FY27_ENGCP_002_5 Fire Station 16 RFQ.pdf

05/28/2026 NOTICE OF SOLICITATION: REQUEST FOR QUALIFICATIONS

FY27-ENGCP-002-5 FIRE STATION 16 SITE PLAN

REQUEST FOR QUALIFICATIONS:

PROFESSIONAL DESIGN SERVICES FOR FIRE STATION 16

ANNOUNCEMENT

The Bulloch County Board of Commissioners (herein after referred to as the “County”) is accepting Statements of Qualifications (SOQ) from GDOT Prequalified Consultants to provide Professional Services for Civil Engineering Design Services as further described and stated in this Request for Qualifications (RFQ). Interested Consultants shall employ a minimum of 50% of the personnel providing professional services during the term of this agreement with Bulloch County and must also appear on the GDOT Prequalification List for providing services in the listed area classes, no later than the deadline for receipt of all submissions. The deadline for receipt of all submissions is 2:00 PM EDT, Friday, Sept. 25, 2026, where each will be recorded as received.

Interested Consultants shall file all documents necessary to support its submittal, as prescribed.

A Request for Qualifications (RFQ) package may be requested from Bulloch County at procurementeng@bullochcounty.net or by going to the Bulloch County procurement website:

https://bullochcounty.net/bid-opportunities/, or by going to the Georgia Procurement Registry website: https://doas.ga.gov/state-purchasing/georgia-procurement-registry-local-governments/gpr-overview.

Revisions to any part of this RFQ will be posted to the beforementioned websites. Interested consultants are responsible for checking the aforementioned procurement websites periodically for any revisions posted during the public advertisement period. Interested consultants are reminded to acknowledge receipt of all amendments, addenda, and changes issued in connection with this RFQ by including a signed copy of each acknowledgement form along with the sealed proposal. Failure to provide the before described acknowledgement form shall result in the submitted proposal being found nonresponsive and therefore not considered for this RFQ advertisement.

Each Consultant is responsible for the actual delivery of submittals either through electronic delivery at procurementeng@bullochcounty.net or physical delivery of submittals during normal daytime hours of operation Monday-Friday (8:00 AM to 5:00 PM) to the Procurement Office, Bulloch County Board of Commissioners, North Main Annex, 115 North Main Street, Statesboro Georgia 30458. If physical delivery is selected, an ORIGINAL PROPOSAL along with THREE (3) copies and ONE (1) electronic copy on a thumb drive must be submitted in a sealed clearly marked envelope. A vendor’s conference will NOT be held for this advertisement.

mailto:procurementeng@bullochcounty.net https://bullochcounty.net/bid-opportunities/ https://doas.ga.gov/state-purchasing/georgia-procurement-registry-local-governments/gpr-overview https://doas.ga.gov/state-purchasing/georgia-procurement-registry-local-governments/gpr-overview

Submission Identification: For hand delivery, the outside of the sealed envelope shall include the following:

RFQ: FY27-ENGCP-002-5–PROFESSIONAL DESIGN SERVICES–FIRE STATION 16

Request for Qualifications Due Date: Sept. 25, 2026 @ 2:00 PM EDT Attn: Procurement Director

Electronic submittals or hand-delivered sealed submittals received after the proposal submission deadline of Sept. 25, 2026, at 2:00 PM EDT will be rejected. Electronic submittals or hand-delivered submittals received on or before Sept. 25, 2026, at 2:00 PM EDT will be recorded as received at the date and time of receipt and placed in a secure designated location to prevent disclosure of contents to competing consultants. Cost for the requested services shall be included as part of the consultant's proposal and will be evaluated as a component of the overall scoring process with the understanding the hourly rate will be used in negotiations with the highest-ranked consultant. The County will evaluate and score each proposal in accordance with the evaluation criteria established in this Request for Proposals, including both technical qualifications and proposed cost. Following completion of the evaluation process, proposals will be ranked based upon their total composite scores. Upon completion of the evaluation and ranking process, the County Engineer will request approval from the Board of Commissioners to proceed with contract award negotiations with the highest-ranked consultant. If approved by the Board of Commissioners, the County Engineer will enter negotiations with the highest-ranked consultant to finalize contract terms and conditions consistent with the submitted proposal. If the County and the highest-ranked consultant are unable to successfully negotiate acceptable contract terms within a reasonable period of time, the County reserves the right to terminate negotiations and initiate negotiations with the next highest-ranked consultant. This process may continue in descending order of ranking until a contract acceptable to both parties is successfully negotiated and executed, or until all proposals have been exhausted.

Consultant Prequalifications

Prime Consultants are defined as the firm submitting the Statement of Qualifications (SOQ) and the firm with whom Bulloch County will contract. The Team is defined as the Prime Consultant and their sub-consultant, who are considered team members. The Prime Consultant must be prequalified in the Area Classes identified below in Section A. The Prime Consultant or the sub-consultant team members must be prequalified in the Area Classes identified below in Section B.

Respondents should submit a summary form which details the required Area Classes for the Prime Consultant and the sub-consultants or joint venture of consultants on the team listed in the SOQ. The Area Classes listed on the summary form must meet all required Area Classes or the team will be disqualified. The Prequalification Expiration Date must be current by the deadline stated for this RFQ, Sept. 25, 2026, 2:00 PM EDT.

A. The Prime Consultant or combination of Prime & Sub-consultant MUST be prequalified by GDOT in the Area Classes listed below:

Number Area Class

3.01 Two-Lane or Multi-lane Rural Roadway Design

3.02 Two-lane or Multi-lane Urban Roadway Design

3.03 Multi-lane Urban Roadway Widening or Reconstruction Design in heavily developed commercial, industrial or residential areas

3.06 Traffic Operations Studies

3.07 Traffic Operations Design

3.10 Utility Coordination

3.12 Hydraulic & Hydrological Studies (Roadway)

3.16 Value Engineering

5.01 Land Surveying

5.02 Engineering Surveying

5.08 Overhead-Subsurface Utility Engineering SUE

9.01 Erosion, Sedimentation, and Pollution Control and Plan Preparation

RFQ Submission Requirements

The following content and order shall be contained in your Statement of Qualifications (SOQ).

Please do not add any marketing material unless it is relevant to explaining your approach to providing professional services. Non-extraneous and supplemental attachments and explanations are acceptable. Prose and style should be straightforward and not superfluous. Limit submission to no more than fifteen (15) pages with minimum font size ten (10) and using page dimensions 8 ½ Inch X 11 Inch. Maximum page count excludes mandatory signed forms, cover-page, back-page, team organizational chart, and GDOT Consultant Area Class prequalification forms.

I. Basic Company Information

a. Company name

b. Company headquarters address

c. Contact information for the company’s point of contact for this solicitation

d. Company website, if available

e. Addresses for offices located in the State of Georgia

f. Staff – Number and disciplines of staff members employed in each office in

Georgia

g. Ownership – State of residency or incorporation, number of years in business, and form of ownership

h. Non-Collusion Form (provided for Prime Consultant only)

i. Bidder Declaration Form (provided for Prime Consultant only)

j. Contractor Affidavit Form (provided for Prime Consultant)

k. Contractor Affidavit Form (provided for Subconsultant)

II. Prequalified Consultant & Subconsultant

a. GDOT Area Class prequalification for Prime Consultant and sub-consultant (Must be current by the deadline for this RFQ, Sept. 11, 2026, 2:00 PM EDT.)

III. Prime Consultant – Key Team Members

a. Prime Consultant – Principal-in-Charge* – Must be a Georgia Licensed Professional Engineer (Minimum 10 years industry experience)

b. Prime Consultant – Project Manager* – Minimum 5 years industry experience including 2 years as Civil Engineering & Design, Project Manager

c. Prime Consultant – Civil Designer* – Minimum 5 years industry experience as a Civil Engineering Designer

d. Prime Consultant – CAD-Draftsman** – Minimum 1 year industry experience

IV. Key Team Members – Experience and Qualifications

a. Principal-in-Charge

i. Education/Registration

ii. Relevant Certification

iii. Relevant experience providing Civil Engineering & Design services to local governments in Georgia (Minimum 10 years industry experience)

b. Project Manager

i. Education

ii. Relevant Certifications

iii. Relevant experience providing Civil Engineering & Design services to local governments in Georgia

iv. Relevant project management experience & oversight leading a Civil

Engineering team (Minimum 10 years’ industry experience includes 5 years as Civil Engineering & Design Project Manager)

c. Civil Designer

ii. Relevant Certifications

iii. Relevant experience providing design services for municipal facilities

iv. Relevant experience leading a design team for municipal facilities

(Minimum 5 years industry experience includes 2 years as a Civil Engineering Designer)

d. CAD-Draftsmen

ii. Relevant Certifications

iii. Relevant experience providing drafting support for local and state government projects.

V. Prime Consultant Work Experience

a. Provide Prime Consultant’s past work experience with delivery of Civil Engineering & Design services for local governments in Georgia including experience with county-maintained road construction projects involving 1) Experience with permitting projects that will encroach on state routes and need approve through GDOT. 2) Experience with unpaved road to paved road projects, 3) paved road repair and drainage structure replacement projects, 4) intersection improvement projects, 5) paved road widening projects, 6) paved road safety improvement projects, Provide no more than five (5) Civil Engineering & Design work experiences within the past ten (10) years which demonstrates the Prime Consultant’s experience with successfully providing Civil Engineering & Design services for local government road projects in Georgia. For each project, the following information should be provided:

i. Client name and owner’s contact information including valid email and phone number, project location, and dates during which Civil Engineering & Design services were provided.

ii. Basic description of the project including the owner’s project construction budget and the Civil Engineering & Design services provided by the Consultant.

iii. Provide Consultant’s original task order budget and final actual cost for Civil Engineering & Design services for the construction project.

iv. Provide details of any involvement by Key Team Members on each project.

VI. Resources/Workload Capacity

a. Provide information regarding resources and workload capacity of each Key Team

Member dedicated to the delivery of Civil Engineering & Design services as follows:

i. Organizational chart identifying the Principal-in-Charge, Project Manager, Civil Engineering Designer, CAD Draftsman, other support personnel, and reporting structure.

ii. Primary Office – Identify and discuss the Consultant’s primary office that will be responsible for handling the specific tasks, number and types of staff employed by the office, and how those employed by this office will benefit the project and promote efficiency.

iii. Additional Resources and Abilities – Provide information regarding any additional resources and abilities identified as important to the delivery of Civil Engineering & Design services, discuss how these resources and abilities will integrate and work together, and how the team can deliver the required services on schedule given their current and future workload capacity. Provide a list of commitments on which the proposed Key Team Members are currently committed which will enable the County to understand the availability and dependability of each. or exceed expectations throughout the term of service delivery.

iv. Principal-in-Charge, Project Manager, Civil Engineering Designer, CAD Draftsman Commitments Table – Advantages of your team and abilities of your team members which will enable Civil Engineering & Design services to be met.

Criteria for Evaluation of Submissions

Immediately following the proposal submission deadline of Sept. 25, 2026, 2:00 PM EDT, the County will begin the proposal evaluation period. Each proposal will be evaluated and scored using the criteria below.

65% Factor: Detailed qualifications of the Prime Consultant’s Company and overall history of delivering Civil Engineering & Design services to local governments in Georgia

25% Factor Detailed cost proposal for the delivery of the phased work approach. Provide hourly cost…etc.

10% Factor Past work experience providing Civil Engineering Design services and client references.

Upon completing evaluations for all proposals, the technical review committee will recommend a hierarchy of consultants to the County Engineer for consideration. The County Engineer will request approval from the Board of Commissioners, at its next subsequent regular Board meeting, to enter into negotiations based upon the established hierarchy of consultants.

Bulloch County is an equal opportunity procurer. Bulloch County does not discriminate against any vendor regardless of race, color, religion, age, sex, or national origin.

Bulloch County reserves the right to reject any and all submissions during this RFQ process and to waive any technicalities or informalities associated with this RFQ it deems is in the best interest of the County.

TERMS AND CONDITIONS

Disqualification: Submissions may be disqualified for: a) receipt of the proposal by the County past the stated deadline; b) any irregularities; c) failure to complete requested information correctly; or d) failure to comply with restrictions to consultants. If in the opinion of the Bulloch County Board of Commissioners, the consultant is not in a position to perform the contract, the statement may be disqualified. The County reserves the right to waive any minor informality or irregularities.

Restrictions to Consultants: No employee of Bulloch County shall have a financial interest either directly or indirectly in the purchase of or contract for any goods or services, nor in any firm, corporation, partnership, limited liability company, or any other legal entity furnishing any goods or services to Bulloch County or any of its departments. For the purposes of this provision, an indirect financial interest includes, but is not necessarily limited to, the financial interest of an employee’s spouse.

Contact: Please submit all questions or concerns for this RFQ to the email address procurementeng@bullochcounty.net. All email correspondence during the questions & response period must include the project identifier FY17-ENGCP-002-5 FIRE STATION 16 SITE PLAN in the subject line of the email.

Consultants are required to communicate with Bulloch County using only the email address procurementeng@bullochcounty.net to clarify any part of this RFQ. Consultants are forbidden from contacting elected or appointed officials or any other employee of Bulloch County.

Consultants shall not contact the aforementioned individuals with the intent of discussing this RFQ without the express written consent of the County Manager. Any unauthorized contact shall not be used as a basis for responding to this RFQ and will result in the rejection of the Consultant's submittal. Questions must be received Sept. 11, 2026, 5:00 PM EDT.

Responses will be issued Sept. 15, 2026 by 5:00 PM EDT.

BID SCHEDULE

ACTIVITY DATE ACTION

Request for Qualifications Issued August 27, 2026 Begin Procurement Period

Vendors Conference N/A N/A

Deadline to submit questions Sept. 11, 2026

5:00 PM EDT

County to receive all questions via email at Procurementeng@bullochcounty.net

Deadline to respond to questions and post addenda

Sept. 15, 2026

5:00 PM EDT

County to respond to all questions via Procurementeng@bullochcounty.net and via Addenda posted to solicitation websites

SOQ Submission Deadline Sept. 25, 2026

2:00 PM EDT

Electronic Delivery Option:

Submit by electronic delivery at procurementeng@bullochcounty.net Physical Delivery Option:

Submit one (1) original w/attachments & one

(2) copy w/attachments:

• Bulloch County Board of Commissioners

115 North Main Street Statesboro, Georgia 30458 Attn: Procurement Director

Estimated Award Date October 6, 2026 Bulloch County Board of Commissioners Regular Meeting 5:30 PM EDT mailto:Procurementeng@bullochcounty.net mailto:Procurementeng@bullochcounty.net

Consultants who obtain this RFQ from Georgia Procurement Registry website https://doas.ga.gov/state-purchasing/georgia-procurement-registry-local-governments/gpr-overview or Bulloch County website https://bullochcounty.net/bid-opportunities/ or from other procurement website providers are advised to revisit the above websites to obtain any addenda which may be issued prior to the RFQ closing date Jun, 2026 2:00 PM EDT. The County assumes no responsibility for Consultant’s failure to acknowledge all addenda issued.

Lawsuits/Bribery: Prospective Consultants shall disclose any record of pending lawsuits, criminal violations and/or convictions, etc., conflicts of interest, or contract defaults.

Liability: The County is not liable for any cost incurred in the preparation of the submission. Nor is the County bound by any information provided unless reduced to writing and distributed as a written addendum.

Reservations: The County reserves the right to reject any or all submissions, to award in whole or in part and to waive minor immaterial defects in submissions. Negotiations may be necessary to complete the contract.

Clarification of submittals: The County reserves the right to seek clarification of any point in a respondent's submission, or to obtain additional information.

Exceptions: Conditional proposals or those that take exception to the specifications will be considered only at the discretion of the Project Manager.

Indemnification: The Consultant agrees to indemnify, hold harmless, and defend the County, its officials, and employees (hereinafter collectively “the indemnitees”) from and against any and all claims, damages, liabilities, suits, proceedings, costs, and expenses of litigation (including, without limitation, reasonable attorney’s fees) related to or arising in any way out of the performance of this Agreement, unless such is attributable to the sole negligence of the indemnitees. The indemnity obligation of the Consultant will survive the expiration or termination of this Agreement.

Correction or withdrawal of proposals, cancellation of awards: Correction or withdrawal of proposals before or after opening, or cancellation of awards or contracts may be permitted only to the extent that the Consultant can show by clear and convincing evidence that a mistake of non-judgmental character was made, or where the award or cancellation is in the best interest of the County.

County Obligations: Bulloch County has a standing policy to disqualify or withhold compensation to vendors, consultants, and design professionals from compensation or doing business with the County if there are existing obligations to Bulloch County for any liens, ad valorem taxes, licenses, or other financial remittances due to the County.

Award: Award, if made, may be with the Consultant that is selected by the proposal review committee based on scoring using the evaluation criteria set forth herein; however, the County reserves the right to reject any and all submissions and to waive technicalities or informalities associated with the submission, and to make the award that it deems is in the best interest of the County. The Consultant to whom the award is made will be notified at the earliest possible date.

The County reserves the right to reject any submission from a consultant who has previously failed to perform properly, or to complete on time contracts of a similar nature.

https://bullochcounty.net/bid-opportunities/

Contract: The successful Consultant will be required to execute a contract in the form attached as an example hereto as an Attachment. The project schedule shall be defined in the notice to proceed and be complete according to the time schedule set forth in the contract. Time is of the essence.

Insurance: The County’s preference is to establish Insurance requirements with the selected Consultant during negotiations. However, the selected Consultant should be prepared to provide the following minimum Insurance requirements. The selected Consultant shall provide proof of purchase from and maintain with a company or companies authorized to do business in the state of Georgia the following types of insurance:

A. Statutorily required workers’ compensation insurance.

B. General comprehensive liability insurance, with an endorsement naming the County and its officials, officers, and employees as additional insureds, and with limits of not less than $1,000,000 per occurrence and $2,000,000 aggregate.

C. Auto liability insurance, with an endorsement naming the County as an additional insured, and with limits of not less than $1,000,000 per occurrence and $2,000,000 aggregate.

D. Professional malpractice insurance (i.e., errors and omissions insurance) in an amount not less than $1,000,000.00 per occurrence.

The Consultant shall provide the County with certificates of insurance prior the issuance of Notice-to-Proceed and thirty (30) days’ written notice prior to cancellation, and registered as a corporate surety in the most recent edition of Circular 570 of the United States Department of the Treasury.

Termination. The County or Consultant may terminate this Agreement by giving thirty (30) days’ written notice to the other party. The County shall pay in full for all work previously authorized and performed prior to notice of termination. In the event of termination, the Consultant agrees to cooperate reasonably with any other consultant thereafter retained by the County in making available information developed as the result of work previously performed by the Consultant.

EXECUTIVE SUMMARY AND PROJECT DESCRIPTION

Bulloch County is requesting Statements of Qualification from GDOT-prequalified engineering consulting firms to provide civil engineering and design services for facility and access improvements at Fire Station 16, located off State Route 67 (Project CIP

FY27-ENGCP-002-5).

The selected firm will prepare a single, comprehensive construction plan set designed for phased execution across three distinct components:

• Phase 1: Civil Engineering design within the GDOT ROW, including all technical submittals required to secure the GDOT encroachment permit.

• Phase 2: Design of the site entrance, primary driveway, and approach tailored to accommodate heavy Fire & EMS emergency response vehicles.

• Phase 3: Layout and ingress/egress design for employee parking facilities located at the rear of the station.

Bulloch County seeks a firm with demonstrated expertise in municipal transportation and site infrastructure projects, capable of delivering precise engineering documentation, managing agency coordination, and providing technical guidance throughout the permitting process.

GENERAL SCOPE OF SERVICES

The selected consultant shall deliver complete civil engineering design services for the Fire Station 16 site access improvements. Responsibilities include designing a heavy-vehicle entrance that strictly adheres to GDOT design standards, developing appropriate roadway cross-sections, and providing requisite hydraulic/drainage design.

While construction will proceed in three logical phases, all work must be unified under a single cohesive design package.

SPECIFIC SCOPE OF SERVICES

The consultant’s responsibilities include, but are not limited to, the following tasks:

1. Design Plan Preparation & Civil Scope

• Develop detailed, comprehensive civil design plans for all three project phases within a single, unified plan set.

• Perform geometric, site layout, and structural cross-section designs engineered specifically to support heavy Fire & EMS vehicle loads.

