FY27 Seller Checklist - Small Purchases - 2727538.pdf
PDF 157 KB Posted
- Attached to
- Office Desks
- Solicitation number
- B2727538
- Issued by
- Pennsylvania
About this file
This is a Seller Checklist for Small Order Purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform for office desks. The procurement is a micro purchase with a contract value not to exceed $45,000, adjusted annually by CPI-U. Quotes are due July 27, 2026, and the contract term is automatically limited to 365 days from the effective date. No bidders' conferences or site visits are specified. The City reserves the right to reject any or all quotes, accept multiple sellers, or make awards on individual items.
All pricing must be quoted on a firm, fixed-price basis with no price adjustments permitted after bid opening, and quotes remain valid for 60 days from submission. Sellers must submit an executed Consent and Authorization Agreement prior to bid closing, either attached to their vendor profile during initial registration or submitted with their first quote. Mandatory insurance requirements include workers' compensation insurance at statutory limits, general liability insurance of $500,000 per occurrence, and automobile liability insurance of $300,000 per occurrence if applicable. Products must be delivered FOB Destination Point. Vendors must comply with Philadelphia's nondiscrimination ordinances, tax indebtedness certifications, ethics requirements, and business tax registration with the City of Philadelphia Department of Revenue. Submission of the optional LGBTQ Applicant Opportunity Data Form is voluntary and allows vendors to disclose LGBTQ ownership or relevant certifications from NGLCC/IBA, EMDC, PAUCP, Disability:IN, or WBENC. All questions must be directed through the Q&A tab on PHLContracts; direct contact with city personnel is prohibited.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Order Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Order Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .