FY27-14-15-16-17_Fuel_Products_(Addendum_#6_Revision).pdf

Invitation for Bids

FY27-14-15-16-17 Fuel Products

1. Introduction

1.1. Program Background

The Berkshire Regional Planning Commission (BRPC) administers the Berkshire

Regional Group Purchasing Program (BRGPP) on behalf of all 32 Berkshire County municipalities and other public sector entities within Berkshire County.

Invitations to bid for each product category allow vendors to offer products and services based on the municipalities’ location in Northern, Central, or Southern

Berkshire County, or on any combination of the three. The BRGPP services are designed to provide municipalities with the lowest prices available, while also relieving municipal staff of performing the necessary activities required for bidding products and services under the Massachusetts procurement laws.

1.2. Legal Advertisement

The Berkshire Regional Group Purchasing Program (BRGPP), acting on behalf of its participating members, invites bids for joint cooperative purchases for July 1, 2026 through June 30, 2027 for the following highway supplies and service categories:

• FY27-01 Aggregates & Loam

• FY27-02 Cold Patch

• FY27-03 Calcium & Magnesium Chloride

• FY27-04 Culvert Products

• FY27-05 Guardrail Delivered;

• FY27-06 Guardrail Installed

• FY27-07 Line Painting

• FY27-08 Pavement Preservation Products

• FY27-09 Chip Seal

• FY27-10 Hot Mix Asphalt

• FY27-10A Paving

• FY27-11 Winter Rock Salt

• FY27-12 Winter Sand

• FY27-13 Pre-Treat Liquid and Treated Winter Salt

• FY27-14 Gasoline

• FY27-15 Diesel Fuel

• FY27-16 Heating Oil

• FY27-17 Liquid Propane

• FY27-18 Catch Basin Cleaning & Line Jetting

• FY27-19 Tree Work

• FY27-20 Street Sweeping

Bid packages are available starting Thursday, March 12, 2026 at BRGPP's OpenGov online procurement portal found at:

https://procurement.opengov.com/portal/berkshire-planning.

Bids must be submitted through the online procurement portal no later than Friday, April 17, 2026 at 1:00 pm. Bids will then be opened publicly and read aloud.

All bids for services are subject to the prevailing wage rates as per Massachusetts

General Laws Chapter 149, Section 26 to 27F inclusive and Chapter 30, Section

39M, and a 5% bid deposit is required, in the form of a bid bond or certified check, unless specified in the bid package.

All bidders must be pre-qualified by MassDOT for the following approved classes of work and their respective estimated values:

• FY27-06 Guardrail and Fencing: $40,114.00

• FY27-07 Pavement Markings: $607,154.50

• FY27-08 Pavement Surfacing: $1,748,500.00

• FY27-09 Pavement Surfacing: $59,580.00

• FY27-10A Pavement Surfacing:

o Northern Berkshire County: $985,671.00 o Central Berkshire County: $332,730.00 o Southern Berkshire County: $1,729,980.00

• FY27-29-18 Catch Basin Cleaning: $591,000.00

• FY27-29-19 Tree Trimming, Maintenance, and Removal: $1,230,240.00

• FY27-20 Street Sweeping: $61,440.00 https://procurement.opengov.com/portal/berkshire-planning

As the awarding authority, BRGPP and its participants reserve the right to accept or reject any or all bids, in total or in part, and to take whatever action is deemed most favorable to the best interest of all the participants. Minority and woman-owned businesses are encouraged to submit bids. All bids will receive consideration without regard to race, color, religion, national origin, sex, age, sexual orientation, or disability. BRGPP is an Affirmative Action/Equal Opportunity Employer.

1.3. Program Timeline

Release Project Date: March 12, 2026

Question Submission Deadline: April 3, 2026, 4:00pm

Question Response Deadline: April 7, 2026, 4:00pm

Proposal Submission Deadline: April 17, 2026, 1:00pm

Via Zoom

Contractor Selection Date: May 4, 2026

2. General Instructions - Fuel Products

1. Duration of Bid – The Period of the contract is from July 1, 2026 through

June 30, 2027.

2. Applicable Bidding Laws – All bids are subject to applicable public bidding laws of Massachusetts, including, but not limited to G.L. c.30, §39M and G.L.

c.30b section 5.

3. Bid Response Instructions – All bid responses must be submitted through

BRGPP's OpenGov procurement portal posting for this project found at https://procurement.opengov.com/portal/berkshire-planning/projects/245270. All bid responses must be submitted by Friday, April 17, 2026 at 1:00 pm. All required documents must be submitted in the format specified, all fields must be completed as specified and the documents must be submitted to the correct project folder in order for the bid response to be complete. Hard copy bid responses will not be accepted. It is the bidder’s sole responsibility to familiarize themselves with the OpenGov procurement portal and the online bid submission process and requirements. Late bids will not be accepted. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified https://procurement.opengov.com/portal/berkshire-planning/projects/245270 will not be considered. The bidder agrees that its bid shall be good and may not be withdrawn for a period of 30 days, Saturdays, Sundays, and legal holidays excluded, after the opening of bids.

