FY27 _ LMIG Resurfacing_ Striping_ Milling In.pdf

CITY OF CALHOUN

INVITATION TO BID LMIG PROJECT #2026-09-08

CITY STREETS IN CALHOUN, GEORGIA 30701

CITY OF CALHOUN

PURCHASING

Sarah Wiggins

700 WEST LINE STREET

CALHOUN, GEORGIA 30701

PHONE: 706-602-5680

ISSUE DATE

September 8, 2026

BID CLOSING DATE

October 8, 2026

BIDS ARE DUE AT THE ADDRESS SHOWN ABOVE NO LATER THAN

THURSDAY, OCTOBER 8, 2026, AT 10:00 AM EST.

BID SUBMISSION AND DELIVERY INSTRUCTIONS:

ALL bid copies must be submitted in a sealed envelope or container with the outermost container stating the address, telephone number, the BID number and title

(LMIG PROJECT #2026-09-08).

One (1) marked original of the complete signed bid One (1) USB Flash drive with the complete signed bid

ELECTRONIC SUBMISSIONS VIA E-MAIL OR FAX WILL NOT BE ACCEPTED.

The responsibility for submitting a response to this invitation to bid (ITB) on or before the stated date and time will be solely and strictly the responsibility of the offeror.

INVITATION TO BID

ASPHALT RESURFACING, STRIPING, AND

MILLING THE CITY STREETS IN CALHOUN,

GEORGIA

LMIG PROJECT #2026-09-08

The City of Calhoun is requesting sealed bids for asphalt resurfacing, stripping, and milling of various city streets.

Work is as specified in the Bid Document and is to be done in accordance with current GDOT standards and specifications. Bidders are required to carefully examine the specifications contained in this bid document.

Questions regarding Project #LMIG 2026-09-08 will be accepted in writing only, to the City of Calhoun Purchasing Agent, Sarah Wiggins, at swiggins@calhounga.gov . Responses will be posted by addenda no later than 2:00 PM EST on September 30, 2026.

All bid forms must be accompanied by a Bid Bond in an amount not less than five percent (5%) of the amount of the bid. The successful bidder, if awarded the Contract, will be required to furnish a Performance Bond and Payment Bond, each in the amount of one hundred percent (100%) of the Contract amount.

Bids must be received by 10:00 AM local time on Thursday, October 8,2026, and may be delivered to the Purchasing Department, 700 West Line Street. Bids shall be clearly marked and sealed, including the appropriate bid number and title. Late bids will not be considered nor returned.

Immediately following the deadline, bids will be publicly opened and read aloud in the Utilities Training Center, 700 West Line Street, Calhoun, Georgia 30701

ALL bid copies must be submitted in a sealed envelope or container with the outermost container stating the address, telephone number, the BID number, and title

(LMIG PROJECT #2026-09-08).

One (1) marked original of the complete signed bid One (1) USB Flash drive with the complete signed bid

Bids may not be withdrawn for ninety (90) days after the time and date set for closing, except as allowed by O.C.G.A. §13-10-22. The City reserves the right to reject any or all bids, to award a contract in the best interest of the City, and to waive any technicalities and informalities.

mailto:swiggins@calhounga.gov

INVITATION TO BID

MILLING THE CITY STREETS IN CALHOUN,

GEORGIA

LMIG PROJECT #2026-09-07

1.0 INTRODUCTION

1.1 Purpose of Procurement

The City of Calhoun is requesting sealed bids for Resurfacing approximately 23,467 square yards and Milling approximately 6,219 square yards of city streets in the city of Calhoun, Georgia.

1.2 Schedule of Events

This Invitation to Bid shall be governed by the following schedule:

DATE ACTIVITY

September 8, 2026 Release of Invitation to Bid

September 29, 2026

3:00 PM

Deadline for written questions to be submitted to Purchasing Department. Addendum to be posted the following day.

October 8, 2026

10:00 AM

Bids due and bid opening (Bids will be accepted until time of opening.) No bids will be accepted after the due date and time.

1.3 Restrictions on Communications

From the issue date of this Invitation to Bid until a contractor is selected and the award is announced;

Contractors are not allowed to communicate for any reason with any City staff or elected officials except:

1) through the Director of Purchasing Agent named herein, 2) at the Pre-Bid Meeting, if applicable or 3) as provided by existing work agreement(s). The City reserves the right to reject the submittal of any bidder violating this provision.

1.4 Pre-Bid Meeting

No Pre bid Meeting is scheduled

1.5 Questions & Addenda

All questions concerning this bid must be submitted in writing via email to the Purchasing Department no later than 2:00 PM EST on September 29, 2026.

The Inquiries must be directed to:

Sarah Wiggins Purchasing Agent 700 West Line Street Calhoun, Georgia 30701 swiggins@calhounga.gov 706-602-5680

No response to inquiries other than written will be binding upon the City. The City of Calhoun reserves the right to issue written addenda to any inquiries that alter the scope of the Invitation to Bid.

Addenda shall be posted to the city website, https://www.cityofcalhoun-ga.com and Georgia Procurement Registry no later than September 30, 2026, no later than 2:00 PM EST. A signed copy of the Addenda Acknowledgement Form (Attachment F) shall accompany submitted bids. Bidders are advised to check the website and Georgia Procurement Registry for addenda before submitting their bids.

