excess equipment awaiting disposition, and photo paper. All walls are insulated metal and heated with propane.

d) Generator Building

i) The backup Generator Building is connected to the main building by electrical conduits and a canopy roof. The building was completed in 2005 and houses three each 750kva diesel power generators. The building is 4000 sq. ft. and contains the switchgear for emergency and peak shaving capabilities. The building is reinforced concrete block with a fully adhered Poly Vinyl Chloride (PVC) roof system. The building heat is provided by two each propane ceiling mounted unit heaters.

There is no cooling system.

e) Other Structures

i) The Picnic Shelter is a 28' Octagon canopy made of steel, with concrete flooring and electrical service lights and outlets. A drinking fountain, sidewalk and basketball court are in the immediate area.

ii) There are two domed satellite buildings, both constructed of concrete block wall and a fiberglass dome structure, with asphalt parking pad and HVAC assemblies. One dome is approximately 50 ft. wide by 70 ft. tall and houses the Landsat 7 ten meter dish antenna and electronics. The other dome is estimated at 24 ft. high and 20ft. wide and houses the Modis 5 meter dish antenna and electronics. In addition to these antennas there are four external antennas, and six operational weather and scientific sensor sites. The contractor will perform minor services to the antenna structures, and periodic maintenance (PM) tasks will be performed on heating and cooling systems for these domes and electrical service to the domes.

f) Estimated acres of assemblies to describe the rest of the campus which are the responsibility of the O&M contractor:

Total of 6.9 acres of asphalt roads

Total of 3.2 acres of gravel road Total of 7 acres of parking lots Total of 8.6 acres of water treatment ponds Total of 13 acres for Pond #5 (final finishing pond) Approximately 20 acres of yards and roadsides (roads to the main building and pond) require mowing Fence Line - 16028 linear feet Total of 1 acre of sidewalks

3) Scope of Work

a) The contractor shall provide all management, supervision, labor, supplies, materials, equipment, and tools, except as otherwise noted, required to operate, service, and maintain the facility, utilities, and grounds.

b) The work and services provided shall be such that the building, its equipment, and its systems are operated and maintained at a safe and acceptable level throughout the contract performance period. An "acceptable level" of performance is defined as that level of operation and maintenance which will preserve the building, its equipment, and its systems in unimpaired condition and above the point where deterioration would begin, thereby ensuring that the normal life expectancy of each building, its equipment, and its systems will not be diminished. Environmental conditions shall be maintained to assure reliable operation of program equipment.

4) Performance Requirements

a) The contractor shall provide all maintenance, operations, management, administrative and technical functions for the effective and timely accomplishment of the functions contained in this performance work statement.

b) The contractor shall complete all PMs on schedule as defined in Attachment A, “Periodic Maintenance Listing.”

c) Attachment B “Asset listing of Café equipment that requires PMs and repairs,” Attachment C “Asset listings for PMs”, and Attachment D “Work Order Breakout for other than PMs” provide information on the estimated number of items that require PMs and work orders that will not become a task order.

d) General categories of work orders that will be approved by the COR for the contractor to provide in day to day operations are listed in Attachment D.

e) Work orders for unscheduled maintenance, service, repair or adjustment, and personnel moves above the standard number per month identified in paragraph 20, Moving, will be entered within the current FMMS system in use at EROS.

The Government and the contractor will share the responsibility for entering work orders. Work Orders will be reviewed and issued to the contractor for performance. A written Task Order, issued by the CO, is required for services not included as standard monthly services (see item 31.)

5) Changes by the Contractor

a) The contractor shall not change or alter any existing mechanical, architectural, structural, or utility components without authorization from the Contracting Officer and Contracting Officer’s Representative (COR) and notification through contractual procedures and by the facility maintenance management system. If changes are authorized, the Contractor shall furnish appropriate drawings by use of the government supplied drawing software, and/or specifications to the Contracting Officer (CO) and COR showing "as-built" conditions.

b) All parts or components installed or improvements made by the contractor during the term of this contract shall become and remain the property of the Government.

6) Hours of Operation

a) EROS "Normal Working/Operating Hours" are 7:30 A.M. to 4:30 P.M.., Monday through Friday. Unless otherwise specified, Federal Holidays are excluded.

Actual equipment starting and stopping times may be varied on a daily basis to suit local weather conditions.