• Conduct necessary hydraulic and hydrology calculations to design effective stormwater drainage and site conveyance systems.

• Ensure all construction drawings strictly comply with local ordinances, state specifications, and GDOT design standards.

2. GDOT GPAS Permitting & Regulatory Approvals

• Prepare, submit, and track all required documentation to obtain the GDOT General Permit Approval System (GPAS) permit for work within the state right-of-way.

• Develop and submit Erosion, Sedimentation, and Pollution Control Plans (ESPCP) in accordance with GSWCC requirements.

• Serve as the primary liaison to address agency review comments, facilitate revisions, and secure all necessary environmental and state access approvals.

3. Phased Deliverables & Technical Advisory

• Deliver formal construction packages tailored to the specific milestones of Phases 1, 2, and 3 in a complete plan set in pdf and DWG format.

• Provide clear Engineers Opinion of probable construction cost for each distinct phase in excel format using GDOT pay item identification for pay items.

Consultant Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned consultant verifies its compliance with O.C.G.A. § 13- 10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of Bulloch County, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned consultant will continue to use the federal work authorization program throughout the contract period and the undersigned consultant will contract for the physical performance of services in satisfaction of such contract only with subconsultants who present an affidavit to the consultant with the information required by O.C.G.A. § 13-10-91(b). Consultant hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization E-verify Company ID# Date of Authorization

Name of Company

Name of Consultant

FY27-ENGCP-002-5 FIRE STATION 16

Name of Project

__Bulloch County, Georgia___________ Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ____________, _____, 20____ in _________________ (city), ____ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF _________________,20____.

NOTARY PUBLIC

My Commission Expires:

* As of the effective date of O.C.G.A. § 13-10-91, the applicable federal work authorization program is the "EEV/Basic Pilot Program" operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

BULLOCH COUNTY, GEORGIA

NON-COLLUSION AFFIDAVIT

The following affidavit is to accompany the submission:

STATE OF: GEORGIA

COUNTY OF: BULLOCH

Owner, Partner or Officer of Firm:

Company Name, Address, County and State:

The undersigned, being of lawful age, being first duly sworn, on oath says that he/she is the agent authorized by the firm to submit the attached information and that neither he/she nor the firm has directly or indirectly violated any of the provisions of Section 36-91-21(d) of the Official Code of Georgia Annotated. In making such representation, affiant further states for himself/herself and on behalf of firm, that they have not been a party to any collusion among firms in restraint of competition by agreement to submit a proposal at a fixed price or to refrain from submitting; or with any office of Bulloch County or any of their employees as to quantity, quality or price in the prospective contract; or any discussion between firms and any official of Bulloch County or any of their employees concerning exchange of money or other things of value for special consideration in submitting a sealed proposal for:

FIRM NAME:

SIGNATURE:

PRINT NAME:

TITLE:

Subscribed and sworn to before me this day of _________ 20____.

NOTARY PUBLIC

BULLOCH COUNTY, GEORGIA

CONSULTANT DECLARATION

The Consultant understands, agrees and warrants:

That the Consultant has carefully read and fully understands the full scope of the specifications.

That the Consultant has the capability to successfully undertake and complete the responsibilities and obligations in said specifications.

That this Statement shall be valid for 60 days.

That this Statement of Qualifications may be withdrawn by requesting such withdrawal in writing at any time prior to Friday, September 25, 2026 @ 2:00 PM EDT, but may not be withdrawn after such date and time for a period of 60 days.

That Bulloch County reserves the right to reject any or all proposals and to accept that proposal which will, in its opinion, best serve the public interest. Bulloch County reserves the right to waive any technicalities or informalities in the proposal process.

That by submission of this proposal the bidder acknowledges that Bulloch County has the right to make any inquiry or investigation, it deems appropriate to substantiate or supplement information supplied by the bidder.

If a partnership, a general partner must sign.

If a corporation the authorized corporate officer(s) must sign, and the corporate seal must be affixed to this proposal.

Bidder:

Name: Signature/Print Title

Name: Signature/Print Title

AFFIX CORPORATE SEAL (if applicable)

Subscribed and sworn to before me this _____ day of _______________ 20____.