1.6 Contract Term

The contract between the City and the Contractor shall become effective upon signing and shall be completed no later than 180 calendar days from the day the Notice to Proceed is issued. The City reserves the right to terminate contract at any time if successful bidder fails to meet requirements stated in this Invitation to Bid.

The contract shall terminate absolutely and without further obligation at such time as appropriated and otherwise unobligated funds are no longer available to satisfy the obligations of the City under this contract.

1.7 Bonds

Bid Bonds 5% of total bid amount Performance and Payment Bond 100% of total contract price

(Required of awarded vendor only)

Information regarding bonds to be furnished is stated in the General Terms section of this Bid document, Item 3.8 "Bid/Proposal Bonds, Payment Bonds and Performance Bonds".

1.8 Submission of Bids

Only sealed bids will be accepted. One (1) marked original of the complete signed bid One (1) USB Flash drive with the complete signed bid must be received no later than Thursday October 8, 2026, at 10:00 AM EST. Bids must be submitted in a sealed envelope stating on the outside, the vendor’s name and address, and marked as “LMIG PROJECT #2026-09-08.”

mailto:swiggins@calhounga.gov

Required Bid Documents:

• Completed Vendor’s Checklist (Attachment A)

• Execution of Bid Form (Attachment B)

• Bidder's Certification (Attachment C)

• Pricing Sheet (Attachment D)

• Certification and Non-Collusion Form (Attachment E)

• Addenda Acknowledgement Form (Attachment F)

• SAVE Affidavit (Attachment G)

• E-Verify Affidavit (Attachment H)

• IRS W-9

• Evidence of Insurance / Certificate of Insurance

• Bid Bond

• Davis-Bacon Act Signed Document

Bids must be delivered, mailed or shipped to:

Sarah Wiggins Purchasing Agent 700 West Line Street Calhoun, Georgia 30701

Bid responses submitted by fax or electronic mail (email) will NOT be accepted.

Bidders are advised to allow adequate time for shipping. Many express mail and delivery services do not guarantee overnight delivery by noon to the city. Any bid received after THURSDAY, OCTOBER 8, 2026, AT 10:00 AM EST, WILL NOT BE OPENED. LATE BIDS WILL BE

REJECTED IN THEIR ENTIRETY.

1.9 Withdrawal of Bid Due to Errors

Bidders shall have up to forty-eight (48) hours to notify the City of Calhoun Purchasing Department, in writing, of an obvious clerical error made in the calculation of bid in order to withdraw a bid after bid opening. Bids may be withdrawn from consideration if the price was substantially lower than the other bids due solely to a mistake. The bidder shall provide evidence that the bid was submitted in good faith, and that the mistake was a clerical mistake as opposed to a judgment mistake. The bidder's original work papers shall be the sole acceptable evidence of error or mistake. If a bid is withdrawn under this provision, the lowest remaining responsive bid shall be deemed low bid.

No bidder who is permitted to withdraw a bid shall for compensation, supply any material or labor, perform any subcontract or other work agreement for the person, or firm to whom the contract is awarded.

Bid withdrawal is not automatically granted and will be allowed solely at the City’s discretion.

1.10 Award

Any purchase order/contract awarded pursuant to this Invitation to Bid shall be awarded to the lowest responsive and responsible bidder whose bid response meets the requirements and specifications set forth in this Invitation to Bid. A "responsive bidder" is a bidder who has submitted a bid response, which conforms in all material respects to the bid. A "responsible bidder" is a bidder who has the capacity in all respects to perform fully the contract requirements and integrity and reliability which will assure good faith performance.

2.0 Scope of Work & Specifications

The scope of work for this project shall consist of resurfacing with asphalt on various city streets listed in the LMIG Project Report contained in the bid documents for this project. All work will be done in accordance with the 2023 standard specifications from the Georgia Department of Transportation, the Manual on Uniform Traffic Control Devices, and by the special provisions contained in the bid documents for this project.

The City of Calhoun personnel will be supervising the construction of this project. Contact Shane Cox, Director of Public Works at (706) 602-6027 for any Technical Questions.

SPECIFICATIONS

150-3110 Traffic Control: All Traffic control shall be done according to the 2023 Ga. DOT standard specification and the Manual of Uniform Traffic control Devices.

Item 402-3101: Recycled Asphalt: All material, equipment and construction of this item shall be done according to the 2023 Ga. DOT standard specifications. All work shall be included in the price per ton of asphalt.

402-3190: Recycled Asphalt: All material, equipment and construction of this item shall be done according to the 2023 GA DOT Standard Specifications. All work shall be included in the price per ton of Asphalt.

Item 413: Bituminous Tack: All work shall be done in accordance with the 2023 Ga. DOT Standard Specifications. Tack shall be paid for on the actual gallons applied.

Item 652: Traffic Stripe: All Work shall be done in accordance with the 2023 Ga.

DOT Standard Specifications. Solid stripe shall be paid for by the Linear Feet.