4. Minimum Requirements – You must have the following completed documents in the bid package to meet the minimum requirement:

a. Bid Form and Bid Signature Page

b. Tax Compliance Form

c. Non-Collusion Form

d. Reference Form

e. Certificate of Corporate Authority

5. Examination of Documents – Before submitting a bid, each bidder should

(a) examine the contract documents thoroughly; (b) address any questions, if necessary; (c) familiarize themselves with federal, state, and local laws, bylaws rules and regulations that may in any manner affect cost or performance of the products; and (d) study and carefully correlate the bidder’s observations with the contract documents. The submission of a bid will constitute an incontrovertible representation by the bidder that they have complied with every requirement of this article and that the contract documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for provision of the products. The supplier will be bound by all applicable statutory provisions of law of the

Federal Government and the Commonwealth of Massachusetts.

6. Rejection of Bids – The BRGPP and program participants reserve the right to reject any and all bids, in total or in part. Bids which are incomplete, not properly endorsed or signed, or otherwise contrary to instructions will be rejected as non-responsive by the Chief Procurement Officer (CPO) and will cancel the bid process.

7. Subcontractors – If any aspect of this bid is to be subcontracted, prior approval by BRGPP is required. The bidder must submit the name of any subtractors and their relevant qualifications. Bidders shall be responsible for satisfactory performance and adequate oversight of any subcontractors.

Subcontractors are required to meet the same state and federal financing and program reporting requirements and are held to the same reimbursable cost standards as are bidders.

8. Taxes – The BRGPP and all program participants are exempt from the payment of Federal Excise Taxes and Massachusetts Sales Tax for the purposes of this specific contract Therefore, prices quoted herein are not to include these taxes.

9. Prices to Remain Firm – The bidder will be held to the terms and the prices on the bid form for the duration of the contract period. This bid will only be made available to the program participants. If the bid form requests a delivered price bid for a specific participant, that quotation will be for use by that participant only.

10.Modification or Withdrawal, Mistakes, or Minor Informalities – Minor defects on a bid submittal may be waived by the BRGPP as long as the error or variation is not prejudicial to the other bidders or preferential to one bidder and it may be corrected without effect upon substantive elements of the bid such as, but not limited to, price, quality, payment terms or delivery schedule. Resolution will be determined by the CPO.

11. Substitute Material or Equipment – Any restrictions, qualifications, or deviations from specifications must appear either on the bid form or on an attachment thereto. The contract, if awarded, will be so based on material and equipment described/specified in the bid specifications. Whenever it is indicated in the bid specifications that a substitute or "approved equivalent" item of material or equipment may be furnished or used by bidder if acceptable, application for such acceptance will not be considered by the

BRGPP until after the "effective date of the Agreement".

12. Contract – A contract (or contracts) will be signed between the awarded bidder(s) and the BRGPP, acting on behalf of the program participants. If a specific town or other municipal entity is mentioned in the contract, that entity will be bound by the conditions of the contract. If the entity is bound by an existing contract for the bid item, the existing contract shall take precedence. The contract agreement is on file at https://procurement.opengov.com/portal/berkshire-planning/contracts. The https://procurement.opengov.com/portal/berkshire-planning/contracts contract will include, but not be limited to, all general and specific conditions contained in the Invitation for Bid, all changes, and the bid form submitted by the awarded bidder.

13. Rule for Award – The contract(s) resulting from this bid will be awarded to the lowest price responsible and responsive bidder taking into consideration past performance and reliability of the bidder, quality of product and/or service, and degree of exclusion, exemption, or restrictions on the bid form. Location of plant for picked-up product may factor into the municipalities’ decisions. Multiple contracts may be awarded to meet the needs of individual program participants. BRGPP retains the right to award this bid, or any subsection therein, to more than one bidder. In this case, program participants retain the right to purchase from any of the awarded bidders. See the Bid Specifications section of this electronic bid for specifics regarding how this bid will be awarded.