7) Safety

a) The operation and maintenance of the building(s) and all repairs, alterations, protection and safety activities, and all other activities shall comply with all Federal, State, Local regulations, the Facilities Standards for Public Buildings Service (PBS/PQ 100) chapters 7& 13, EPS Guidance for Controlling Asbestos containing Materials in Buildings (Report no. EPA 560/5-85-024) and the regulations in Part 101-20 of the Federal Property Management Regulations.

b) The contractor shall report all accidents, fire, safety, or security hazards to the COR or designees immediately and in accordance with the USGS standard operating procedures.

8) General Housekeeping

a) The contractor shall ensure that all mechanical, equipment, and contractor storage rooms, including equipment; e.g., air handlers, chillers, boilers, piping, motors, etc., are kept clean and free from dirt, dust, and debris. Boiler rooms and compressor rooms shall not be used as storage areas for any materials which may constitute a fire hazard. Storage cabinets for flammable, caustic chemicals, and drum over-packs are provided by the Government.

9) Contractor Personnel

a) Management

i) The contractor shall provide a program manager who shall be responsible for the performance of the work at all times. The name of this person, and an alternate, or alternates, who shall act for the primary manager when the manager is absent, shall be designated in writing to the

Contracting Officer (CO). The program manager or alternate shall have full authority to act for the contractor on all program matters relating to daily operation of services required under this contract. The program manager or alternate shall be available during normal duty hours to meet with government personnel designated by the CO to discuss issues

b) Contractor Employees

i) The contractor shall ensure that all workers employed on this contract are qualified and/or certified at the correct level to perform the tasks they are assigned. Where required by Federal, State or local regulations, contractor shall show proof of training, certifications and/or license.

ii) All contractor employees, including supervisors shall be required to wear distinctive clothing, such as a company uniform, and shall present a neat appearance at all times

10) Operation, Maintenance and Repair Activities

a) The equipment and systems to be operated, maintained, and repaired include all mechanical, electrical, plumbing, utility system apparatus installed, and technical services as required at the facility including, but not limited to:

i) Air conditioning equipment and systems

ii) Air handling/distribution equipment and systems

iii) Domestic water equipment and systems

iv) Electrical equipment and systems (all voltages)

v) Fire protection equipment and systems, including FS90 Honeywell Automation System and related components in the main building and the Service Warehouse building.

vi) Heating equipment and systems

vii) HVAC system controls and monitoring equipment, including Building Automation System

viii) Utility systems (within the building)

ix) Sanitary and waste water sewage equipment and systems

x) Storm drainage equipment and systems

xi) Architectural/Structural. These components include but are not limited to: walls, floors, doors, windows, roofs, and all items that are attached to, a part of, or otherwise associated with each building including precast concrete exterior walls, weather-stripping, and flashings.

xii) Water treatment equipment and systems

xiii) Voice and data communication systems. These systems include, but are not limited to PBX, Video Streaming, and conference room communication equipment.

xiv) Roads and Grounds equipment

xv) Vehicles (not Government leased)

xvi) Security Card Access and Digital Video Management (DVM) Automation System, over 50 cameras, central command post and recording server for archive.

xvii) Fire and Security UL listed panels located within the Sensitive Compartmented Information Facility (SCIF) secured room accompanied by USGS personnel with appropriate clearances with in the Mundt Federal Building.

xviii) Computer aided drafting requirements for redlining, scanning, and database management

xix) Audio visual periodic maintenance and audio related tasking

xx) Environmental Audit reporting of recycled materials hauled or prepared for delivery to a recycler. The database will be provided and parameters as specified by the COR. Such items may include fluorescent light bulbs, waste paper, and various recyclable metals.

xxi) Moving of equipment and items within the main building

xxii) Maintenance of food service equipment as listed in the FMMS PM listings.

b) Technical service to include the following: reports, audits, data collection, for infrastructure planning and specification, electrical peak management, energy reporting, advisement within the scope of this contract.

i) The contractor shall conduct power audits of the three computer rooms every six months, in June and December, reporting on each computer room individually. Report the load of each panel, circuit, the UPS percentage of use.

ii) HVAC shall also be reported for each Computer Room and also for the building. HVAC reports shall include at a minimum the following criteria: Temperature in Fahrenheit or Celsius, and Relative Humidity levels by percent, to be recorded at various times not less than twice during normal day shift operation. Readings are taken at each air conditioning unit and at random equipment intake locations throughout the room. The HVAC report will include an estimate of British Thermal Units (BTU) per computer room, which will be the sum of all equipment producing BTU’s, lights, and cooling equipment. HVAC reports shall be provided to the Government in six month intervals; June and December of each year.