ASPHALT RESURFACING AND STRIPING THE CITY

STREETS IN

CALHOUN, GEORGIA

ROAD

NAME

BEGIN

END

LENGTH

(MILES)

WIDTH

(FEET)

TN

SURF

DESCRIPTION OF WORK

SY

ASPHALT

REQUIREMENTS

STRIPING

REQUIREMENTS

Hillcrest Dr Line

St Victory Dr 0.52 20 6101 503.4 1 ½ inch thick Reinstall as currently striped

Woodrow St

E Line St Boulevard Heights

0.21 20 2464 203.3 1 ½ inch thick Reinstall as currently striped

Chandler St College St Pisgah Way 0.17 20 1995 219.4 1 ½ inch thick Reinstall as currently striped

Woodlawn Ave

Chandler St Fain St 0.15 20 1760 193.6 1 ½ inch thick Reinstall as currently striped

College St Redbud Rd Hwy 41 North

0.45 30 7920 653.4 1 ½ inch thick Reinstall as currently striped

Old Red Bud Rd

Old Water Works Rd

College St 0.22 25 3227 266.2 1 ½ inch thick Reinstall as currently striped

TOTAL MILEAGE

1.72 Stop Bars to be

included in

Striping price

ASPHALT MILLING THE CITY STREETS IN

ROAD NAME

BEGIN

END

LENGT

H

(MILES

WIDTH

(FEET)

TONS

DESCRIPTION OF WORK

SY

MILLING REQUIREMENTS

Woodrow St E Line

St Boulevard Heights

0.21 20 2464 406.6 1.5 inch below the original gutter surface

Chandler St College St Pisgah Way 0.17 20 1995 329.1 1.5 inch below the original gutter surface

Woodlawn Ave Chandler St Fain St 0.15 20 1760 290.4 1.5 inch below the original gutter surface

TOTAL MILEAGE

0.53 Stop Bars to be

included in

Striping price

3.0 TERMS AND CONDITIONS

3.1 Bid Amendments

The City reserves the right to amend this Bid prior to the bid due date. All addenda and additional information will be posted to the City's website at https://www.cityofcalhoun-ga.com as well as the Georgia Procurement Registry no later than 2:00 PM EST on Wednesday September 30, 2026.

It is the Bidder's responsibility to check the website for addenda before submitting a Bid. A signed copy of the Addenda Acknowledgement Form (Attachment F) is to be included with the Original Bid.

3.2 Bid Withdrawal

A submitted bid may be withdrawn prior to the due date by a signed written request to the Purchasing Agent.

3.3 Cost for Preparing Bids

The cost for developing the bid is the sole responsibility of the Bidder. The city will not provide reimbursement for such costs.

3.4 Conflict of Interest

If a Bidder has any existing client relationship that involves the City of Calhoun, the Bidder must disclose each relationship.

3.5 Contractor Selection

The City reserves the exclusive right to determine which Bidder should be awarded the Contract. The City also reserves the right to reject any or all bids at its discretion with or without cause.

3.6 Negotiations with Apparent Winner

Prior to award, the apparent winning Bidder will be required to enter into discussions with the City to resolve any contractual differences. These discussions are to be finalized within one (1) week of notification unless extending the time period is advantageous to the City. Failure to resolve differences will lead to rejection of the Contractor's bid.

The City reserves the right to negotiate modifications and costs with the successful Bidder provided that no such modifications affect the evaluation criteria set forth herein. This bid is on a unit price basis and the City reserves the right to increase or decrease the quantities estimated for this project at the same unit price is bid. No consideration will be made for changing the unit price either up or down because of this.

The Contractor shall commence work only after the transmittal of a fully executed contract and Notice to Proceed from the City.

3.7 Taxes

The City of Calhoun is exempt from taxes; however, the Contractor shall pay all taxes required of him by law. The City cannot exempt others from tax.

3.8 Bid/Proposal Bonds, Payment Bonds, Performance Bonds (if required)

A five percent (5%) Bid Bond and a one hundred percent (100%) Performance and Payment Bond shall be furnished to the City if stated as required in Paragraph 1.7 in the "Introduction" section of this document.

Failure to submit appropriate bonding will result in automatic rejection of the bid. Bonding company must be authorized to do business in Georgia by the Georgia Insurance Commission, listed in the Department of Treasury's publication of companies holding certificates of authority as acceptable surety on Federal bonds and as acceptable reinsuring companies, and have an A.M. Best rating.

3.9 Compliance with Laws

The Contractor will comply with all State and Federal laws, rules, and regulations.

3.10 Cancellation for Cause

If either party shall refuse, fail, or be unable to perform or observe any of the terms or conditions of the contract for any reason, then the party claiming such failure shall give the other party a written notice of such breach. If, within thirty (30) days from such notice, the failure has not been corrected, the injured party may cancel the contract effective thirty (30) days after notice of cancellation.

The City of Calhoun reserves the right to terminate the contract immediately in the event that the Contractor discontinues or abandons operations; is adjudged bankrupt or is reorganized under any bankruptcy law; or fails to keep in force any required insurance policies or bonds.

Failure of the successful contractor to comply with any section or part of the contract will be considered grounds for immediate termination of the contract by the City without penalty to the City. The City of Calhoun shall pay for services rendered up to the point of termination.

Notwithstanding anything to the contrary contained in the contract between the City and the successful contractor, the City may, without prejudice to any other rights it may have, terminate the contract for convenience and without cause, by giving thirty (30) days written notice to the successful contractor.

If the termination clause is used by the City, the successful contractor will be paid by the City for all scheduled work completed satisfactorily by the successful contractor up to the termination date set forth in the written termination notice.

