FY27 EARI AGF FINAL.pdf

Commonwealth of Massachusetts Office of Grants & Research

Notice of Availability of Grant Funds (AGF)

FFY 2027 Emerging Adult Reentry Initiative Grant Program

Continuation Grant

Posted: Friday, September 4, 2026

Maura T. Healey

Governor

Kimberley Driscoll Lieutenant Governor

Gina K. Kwon

Secretary

Kevin J. Stanton Executive Director

I. Introduction

The Office of Grants and Research (OGR), a state agency that is part of the Executive Office of Public Safety and Security (EOPSS), is responsible for administering the Emerging Adult Reentry Initiative (EARI) grant program. The SFY27 Emerging Adult Reentry Initiative is authorized under Chapter 126 of the Massachusetts Acts of 2026, An Act Making Appropriations for Fiscal Year 2027.

The SFY27 Emerging Adult Reentry Initiative provides funds for reentry services for pre- and post-release offenders between ages 18 and 25 who are currently within and/or outside the prison walls.

II. Applicant Eligibility

This AGF is open only to current nonprofit recipients of the SFY26 Emerging Adult Reentry Initiative (EARI) who have a contract ending on December 31, 2026. This is not a competitive grant opportunity, and applications from nonprofits who are not current recipients of this funding will not be considered. Current recipients must propose to continue the same program, services, and activities as approved for SFY26 EARI.

Applicants must provide a memorandum of understanding (MOU) from the Sheriff’s Office(s) and/or the MA DOC validating an applicant’s collaborative relationship (including any previous collaborative relationship) and attesting to such future collaboration as it relates to the submitted application. A nonprofit who does not submit a MOU will not be considered for funding. The MOU should include the number of EARI participants referred to the partnering nonprofit organizaitons between January 2026 - August 31, 2026.

III. Key Dates

AGF Posted: Friday, September 4, 2026 Application Due Date: October 9, 2026 Award Notification (tentative): November/December 2026 Performance Period (tentative): January 1, 2027, through December 31, 2027

IV. Purpose

The Emerging Adults Reentry Initiative provides funds to nonprofit organizations with proven experience providing reentry services shown to reduce recidivism among the 18-25 years of age population and with a demonstrated history of working collaboratively with the MA Department of Correction (DOC) and/or Sheriff’s Office serving that population as well as a history of providing services to individuals supervised by Probation and Parole. Funds will be awarded to six (6) currently funded community reentry program sites to provide pre- and post-release services to the target individuals and to work closely with a correctional partner to identify, serve, and monitor program participants.

V. Funding Overview

OGR expects to award six (6) continuation awards to organizations currently providing programmatic services and one (1) continuation award for research, which is a separate AGF to accompany this opportunity. Approximately $5.9 million in FY27 Emerging Adults Reentry Initiative grant funds will be made available for continuation funding. Each award will support programs that serve participants from one or more MA Department of Correction (DOC) and/or Sheriff’s facilities. Applicants are asked to submit a 12-month operating budget for the same award amount that was awarded through SFY26 EARI. Due to a small reduction in funding, award amounts will be determined based on available funding, application review, and prior grant performance.

Project Duration The applicant must apply for up to 12 months of funding. The anticipated funding cycle for projects begins on January 1, 2027, and will end December 31, 2027.

Fund Disbursement Funds will be disbursed to awardees upon contract completion and when awardees have successfully closed out their current FY26 awards which expire 12/31/2026. Awardees will be required to submit quarterly financial and programmatic reports throughout the duration of this award.

Award Recipient Requirements

Emerging Adult Reentry Grant Criteria Applicants must submit a proposal for the Emerging Adults Reentry Initiative which continues to meet the following criteria:

• Applicant proposals must continue to be an evidence-based program or practice, as defined by the criteria in the Definition for Research/Evidence-based Programs and Practices section below.

• The program provides pre- and post-release release reentry services for emerging adults (specifically tailored to the needs of individuals 18-25 years of age) returning to Commonwealth cities and towns from state prison or a county correctional facility.

• Have a demonstrated commitment from the MA DOC and/or Sheriff’s Office to work collaboratively to deliver services in their respective facilities. Commitment may be demonstrated with a signed Memorandum of Understanding (MOU) that must be submitted with the application.

• Provide a continuum of programming from the state prison and/or county correctional facility into the community.

• Provide pre-release services to participating individuals that include transition plans, education programs, workforce readiness and life skills programs, and counseling.

• Provide post-release services that include case management for not less than 12 months after participating individuals have been released.

• Provide a plan for ensuring that proposed programs shall be implemented with adherence to a research-based or evidence-based program design.

• Progress Reporting and Performance and Outcome Measures:

Subrecipients will be required to demonstrate progress toward meeting proposed goals and objectives through quarterly financial and programmatic reports submitted to OGR.