NOTARY PUBLIC _____________________________________

ATTACHMENT: EXAMPLE CONTRACT FORMAT

STATE OF GEORGIA

COUNTY OF BULLOCH

BULLOCH COUNTY PROFESSIONAL SERVICES AGREEMENT:

FY26-CP-E15 PROFESSIONAL SERVICES CIVIL ENGINEERING & DESIGN

This Agreement is entered into this day of , 2026, by and between Bulloch County, a political subdivision of the State of Georgia, acting by and through its governing authority, the Bulloch County Board of Commissioners, (hereinafter “the COUNTY”), and (hereinafter “the CONSULTANT”).

WITNESSETH: That in consideration of the mutual covenants, obligations, and promises herein contained, the parties do mutually agree as follows:

1. Engagement: The COUNTY, acting pursuant to its vested authority, does hereby hire the CONSULTANT to perform, and the CONSULTANT agrees to perform, professional services as set forth in Exhibit “A” attached hereto and incorporated herein as a part of this Agreement.

2. Items to be Furnished by the COUNTY: Assist the CONSULTANT by providing at his disposal all studies, reports, sketches, engineering plans, contracts, maps and other documents in possession of or accessible to the COUNTY required to ensure successful project completion.

3. Time for Performance: Work under this Agreement shall commence upon the giving of written notice to proceed by the COUNTY to the CONSULTANT.

CONSULTANT shall perform all services and provide all work product, for that portion of Exhibit “A” attached hereto, necessary to fulfill all professional service requirements as Civil Engineering & Design Consultant as tasked. All professional service requirements pertaining to the full delivery of the work product in Exhibit “A” shall be completed no later than , unless an extension of such time is granted in writing by the COUNTY.

4. Payment: The CONSULTANT shall be paid by the COUNTY for completed work and for services rendered under this Agreement as follows:

a. Payment for the work provided by CONSULTANT shall be made as provided in Exhibit “A” attached hereto, provided that the total amount of payment to CONSULTANT shall not exceed $ (hereinafter the “CONTRACT PRICE”) without express written modification of this Agreement signed by the COUNTY.

b. The CONSULTANT may submit vouchers to the COUNTY once per month during the progress of the work for partial payment for project completed to date, up to 95% of the CONTRACT PRICE. The COUNTY will check such vouchers, and upon approval thereof, payment will be made to the CONSULTANT in the amount approved.

c. Final payment of any balance due the CONSULTANT of the CONTRACT PRICE earned will be made promptly upon its ascertainment and verification by the COUNTY after the completion of the work under this Agreement and its acceptance by the COUNTY.

d. Payment as provided in this section shall be full compensation for work performed, services rendered and for all materials, supplies, equipment, and incidentals necessary to complete the work.

5. Ownership and Use of Documents: All documents, drawings, specifications and other materials produced by the CONSULTANT in connection with the services rendered under this Agreement shall be the property of the COUNTY whether the project for which they are made is executed or not. The CONSULTANT shall be permitted to retain copies, including reproducible copies of drawings and specifications for information, reference and use in connection with CONSULTANT’S endeavors.

6. Indemnification: The CONSULTANT agrees to indemnify, hold harmless, and defend the COUNTY, its officials, and employees (hereinafter collectively “the indemnitees”) from and against any and all claims, damages, liabilities, suits, proceedings, costs, and expenses of litigation (including, without limitation, reasonable attorney’s fees) related to or arising in any way out of the negligent performance of this Agreement, unless such is attributable to the sole negligence of the indemnitees. The indemnity obligation of the Consultant will survive the expiration or termination of this Agreement.

7. Insurance: The County prefers to establish Insurance requirements with the selected consultant during negotiations. However, the selected consultant should initially be prepared to provide the following minimum Insurance requirements and provide proof of purchase from and maintain with a company or companies authorized to do business in the state of Georgia the following types of insurance:

a. Statutorily required workers’ compensation insurance.

b. General comprehensive liability insurance, with an endorsement naming the County and its officials, officers, and employees as additional insureds, and with limits of not less than $1,000,000 per occurrence and $2,000,000 aggregate.

c. Auto liability insurance, with an endorsement naming the County as an additional insured, and with limits of not less than $1,000,000 per occurrence and $2,000,000 aggregate.

d. Professional malpractice insurance (i.e., errors and omissions insurance) in an amount not less than $1,000,000.00 per occurrence.

