FY27_Inert_Crushing_at_Transfer_Station.pdf

NOTICE INVITING BIDS

PROJECT SPECIFICATIONS AND CONTRACT DOCUMENTS

FOR

FY27 INERT CRUSHING AT TRANSFER STATION

MAYOR AND COUNCIL:

Cathey Rusing, Mayor

Mary Frederickson, Council Member

Lois Fruhwirth, Council Member

Ted Gambogi, Council Member

Jim Garing, Council Member

Patrick Grady, Council Member

Jay Ruby, Council Member

CITY CLERK:

Sarah M. Thornhill

PUBLIC WORKS DIRECTOR:

Gwen Rowitsch

CITY OF PRESCOTT

FY27 INERT CRUSHING AT TRANSFER STATION

TABLE OF CONTENTS

1. NOTICE TO PROPOSERS

2. GENERAL INFORMATION

3. SCOPE OF WORK

4. CONTRACT NEGOTIATION AND AWARD

5. TERMINATION OF CONTRACT

6. PROTEST POLICY

7. BIDDING SCHEDULE

8. PROPOSAL

ATTACHMENTS:

A - SAMPLE CONSTRUCTION CONTRACT

B - CITY OF PRESCOTT SUPPLEMENT TO THE MARICOPA ASSOCIATION OF

GOVERNMENTS (MAG) UNIFORM STANDARD SPECIFICATIONS AND DETAILS FOR

PUBLIC WORKS CONSTRUCTION (TECHNICAL SPECIFICATIONS)

C - INERT CRUSHING_SPECIAL PROVISIONS

D - INERT CRUSHING_VICINTY MAP

1. NOTICE TO PROPOSERS

FY27 Inert Crushing at Transfer Station

DESCRIPTION: The City of Prescott Transfer Station is seeking to retain a service provider that can screen both the existing concrete-inert mix and asphalt millings-rubble stockpiles into 1 1/4 inch minus.

MANDATORY PRE-BID CONFERENCE: Wednesday, September 16, 2026, at 9:00 am, at City of Prescott Transfer Station, Conference Room, 2800 Sundog Ranch Road, Prescott, Arizona

86301 or via optional Microsoft Teams Meeting. Microsoft Teams Meeting ID: 238 023 288 811

775 Passcode: sK3w28ff.

BID OPENING: Thursday, October 1, 2026, at 2:00 pm (Arizona time) via the OpenGov

Procurement Portal.

In accordance with local and State law, sealed bids will be received by the City of Prescott until the time and date specified above, for the services specified herein. Bids must be submitted using the City’s OpenGov Procurement portal at the website shown below.

The City of Prescott reserves the right to accept or reject any or all bids, and/or some or all of the alternates bid, and waive any informality deemed in the best interest of the City and to reject the bids of any persons who have been delinquent or unfaithful in any contract with the City.

This solicitation, full submittal information and any addenda are available free of charge on the

City’s website at https://procurement.opengov.com/portal/prescott-az

PUBLISH: September 6, 2026, and September 13, 2026 https://procurement.opengov.com/portal/prescott-az

2. GENERAL INFORMATION

2.1. MANDATORY PRE-BID CONFERENCE

The pre-bid conference is mandatory for potential bidders. Bids will only be accepted from firms in attendance as established on the sign-in sheet. Anything discussed, or not discussed, in the meeting shall not change the requirements of the Notice Inviting Bid or its documents. Any changes to the Notice Inviting Bid or its documents shall be in writing issued via addendum through the City's OpenGov Procurement portal. The minutes of this pre-bid conference will be distributed to all attendees. The minutes shall not be considered part of any addendum and shall not be considered part of the contract documents for the project.

The mandatory pre-bid conference will be held on Wednesday, September 16, 2026 at 9:00 am and at the following location:

City of Prescott Transfer Station, Conference Room, 2800 Sundog Ranch Road, Prescott, Arizona

86301 or via optional Microsoft Teams Meeting. Microsoft Teams Meeting ID: 238 023 288 811

775 Passcode: sK3w28ff

2.2. REQUESTS FOR INFORMATION

Firms who desire clarification of the procurement terms, selection criteria or submittal requirements shall restrict their inquiries to written communications only. All communications shall be submitted through the "Question and Answer" section of the Notice Inviting Bids on the

City's OpenGov Procurement portal.