14.Division of Award - Program participants may be grouped geographically and this bid awarded along the divisions of these groupings. In such a case, the participants will be grouped into the following county subsections:

a. Northern Berkshire County - Adams, Cheshire, Clarksburg, Mount

Greylock Regional High School, New Ashford, North Adams, Savoy, Williamstown

b. Central Berkshire County - Dalton, Hinsdale, Lanesborough, Lenox, Peru, Pittsfield, Richmond, Washington, Windsor

c. Southern Berkshire County - Alford, Becket, Egremont, Great Barrington, Lee, Monterey, Mount Washington, Otis, Sandisfield, Sheffield, Stockbridge, Tolland, Tyringham, West Stockbridge

15.Contract Award – The CPO shall award the contract by written notice to the winning bidder within 30 days of the IFB deadline. The parties may extend the time for acceptance by mutual agreement.

16.Contractual Terms – Contractual terms and conditions will consist of the standard terms and conditions clauses contained within the Standard

Contract within this IFB. Any term not objected to will be deemed to have been accepted by the bidder. Exceptions to the terms and conditions may result in the respondent’s offer being deemed as non-responsive.

17.Invoices – The BRGPP will in no way be responsible for the actions of program participants. Payments of invoices will be made within 30 days upon receipt of the invoice by each participant who requested goods or services. All awards are dependent upon the participants receiving appropriate funding for the projects.

18.Quarterly Reporting– Any winning bidder agrees to submit to BRGPP quarterly reports on the OpenGov platform containing the total amount of goods and services purchased by program participants pursuant to the awarded contract. Quarterly reports will be due twenty-one days after the end of each fiscal quarter on the following dates:

a. October 21, 2026

b. January 21, 2027

c. April 21, 2027

d. July 21, 2027

19.Administrative Fee – Any winning bidder agrees to pay to BRGPP a quarterly administrative fee equal to 1.75% of the total amount reported in each quarterly report. This fee will be calculated by BRGPP upon receival of a quarterly report and the submitting winning bidder will be invoiced.

20.Changes and Addenda – Any clarification of requirements or requests for additional information by proposers must be submitted through BRGPP's

OpenGov procurement portal posting for this project found at https://procurement.opengov.com/portal/berkshire-planning/projects/245270 and submitted no later than Friday, April 3, 2026.

Answers to all questions will be made in writing and posted online as an addendum in the same location. Only questions answered by formal written addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

21.Communication – For any bid document that is received electronically, it is the responsibility of every bidder who receives this bid and all associated documents to check this website for any addenda. Bidders may not alter

(manually or electronically) the bid language or any bid documents. Notices will be sent out to bidders to the email provided with any changes.

22.References – The bidder must provide the contact information (entity name, contact name, title, phone number & email address) for three client references on projects of similar type, scale, and complexity.

23.Contract Execution Will Be Conditioned upon Producing:

a. An insurance certificate as outlined in the Insurance Requirements section of this bid.

Failure or refusal of the winning bidder to execute and deliver a signed contract, worker’s compensation insurance affidavit and certificate of insurance, acceptable to the CPO within ten days after notice of contract award will result in the forfeiture of the bid bond as liquidated damages.

The contract will be awarded to the next lowest qualified bidder or the IFB re-advertised, as the BRGPP believes is in the best public interest.

24.Price Reductions – It is understood that for any price reduction for materials that occurs between the opening of this bid and delivery of any order, the benefit of all such reductions will be extended to program participants.

25.Defective Equipment, Material, and Workmanship – The bidder to whom a contract is awarded guarantees to the BRGPP and Participants all equipment, materials, or workmanship for a period of one (1) year after inspection and acceptance and shall replace promptly any defective equipment, material, or workmanship without additional cost to the

Participants.

26.Non-Favoritism - The bidder shall not provide any other customer of similar size and similar terms and conditions with a lower price for the same commodity or service during the contract period, unless this same lower price is immediately effective for all program participants. The bidder shall also provide current or historical pricing offered or negotiated with other governmental or private entities at any time during the contract period at the request of the CPO.

27.Public Records Law - All responses and information submitted in response to this bid are subject to the Massachusetts Public Records Law including, but not limited to, G.L. c.66, §10 and c.4 §7. Any statement in submitted responses that are inconsistent with these statues shall be disregarded.

28.Delivery and Service Hours - Unless otherwise agreed with program participants, winning bidders shall deliver goods and render services during normal business hours (7AM - 5PM) on Monday through Friday, excepting applicable state and federal holidays.

3. Insurance Requirements

The winning bidder shall always during the contract maintain in full force and effect employer’s liability, worker’s compensation, bodily injury liability and property damage, and general liability insurance, including contractual liability coverage.

All insurance shall be by insurers and for policy limits acceptable to the BRGPP.

Before the commencement of work hereunder, the winning bidder agrees to furnish the BRGPP certificates of insurance or other evidence satisfactory to the BRGPP to the effect that such insurance has been procured and is in force.