8. Independent Consultant: The CONSULTANT and the COUNTY agree that the CONSULTANT is an independent consultant with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto.

Neither CONSULTANT nor any employee of CONSULTANT shall be entitled to any benefits accorded COUNTY employees by virtue of the services provided under this Agreement. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, or otherwise assuming the duties of an employer with respect to CONSULTANT, or any employee of CONSULTANT.

9. Covenant Against Contingent Fees: The CONSULTANT warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the CONSULTANT, to solicit or secure this Agreement, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the COUNTY shall have the right to annul this Agreement without liability or, in its discretion, to deduct from the CONTRACT PRICE or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.

10. Discrimination Prohibited: The CONSULTANT, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies.

11. Assignment: The CONSULTANT shall not sublet or assign any of the services covered by this Agreement without the express written consent of the COUNTY.

12. Non-Waiver: The failure of the COUNTY to require performance by the

CONSULTANT of any term or condition of this Agreement shall not be construed or held to be a waiver of such term or condition. The COUNTY’S waiver of any term or condition of this Agreement shall not be construed or held to be a waiver of any other term or condition of this Agreement.

13. Termination: The COUNTY or CONSULTANT may terminate this Agreement by giving thirty (30) days’ written notice to the other party. The COUNTY shall pay in full for all work previously authorized and performed prior to notice of termination.

In the event of termination, the CONSULTANT agrees to cooperate reasonably with any other consultant thereafter retained by the COUNTY in making available information developed as the result of work previously performed by the

CONSULTANT.

14. Notices: Any notices required or permitted pursuant to this Agreement shall be in writing and may be affected by U.S. mail or by facsimile. Mailed notices shall be deemed to have been received on the date of acknowledgment on any return receipt or three days after deposit in the U.S. mail with proper postage affixed, whichever date is earlier. Notices by facsimile shall be deemed to have been received on the date on the sending party’s facsimile confirmation sheet.

Notices to the COUNTY shall be sent to the following address:

Bulloch County Board of Commissioners c/o County Manager 115 North Main Street Statesboro, GA 30458

(912) 764-6245 Phone

With a copy to:

Jeff S. Akins, Esq.

County Attorney 115 North Main Street

Statesboro, GA 30458

(912) 764-6245 Phone

Notices to CONSULTANT shall be sent to the following address:

Consultant Name c/o Consultant Project Principal Consultant Address Consultant Email

Consultant Office Phone Number

15. Legal Construction; Severability. This Agreement shall be governed by the laws of the state of Georgia. If any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision of this Agreement, and this Agreement shall be construed as if the invalid, illegal, or unenforceable provision had never been contained in it.

16. Entire Agreement. This Agreement represents the entire agreement between the parties with respect to the subject matter hereof, and all prior agreements relating to the subject matter hereof, whether written or oral, are hereby nullified and superseded by this Agreement, and neither party shall have any further rights or obligations under such superseded agreements.

17. Amendment or Modification. This Agreement may be amended or modified only by the mutual written consent of the parties hereto. Such mutual written consent shall reference this Agreement, shall clearly state the amendments or modifications thereto, and shall be signed by an authorized officer or agent of the respective parties. Any purported amendment or modification of this Agreement that is not in writing or executed in accordance with this provision shall not be binding on either party and shall deemed null and void.

18. Immunity. Nothing contained in this Agreement shall be construed or deemed to be a waiver of any immunity to which the parties, their officials, officers, agents or employees are legally entitled.

19. Time of the Essence. Time is of the essence for this Agreement.

SEE SIGNATURE PAGE

SIGNATURE PAGE

IN WITNESS WHEREOF, the undersigned have hereunto affixed their hands and seals, this day of , 20 .

BULLOCH COUNTY (CONSULTANT)

By: By:

Chris Eldridge, County Manager

Printed Name and Title

Attest: Attest:

Venus Mincey-White, Clerk Clerk of the Board Printed Name and Title

Bulloch County Seal Corporate Seal

FY26-CP-E15 PROFESSIONAL SERVICES CIVIL ENGINEERING & DESIGN