All inquiries, requests for information, or requests for clarifications must be received by the City before 5:00 pm on Tuesday, September 22, 2026. Responses, or addenda as required, will be issued no later than a time and date noted in this Notice Inviting Bid's Timeline (see Proposed Project

Schedule). Receipt of addenda must be acknowledged. All interested parties "following" the project on the City's OpenGov Procurement portal will automatically be notified upon the City issuing an Addendum to this Notice Inviting Bids. It is the submitter’s sole responsibility to check the City’s OpenGov Procurement portal for periodic updates or addenda.

2.3. CONTACT INFORMATION

Procurement Contact:Jaimie Sventek

Contracts Coordinator

City of Prescott - Purchasing contracts@prescott-az.gov

2.4. PROPOSED PROJECT SCHEDULE

The Contractor shall fully complete all work under this Contract within Ninety (90) days calendar days beginning with the calendar day as noted in the Notice to Proceed. The Contractor shall at all times during the continuance of the Contract prosecute the work with such work force and equipment as is sufficient to complete the project within the time specified.

The following milestones are estimates of the earliest dates possible for planning purposes only and shall not represent any contractual commitment whatsoever on the part of the City. The City reserves the right to amend the project schedule as necessary.

Project milestones are estimated to be as follows:

Notice Inviting Bids Release Date: September 4, 2026

Notice Inviting Bids Advertised: Prescott

Daily Courier:

September 6, 2026

Pre-Bid Conference Meeting (Mandatory): September 16, 2026, 9:00am

City of Prescott Transfer Station, Conference Room, 2800 Sundog Ranch

Road, Prescott, Arizona 86301 or via optional Microsoft Teams Meeting.

Microsoft Teams Meeting

ID: 238 023 288 811 775

Passcode: sK3w28ff

Question Submission Deadline: September 22, 2026, 5:00pm

Notice Inviting Bids Due Date and Time: October 1, 2026, 2:00pm

OpenGov Procurement Portal

Bid Opening (Non-Mandatory): October 1, 2026, 2:05pm

OpenGov Procurement Portal

Anticipated Award of Contract: October 27, 2026

Pre-Construction Meeting: Week of November 16, 2026

Anticipated Notice to Proceed: Week of November 16, 2026

Anticipated Expected Completion Date: Week of February 15, 2027

3. SCOPE OF WORK

3.1. SCOPE OF WORK

The intent of the Plans and Specifications is to prescribe a complete work for the described project which the Contractor shall perform in a manner acceptable to the City Public Works Director and in full compliance with the terms of the Contract.

Unless otherwise specified in the Special Provisions, the Contractor shall furnish all materials, labor, tools, equipment, water, light, power, transportation, superintendence, temporary construction of every nature, and incidentals, but not limited to, dust and traffic control measures, and to perform all work involved in executing the Contract in a satisfactory and workmanlike manner within the specified time.

All standard specifications and details referenced, unless otherwise noted, shall conform to all the

City of Prescott Standard Specifications and Detail Drawings, most current revisions, and to the most current editions of the Uniform Standard Specifications and Details for Public Works

Construction by the Maricopa Association of Governments (MAG Specifications and Details), including revisions thereto.

3.2. DESCRIPTION OF WORK

The City of Prescott Solid Waste Division manages the daily operations at the City-Owned

Transfer Station located at 2800 Sundog Ranch Road, Prescott, Arizona 86301. The Transfer

Station receives all household waste from both residents and businesses for disposal or recycling as well as accepts dedicated loads of concrete-inert mix material that is diverted from disposal for crushing into a reusable product. The City’s Street Maintenance Division receives asphalt millings from capital improvement projects as well as generates asphalt rubble as a result of street maintenance and improvement projects.

The concrete-mix material and asphalt millings-rubble are placed into two separate stockpiles at the Transfer Station that is located at 2800 Sundog Ranch Road, Prescott, Arizona 86301.

The City of Prescott is seeking to retain a service provider that can crush and screen both the existing concrete-inert mix and asphalt millings stockpiles into 1-¼ inch minus as noted in the project scope of service. The estimated tons of materials that require crushing and screening are:

• Concrete-inert mix: 19,250 tons

• Asphalt millings and rubble: 23,150 tons

Over-sized materials shall be hammered or otherwise reduced in size to fit in the crushing machine.

Material containing steel reinforcement shall be hammered or steel otherwise separated from the concrete. Steel reinforcement shall become the property of the Contractor.

Crushed material shall be neatly stockpiled at the crushing site.

Crushed material shall remain the property of the City of Prescott.

The Contractor shall provide their own toilet facility at the crushing site.

3.3. SCOPE OF SERVICES

The Contractor shall furnish any and all labor, materials, equipment, transportation, utilities, services and facilities required to perform all work for the project described as the Crushing of

Concrete-Inert Waste Mix and Asphalt millings in a good and workmanlike and substantial manner and to the satisfaction of the City and under the direction and supervision of the Solid Waste

Superintendent or Street Maintenance Superintendent and/or delegated person by the Project

Manager.

Set up of equipment and the processing/crushing operation shall be coordinated with the Solid

Waste Superintendent or delegated person from the Superintendent. The project shall be set up or operated in a designated location which will not interfere with daily operations of the Transfer

Station or Street Maintenance Division. The contractor shall provide a per-ton rate which includes the price to mobilize, set up, and demobilize appropriate equipment to crush the separate stockpiles of concrete-inert material and asphalt millings and rubble. Total tons produced shall be documented by the contractor off of the belt scale and evidence given to the Project Manager for verification.

• Location of staging and crushing operations: 2800 Sundog Ranch Road, Prescott

• Hours of Operation available: 6:00 a.m. – 6:00 p.m. Monday through Saturday, unless otherwise agreed upon by both parties.

• Crush stockpile of concrete-inert material into 1 ¼ inch minus product (with no size restrictions).

• Crush stockpiles of asphalt millings and rubble into 1 ¼ inch minus product (with no size restrictions).

If there is any deviation or questions on the material to be crushed this will need to be discussed with either the Solid Waste Superintendent or Street Maintenance Superintendent and/or delegated person by the Project Manager.

The quantities of materials to be furnished under this Contract are to be considered as approximate only and are to be used solely for the comparison of Bids received. The City does not expressly or by implication represent that the actual quantities involved will correspond exactly therewith; nor shall the Bidder plead misunderstanding or deception because of such estimate or quantities of work performed or material furnished in accordance with the Specifications and other bid documents, and it is understood that the quantities may be increased or diminished as provided herein without in any way invalidating any of the unit or lump sum prices bid.

4. CONTRACT NEGOTIATION AND AWARD

To qualify the proposal must be submitted on time and materially satisfy all requirements identified in this Request. If, in the judgment of the City, a proposal does not conform to the format specified herein, or if any section is absent or significantly incomplete, the City reserves the right to reject the submittal.

4.1. OVERVIEW

Approval of the City Council will be required for the award of a contract for performance of the services described herein.

The City reserves the right to cancel this Request, reject in whole or in part any and all submittals, waive or decline to waive irregularities in any submittals, or determine not to enter into contract as specified if determined by the City to be in the City’s best interests.

4.2. AWARD OF CONTRACT

The selected company/firm will be required to execute and meet the terms of the City’s contract/agreement, including insurance requirements, in a form acceptable to the City Attorney.

Approval of the City Council may be required for award of a contract for performance of the services described herein and as may additionally be developed during negotiations. Any contract award submitted to the City Council for consideration is not binding on the City until after approval by the City Council and full execution of the contract documents by both parties.

4.3. CONSTRUCTION INSURANCE REQUIREMENTS

Vendor/Contractor and/or subcontractors shall procure and maintain until all of their obligations have been discharged, including any warranty periods under this Contract are satisfied, insurance against claims for injury to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Vendor/Contractor, his agents, representatives, employees, or subcontractors.

The insurance requirements herein are minimum requirements for this Contract and in no way limit the indemnity covenants contained in this Contract.

The City in no way warrants that the minimum limits contained herein are sufficient to protect the

Contractor from liabilities that might arise out of the performance of the work under this Contract by the Vendor/Contractor, his agents, representatives, employees, or subcontractors.

Vendor/Contractor is free to purchase such additional insurance as may be determined necessary.

The policies shall include, or be endorsed to include the following provisions:

A. On insurance policies where the City of Prescott is named as an additional insured, the City of Prescott shall be an additional insured to the full limits of liability purchased by the

Contractor even if those limits of liability are in excess of those required by this Contract.

Additional Insured:

City of Prescott

201 N. Montezuma Street

Prescott, AZ 86301

B. The Contractor's insurance coverage shall be primary insurance and non-contributory with respect to all other available sources.

All certificates required by this Contract shall be emailed directly to coi@prescott-az.gov. The

City contract number and project name/description shall be noted on the certificate of insurance.

The City reserves the right to require complete, certified copies of all insurance policies required by this Contract at any time. Any Renewal of insurance certificates with endorsements will need to be emailed to the above emails at least two weeks prior to expiration.

Notice of Cancellation: With the exception of a ten (10) day notice of cancellation for non-payment of premium, and changes to material to compliance with this contract in the insurance policies above shall require thirty (30) days written notice.

Acceptability of Insurers: Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A-VII, unless otherwise approved by the City of Prescott. General liability, automobile liability, and worker’s compensation insurance is to be placed with an insurer admitted in the state in which operations are taking place.

Verification of Coverage: Contractor shall furnish the City with certificates of insurance (ACORD form or equivalent approved by the City) as required by this Contract. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf.

All certificates and any required endorsements are to be received and approved by the City before work commences. Each insurance policy required by this Contract must be in effect at or prior to commencement of work under this Contract and remain in effect for the duration of the project and warranty period as set forth in warranty letter. Failure to maintain the insurance policies as required by this Contract or to provide evidence of renewal is a material breach of contract.

MAG Specifications, Sections 103.1 through 103.8, including: Unless otherwise specifically required by the Special Conditions, the minimum limits of public liability and property damage liability shall be as follows:

A. Contractor shall provide coverage with limits of liability not less than those stated below. An excess liability policy or umbrella liability policy may be used to meet the minimum liability requirements provided that the coverage is written on a following form basis.

Commercial General Liability – Occurrence Form:

Policy shall include bodily injury, property damage, broad form, contractual liability and

XCU coverage.

• General Aggregate $3,000,000

• Products - Completed Operations Aggregate $3,000,000

• Personal and Advertising Injury $1,000,000

• Each Occurrence $1,000,000

• Fire Legal Liability (Damage to Rented

Premises)

$100,000 (if applicable)

The policy shall be endorsed to include the following additional insured language:

“The Contractor agrees to endorse the City of Prescott as an Additional Insured on the Commercial

General Liability with the following Additional Insured endorsement, or similar endorsement providing equal or broader Additional Insured coverage, the CG 2010 10 01 Additional Insured -

Owners, Lessees, or Contractors, or CG2010 07 04 Additional Insured – Owners, Lessees, or

Contractors – Scheduled Person or Organization endorsement in combination with the additional endorsement of GC2037 10 01 Additional Insured – Owners, Lessees, or Contractors – Completed

Operations shall be required to provide back coverage for the contractor’s “your work” as defined in the policy and liability arising out of the products-completed operations hazard.”

Business Automobile Liability: Bodily Injury and Property Damage for any owned, hired, and/or non-owned vehicles used in the performance of this Contract.

• Combined Single Limit (CSL) $1,000,000

The policy shall be endorsed to include the following additional insured language:

“The City of Prescott shall be named as additional insured with respect to liability arising out of the activities performed by or on behalf of the Contractor, involving automobiles, owned, leased, hired, or borrowed by the Contractor.”

Worker’s Compensation and Employer’s Liability:

Workers' Compensation Statutory

Employer's Liability

• Each Accident - $1,000,000

• Disease - Each Employee - $1,000,000

• Disease - Policy Limit - $1,000,000

Policy shall contain a waiver of subrogation against the City of Prescott for losses arising from work performed by or on behalf of the Vendor / Contractor.

Professional Liability (Errors and Omissions Liability) – if applicable

• Each Claim $1,000,000

• Annual Aggregate $2,000,000

A. In the event that the professional liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract and that either continuous coverage will be maintained, or an extended discovery period will be exercised for a period of two (2) years at the time work under this contract is completed.

B. The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Work of this contract.

Notice of Cancellation: With the exception of a ten (10) day notice of cancellation for non-payment of premium, any changes to material to compliance with this contract in the insurance policies above shall require thirty (30) day written notice.

Such policy shall not exclude coverage for the following:

A. Injury to or destruction of any property arising out of the collapse of/or structural injury to any building or structure due to grading of land, excavation, borrowing, filling, backfilling, tunneling, pile driving, cofferdam work or caisson work.

B. Injury to or destruction of wires, conduits, pipes, mains, sewers, or other similar property or any apparatus in connection therewith, below the surface of the ground, if such injury or destruction is caused by and occurs during the use of mechanical equipment for the purpose of grading of land, paving, excavating, drilling; or injury to or destruction of any property at any time resulting there from.

C. Injury to or destruction of any property arising out of blasting or explosion.

D. Motor vehicle public liability and property damage insurance to cover each automobile, truck, and other vehicle used in the performance of the Contract in an amount of not less than $1,000,000.00 for one person, and $1,000,000.00 for more than one person, and property damage in the sum of $1,000,000.00 resulting from any one accident which may arise from the operations of the Contractor in performing the work provided for herein.

The Contractor shall carry and maintain fire and extended coverage with an endorsement for vandalism and malicious mischief in Contractor's name and also in the name of the City in an amount of at least ONE HUNDRED PERCENT (100%) of the Contract amount (if applicable).

The Contractor shall secure "all risk" type builder's risk insurance for work to be performed. Unless specifically authorized by the City, the amount of such insurance shall not be less than ONE HUNDRED PERCENT (100%) of the contract price. Such policy shall include coverage for earthquake, landslide, flood, collapse, or loss due to the results of faulty workmanship, during the contract time and until final acceptance of work by the City (if applicable).

All insurance required pursuant to this Agreement must be written by an insurance company authorized to do business in the State of Arizona, to be evidenced by a Certificate of Authority as defined in A.R.S. § 20-217, a copy of which certificate is to be attached to each applicable bond or binder.

5. TERMINATION OF CONTRACT

The City reserves the right to terminate any part of or the entirety of any contract that may result from this proposal, without cause and at any time with thirty (30) calendar days’ written notice. In such a case, the consultant shall be paid for services rendered through the date of the termination notice, and the results of all such work through that date shall become the property of the City.

6. PROTEST POLICY

Any protest against the solicitation or award must be filed with the City Clerk’s Office by 4:00p.m.

up to ten (10) days after award. All such protests shall be in writing and contain the following: 1)

Name, address, email address and telephone number of the interested party; 2) Signature of the interested party or its representative; 3) Identification of the purchasing department and Project name; 4) Detailed statement of the legal and factual grounds for protest including copies of relevant documents; and 5) Form of relief requested. Protesting parties must demonstrate as part of their protest that they made every reasonable effort within the schedule and procedures of this solicitation to resolve the basis or bases of their protest during the solicitation process, including asking questions, seeking clarifications, requesting addenda, and otherwise alerting the City to perceived problems so that corrective action could be taken prior to the selection of the successful vendors. The City will not consider any protest based on items which could have been or should have been raised prior to the deadline for submitting questions or requesting addenda. The filing of a protest shall not prevent the City from executing an agreement with any other proposer.

7. BIDDING SCHEDULE

CRUSHING OF CONCRETE-INERT DEBRIS MIX AND ASPHALT MILLINGS

STOCKPILES

Contractor shall provide a per ton unit rate which includes the price of all labor, materials, equipment, transportation, utilities, services and facilities required to perform all work to mobilize, set up, and demobilize appropriate equipment to crush the separate stockpiles of concrete-inert material and asphalt millings and rubble into 1 1/4" minus product, with no exception to size.

Line Item Description Estimated

Quantity Unit of

Measure Unit Cost Total

1 Price/ton of Concrete-Inert Mix 19,250 Ton

2 Price/ton of Asphalt Millings 23,150 Ton

3 Mobilization/Demobilization 1 LS

4 Contract Allowance 1 ALL $50,000.00

TOTAL

8. PROPOSAL

Firms shall possess the qualifications and Arizona licenses as required by law. Responses to this

Request must be in the form of a proposal, as outlined in this document. The City assumes no liability for the cost of preparing a response to this Request.

Any deviations from the provisions of this Request which are desired by the Offeror shall be specifically noted in the proposal submitted.

8.1. PROPOSAL*

The Undersigned hereby declares that he has visited the site and has carefully examined the

Contract Documents relating to the work covered by the bid.

The Proposal Guarantee (Certified Check, Cashier's Check, or Electronic Bid Bond) attached, payable to the City of Prescott in the sum of not less than ten percent (10%) of the total bid price submitted for the complete project, to ensure that the Undersigned, if his/her bid is accepted, shall enter into contract and give the bonds and certificates of insurance required.

If the bidder uses a Certified Check or Cashiers Check for the Proposal Guarantee, said check/s shall be physically delivered to the Finance Department prior to the closing date and time of the bid. The Finance Department is located at 201 N. Montezuma Street, Second Floor, Suite 224, Prescott, Arizona 86301. Failure to deliver said Cashier or Certified Check/s in a timely manner may subject the bid to disqualification. In the event that the contract and bonds and certificates of insurance required are not furnished to the City within the time required, then and in that event the

City may retain from the proposal guarantee an amount, not to exceed the amount of the proposal guarantee, representing the difference between the amount specified in the proposal or bid, and such larger amount that the City in good faith contracts with another party to perform the work covered by the proposal or bid.

The project shall be completed within Ninety (90) days calendar days after the starting date set forth in the NOTICE TO PROCEED.

The Undersigned hereby declares, as bidder, that the only persons or parties interested in this

PROPOSAL as principals are those named herein; that no elected official or employee of the City is in any manner interested directly or indirectly in this PROPOSAL or in the profits to be derived from the contract proposed to be taken, other than as permitted by law; that this bid is made without any connection with any other person or persons making a separate bid for the same purpose; that the bid is in all respects fair and without collusion or fraud; that he has read the NOTICE

INVITING BIDS, CONTRACT DOCUMENTS AND PROJECT SPECIFICATIONS, and agrees to furnish the items and perform the work called for in accordance with the provisions of said form of Contract and the Specifications and to deliver the same within the time stipulated herein, and that he will accept in full payment therefore the total bid price named in this Proposal.

The bidder shall be an A-General Engineering contractor properly licensed in the State of Arizona at the time of bidding to perform construction in connection with fixed works, including streets, roads, power and utilities plants, dams, hydroelectric plants, sewage and waste disposal plants, bridges, tunnels, and overpasses and shall also be licensed to perform work within residential and commercial property lines, or shall be properly licensed to sub-contract residential or commercial work, as may be required in the Scope of Work.

Any bid submitted without the proper contracting license to perform the required work shall be considered non-responsive and rejected.

The bidder further agrees that, upon receipt of written notice of the acceptance of this PROPOSAL, he will execute the Contract in accordance with the PROPOSAL as accepted and furnish the required bonds TEN (10) days from the date of mailing of said Notice of Award to him at his address as given, or within such additional time as may be allowed by the City; and that upon his failure or refusal to do so within said time, then the certified or cashier's check or bid bond accompanying this bid shall be cashed or enforced and the money payable pursuant thereto shall be forfeited to and become the property of the City as liquidated damages for such failure or refusal; provided that if said bidder shall execute the Contract and furnish the required bonds within the aforesaid time, his certified or cashier's check, if furnished, shall be returned to him within three (3) days thereafter, and the bid bond, if furnished, shall become void.

Bidder understands and agrees that the City reserves the right to reject any or all bids and to waive any informality in the bidding.

The bidder agrees that this bid shall be good and may not be withdrawn for a period of ninety (90) calendar days after the scheduled closing time for receiving bids.

☐ Please confirm

*Response required

8.2. SUBCONTRACTORS LIST*

Please download the below document, complete, and upload here as part of your proposal.

• Subcontractors_List.pdf

*Response required

8.3. PROPOSED STAGING LOCATIONS*

Please download the below document, complete, and upload here as part of your proposal.

• Proposed_Staging_Locations.pdf

*Response required

8.4. PROPRIETARY INFORMATION*

All materials submitted in response to the solicitation, including samples, shall become the property of the City and are therefore subject to public release, upon request, after the Contract award. Firms shall clearly mark any proprietary information contained in its submittal with the words “Proprietary Information”. Firms shall not mark any Solicitation Form as proprietary.

Marking all or nearly all of a submittal as proprietary may result in rejection of the submittal.

Firms should be aware that the City is required by law to make its records available for public inspection. All firms, by submission of materials marked proprietary, acknowledge, and agree that the City will have no obligation to advocate for non-disclosure in any form nor will the City assume any liability to the firms in the event that the City must legally disclose these materials.

The letter shall be on the firm’s company letterhead and shall be signed by an officer or principal of the firm with contracting authority.

Please upload a PDF document here.

*Response required

8.5. ADDITIONAL INFORMATION (IF NEEDED)

For any additional information requested or required by any of your previously provided answers or as stated within this Notice Inviting Bids please upload the additional documentation here.

If needed, please upload a PDF document here.

https://government-project.s3.us-west-2.amazonaws.com/156311/590f28dc-5f52-4d1e-9685-3a67b179ae8e_Subcontractors_List.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4ANXDYXWE%2F20260904%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260904T210006Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEDQaCXVzLXdlc3QtMiJGMEQCIGR1AaYNAUxKq42%2FoT%2BmUGbf%2BX2goJ0PGIJLISXFogIHAiA2gc5ANttKyMABjq8b8asmb77cKxJwEt5LOkFo9MgasyqVBQj8%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMshnxrOw8YST0Pl2zKukEouEGxB3RQ44Ts%2FpBLQGPRWmZ0EGlAjdoh6eAWE9xqwSJnmikyfNpt8jJQiE4FpDIDgdIc9DTOeOrgEa%2BrypmSW5nffqsWYbwFkZZRFJSDNzrBMiYWbQ6xyudJNwB%2BUPrt9j3XGW5V4XtRoLbeX5EBCrkddJ7NPTTqc4ZbJK8rn6Xq8PbnVmR2fEQKJetwLmJFhpTLIr1K9%2FQ0t2ivnEkDzzNADHmDaeGLbhGAaiTIrLp4cAYI7E2g2109VwZxNVJd5OppmUcoTrprCJY4kfKgY1PrxnlVJ9Vnp5scQKumA59BXBGda4ud7ThvKJM3hfZ%2Bzapw5WOhN9KoYSOXw2%2BNaovGFSat%2FyxXeA6PVKSbj34ClqBOkWlKrdXETi%2F%2BrqMMPO84VWUDG0je04BbyCwbwL91f9Cy96KMBQ%2FHnIAu7aV2W%2F3a97lPEhjVkNSYXEnDBnpMB5uBMUUjb%2BPQPKkp%2Bs5BI6e1Bcug6c3IM4FG8qgJ1SkuiF%2B4gtaJO35%2BsoZP9S1RTBrKj9jVs9sIRcJnyB8LaL1HSBsygkwoldq6XrHfld83%2FH19vphEqzBR6U4ZWK2YViYIVTou8fDfBWoHB2o%2FQNdh3HzRzqHTIymeYr%2FqCWC5DBcUPp07XZ7FNqR11kMzTM2P0499ZAADbd62DC3RqvHQi3H0L%2BpaCMWt3QiNLT0jKs8de4BgzArtap%2F7l2jC%2BSWyJsUE%2Fe4INDFR0msARF0ZlqBptp31g1vwypDZOA6tfdlbupGcDLJaznRCS05qqSxLX74jMFLiZ7HxfQUlMMj0wjaWeOXpSenjMwgaw2gqygNjwsw78Hs1AY6mgHoHP6lrWFia%2BRLH4spDlJWw9OXIUwbCV1hRjO2qUKNodPHVLCpUf1SsvmsxGng20lH6GdPbGIbNno3lFnNz46MyKNG6EIIsDSY7SX%2FjU0cEKsxonXniqpyc8SCKH1G9rBoCgasxnHhKuuyLgE9aE%2BYKVRIJ%2FAuOOts9C%2FQBG9EPgsUSKhxVDI0PosKybMLmtEACZgzSTjxvg6j&X-Amz-Signature=e3b475a002e45e33af891cbbbb295172244159fcdb028bf7a8e82035aa9b8536&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Subcontractors_List.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/156311/158dec7b-359d-4984-99c3-80f67456c8d1_Proposed_Staging_Locations.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4ANXDYXWE%2F20260904%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260904T210006Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEDQaCXVzLXdlc3QtMiJGMEQCIGR1AaYNAUxKq42%2FoT%2BmUGbf%2BX2goJ0PGIJLISXFogIHAiA2gc5ANttKyMABjq8b8asmb77cKxJwEt5LOkFo9MgasyqVBQj8%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMshnxrOw8YST0Pl2zKukEouEGxB3RQ44Ts%2FpBLQGPRWmZ0EGlAjdoh6eAWE9xqwSJnmikyfNpt8jJQiE4FpDIDgdIc9DTOeOrgEa%2BrypmSW5nffqsWYbwFkZZRFJSDNzrBMiYWbQ6xyudJNwB%2BUPrt9j3XGW5V4XtRoLbeX5EBCrkddJ7NPTTqc4ZbJK8rn6Xq8PbnVmR2fEQKJetwLmJFhpTLIr1K9%2FQ0t2ivnEkDzzNADHmDaeGLbhGAaiTIrLp4cAYI7E2g2109VwZxNVJd5OppmUcoTrprCJY4kfKgY1PrxnlVJ9Vnp5scQKumA59BXBGda4ud7ThvKJM3hfZ%2Bzapw5WOhN9KoYSOXw2%2BNaovGFSat%2FyxXeA6PVKSbj34ClqBOkWlKrdXETi%2F%2BrqMMPO84VWUDG0je04BbyCwbwL91f9Cy96KMBQ%2FHnIAu7aV2W%2F3a97lPEhjVkNSYXEnDBnpMB5uBMUUjb%2BPQPKkp%2Bs5BI6e1Bcug6c3IM4FG8qgJ1SkuiF%2B4gtaJO35%2BsoZP9S1RTBrKj9jVs9sIRcJnyB8LaL1HSBsygkwoldq6XrHfld83%2FH19vphEqzBR6U4ZWK2YViYIVTou8fDfBWoHB2o%2FQNdh3HzRzqHTIymeYr%2FqCWC5DBcUPp07XZ7FNqR11kMzTM2P0499ZAADbd62DC3RqvHQi3H0L%2BpaCMWt3QiNLT0jKs8de4BgzArtap%2F7l2jC%2BSWyJsUE%2Fe4INDFR0msARF0ZlqBptp31g1vwypDZOA6tfdlbupGcDLJaznRCS05qqSxLX74jMFLiZ7HxfQUlMMj0wjaWeOXpSenjMwgaw2gqygNjwsw78Hs1AY6mgHoHP6lrWFia%2BRLH4spDlJWw9OXIUwbCV1hRjO2qUKNodPHVLCpUf1SsvmsxGng20lH6GdPbGIbNno3lFnNz46MyKNG6EIIsDSY7SX%2FjU0cEKsxonXniqpyc8SCKH1G9rBoCgasxnHhKuuyLgE9aE%2BYKVRIJ%2FAuOOts9C%2FQBG9EPgsUSKhxVDI0PosKybMLmtEACZgzSTjxvg6j&X-Amz-Signature=ff9456f1e505301656965e5a98404072b454dd9f9f689effc378a731cd182a7c&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Proposed_Staging_Locations.pdf%22&x-id=GetObject

8.6. BIDDER QUALIFICATIONS, REPRESENTATIONS AND WARRANTIES

8.6.1. DISCLOSURE*

Identify any public or private disciplinary actions against your firm or individuals within your firm that occurred within the past five (5) years and would be relevant to this contract. This includes action by professional organizations or oversight committees.

Report any significant material litigation information that would be relevant to this contract.

Disclose any investigation (involving your firm or individuals) conducted in the past five (5) years of any federal or state regulatory agency that might have an impact on this contract.

The firm's response shall be on the firm’s company letterhead and shall be signed by an officer or principal of the firm with contracting authority.

Please upload a PDF document here.

*Response required

8.6.2. TAXES AND LIENS*

The Bidder hereby certifies as follows:

Bidder has no unsatisfied tax or judgment lien on record.

☐ Please confirm

*Response required

8.6.3. BIDDER'S CERTIFICATE*

Proposer, being first duly sworn, deposes and says: That he/she who submits herewith to the City of Prescott, Arizona, a Proposal:

That all statements of fact in such Proposal are true.

That said Proposal was not made in the interest of or on behalf of any disclosed person, partnership, company, association, organization, or corporation.

That said bidder has not, directly, or indirectly by agreement, communication, or conference with anyone attempted to induce action prejudicial to the interest of the City of Prescott, Arizona, or of any bidder or anyone else interested in the proposed contract; and further, That prior to the public opening and reading of proposal, said bidder:

A. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham proposal;.

B. Did not directly or indirectly collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham proposal, or that anyone should refrain from bidding or withdraw his proposals;

C. Did not in any manner, directly or indirectly, seek by agreement, communication or conference with anyone to raise or fix the proposal price of said bidder or of anyone else, or to raise or fix any overhead, profit or cost element of his proposal price, or of that of anyone else;

D. Did not, directly or indirectly, submit his proposed price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association organization, bid depository or to any member or agent thereof, or to any individual or group of individuals, except the City of Prescott, Arizona, or to any person or persons who have a partnership or other financial interests with said bidder in his business.

☐ Please confirm

*Response required

8.6.4. SURETY2000 BID BOND VERIFICATION*

Please enter your Bid Bond information from Surety2000 below.

*Response required

8.6.5. BONDING CAPACITY*

I hereby certify that the firm is bondable to the projected amount of the project from an AM Best, Inc. rating of “A” or better surety company if the firm is awarded the contract.

☐ Please confirm

*Response required

8.6.6. REGISTRAR OF CONTRACTORS LICENSE*

Vendor must have applicable ROC license. Enter License number here.

*Response required

8.6.7. ARIZONA CORPORATION COMMISSION BUSINESS STATUS*

Firm must be in good standing with the Arizona Corporation Commission. Enter business name here.

*Response required

8.6.8. DEBARMENT/SUSPENSION VERIFICATION*

Please enter the business name here.

*Response required

8.6.9. PROPOSAL CERTIFICATION*

The undersigned Proposer hereby certifies as follows:

That he/she has read The City of Prescott’s solicitation documents, its appendices and attachments, and the following Addenda, and to the best of his/her knowledge, has complied with the mandatory requirements stated therein.

That he/she has had opportunity to ask questions regarding the solicitation, and that such questions having been asked, have been answered by the City.

That the Proposer’s proposal consists of all forms required by this Notice Inviting Bids.

That the Proposer’s bid is valid for 90 days.

☐ Please confirm

*Response required