3.11 Condition of Materials

It is understood and agreed that materials delivered shall be new, of latest design, and in first quality condition, and must meet all Georgia Department of Transportation specifications.

3.12 Rejection of Submissions/Cancellation of Bids

The City of Calhoun reserves the right to reject any or all bids, to waive any irregularity or informality in a bid, and to accept or reject any item or combination of items, when to do so would be to the advantage of the City. It is also within the rights of the City to reject bids that do not contain all elements and information requested in this document. The City of Calhoun reserves the right to cancel this Invitation to Bid at any time. The City will not be liable for any cost/losses incurred by the Contractors throughout this process.

3.13 Non-discrimination

The City of Calhoun does not discriminate on the basis of race, religion, color, sex, national origin, age, or disability.

3.14 4 Payment

Contractor shall itemize all invoices in full. The original of the invoice shall be mailed to:

City of Calhoun Attn: Accounts Payable 700 West Line Street Calhoun, GA 30701

All work must be approved by the city inspector and payment approved by the Public Works Director and city Administrator. Each invoice must include the following information:

1 . Date of Invoice 4. Terms 2 . Service Performed 5. All billable items must be itemized 3 . Billing Period 6. Appropriate Unit of Measure

Contractor must furnish documentation identifying that this work has been completed in accordance with specifications, quantities, and price as set forth in the contract.

Invoices missing any of the information listed above will not be accepted for payment but will be returned to the Contractor for correction.

3.15 Insurance

The Contractor shall be responsible for his work and every part thereof, and for all materials, tools, equipment, appliances, and properties of any and all description used in connection with this project.

The Contractor assumes all risks of direct and indirect damage or injury to the property of persons used or employed on or in connection with the work contracted for, and of all damage or injury to any person or property wherever located, resulting from any action, omission, commission or operation under the Contract, or in connection in any way whatsoever with the contracted work.

The Contractor shall, during the continuance of all work under the Contract, provide the following:

1. Maintain statutory Worker's Compensation and Employer's Liability insurance in an amount of not less than $1,000,000.00 to protect the Contractor from any liability or damages for any injuries (including death and disability) to any of its employees, volunteers, or sub-contractors, including any and all liability or damage which may arise by virtue or any statute or law in force within the State of Georgia, or which may be herein after enacted.

2. The Contractor agrees to maintain Comprehensive General Liability insurance in an amount of not less than $1,000,000.00 per occurrence to protect the Contractor, its sub-contractors, and the interest of the City, against any and all injuries to third parties, including bodily injury and personal injury, wherever located, resulting from any action or operation under the Contract or in connection with the contracted work. The General Liability insurance shall also include the Broad Form Property Damage Liability endorsement, in addition to coverage for explosion, collapse, and underground hazards, where required.

3. The Contractor agrees to maintain Automobile Liability Insurance in an amount of not less than

$1,000,000 per occurrence. Such insurance shall include coverage for owned, hired, and non-owned automobiles.

4. The Contractor further agrees to protect, defend, indemnify, and hold harmless The City of Calhoun, its council, officers, agents, and employees from and against any and all liability incurred whatsoever as a result of the work performed pursuant to the terms of this Bid.

5. The Contractor shall notify the City, in writing, sixty (60) days prior to any change in insurance coverage, including cancellation, non-renewal, etc. The Contractor shall furnish a new certificate prior to any change or cancellation date. The failure of the Contractor to deliver a new and valid certificate shall result in suspension of all payments until the new certificate is furnished. Additionally, contract work may be suspended until the new certificate is furnished to the City.

6. Insurance coverage required in these specifications shall be in force throughout the Contract term. Should the Contractor fail to provide acceptable evidence of current insurance within five (5) days of written notice at any time during the Contract term, the Owner shall have the absolute right to terminate the Contract without any further obligation to the Contractor. Further, the Contractor shall be responsible for the cost of procuring the uncompleted portion of the Contract at the time of termination.

7. Contractual and other Liability insurance provided under this Contract shall not contain a supervision, inspection, or engineering services exclusion that would preclude the City from supervising and/or inspecting the project as to the end result. The Contractor shall assume all on-the-job responsibilities as to the control of persons under its direct employment and of the Sub-contractors and any persons employed by the Sub-contractor.

8. The Contractor and all Sub-contractors shall comply with the Occupational Safety and Health Act of 1970, and amendments, as it may apply to this Contract.

9. If the Contractor does not meet the insurance requirements of the specifications, alternate insurance coverage satisfactory to the City may be considered. The Contractor shall be responsible for the costs of any and all alternate insurance coverage so obtained.

10. A "Certificate of Insurance" showing The City of Calhoun as the Certificate Holder must be provided prior and incorporated as part of the award contract.

3.16 Project Coordination

The Contractor shall employ and assign only qualified and competent personnel to perform any service or task involved in this project. The Contractor shall designate one such person as a Project Manager, and the Project manager shall be deemed to be the Contractor's authorized representative, who shall be authorized to receive and accept any and all communications from the City. The City shall name a Project Manager who shall be authorized to generate, receive and accept communication as an authorized representative of the City.

The Contractor hereby agrees to replace any personnel or sub-contractor, at no cost or penalty to the City, if the City reasonably determines that the performance of any sub-contractor or personnel is unsatisfactory.