iii) The contractor shall provide data collection for the annual energy reports compiled by the Facility Management Office.

iv) The contractor shall provide Space condition reports on the Film Archive. Monthly reports shall include the points collected and graph changes for temp and relative humidity. Operational changes may be required periodically to ensure National Archives and Records Administration (NARA) standards are met.

c) The contractor shall conduct daily or other periodic starting, stopping, adjusting, inspection, lubrication, etc., of the mechanical, electrical, architectural/structural, and utility systems and equipment. The contractor shall operate all building equipment and systems covered by this contract. Operation of building equipment and systems shall be consistent with and for energy conservation, preventive maintenance activities, equipment manufacturer specifications and to minimize repairs.

11) Environmental Requirements

a) The contractor shall maintain temperature and humidity at the levels shown below for buildings and separate space unless modified in writing by the COR:

i) Office Space Occupied - 68 to 78 degrees Fahrenheit and 20 to 65 percent relative humidity

ii) Office Space Unoccupied - 55 to 80 degrees Fahrenheit and 20 to 65 percent relative humidity

iii) Archive Space - 63 to 67 degrees Fahrenheit and 30 to 40 percent relative humidity

iv) Computer Room Space - 68 to 77 degrees Fahrenheit and 40 to 55 percent relative humidity

12) Lighting Replacement

a) When replacement is required, energy efficient lamps shall be chosen for replacement. Contractor may be asked to provide lumen readings and provide a report for areas that might be impacted by new lamps and de-lamping activities as approved by the COR.

13) Boilers

a) The Contractor shall be responsible for the successful operation, seasonal adjustments, and maintenance of the boilers as per PM guide and by applicable boiler codes.

b) Boiler and Unfired Pressure Vessel Inspections

i) The contractor shall submit, not later than 30 days after award of contract and each succeeding option year, a schedule for annual external and internal inspections of all unfired pressure vessels operating at a pressure in excess of 60 psi, and having a capacity in excess of 15 gallons.

ii) The contractor shall provide notice to for the USGS Facility Office to schedule internal and external inspections (two separate inspections) as required by the State of South Dakota for all boilers. Currently the State of South Dakota requires a certificate of external inspection biannually and an internal inspection every 4 years. The last inspections were conducted in 2014. The Government shall pay the cost of the inspections.

iii) The contractor shall ensure that both sets of annual Inspections Reports (internal and external) are done according to the National Board of Boiler and Pressure Vessels and ASME Boiler and Pressure Codes.

Copies of the inspections will be provided by the USGS Facility Office to the O&M contractor to place with the equipment books.

14) Flue Gas Analysis

a) At the beginning of the heating season, the contractor, based upon test results of flue gas analysis, shall adjust the burner and/or controls on each boiler to maximize combustion efficiency. A report detailing before and after conditions for each test shall be submitted to the COR within five working days after the tests. Testing will be undertaken by an independent third party as contracted for by the government.

15) Chillers

a) During the seasonal shut down and prior to the beginning of each cooling season, the contractor shall check all refrigerant compressor seals for refrigerant leaks. If leaks are present, the contractor shall alert the COR and indicate if repairs can be provided or if Original Equipment Manufacturer (OEM) services may be required to repair.

16) Testing of Systems

a) Testing of mechanical, electrical, or utility systems or equipment by the contractor which may adversely impact environmental conditions in the building, or which may increase the monthly electrical demand charge, shall be coordinated with, and have the concurrence of the COR.

17) Water Treatment and Testing

a) Within 30 days from commencement of the contract the contractor shall have the water in each of the building systems named below analyzed. Analysis and report shall include:

i) Makeup Water: water meter readings, hardness, conductivity

ii) Feed Water: meter readings, hardness, alkalinity, iron, silica, pH, conductivity

iii) Boiler Water: sulfite, phosphate, causticity or pH, alkalinity/causticity, chloride, silica, polymer, conductivity

iv) Condensate pH, conductivity, iron, hardness

v) Chemical Treatment dosages, chemical pump settings

b) The contractor shall submit a report to the COR which details the findings of the water analysis and establish an appropriate treatment program for each system.

An original copy of the report shall be submitted to the COR within five days after the analysis. Recommendations shall be implemented no later than the following day after providing the report to the COR. The treatment shall be performed according to the following schedule:

(i) Steam system, both open and closed (Weekly)

(ii) Condensate systems (Weekly)

(iii) Hot water systems (Monthly)

c) Every water analysis made on these systems, whether initial, regular, or follow-up, shall be made by a qualified chemist, laboratory, or firm experienced in the field of water treatment. An original copy of each report shall be submitted to the COR within five (5) days of the analysis. In addition, an analysis shall be made within three (3) days following any change in the treatment program to ensure the new treatment is effective.

d) The contractor shall provide services required to control corrosion, scale, algae, and slime in each of the systems named above. The Government will provide all necessary equipment and chemicals for use by the contractor. The contractor shall request necessary chemicals for treatment that has been specifically formulated for each type of system according to the recommendations of a qualified chemist, laboratory, or firm experienced in the water treatment field.

The treatment(s) shall prevent:

i) Build-up of adherent mineral deposits (scale) on heat transfer surfaces in any of the systems.

ii) Algae, slime and bacteria growth

iii) Corrosion

e) The Contractor shall submit cut sheet and performance data when recommending new treatment products or brands. The COR must approve any implementation changes to water treatment for any of the listed systems.

18) Communications, Cabling, and Networks

a) The contractor shall provide for the operation and maintenance, administration, troubleshooting, record keeping, and configuration, per work order and preventative maintenance schedule for all physical cabling and physical network requirements on and within the structures and grounds at the EROS Facility.

Examples of these activities are as follows:

i) Electrical distribution routing and installation

ii) Install, terminate, troubleshoot and test fiber and copper cable at an average of 31,500 feet in a year

iii) Install, terminate, troubleshoot and test all modems, signal repeating, and other cable and network equipment

iv) Construct, route, terminate, and demark cables with all necessary ancillary work for optimal function / cost effectiveness and per all regulatory requirements

v) Incorporation of incoming Data Circuits Connected to the Cable Plant

vi) Network jack assignment: maintain and update daily or as needed the data base and AutoCAD drawing showing names, phone extension, and network ID.

vii) Private Branch Exchange (telephone switch)

viii) Call Detail Recording System: setup, maintenance, and operation

ix) Conference Bridge: setup, maintenance, and operation

x) Automatic Call Distribution System: setup, maintenance, and operation

xi) Video Conference Equipment: setup, maintenance, and operation

xii) Install equipment in an equipment rack and or computer rack per work order

xiii) Install, and remove as necessary, telephone instruments and fax machines. Changes may include the addition or deletion of a line or user, secretarial setup, calling groups and other day to day operations.

b) Contractor shall maintain a database which includes, at a minimum: occupant name and telephone number, and locations of any network jacks, video feeds or other special connections in each room. When personnel move, or leave, or arrive, the contractor shall update the database. Twice per year, in October and May, the contractor shall provide a building floor plan which displays this information.

c) Contractor shall be required per work order to configure ends, plan and perform the cable routing, and installation of all communication wiring and patch panels, Types will include Ethernet, fiber optic cabling, and power cabling.

Documentation of routing and type will be ‘red-line’ drawings to be represented at a minimum in a computer aided drafting program (AutoCAD files, latest version at the time of award) regarding all communication, cabling, and network will be made available to the COR on request. RF cables to the domes from the 96 mechanical room, and from the warehouse room to the WRD satellite systems will be maintained by others.

d) The Government will furnish all materials for the conduct of this work and the contractor shall maintain an inventory in stock. The contractor shall provide the purchasing documents required by the Government to procure the inventory and other items needed.

19) Conference Room Support Activities

a) The Government provides an equipment list in PM for each of the conference rooms listed below. The current rooms covered by this contract are:

i) Auditorium Room 1122

ii) Executive Conference Room 1106

iii) CITT Conference Room 1442

iv) Video Conference Room 1104

v) Director's Conference Room 1337

vi) PMO Conference Room 1332

vii) IS Conference Room 1310

viii) Main Conference Room, 111 and 104

ix) Training Rooms A&B, Room 1127

x) Conference Room 422

xi) Conference Room 427

xii) LS Conference Room 731

b) The Government will provide a work order form that describes the required task(s). The work order system that will be used is the FMMS system that is currently used by the Government Facility Office and the current O&M contractor.