Subrecipients must provide OGR and the chosen Technical Assistance Provider with data in response to the performance metrics outlined in Appendix A: Reentry Performance and Outcome Measures to facilitate program evaluation and support. In order to measure Recidivism outcomes, this data includes but is not limited to participant identifiers such as name, date of birth, and program participation dates. The failure to comply with these reporting requirements may impact the grantee’s ability to receive future awards through this program.

• Program Fidelity: Grant recipients will be required to demonstrate efforts to ensure program fidelity. Program fidelity is defined as staying true to the original program design, and not changing or adapting evidence-based programs or practices during implementation.

• Implementation Oversight and Fidelity Monitoring: To ensure proper implementation, grant recipients should establish strong monitoring systems for all funded programs, including those administered by vendors. This monitoring should ensure that evidence-based programs or practices:

o Are carried out with fidelity to their design;

o Incorporate the elements that are critical to their effectiveness; and o Use information gathered through monitoring to make any necessary adjustments.

• Technical Assistance: An Emerging Adults Reentry Program Technical Assistance Provider will also be selected to work directly with recipients of the Emerging Adults Reentry Program. Grant recipients will receive direct assistance and support from the TA Provider on effectively implementing their program, tracking progress and reporting outcomes and performance. As part of this collaboration, subrecipients will share participant-level data with the TA provider. By entering into an agreement with OGR, successful awardees consent to sharing data with OGR’s selected research partner.

• Memorandum of Understanding: Applicant must agree to collaborate with MA DOC and/or Sheriff’s Office(s) to deliver services in their respective facilities. Commitment may be demonstrated with a signed Memorandum of Understanding (MOU), for each site, that must be submitted with the application. All MOU(S) should include the number of EARI participants referred to the partnering nonprofit organizations between January 2026-August 31, 2026.

• The MOU(s) must be signed and dated by an authorized official from both the applicant nonprofit organization and the MA DOC and/or Sheriff’s Office no more than 30 days prior to date of application submission and be included with the application.

o All parties must agree to track the participant identifiers, program data, enrollment and participation dates so that follow-up recidivism rates may be measured, in accordance with legislative intent.

o All parties must determine best policy/practice for providing appropriate data to OGR, including enrollment information, participant information, and other data needed in accordance with legislative intent (see Appendix A: Reentry Performance and Outcome Measures for the minimum information required for tracking program participants).

o All parties must agree to share the collected data with OGR and the selected Technical Assistance Provider to facilitate program evaluation with legislative intent.

Definition for Research/ Evidence-based Programs and Practices A program or practice with levels of effectiveness determined as a result of rigorous evaluation such as randomized controlled trials, statistically controlled evaluations that incorporate strong control or comparison group designs, or a single large multi-site randomized study. Typically, these programs have specified procedures that allow for successful replication. Programs may include practices such as screening, assessment, case management, monitoring service delivery, referring and linking clients to services, and other activities intended to reduce recidivism. Funded programs are expected to focus on treatment needs that are driving an individual’s criminal behavior, such as criminal thinking and poor impulse control. Programs should direct their resources solely toward addressing the specific factors of an offender’s behavior and cognition that are related to risk for recidivism.

Resources for Evidence-Based Program or Practice to assist in determining project activities for this initiative, applicants are encouraged to visit:

a) National Institute of Corrections’ What Works in Reentry Clearinghouse

b) Office of Justice Programs’ National Institute of Justice’s Crime Solutions website

c) Pew Charitable Trusts’ Results First Clearinghouse Database

Applicants may use the clearinghouse database to identify the evidence-based program or practice for which they are seeking funding to implement or expand.

VI. Application Instructions

The online application must be completed as outlined here. Submission of all attachments will be completed through the online application.

a. Applicant Information

• Contact and Fiscal Information: Provide nonprofit, agency official, grant and fiscal contact information.

• Describe your agency’s qualifications in implementing successful projects. Include a summary of relevant prior experience in your application.

• Provide information about personnel, resources, and capacity that qualify the applicant to conduct the proposed activities.

b. Program Information

• Program Summary: Not to exceed 250 words summarizing the program activities.

• As a current SFY26 Emerging Adult Reentry Initiative grant recipient, applicants are asked to provide evidence of success of grant programming, which will include data and evidence of success for multi-year funded programs and evidence of preliminary success from single year grant recipients.

c. Project Narrative The application narrative is composed of three sections: Needs Assessment; Program Description; and Program Goals and Objectives, Activities, Timeline, and Performance Measures.

https://whatworks.csgjusticecenter.org/ https://crimesolutions.ojp.gov/ https://www.pew.org/en/research-and-analysis/issue-briefs/2014/09/results-first-clearinghouse-database https://www.cognitoforms.com/MAOfficeOfGrantsAndResearchOGR/SFY2027EARIGrantProgramApplication

Needs Assessment (about 6,000 characters, approximately 3 double spaced pages/size 12 font)

This section should describe the problem and the need for the proposed program.