3.17 Accuracy of Work

The Contractor shall be responsible for the accuracy of the work performed and shall promptly correct its errors and omissions without additional compensation. Acceptance of the work by the City will not relieve the Contractor of the responsibility for subsequent correction of errors, the clarification of any ambiguities, or the costs associated with any additional work caused by negligent acts, errors, or omissions by the Contractor or latent defects in the products sold by the Contractor.

At any time during the execution of this project or during any phase of work performed by others based on data secured by the Contractor under this bid, the Contractor shall confer with the City for the purpose of interpreting the information supplied by the Contractor and to correct any errors or omissions. The above consultations, clarifications, and/or corrections shall be made without added compensation to the Contractor.

The Contractor shall give immediate attention to these changes so there will be minimum delay to others. The Contractor shall be responsible for errors and omissions and save harmless the City and its agents as provided in this bid.

3.18 Ownership

Reports, plans, data, statistics, specifications, and other supporting records compiled or prepared in the performance of the Services required by this Contract, shall be the absolute property of the City and shall not be used by the Contractor for purposes unrelated to this Contract without the prior written approval of the City. Such original documents shall be turned over to the City upon completion of the contract except that Contractor shall have the right to retain copies of the same.

3.19 News Releases by Contractor

As a matter of policy, the City does not endorse the products or services of a Contractor. News releases concerning any resultant contract from this solicitation shall not be made by a Contractor without the prior written approval of the City. All proposed news releases shall be routed to the City of Calhoun Director of Purchasing for review and approval.

3.20 Severability/Cancellation

It is understood and agreed by the parties hereto that if any part, term, or provision of this Contract is held illegal or in conflict with any law of the State were made or having jurisdiction over any of the parties hereto, the validity of the remaining portions or provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the Contract did not contain the particular part, term, or provisions held to be invalid.

The City and the Contractor agree to resolve through negotiation or mediation prior to filing any cause of action. The venue for any litigation arising from this contract shall be City of Calhoun, Georgia.

The City reserves the right to cancel the contract and discontinue the services with a thirty (30) day written notice as a result of the failure of the Contractor to provide acceptable work and services as delineated in the response to this document or if determined that services can be better provided by in-house or other sources.

3.21 Drug Free Workplace

By submission of a Bid, the Contractor certifies that the provisions of Code Sections 50-24-1 through 50- 24-6 of the Official Code of Georgia Annotated, relating to the "Drug-free Workplace Act", have been complied with in full. The Contractor further certifies that:

1 . A drug-free workplace will be provided for the Contractor's employees during performance of the contract.

2 . Each Contractor who hires a sub-contractor to work in a drug-free workplace shall secure from that sub-contractor the following written certification.

3 . As part of the subcontracting agreement w i t h ( Contractor’s name), (Sub-Contractor's name) certifies to the Contractor that a drug-free workplace will be provided for the Sub-Contractor's employees during the performance of this Contract pursuant to Paragraph (7) of Sub-section (b) of Code Section 50-24-3.

4 . The Contractor further certifies that he will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of the Contract.

3.22 Assignment of Contractual Rights

It is agreed that the Contractor will not assign, transfer, convey, or otherwise dispose of a contract that may result from this bid or his right, title, or interest in or to the same, or any part thereof, without written consent of the City.

3.23 Indemnity

To the fullest extent permitted by law, the Contractor will indemnify, defend, and hold the City of Calhoun harmless from and against any and all claims, damages, losses, and expenses, including, but not limited to, fees and charges of attorneys and court and arbitration costs, arising out of or resulting from the negligent acts, negligent omissions, willful misconduct, or reckless misconduct of the Contractor or anyone for whom the Contractor is responsible.

3.24 Non-Collusive Bidding

By submitting a response to this Invitation to Bid, the Bidder represents and warrants that such bid is genuine and not a sham or collusive or made in the interest or on behalf of any person not therein named and that the Bidder has not directly or indirectly induced or solicited any other vendor to put in a sham bid, or any other person or company to refrain from submitting and that the Bidder has not in any manner sought by collusion to secure to that vendor any advantage over any other vendor.

3.25 Georgia Security and Immigration Compliance

To comply with the State of Georgia's Security and Immigration Compliance Act, all contractors must comply with regulations by completing the provided affidavits relative to the Compliance Act. All applicable affidavits have been included with this Invitation to Bid and must be signed and provided with the Bid submission.

3.26 Appropriation of Funds

The initial contract and any continuation contract(s) shall terminate immediately and absolutely at any such time as there are no appropriated and otherwise unencumbered funds available to satisfy the City's obligations under said contract(s).

3.27 Documents Deemed Part of Contract

Unless otherwise modified by the Contract, the City of Calhoun’s Invitation to Bid issued September 8, 2026, and any addendums issued thereto, and the Project Manual containing Specifications and Special Provisions shall be deemed part of the contract. No documentation or information provided by the Contractor shall be deemed part of the contract unless expressly incorporated therein.

Attachment A

MILLING THE CITY STREETS IN

VENDOR’S CHECKLIST AND BID SUBMITTAL PACKET

Company Name:

Please indicate you have completed the following documentation and submit them in the following order.