c) The contractor shall be required to confirm details with the event requestor and government designated coordinator to ensure that presentation needs per individual event have been addressed. The contractor will be notified 24 hours in advance of the events that were submitted on an approved work order.

d) The Government will provide instruction manuals on equipment located within the conference rooms to the contractor.

e) The contractor shall monitor equipment usage per individual event as specified within the work order tasking. The contractor shall be available for response from the Government designated event coordinator within 15 minutes of notification for any conference room equipment malfunction to assess, repair and or report problem to COR and or Government designated event coordinator to determine course of action.

f) The monitoring of equipment includes setup and verification of AV settings for presentation and recording, and inventory of equipment used per individual event. The contractor may be required to be immediately available during a specific event when tasked to ensure correct operation of equipment during the event.

20) Moving

a) Moving activities include: hanging pictures, displays and maps (excluding personal employee items), setting up system furniture for offices, setting up of panels and chair set up in conference rooms for meetings, and office furniture moves for painting and for personnel moves.

b) Personnel move activities consist of the following, but are not limited to: layout of space activities, move planning activities using Microsoft Project software, moving of office furniture, computer, office machine hookup, network and telephone configuration changes, and boxes. An inventory of furniture for reuse will be managed by the contractor.

c) Move frequencies:

Base year: Up to 50 moves per month, not to exceed 300 moves for the 12 month period.

Option Years: Up to 10 per month or 120 for the year.

Moves in excess of the quantities specified above will be ordered via task orders.

d) Other services conducted during moving may include painting and repairs of walls and doors, removal and installation of carpet and other finishes in the room, including, cove base, ceiling tiles, outlets, lights, switches, ceiling tiles, VPI baseboard, and carpet squares. The Government will provide all paint, primers, masking tape, brushes, rollers, pads, and carpet adhesives.

e) Other activities will include movement and handling of computer equipment to be placed in a data center / computer room environment. The contractor will be required to show proof of insurance sufficient for the items being moved.

Computer Room / Server Room / Communication Closet components to include but not limited to, servers, computer racks, power supplies, will be moved and or installed within the building and to the Computer Room / Server Rooms / Communication Closets per approved work order.

21) Government Issued Keys, Access Cards, and Identification Cards

a) Keys and lock services:

i) The contractor shall be responsible to cut keys and rekey locks only upon approval by COR and USGS Security Manager. The work order system will advise the contractor on keys and locks affected. The contractor will be given a secure area and tools for the rekeying of locks for door cores and office equipment. The USGS Security Manager will be responsible for the inventory of keys, cylinders, and locks. The USGS Security Manager will issue keys made by the contractor and maintain the inventory. The contractor shall not duplicate any keys issued by the government, unless approved by COR or Security Manager. The contractor shall immediately report to the COR any occurrences of lost or duplicated keys.

ii) In the event keys, are lost or duplicated, the contractor may be required, upon written direction of the COR, to re-key or replace the affected lock or locks at no cost to the government.

iii) The Government will provide the master key and the Contractor will cut sub keys with furnished government equipment and supplies. The Contractor will establish an inventory with signatures of recipients of cut keys that are numbered and inventoried. Door cores for keys will be modified as needed to accept changed keys by utilization of Government furnished tools and supplies.

b) The Government retains the right to inspect, inventory, and or audit the keys, ID cards, and/or badges issued to the contractor in connection with the contract at the convenience of the Government. Any items not accounted for to the satisfaction of the Government will be assumed to be lost.

22) Computer Aided Drafting

a) The contractor shall provide updates to building drawings as directed by the COR on an approved work order. The updates may include but are not limited to the following activities:

i) Working with the government staff to gain an understanding of a project, provide AutoCAD drawings or pdf format as needed by the government staff,

ii) Red line drawings for new projects,

iii) Provide updated network, and telephone listings on floor plans.

iv) Update library of drawings on the Facility Server as provided for by

USGS.

v) Provide research and drawings of areas required by the Facilities Office.

Provide relevant drawings such as originals, as-builts, or any related details plans, such as mechanical, plumbing, electrical.

vi) Drawing conversion. Conversion of existing building, site, and/or utility drawings shall be provided by the Contractor of drawings not currently in an AutoCAD *.dwg format. Conversion shall be by scanning or other means necessary. Upon completion of conversion of the drawings to dwg format, contractor shall update drawing layers, etc. as directed by COR to conform to latest addition of United States National CAD Standard for layering and naming conventions. Contractor shall, within 30 days of commencement of performance, provide:

(1) The status of drawings that need to be provided to the USGS server,

(2) An inventory or drawings that need to be scanned, corrected, and sent to the USGS server,

(3) A schedule for those activities to be accomplished within base year. Provide an inventory of completed drawings at the end of the base year and a revised schedule for option years.

23) Asbestos Abatement Procedures

a) Removal of asbestos shall not be performed as part of this contract unless the asbestos material is considered construction debris as defined by the South Dakota Department of Natural Resources. Any friable asbestos removal shall be contracted by the Government independent from this contract.

b) Inventory of Asbestos Areas: Asbestos area locations are identified in an Asbestos Building Survey, completed in August 2003, and revised in 2014.

Copies of the Survey are located in the Facility Management Office at EROS.

24) Lawn and Grounds Maintenance

Contractor shall complete the work requirements and quality requirements for Lawn and Grounds Maintenance listed below. The extent of the grounds and mowing area are per Attachment E, Lawn Mowing Site Map. Equipment lists are provided in attachments listing Government Furnished Equipment (Attachments F. 52.245-1 and G. 52.245-2) Expendable materials for lawn maintenance are purchased by the Contractor, including equipment as per attachment G.

a) Work Requirements

i) Within 14 days after award of the contract, and thereafter, on an annual basis, the COR and the Project Manager will tour the site, and require contractor to submit a plan for approval by COR to remove, trim, and replace damaged trees and landscape shrubs and other perennials.

ii) The contractor shall mow lawns so as to maintain a neat, healthy appearance.

Grass height is to be governed by seasonal requirements and drought and or rainy conditions but can be generally specified as 2 to 5 inches. All lawns are to be mowed during the same interval so as to provide a uniform appearance. Trim around trees, shrubs, monuments, flagpoles, walls, etc., each time grass is cut. After every second mowing, contractor shall straight edge around curbs, and walks, using a proper edging tool.

iii) The contractor shall be responsible for weed control, and eradication.

Herbicides and fertilizer shall be applied as necessary to ensure the health of the vegetation on the grounds. Application of chemicals shall be approved by the COR and application shall conform to all Federal, State, and Local Laws and Regulations.

iv) Prepare lawns and grounds for winter months. Winter preparation includes, but is not limited to: leaf removal, fall fertilizer application, and mowing.

v) Water and care of shrubs, trees and lawn areas, with trimming as needed or by the direction of the Facility Manager.

b) Quality Requirements

i) All grass shall present a well groomed appearance at all times. Mulching, cutting, or collection of clippings is acceptable. No windrowing or clumping from moisture. Mowing around trees shall not include scraping of the tree bark so as to damage the tree or lawn mowing equipment. Trimmed grass shall be of the same height as the grass. Cleanup as needed of clippings or clumps. Trimming around trees and shrubs shall not include scraping of the tree bark or damage to shrubs. Grass adjacent to asphalt, contract walks or curbs shall be controlled and shall present a neat appearance.

ii) Lawns shall present a neat well maintained appearance. Weeds in wild grass and non-groomed areas shall be controlled or eliminated so as to not to cause damage to surrounding trees, shrubs and prairie grasses. Turf areas, sidewalks, landscape in front yard around main building, and roadways are to be free of leaves.

iii) Lawn areas where an underground sprinkler is present shall not show signs of excess dryness. Building landscaping shall be maintained to keep plants healthy. Remove any trees or plants directed by the Facility Manager. Dead limbs and trees are to be removed and the Facility Manager will approve any replacements. The Government will provide replacement trees and plants.

Contractor will be responsible for repairs to broken sprinkler heads and supply lines for sprinklers. Parts and supplies for the repairs will be provided by the Government.

iv) Plants are to be pruned, trimmed, so as to present a neat, well maintained appearance as needed or by the direction of the Facility Manager.

v) The work requirement frequencies specified in this section represent normal requirements. Because of varying, uncontrollable weather conditions affecting growth of vegetation, actual frequencies may vary.

vi) The contractor shall apply contractor-furnished fertilizer and herbicides with approval by the COR. Fertilizer shall be applied to lawns and shrubs twice a year with approval by the COR. Fertilizer shall be applied at a ratio recommended by the either the county extension agent or manufacturer’s recommendations for the geographical area covered by this contract.