1. Describe the need, nature, and extent of the problem to be addressed and the problem’s effect or consequences for the community and the target population. This description should include the sources or methods used for assessing the problem and identify the problem’s impact. Support your statements with statistical or other factual information or relevant literature and cite references where possible.

2. Describe the target population and geographic area served by the program or practice using demographic and other data where possible. Cite references whenever possible or applicable.

3. Identify how the proposed program or practice is supported by research that demonstrates its level of effectiveness as an evidence-based program or practice (cite references).

4. Specify the program model or design and the goals and objectives of the program (program logic model).

5. Identify the risk/needs assessment tool and protocol you will use to select participants for the proposed program or practice. Please include who will be responsible for screening, the elements to be included in the screening instrument, where in the process it will take place, and how the results of the assessment will be used. Attach any screening instruments that will be used by the program.

6. Explain how fidelity to the evidence-based program or practice is measured.

7. Provide an estimate of the number of participants expected to be served by the proposed program or practice and how you arrived at, or why you are using that particular number.

Program Description (about 6,000 characters, approximately 3 double spaced pages/size 12 font)

This section should address both the scope and intent of the program and how it will address the problem or need.

1. Clearly describe the evidence-based program or practice you intend to either implement or expand. If expanding, please describe any previous success implementing the model thus far.

2. Describe the activities to be conducted and how they will address the needs/gaps stated in the Needs Assessment section.

3. Describe collaborations with MA DOC and/or Sheriff’s Office(s), as well as the MA Parole Board and MA Probation Service. Applicants must submit MOUs signed by the authorized signatory of the applicant organization and the partnered MA DOC and/or Sheriff’s Office facilities. Each MOU must outline the respective roles and responsibilities of the applicant and their partner facility. Submit the signed MOU(s) with the completed application.

4. Describe how SFY2027 EARI participants will be identified, referred, formally enrolled, and tracked for a minimum of 12 months post-release for the purposes of reporting outcome data.

Emerging adults are defined as individuals between the ages of 18 and 25. The MA DOC and/or Sheriffs must commit to working with the MA Parole Board to assist with identifying eligible program participants.

• Emerging Adult Definition: A unique population between the ages of 18-25 that requires developmentally tailored programming and services.

• EARI Program Participant Definition:

o Actively enrolled in the SFY27 EARI Program o Is receiving consistent pre- and/or post-release services, including but not limited to case management, education support, vocational training, and mentoring.

o If still incarcerated, there is one year or less remaining until their expected release date at the time of program enrollment.

o Will receive a minimum of 12-months of post-release services beginning at time of release as a condition of program enrollment.

5. Program participants returning to the community must be objectively assessed for the risk of reoffending using a valid and reliable instrument. The releasing agency and program must use the information and data gained from inmate assessments to guide decision-making about individualized reentry plans for each individual. Identify the details of the risk assessment tool and protocol you will use to satisfy this requirement (e.g., who will be responsible for the assessment, the elements to be included in the assessment instrument, when it will take place, and how the results will impact decisions). Attach any risk assessment instruments that will be used by the program.

6. All parties (including agency associated with the MOU) must agree to track the participant identifiers, program data, and participation dates so that follow-up recidivism rates may be measured, in accordance with legislative intent (see Appendix A: Reentry Performance and Outcome Measures for the minimum information required for tracking program participants). Please describe how you plan to track the data from Appendix A. Include what, how, where, and when information will be collected for quarterly submission of progress on achieving goals and objectives and measuring performance as outlined in Appendix A specific to the enrolled EARI participants.

7. Describe the post-release services, including case management, that will be provided for participating individuals for at least 12 months after the individual’s release. Who will be providing case management? How often will case management be provided?

(i.e., one-on-one sessions monthly, weekly check-ins, etc.) How will this information be tracked to guarantee a minimum of 12 months of service is provided?

Program Goals and Objectives, Activities, Timeline, Performance Measures Applicants must clearly state the goals and objectives of what will be achieved with this funding.

Goals: Goals are broad statements that describe the program’s intentions and desired outcomes. They suggest the desired end to which the program is directed. The goals of your program should be clearly stated, realistic, attainable, and measurable. In stating your goals, be careful to describe the desired end and not the means to the end.

Objectives: Objectives describe the activities that support the program’s goal(s). They describe intermediate results or accomplishments to be achieved by the program in pursuing its goal(s).

The objectives must be measurable and “SMART”:

• Specific (what will be done?)

• Measurable (how will we know it’s done?)

• Achievable (can we do it?)

• Relevant (why should it be done?)

• Time-oriented (when will it be done?)

The more specific your objectives are, the easier it will be to determine if your program has achieved them. Use numbers wherever possible.

Activities and Timeline: List the programmatic activities to be carried out within the proposed program period. Please include:

• Start and end dates and list of major tasks/activities for implementing your program;

• When and where program components will take place;

• Who will carry out the activities and a description of how long it will take to complete each activity;

• Who the program will serve; and

• Identification of program personnel involved and their duties. If the position is vacant, a description of the position and information pertaining to how and when the job will be filled must be included in the application.

Performance Measures: Realistic and adequate performance measures have been developed and may be found in Appendix A: Reentry Performance and Outcome Measures. In this section, applicants are expected to explain their plans to collect data and measure their program’s progress. List the performance measures that will demonstrate progress toward achieving each of your goals. Performance measures provide program administrators with answers to critical questions regarding the operation of their programs.

The purpose of developing performance measures is to determine the extent to which the program’s funded activities have achieved the program’s goals. Specifically, by collecting data and measuring progress, program administrators will be able to identify and document:

• The program's success/failure at meeting its goals and objectives;

• Whether the program is serving the intended target population (e.g., number of program participants who completed the substance abuse treatment program);

• Whether the volume of program participants is what was originally intended;

• Whether the program components were implemented as originally planned;

• Problems encountered in implementing the program; and

• Whether the program is achieving its desired impact.

Clearly explain data collection methodology, frequency, and analysis in relation to your program’s performance measures, and how this strategy will be integrated into your overall program operations.

d. Budget Narrative

All applicants are asked to apply for the same amount as the applicants’ SFY26 EARI award. In the online application. The Budget Narrative should outline the budget requested and itemize the expenses by cost category described in this application. For each cost category that has an associated funding request in the Budget Excel Worksheet, please provide an overall description and justification of that cost category. The budget category narratives should describe what the budget entails, why the items in that category are needed, and how the budgeted amount was determined. The budget narratives should demonstrate how the costs in the proposed Budget Excel Workbook specifically link to your proposed strategy to reduce recidivism.

Please include any hires (under personnel), a particular training, supplies needed, vendor information, or process for selecting a vendor where applicable. Applicants should submit a budget for up to approximately 12 months of funding.

Budget Excel Workbook Applicants must also complete a Budget Excel Workbook. Please note that the Budget Summary tab will populate with the information entered in the Budget Detail tab. See Table below for Allowable Cost Category Definitions.

Indirect Cost Rate Agreement Applicants may charge indirect costs through the use of an indirect cost rate agreement. Please include a copy of a current, signed federally approved indirect cost rate agreement. Recipients that do not have an approved Federal indirect cost rate may elect to charge a de minimis rate up to 15% of modified total direct costs.

Administrative Costs Administrative costs are those expenses incurred by grant recipients or sub-recipients in support of the day-to-day operations of their organization. These overhead costs are the expenses that are not directly tied to a specific program purpose. These costs include facility and building maintenance/expenses; telephone and utility expenses; depreciation and interest expenses;

general supplies; rental and lease costs for property utilized for the program; and/or administrative salaries and associated benefits for administrative employees whose work benefits the entire organization, such as but not limited to CEOs, CFOs, CIOs, Treasurers, Secretaries or Directors. These costs should not be included as the base to be applied against a indirect rate in the cost category above.

NOTE: Per Chapter 126 of the Acts of 2026, administrative costs cannot exceed 7.5% of the total allocation.

Unallowable Costs No grant funds may be spent for the following:

• Food or beverages for programming, trainings, conferences, or staff meetings;

o Please note if you are a nonprofit providing 24/7 residential services as a part of your program, food is allowable for participant meals only. This can be calculated at $72.75 per week ($291 per month), per participant and cannot exceed 10% of your total budget.

• Prizes/rewards/entertainment/trinkets or any type of monetary incentive;

• Gift cards;

• Clothing;

o Please note if you are a nonprofit providing 24/7 residential services as a part of your program, a one-time clothing allowance of up to $150 for each newly enrolled program participant will be considered allowable. Allowance must be provided within 30 days of enrollment. Eligible items must be purchased by program staff, and detailed receipts must be submitted with the Quarterly Report.

o Allowable clothing items include socks, shirts, pants, shoes, undergarments, outerwear, professional attire, hats, and gloves. Detailed receipts must be submitted with Quarterly Report.

• Construction, office furniture, or other like purchases;

• Purchasing or leasing of vehicles;

• Organizational insurance, including property, vehicle, general liability, and professional liability insurance, is unallowable. Employee health, dental, life, and other allowable fringe benefits are permitted;

• Luxury items;

• Purchase or acquisition of real property, buildings, land, or additional real estate

In general, these costs are unallowable. However, if an applicant has a unique situation or believes such cost is critical for program effectiveness, a request must be submitted to the Executive Director of OGR for consideration of approval.

Budget Cost Categories Explanation of Costs Personnel Full- or part-time regular salaried employees working on the grant.

Fringe Employer Fringe benefits requested to be paid by this grant can be based on either:

1. actual known municipality paid costs for each benefit category, or

2. an established formula applied to the base salary numbers shown above broken out by the benefit category.

Contractors/ Consultants

Contracts – a competitive process based on the municipality’s procurement policy should be followed when procuring contracted services.

Contract salary, fringe benefits, travel, and other costs should be placed within this category and follow instructions within direct Salary, Fringe Benefit, Travel, and Other cost categories.

Consultant or contractor fees: The maximum rate for a consultant is $650 for an eight-hour day or $81.25 per hour (excluding travel and subsistence costs).

In rare circumstances that a consultant or contractor rate must exceed this cap, the applicant must submit a written waiver request to OGR with supporting justification. Any waiver is subject to OGR’s prior written

Budget Cost Categories Explanation of Costs approval and, if approved, applies only to the specific rate and engagement identified in the request.

Technology/ Equipment

Tangible non-expendable personal property having a useful life of more than one year; cost based on classification of equipment.

Travel Travel directly related to the purpose of the grant.

In-state travel costs associated with the grant shall include mileage rates not in excess of $0.70 per mile, as well as the actual costs of tolls and parking.

No grant funds may be spent for out-of-state conference fees, out-of-state travel, or out-of-state lodging without prior written approval from OGR.

Supplies General supplies required for the project (pens, pencils, postage, training materials, copying paper, and other expend-able items such as books, ink, etc.).

Indirect Administrative Costs shall not exceed 7.5% of the total award and cannot be included in the base to determine indirect costs.

Federally negotiated and approved rate for costs that are not readily assignable to a particular project but are necessary to the operation or maintenance of the organization and performance of the project. Please refer to your federally approved indirect rate for more guidance on which expenses can be included in your indirect cost categories.

Applicants must include a copy of the federally approved rate with the proposal. If applicants do not have a federally approved rate, they can use the de minimis rate. For more information on the de minimis rate, please refer to the Office of Management and Budget (OMB)’s Uniform Guidance.

Administrative Costs

These costs include facility and building maintenance/expenses; telephone and utility expenses; depreciation and interest expenses; general supplies not specific to the project at task; rental and lease costs for property utilized for the program; and/or administrative salaries and associated benefits for administrative employees whose work benefits the entire organization, such as but not limited to CEOs, CFOs, CIOs, Treasurers, Secretaries, or Directors. These costs should not be included as the base to be applied against an indirect rate in the cost category above.

Expenses incurred by grant recipients or sub-recipients in support of the day-to-day operations of their organization.

Administrative costs shall not exceed 7.5% of your state award.

VII. Application Submission

Submit your online application including all required Attachments via the online link below:

SFY2027 EARI Grant Program Application

Please note:

• The application and attachments are to be submitted electronically via the online application form. Emailed submissions will NOT be accepted.

• Please let OGR know if you have any questions regarding the online application. All questions can be directed to Victoria.J.Gouveia@mass.gov

The online application must be completed and submitted with the following required attachments uploaded to the online application form:

• Budget Excel Workbook (in Excel format, not PDF)

• MOU

• Additional Materials, if needed

Submit your online application no later than October 9, 2026, at 4:00pm.

This AGF and all other required documents can also be found on our website:

Emerging Adult Reentry Initiative | Mass.gov

VIII. Application Review Process

Applications will be subject to a review process by three peer reviewers and scored and assessed for completeness, clarity, and reasonableness of all required components.

Submission of an incomplete application and/or a budget that is not clearly detailed or that includes unallowable costs may delay fund disbursement.

All proposals will be numerically assessed based on the following factors:

• Applicant and Program Information: completion of all information in the applicant information and program information sections, including contact information, descriptions of organizational qualifications and experience, a brief program summary, and evidence of success for current SFY26 awardees. (20 points)

• Needs Assessment: a clear statement of the problem and the need for the proposed program. (20 points)

• Program Description: including strength of partnership with DOC and/or selected Sheriff’s office and program description. (20 points)

• Goals, Objectives, Activities/Timeline, and Performance Measures: realistic, thorough, and achievable goals, objectives, timelines, and activities, as well as a clear description of proposed performance measures and data collection methods used for reporting progress and performance metrics. (20 points)

• Budget: is reasonable and cost-effective, demonstrating allowable costs, compliance with state rules and direct support of proposed strategy/activities. (20 points)

SFY27 EARI award amounts will be determined based on available funding, application review, and prior grant performance.

mailto:Victoria.J.Gouveia@mass.gov https://www.mass.gov/info-details/emerging-adult-reentry-initiative

IX. Award Information

e. Award Notification Funding decisions are at the discretion of the OGR Executive Director and Secretary of

Public Safety and Security. It is anticipated that these continuation grant awards will be announced in November/December 2026.

OGR reserves the right to adjust award obligations if additional funds become available or OGR receives a reduction of funds before or after the initial awards are made.

f. Subrecipient Requirements Subrecipients must abide by the grant requirements outlined in this document as well as the OGR Sub-recipient Grant Conditions, which will be provided at the time of contracting.

General Grants Management

• Submission of satisfactory and timely quarterly progress reports and quarterly financial reports with all required back-up documentation.

• Cooperation during OGR monitoring endeavors, including site visits and desk reviews.

• All costs paid with grant funds must be direct and specific to the execution of the funded program.

• No consultant or trainer may be paid more than $650 for an eight-hour workday or

$81.25/hour without the prior written approval from OGR. Requests for a waiver of this requirement with documented justification must be made in writing at the time of application.

• Award recipients will be required to agree to and abide by all state rules; regulations; and conditions pertaining to the receipt, administration, and management of grant funding.

• OGR grant conditions must be signed by an authorized official and dated at the time of award.

• Equipment costs are allowable with the prior approval of OGR. Equipment having a useful life of more than one year or a current per-unit fair market value of $5,000 or more must be tracked. In addition, during the period of the contract with OGR, insurance on the equipment is allowable. A subrecipient shall use and manage equipment purchased with these grant funds in accordance with their own procedures and state regulations.

o Subrecipients are responsible for replacing or repairing grant-funded property that is willfully or negligently lost, stolen, damaged, or destroyed. Any loss, damage, or theft of the property must be investigated and fully documented and made part of the official project records. A copy of the report must be forwarded to the OGR.

• Procurement of services, equipment, and supplies must follow M.G.L. Ch. 30B for local units of government and nonprofit entities and the Operational Services Division (OSD) Purchasing Guide for state agencies. Local units of government must ensure that subcontracts with private organizations have provisions ensuring any goods and services provided by the subcontractor are consistent with M.G.L. Ch. 30B procedures.

• It is the responsibility of the recipient to report alleged waste, fraud, or abuse including any alleged violations, serious irregularities, sensitive issues, or overt or covert acts involving the use of public funds in a manner not consistent with related laws and regulations or appropriate guidelines for purposes of the grant. Reports should be made to the Offices of the Massachusetts Inspector General or State Auditor:

Office of the Inspector General John W. McCormack State Office Building

One Ashburton Place, Room 1311 Boston, MA 02108

800-322-1323 IGO-FightFraud@state.ma.us

Office of the State Auditor

Massachusetts State House, Room 230 Boston, MA 02133

617-727-2075 Auditor@SAO.state.ma.us

Report Waste or Abuse

X. Application Checklist

Please Note: The application and attachments are to be submitted electronically via the online application form. Emailed submissions will NOT be accepted.

This AGF and all other required documents can be found on the Emerging Adult Reentry Initiative | Mass.gov page of OGR’s website.

• Submitted, Digitally Signed, Online Application – Please notify OGR immediately if applicant is unable to utilize the online application.

• Budget Excel Worksheet (Attachment A, template provided) - Both the Summary and

Detail sheets must be completed and uploaded to the online application. Submit this document in Excel format and do not covert to PDF or other format.

• Memorandum of Understanding/MOU(s) to be uploaded to the online application.

Please let OGR know if you have any questions regarding the online application. All questions can be directed to Victoria.J.Gouveia@mass.gov.

1. Appendix A: Reentry Performance and Outcome Measures Program participants are defined as young adults between the ages of 18 and 25 who are returning to the community from state prisons and county correctional facilities.

1. Aggregate Program Data to Report:

These measures need to be tracked on an ongoing basis and reported quarterly.

mailto:IGO-FightFraud@state.ma.us mailto:Auditor@SAO.state.ma.us https://www.mass.gov/how-to/report-waste-and-abuse https://www.cognitoforms.com/MAOfficeOfGrantsAndResearchOGR/SFY2027EARIGrantProgramApplication https://www.mass.gov/info-details/emerging-adult-reentry-initiative https://www.mass.gov/info-details/emerging-adult-reentry-initiative mailto:Victoria.J.Gouveia@mass.gov

# Output Measure

Definition Data Grantee Reports

1 Number of individuals referred to the program

A. Report the unduplicated count of program participants who were referred to the program during the reporting period.

B. Of those referred, report the number individuals that were eligible for enrollment in the program during the reporting period.

A. Number of individuals referred to the program during the reporting period

B. Number of individuals who were eligible for enrollment during the reporting period

2 Number of participants served by program

Report the unduplicated count of program participants who received grant-funded services

This count includes:

A. participants who received grant-funded services in the current reporting period who were carried over from the previous reporting period.

B. participants who began receiving grant-funded services during the current reporting period (i.e., new admissions).

Program records are the preferred data source.

A. Number of participants who received grant-funded services in the current reporting period who were carried over from the previous reporting period

B. Number of participants who began receiving grant-funded services during the current reporting period (i.e., new admissions)

3 Types of services provided to participants

For each service category, report the number of program participants that received grant-funded services during the reporting period. An individual should only be counted once in each service category that applies; the same individual can be counted in multiple service categories (e.g., an individual who receives family support services and educational services is included in each of those service categories).

Program records are the preferred data source.

A. Number of participants receiving case planning and management services

B. Number of participants receiving family support services (e.g., counseling, mediation)

C. Number of participants enrolled in job readiness services

D. Number of participants receiving mental health

E. Number of participants receiving substance

# Output Measure

Definition Data Grantee Reports use/abuse services

F. Number of participants receiving job readiness

G. Number of participants receiving educational

H. Number of participants receiving employment training services

I. Number of participants receiving housing support

J. Number of participants receiving other services

2. Aggregate Demographic Data to Report:

T i period.

hese measures are tracked on an ongoing basis and reported quarterly. Report demographic nformation on NEW participants who received grant-funded services during the reporting

# Outcome Measure Definition Data Grantee Reports 1 Number of program participants served by Ethnicity

Report the number of new program participants served, by ethnicity, during the reporting period.

A. Number of “Hispanic or Latino”

B. Number of “Non-Hispanic or Latino”

C. Number of “Unknown”

# Outcome Measure Definition Data Grantee Reports 2 Number of Program

Participants Served by Race

Report the number of new program participants served, by race, during the reporting period.

A. Number of “Native American or Alaska Native”

B. Number of “Asian”

C. Number of “Black or

African American”

D. Number of “Native Hawaiian or Other Pacific Islander”

E. Number of “White”

F. Number of “More than one race”

G. Number of “Other”

H. Number of “Unknown”

3 Number of Program Participants Served by Gender

Report the number of new program participants served, by gender, during the reporting period

A. Number “Male”

B. Number “Female”

C. Number “Nonbinary”

D. Number of “Transgender”

E. Number “Other”

F. Number “Uknown”

4 Number of Program

Participants Served by Age at Program Entry

Report the number of new program participants served, by age at program entry, during the reporting period.

A. Number “18 years old”

B. Number “19 years old”

C. Number “20 years old”

D. Number “21 years old”

E. Number “22 years old”

F. Number “23 years old”

G. Number “24 years old”

H. Number “25 years old”

I. Number of “Unknown”

3. Aggregate Outcome Data to Report:

These measures are tracked on an ongoing basis and reported to the TA provider. Report on participants that receive grant-funded services during the reporting period and exited the program during the reporting period. Please do not count an individual more than once.

Information reported here should be based on their most recent exit from the program during the annual reporting period.

1 Number of participants exiting the program A. Report the number of participants who have exited the program either successfully or unsuccessfully during the reporting period.

B. Report the number of participants who have successfully fulfilled all program obligations and requirements. This does not include participants who are still in ongoing programs. Program obligations will vary by program but should be a predefined list of requirements or obligations that clients must meet before program completion.

Program records are the preferred data source.

A. Number of program participants who exited the program either successfully or unsuccessfully during the reporting period.

B. Number of program participants who exited the program successfully, having completed all program requirements, during the reporting period.

2 Employment Status at

Program Exit A. The number of participants who secured employment at program exit. Full-time employment is defined is defined by employer, typically 35 to 40 hours per week.

B. Regular part-time employment is defined as working at least half-time, but less than full-time.

C. Temporary employment is often given to cover for absent employees, temporary vacancies, or to fill gaps in a company’s workforce.

Employment can be through a temporary staffing agency or directly through the company.

Temporary employment may be full or part-time.

D. Self-report or staff ratings are the most likely data sources for unemployed.

A. Number of program participants employed full-time at program exit participants employed part-time at program exit

C. Number of program participants who had temporary employment at program exit

D. Number of program participants who were unemployed at program exit

3 Housing Status at Program Exit

The number of participants who secured housing at program exit.

A. The number of participants who were in temporary housing at program exit. Temporary housing includes communal setting such as foster or group home, transitional housing program or shelter.

B. The number of program participants who were in stable housing at program exit. Stable housing includes owning/renting apartment, room or house; living in the home or apartment of a parent, relative, friend or guardian.

A. Number of program participants who were in temporary housing at participants who were in stable housing at program exit

4 Educational Attainment at Program Exit

The number of participants who earned their high school diploma, GED or HiSET, or advanced degree at program exit. If participant earned more than one, report the highest level of education.

Self-report or staff ratings are the most likely data sources.

A. Number of program participants who obtained high school diploma at participants who obtained a GED and/or HiSET at participants who obtained an advanced degree at

4. Recidivism Data to Report:

1 Recidivism Report the number of program participants who received grant-funded services during the reporting period that recidivated during the reporting period.

Recidivism should be defined by at least one of the following measures determine by training and technical assistance provider based on the data available: arrest (or arraignment), conviction, incarceration and/or parole or probation violation that resulted in reincarceration.

A. Number of program participants served during the reporting period that recidivated within 3 months of start date participants served during the reporting period that recidivated within 6 months the reporting period that recidivated within 1 year of start date

D. Number of program the reporting period that recidivated within 2 years

In order to report recidivism outcomes, grantees must track and report the following:

Individual-level Data:

# Variable Definition Format/Response Options

1 Correctional_ID_Number

Unique identifier used by correctional authority to identify inmate, also known as commitment number or booking number. Assigned to inmate at time of commitment.

2 Admission_Date

Most recent date of admission into correctional authority as a sentenced offender. If individual served time in jail prior to admission, use jail admission date. If individual was admitted on a parole or probation violation, use effective date of return.

mm/dd/yyyy (e.g.

04/05/2022)

3 First_Name First name of program participant as referenced on court Mittimus.

4 Last_Name Last name of program participant as referenced on court Mittimus.

5 DOB

Date of birth of program participant referenced on court Mittimus.

mm/dd/yyyy (e.g.

05/19/1973)

6 Sex Sex of program participant at birth Male, Female, Intersex

7 Gender Gender of program participant as reported by the participant.

Male, Female, Transgender, Nonbinary, Other (e.g. refers to self as “they”)

# Variable Definition Format/Response Options

8 Race

White: A person having origins in any of the original peoples of Europe, the Middle East, or North Africa. Black: A person having origins in any of the black racial groups of Africa.

Asian: A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent.

Native American or Alaskan Native: A person having origins in any of the original peoples of North and South America (including Central America), and who maintains tribal affiliation or community attachment. Native Hawaiian or Pacific Islander: A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

Other: A person who does not fall into one of the categories listed above.

More than one race: A person who identifies with more than one race.

Refuse to Answer: A person who refuses to provide a racial background.

Unknown: A person who is unsure of their racial background

Options:

W - White B - Black (African American) A - Asian I - Native American or Alaskan Native (American Indian or Native Alaskan) HP – Native Hawaiian or Other Pacific Islander O – Other M – More than one race RA – Refused to Answer U – Unknown (unsure of racial background)

9 Hispanic_Ethnicity

A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race. The term, "Spanish origin", can be used in addition to "Hispanic or Latino".

Yes, No, Unknown

10 PCF_Number

The number assigned to an individual by the Massachusetts Probation Department; listed on the Board of Probation (BOP) report.

SID

Fingerprint based identification number, sometimes called FBI# or SID#

12 Program_Start_Date Date when participant started the program mm/dd/yyyy (e.g.

04/05/2022)

13 Program_Facility

Name of state or county correctional facility where participant is housed on program start date. Includes day reporting, halfway house, or other types of community correctional programs.

14 RRA_Tool Name of assessment tool used to measure participant’s risk to recidivate

15 RRA_Score The participant’s risk to recidivate assessment score

16 Prison_Exit_Date

Date released from correctional authority by discharge from sentence, sentence expiration, court release, or parole release.

Offender can be released to probation supervision.

Mm/dd/yyyy (e.g.

05/30/2022)

17 Release_Security_Level

Security level of offender at time of prison exit. Participant can be housed in minimum security facility but offender security level is pre-release; offender can be housed in medium security facility but security level of offender is maximum (held in segregation).

Specify security level used by correctional authority to designate person’s particular housing situation.

18 Release Facility

Name of correctional facility at time of release from prison or county corrections. Includes day reporting, halfway house, or other types of community correctional programs.

19 Release_Type Type of release from correctional authority

Specify release type:

Released to parole supervision;

Released to probation supervision; Released to parole and probation supervision;

Released without parole or probation supervision;

20 Program_Exit_Date Date when participant exited program whether or not exit was terminated early.

mm/dd/yyyy (e.g.

11/25/2022)

21 Program_Exit_Reason

Reason for exit from program whether or not exit was considered a successful or an unsuccessful outcome.

Recidivism Data:

# Variable Definition Source Format/Response Options

1 New_Arraignment _Date

Date of the first arraignment following the participant’s prison exit date regardless of the outcome of the arraignment, or if the individual appeared in court or did not show.

Board of Probation CARI data mm/dd/yyyy (e.g.

04/05/2022); leave blank if no new arraignment

2 New_Arraignment _Offense

The first offense listed for the arraignment should be categorized into an Offense Category as referenced below:

Offense Drug - Massachusetts General Law (MGL) Chapter 94C Offenses; Offense Other - Miscellaneous offenses that are not clearly categorized into one of the other offense categories of Person, Property, Sex or Drug;

Offense Person - Crimes Against the Person primarily MGL Chapter 265 offenses including assault and battery, kidnapping, manslaughter and murder; Offense Property - Crimes Against Property primarily MGL

Board of Probation CARI data

Leave blank if no new arraignment

Options

Chapter 266 offenses including arson, burglary and fraud;

Offense Sex - Sex Offenses Against the Person consist of MGL Chapter (Crimes Against the Person) and Chapter 272 offenses (Crimes Against Chastity, Morality, Decency and Good Order). Includes rape, unnatural acts, and indecent assault and battery on a child under 14.

3 New_Conviction_ Date

Date of the first conviction following participant’s prison exit date regardless if the individual appeared in court or did not show.

Board of Probation CARI data mm/dd/yyyy (e.g.

05/20/2022); leave blank if no new conviction

4 New_Conviction_ Offense

The first offense with a conviction finding (sentenced, time served,…