Vendor’s Checklist

Execution of Bid Form

Bidder’s Certification

Pricing Sheet

Certification and Non-Collusion Form

Addenda Acknowledgment Form

SAVE Affidavit

E-Verify Affidavit

IRS W-9

Evidence of Insurance / Certificate of Insurance

Signed Contract (Signing of the contract will expedite the award process.

If you choose not to sign, the submitted bid will NOT be disallowed.)

Bid Bond

_______ Davis-Bacon Act Signed Document

Authorized Signature Title

Print Name Date

CERTIFICATION SIGNATURES FOR ATTACHMENT A

THIS PAGE MUST BE COMPLETED AND SUBMITTED WITH BID

Attachment B

ASPHALT RESURFACING, STRIPING, AND

MILLING THE CITY STREETS IN

EXECUTION OF BID FORM

The potential Contractor certifies the following by placing an “X” in all blank spaces:

That this bid was signed by an authorized representative of the business.

That the potential Contractor has determined the cost and availability of all materials and supplies associated with performing the services outlined herein.

That all labor costs associated with this project have been determined, including all direct and indirect costs.

That the potential Contractor agrees to the conditions as set forth in this Invitation to Bid with no exceptions.

Therefore, in compliance with the foregoing Invitation to Bid, and subject to all terms and conditions thereof, the undersigned offers and agrees, if this bid is accepted within ninety (90) days from the date of the opening, to furnish the services for the prices quoted within the timeframe required.

CERTIFICATION SIGNATURES FOR ATTACHMENT B

Attachment C

MILLING THE CITY STREETS IN CALHOUN,

GEORGIA

BIDDER'S CERTIFICATION

Date of Bid:

I certify that this Bid is submitted without prior understanding, agreement or connection with any corporation, firm or person submitting a bid for the same goods/services and is in all respects fair and without collusion or fraud. I understand that collusive bidding is a violation of State and Federal law and can result in fines, prison sentences and civil damages awards. I agree to abide by all terms and conditions stated of this document and certify that I am authorized to sign this bid for the bidder.

I acknowledge that this Project will be constructed in English units.

I certify that I have carefully examined the requirements for this project and the specifications included in and made a part of this bid and have also personally examined the site of the work. I propose to furnish all necessary machinery, tools, apparatus and other means of construction, and do all the work and furnish all the materials in the manner specified.

I understand the quantities mentioned are approximate only and are subject to either increase or decrease and hereby propose to perform any increase or decrease quantities of work or extra work on the basis provided for in the Specifications.

I also hereby agree that the City of Calhoun would suffer damages in a sum equal to at least the amount of the enclosed Bid Guaranty, in the event my bid should be accepted and a Contract tendered me thereunder and I should refuse to execute same and furnish bond as herein required, in consideration of which I hereby agree that, in the event of such failure on my part to execute said Contract and furnish bond within fifteen (15) days after the date of the letter transmitting the Contract to me, the amount of said Bid Guaranty shall be and is hereby forfeited to the City of Calhoun as liquidated damages as the result of such failure on my part.

I further propose to execute the Contract agreement described in the Invitation to Bid as soon as the work is awarded to me, and to begin and complete the work within the time limit provided. I also propose to furnish a Contract Bond, approved by the City of Calhoun, as required by the laws of the State of Georgia. This bond shall not only serve to guarantee the completion of the work on my part, but also to guarantee the excellence of both workmanship and materials until the work is finally accepted, as well as to fully comply with all the laws of the State of Georgia and the City of Calhoun.

BIDDER'S CERTIFICATION PAGE 2

Bidder Information Name and Mailing Address (Type or Print) (Where to Send Payment)

Name of Company Name of Company

Address Address

City, State, & Zip Code City, State, & Zip Code

Phone Number Accounting Office Phone Number

Accounting Office Contact Name

Fax # Email Address

OR

Tax ID Number Social Security Number

Name and Title of Person Authorized to Sign

Name Signature

Title

Sworn to and signed before me, a Notary Public, this day of, in the year .

Notary Public in and for the City of , State of

Notary Public Signature and Seal:

My Commission Expires:

Bids not signed shall be declared as "non-Responsive" and may not be considered for award

Attachment D

ASPHALT RESURFACING, STRIPING, AND MILLING

THE CITY STREETS IN

PRICING SHEET

LINE

NUMBER

ITEM DESCRIPTION

ESTIMATED

QUANTITY AND

UNITS

UNIT PRICE

(DOLLARS/CENTS)

DOLLARS/CENTS

TOTAL BID

I certify the above bid as all-inclusive and final per document specifications.

CERTIFICATION SIGNATURES FOR ATTACHMENT D

Attachment E

MILLING THE CITY STREETS IN

CERTIFICATION AND NON-COLLUSION FORM

I certify that this bid is made without prior understanding, agreement or connection with any corporation, firm or person submitting a bid for the same services and is in all respects fair and without collusion or fraud. I understand that collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damages awards.

I certify that this bid has been prepared independently and the price submitted will not be disclosed to another person.

I certify that there has been no contact or communication by the bidder or the bidder’s associates with any City staff or elected officials since the date this Invitation to Bid was issued except: 1) through the Director of Purchasing, 2) at the Pre-bid conference, (No Conference for this Project) or 3) as provided by existing work agreement(s). I understand the City reserves the right to reject the bid submitted by any bidder violating this provision.

I agree to abide by all conditions of this bid and certify that I am authorized to sign this bid.

CERTIFICATION SIGNATURES FOR ATTACHMENT E

Attachment F

MILLING THE CITY STREETS IN

ADDENDA ACKNOWLEDGEMENT FORM

The bidder has examined and carefully studied the Invitation to Bid and the following Addenda, receipt of all of which is hereby acknowledged.

Addendum Number

CERTIFICATION SIGNATURES FOR ATTACHMENT F

Vendors must acknowledge any issued addenda. Bids which fail to acknowledge the vendor’s receipt of any addendum will result in the rejection of the offer if the addendum contained information which substantively changes the City’s requirements.

Attachment G

MILLING THE CITY STREETS IN

SAVE AFFIDAVIT

(SYSTEMATIC ALIEN VERIFICATION FOR ENTITLEMENTS)

AFFIDAVIT FOR PUBLIC BENEFIT AS REQUIRED BY THE GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT

By executing this affidavit under oath, as an applicant for public benefit as referenced in the Georgia Security and Immigration Compliance Act (O.C.G.A. §50-36-1), I am stating the following:

1) I am a United States Citizen

2) I am a legal permanent resident of the United States

3) I am a qualified alien or non-immigrant under the Federal Immigration and Nationality Act with an alien number issued by the Department of Homeland Security or other federal immigration agency.

My alien number issued by the Department of Homeland Security or other federal immigration agency is: .

***The undersigned applicant also hereby verifies that he or she is 18 years of age or older and has provided at least one secure and verifiable document, as required by O.C.G.A. §50-36-1 (e)(1), with this affidavit. Some examples of secure and verifiable document: driver’s license, passport, military identification.

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of O.C.G.A. 16-10-20, and face criminal penalties as allowed by such criminal statue.

Executed in (city) (state).

Signature of Applicant

Printed Name of Applicant

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

DAY OF , 20

NOTARY PUBLIC

Attachment H

MILLING THE CITY STREETS IN

E-VERIFY AFFIDAVIT

The City of Calhoun and the Contractor agree that compliance with the requirements of O.C.G.A. §13-10-91 are conditions of the agreement for the physical performance of services. By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. §13-10-91 stating affirmatively that the individual, firm, or corporation which is contracting with the City of Calhoun has registered with and is participating in the federal work authorization program known as “E-Verify” to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 in accordance with the applicability provisions and deadlines established in O.C.G.A. §13-10-91 The undersigned Contractor also verifies use of the federal work authorization program throughout the contract period.

The Undersigned Contractor agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to the contract with the City of Calhoun, Contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. §13-10-91 on the Subcontractor Affidavit provided by the Georgia Department of Audits and Accounts or a substantially similar form. Contractor further agrees to advise the City of Calhoun of the hiring of a new subcontractor and will obtain a Subcontractor Affidavit within five (5) days of the hiring before the Subcontractor begins working on the project. Contractor agrees to maintain all records of such compliance for inspection by the City of Calhoun at any time and to provide a copy of each such verification to the City of Calhoun at the time the Subcontractor(s) is retained to perform such services. Contractor Affidavit under O.C.G.A. §13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. §13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of City of Calhoun has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. §13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

E-Verify Number Name of Project

Date of Authorization Name of Public Employer

Name of Contractor

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on in , _.

(date) (city) (state)

SUBSCRIBED AND SWORN BEFORE ME

Signature of Authorized Officer or Agent ON THIS THE DAY OF ,202 .

Name and Title of Authorized Officer or Agent NOTARY PUBLIC

CONTRACT

FOR

ASPHALT RESURFACING, STRIPING, AND

MILLING THE CITY STREETS IN

CALHOUN, GEORGIA

LMIG PROJECT #2026-09-08

This agreement is made and entered into between the governing authority of City of Calhoun, hereinafter referred to as “City of Calhoun”, a political subdivision of the State of Georgia, and _, hereinafter referred to as “Contractor”.

Whereas, in consideration of the mutual benefits accruing to each party, the parties hereby agree as follows:

A. Summary of Work and Payment:

1. Contractor shall perform resurfacing and striping with asphalt concrete on the city streets listed in the scope of work and specifications section of the invitation to bid issued September 8, 2026. All work will be done in accordance with the 2023 State of Georgia Standard Specifications as modified by the Special Provisions contained in the Bid Documents for this project.

City of Calhoun Shane Cox, Director of Public Works, will be supervising the construction of this project.

2. Contractor shall be authorized to begin work upon the issuance of a Notice to Proceed from City of Calhoun. All work shall be completed no later than 180 calendar days from the day the Notice to Proceed is issued.

3. The Contractor shall employ and assign only qualified and competent personnel to perform any service or task involved in this project. The Contractor shall designate one such person as a Project Manager, and the Project Manager shall be deemed to be the Contractor’s authorized representative, who shall be authorized to receive and accept any and all communications from the City. The City shall name a Project Manager who shall be authorized to generate, receive and accept communication as an authorized representative of the City.

4. The Contractor hereby agrees to replace any personnel or sub-contractor, at no cost or penalty to the City, if the City reasonably determines that the performance of any sub-contractor or personnel is unsatisfactory.

5. Contractor shall be paid for work performed under this Contract on a unit price basis as follows:

LINE

NUMBER ITEM DESCRIPTION UNIT OF

MEASURE

UNIT PRICE

(DOLLARS/CENTS)

B. Bonds:

Contractor shall, prior to commencing work, provide and shall maintain, during the continuance of all work under the Contract, all Bonds required in the Invitation to Bid.

C. Liability:

Contractor shall be responsible for his work and every part thereof, and for all materials, tools, equipment, appliances, and properties of any and all description used in connection with this Contract.

Contractor assumes all risks of direct and indirect damage or injury to the property of persons used or employed on or in connection with the work contracted for, and of all damage or injury to any person or property wherever located, resulting from any action, omission, commission or operation under the Contract, or in connection in any way whatsoever with the contracted work.

Contractor shall be liable for any collateral damage (such as broken curbs, crushed sidewalks, broken water meters, etc.) caused as a result of its work under this Contract. Contractor shall restore and/or repair, at Contractor’s cost, any and all collateral damage, including, but not limited to, damage to infrastructure, back to its pre-existing condition if the damage was caused by Contractor’s activities.

D. Insurance:

The Contractor shall, during the continuance of all work under the Contract, provide and maintain all insurance policies required by the Invitation to Bid.

E. Assignment of Contractual Rights and Subcontracting:

It is agreed that the Contractor will not assign, transfer, convey, or otherwise dispose of this contract or its right, title, or interest in or to the same, or any part thereof, without the written consent of the City.

Contractor shall not subcontract any work without the express written consent of the City. The

City must approve all subcontractors.

F. Indemnity:

To the fullest extent permitted by law, the Contractor will indemnify, defend, and hold City of

Calhoun harmless from and against any and all claims, damages, losses, and expenses, including, but not limited to, fees and charges of attorneys and court and arbitration costs, arising out of or resulting from the negligent acts, negligent omissions, willful misconduct, or reckless misconduct of the Contractor or anyone for whom the Contractor is responsible.

G. Documents Deemed Part of Contract:

Unless otherwise modified by this Contract, the City of Calhoun’s Invitation to Bid issued

September 8, 2026, and any addendums issued thereto, and the Project Manual containing Specifications and Special Provisions shall be deemed part of the contract. No documentation or information provided by the Contractor shall be deemed part of the contract unless expressly incorporated herein.

H. Severability:

It is understood and agreed by the parties hereto that if any part, term, or provision of this Contract is held illegal or in conflict with any law of the State or Georgia, the validity of the remaining portions or provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the Contract did not contain the particular part, term, or provisions held to be invalid.

I. Dispute Resolution:

The City of Calhoun and the Contractor agree to resolve through negotiation or mediation prior to filing any cause of action. The venue for any litigation arising from this contract shall be Gordon County, Georgia.

J. Cancellation:

The City of Calhoun reserves the right to terminate the contract immediately in the event that the Contractor discontinues or abandons operations, is adjudged bankrupt, or is reorganized under any bankruptcy law; or fails to keep in force any required insurance policies or bonds.

Failure of the Contractor to comply with any section or part of the contract will be considered grounds for immediate termination of the contract by the City without penalty to City of Calhoun. The City of Calhoun shall pay for services rendered up to the point of termination.

Notwithstanding anything to the contrary contained herein, the City may, without prejudice to any other rights it may have, terminate the contract for convenience and without cause, by giving thirty (30) days written notice to the Contractor.

If the termination clause is used by the City, the Contractor will be paid by the City for all scheduled work completed satisfactorily by the Contractor up to the termination date set forth in the written termination notice.

K. Safe Working Environment and Drug Free Workplace

Contractor shall provide a safe working environment.

Davis Bacon Act (DOL Regulation 29 CFR Part 5) Signed

Contractor certifies that the provisions of Code Sections 5024-1 through 50-24-6 of the Official Code of Georgia Annotated, relating to the "Drug-free Workplace Act", have been complied with in full. The Contractor further certifies that:

1. A drug-free workplace will be provided for the Contractor's employees during performance of the contract; and

2. If Contractor hires a Sub-contractor to work in a drug-free workplace, Contractor shall secure from that Sub-contractor the following written certification:

As part of the subcontracting agreement with (Contractor's name), (Sub Contractor's name) certifies to the Contractor that a drug-free workplace will be provided for the Sub Contractor's employees during the performance of this Contract pursuant to Paragraph (7) of Sub-section (b) of Code Section 50-24-3.

The Contractor further certifies that it will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of the Contract.

L. Amendments or Modifications:

All contract amendments or modifications must be in writing and signed by all parties.

M. Notices:

Any notice, order, instruction, claim, or other written communication required or permitted under this contract shall be deemed to have been delivered or received:

1. Upon personal delivery to the Contractor or his authorized representative, which delivery may be accomplished by in person hand delivery, via bona fide overnight express service or telephonic facsimile transmission; or

2. Three (3) days after depositing in the United States mail a letter which is either certified or registered, with return receipt requested, addressed to the Contractor at the following address:

and to the City of Calhoun at the following address:

Purchasing Dept Attn: Sarah Wiggins 700 West Line Street Calhoun Georgia 30701

This Contract is made and entered into this day of,_________________ 2026.

City of Calhoun: Contractor:

James…