Application shall in accordance with manufacturer's recommendations and present a uniform appearance. Herbicides will be applied to areas as agreed upon by the COR and the contractor.

25) Snow Removal.

The contractor shall prepare a Snow Removal Plan. Snow removal equipment is included in the list of Government Furnished Equipment for use on this contract (See Attachments F & G). Below are the work and quality requirements that shall be addressed in the plan:

a) Work Requirements

a) Remove snow and ice from all entrances, steps, landings, sidewalks, approaches, driveways, roads, and parking areas before the building occupants report for work, maintain ice and snow free conditions continuously during work hours.

Egress doors to the exterior shall all be kept clear of snow and ice and be functional.

b) The contractor shall furnish the COR with a list of telephone numbers where either the contractor or authorized representatives can be contacted at any time.

c) The Government shall furnish the snow removal equipment listed on the GFE Inventory (Attachments F&G). Any additional equipment needed for snow removal shall be provided by the contractor.

d) The contractor shall supply chemicals and or sand and salt be used to reduce safety hazards due to ice and snow. All chemicals used shall be in accordance with federal specifications in locations specified by the Government. An adequate supply of chemicals i.e., ice melt, sanding salt mixtures, shall remain on-site at all times to quickly react to winter conditions. Supply levels to be agreed upon by the Contractor and the COR.

b) Quality Requirements

i) The specified areas shall be free of snow and ice accumulations. No snow is to be placed onto trees, shrubbery, grown cover, grass areas, or landscaped areas.

Snow piles generated by the clearing of the parking areas shall be removed and placed elsewhere on site as quickly as practicable. The location for snow disposal must be approved by the COR

26) Maintenance of Vehicles and Other Types of Equipment and Machinery that the O&M contractor uses that are not GSA leased vehicles.

a) Contractor shall be responsible for maintenance and repair of the following equipment provided for contractor use under this contract: Government-owned lawn and grounds maintenance equipment, trucks, tractors, grader, front-end loaders, forklifts, vans and cars, excepting GSA leased vehicles.

b) Award of this contract provides the contractor authority to operate and maintain the aforementioned government owned equipment. All Government owned equipment as provided in the GFE Inventory shall not be used for work outside of this contract unless approved by the Contracting Officer in advance.

Contractors are prohibited from using such vehicles for home-to-work transportation, or for services off of Government property, except that the contractor may pick up and drop off items required for use under this contract.

Drop off of recyclable items is also allowable.

27) Wireless communications

a) The USGS has a narrow band frequency assigned to EROS for wireless communications that shall be made available to the contractor for use. EROS has GFE narrowband frequency, Ztron paging system, antenna, and a repeater. The contractor may elect to provide radios or pagers to their employees that will work on our frequencies for sending and receiving, and also use the Ztron paging system if adaptable to Narrowband.

28) Sanitary and Waste Water Treatment and Pond Maintenance

a) Contractor will be responsible to obtain and hold a South Dakota Department of Environmental and Natural Resources (SD DENR) Waste Water Permit for use an EROS. The Waste Water consists of the entire sanitary/waste water system at EROS, sewer lines, lift station, aeration building, 4 waste ponds of approximately

8.6 acres and a 13 acre pond formed by an earthen dam.

29) Excise and Use Taxes.

a) Contractor shall be responsible to pay the Contractor Excise Tax on the O&M contract and Use Tax for items provided by the contractor or the Government.

The Contractor’s Excise Tax Guide is provided by the South Dakota Department of Revenue. Contractor shall provide a report of the taxes paid each month to the COR. The report shall contain the Work Order number, packing slip showing purchase, or copy of Maximo work order showing itemized items purchased by the Government that will require that tax is paid. The tax paid will be reimbursed as a cost directly to the contractor in arrears.

b) A copy of the report shall be submitted and scanned with the monthly commercial invoice into the FBMS system.

c) Excise and use taxes shall be included in the Firm Fixed Price of any task order issued to the contractor and are not to be included in the monthly tax report.

30) Contractor Phase-In and Phase-Out

a) Phase-In Transition

i) The contractor shall implement their proposed "Phase-In" plan, which is to take no more than 14 calendar days to complete. The contractor shall begin the Phase-In process within five days after award. During the phase-in transition period the contractor shall have access to the facilities and technical data/manuals.

b) Phase-Out/In Transition

The phase-out-in transition plan shall be submitted to the COR not less than 21 calendar days prior to the expiration of this contract. All operations shall be maintained during this time.

i) During the Phase-Out/In Transition period, the incumbent O&M contractor shall continue to perform the following tasks without disruption by the new contractor's phase-in.

(1) Operate the Building Automation System (BAS) used at EROS, make adjustments to temperature and humidity set points to a fan system selected by the COR, navigate the BAS system and understand the programming and responsibilities as system administrator of the system, and provide an operational overview of the system, its functions, backup, devices on the system, and other pertinent data observed or knowledge gained of the system

(2) Operate the card access system, digital video manager (DVM) system, and the FS 90 Honeywell fire panels in use at EROS.

(3) Perform a maintenance shut down without sounding the alarm system of 2 smoke heads and then restore operation of the heads.

(4) Perform maintenance PM of the DVM system, Operate as the System Administrator the DVM software, demonstrate operation of a camera, and operational knowledge of the EROS security camera system, check status of the DVM server, copy files as needed.

(5) Provide to the COR current South Dakota Department of Environmental Natural Resources (DENR) Waste Water Permits for use at EROS, as required by the State of South Dakota.

(6) Provide certification to show that the Contractor has expertise to operate and perform maintenance work on a PBX similar or same to that in use at EROS.

(7) Set up a phone bridge and a video conference.

(8) Set up a video conference.

(9) Set up Auditorium equipment; such as digital projectors, sound systems, microphones, video streaming, file management, and scheduling.

(10) Schedule a PM in the Facility Maintenance Management System (FMMS) currently in use. The current FMMS system is Maximo. This shall include the ability to download data from the handheld units and to upload new work orders and PM tasks.

(11) Navigate in the FMMS system and to execute a query to find work order history of an area or specific equipment.

(12) Operate computer aided drafting system in use. Include locating an area, show the layers, redline a wall as instructed by the Facility Engineer, and save to the Facility Server folder for the Cad drawings.

31) Task Orders for other than General O&M

a) A written Task Order, issued by the CO, is required for services not included as standard monthly services.

b) Price Estimation

i) The Contracting Officer will issue a letter Request for Proposal (RFP) to the Contractor. The RFP will include a Statement of Work (SOW) and a request for a price proposal which identifies: all proposed material costs (including competitive quotes from three vendors for each element of work, if subcontracted); the cost of all parts; the number of labor hours to be expended by each category of labor; and the cost of all contractor labor. The contractor is not required to use the low bid; however, the Government will require a rationale for choosing other than low bid.

ii) When a repair is determined by the CO and COR to be of an emergency nature, the contractor shall proceed immediately, upon the direction of the CO or designated representative, with the repair under the funded Emergency O&M task order/CLIN. When possible, the direction to proceed will be provided in writing. However, on occasion a verbal direction to proceed may be used to commence work. A written confirmation will be provided within 24 hours. The Contractor shall submit a price proposal of estimated costs (including competitive quotes for subcontracted work if required by CO) as soon as possible. The COR may provide direction to proceed outside of normal business hours, but the contractor and COR must notify the CO the next business day.

c) Notification to Proceed

i) The CO will review the price estimate from the contractor. Once the contractor’s proposal has been accepted, a task order will be issued by the CO. The signed task order, as awarded by the CO, is notification to the Contractor to proceed with the work.

d) Modifications during Task Order Performance

i) Changes to the task order during performance must be reviewed and approved by the CO prior to implementation. The contractor shall provide an updated price estimate, if applicable, to accurately reflect changes. A Task Order Modification must be awarded prior to implementation of any changes that result in an increase in the price.

e) Review of Task Order by COR

i) Upon notification from the Contractor that the task order is complete, the COR will inspect and provide notification to the Contractor and the CO of acceptance/rejection of the work

f) Emergency Events

i) In the event of an immediate danger to life and safety of personnel, the facility, mission of EROS, unlisted emergencies, and failures of utility systems the contractor shall respond immediately upon notification of the event if during working hours and arrive to the event within 30 minutes if the event occurs during non-working hours. The contractor shall take action to protect life and safety of personnel as a first priority. On determination of the cause of the emergency the contractor will notify the COR and Facility Manager immediately. The CO will issue a task order approving the work after receipt of a price estimate by the contractor.

ii) Designated contractor personnel, including the contract program manager, shall become thoroughly familiar and comply with…