For the purpose of the contract, the winning bidder shall carry the following types of insurance in at least the minimum amounts specified below:

Coverage Type Policy Limits

Worker’s Compensation Statutory*

Employer’s Liability $1,000,000

Automobile Liability $1,000,000 combined single limit for bodily injury and property damage

General Liability $1,000,000 each occurrence;

$3,000,000 aggregate

Excess/Umbrella Liability $4,000,000

* A Worker’s Compensation Insurance Affidavit: General Business as issued by the

Massachusetts Department of Industrial Accidents will be required of the winning bidder(s) at contract singing. See https://www.mass.gov/orgs/executive-office-of-labor-and-workforce-development https://www.mass.gov/orgs/executive-office-of-labor-and-workforce-development https://www.mass.gov/orgs/executive-office-of-labor-and-workforce-development

The BRGPP and the Program Participants shall be named as an additional insured under the liability and automobile insurance. The excess/umbrella liability insurance policy should contain a broad-form general liability endorsement.

4. Bid Specifications

The following section provides specifications for the goods and services contained in this bid. Unless otherwise noted, specifications for all product categories shall adhere to the Commonwealth of Massachusetts Department of Transportation

Standard Specifications for Highways and Bridges, 2026Edition. The documents provided by MassDOT outlining these specifications can be found attached to the end of this bid, as well as at the MassDOT website:

https://www.mass.gov/lists/construction-specifications.

4.1. Gasoline Bid Specifications

1. Bidders shall submit delivered prices for the following products:

a. Minimum 87 Octane Gasoline;

b. Minimum 93 Octane Gasoline;

2. For each of the above products, bidders shall submit prices for deliveries made by pumper trucks (<5,000 gallons) and tractor-trailer tanker trucks

(5,000+ gallons);

3. Pricing will be based on wet gallons delivered;

4. This bid shall be awarded by county subsection, with a different award being made for Northern, Central, and Southern Berkshire County. BRGPP retains the right to further divide bid awards according to specific program participant needs;

5. Scheduling and delivery instructions will be arranged between the awarded bidder and program participants. Gasoline is to be delivered in such quantities and at such times as to maintain an adequate supply in the tanks at all times. If an emergency delivery is necessary, the awarded bidder will made the delivery within 12 hours of being notified;

6. If the awarded bidder shall fail, neglect, or refuse to deliver gasoline products in accordance with the requirements of this bid, due to any causes for which https://www.mass.gov/lists/construction-specifications he is responsible, program participants may secure such fuel from any other source, and the awarded bidder shall be liable to the participants for any damages or charges resulting therein including any additional price that the participants may pay or be required to pay over and above the prices provided by the awarded bidder in this bid. The expression of this right or remedy of the participants for any breach by the vendor shall not exclude any other right or remedy open or available the participants by reason of any such breach. The awarded bidder shall be allowed a reasonable extension of time for deliveries if the delay is caused by or results from strikes or an act of God; provided, however, that participants shall have the right to secure gasoline elsewhere if necessary during such period;

7. The awarded bidder shall keep a full, accurate, and complete record of the number of gallons of gasoline delivered to each program participant.

Immediately following each delivery, the awarded bidder shall provide participants with a bill and copy of the delivery record;

8. Gasoline products that are determined defective upon delivery shall be replaced by the awarded bidder free of charge with the specific understanding that all replacements shall carry the same guarantee as the original product;

9. All gasoline products must meet Massachusetts and Federal requirements for reformulated gasoline;

10.In the event spillage should occur during the performance of this contract, the vendor shall be responsible for clean-up of any spills or accidental releases to the environment (pursuant to M.G.L c 21E and any other relevant regulations) at no cost to the program participant.

4.2. Diesel Fuel Bid Specifications

1. Bidders shall submit delivery prices for the following diesel fuel pricing options:

a. Date-of-Delivery Spot Price - The bidder shall provide delivery prices to be charged on top of daily spot prices. These spot prices will be taken from the Journal of Commerce's (JOC) "Daily Petroleum Prices" on the date of purchase by a program participant. Spot prices shall be taken from the "Albany, NY" row and shall be the LOW price. The products in this bid shall correspond to the following JOC categories:

i. Regular Diesel Fuel - "ULS DIESEL"

ii. 60% Diesel / 40% Kerosene Mix - "KEROSENE"

iii. Winterized Diesel - "DIESELS b-2% BIO w-WINTERIZED"

b. NYMEX Futures Price - The bidder shall submit delivery prices to be charged on top of fixed futures prices. These futures prices shall be the determined by the prices of the appropriate July 2026 futures contracts trading on the New York Mercantile Exchange (NYMEX) on the day that the awarded bidder is notified of the quantity of fuel to be purchased through this pricing option. The products in this bid shall correspond to the following NYMEX futures contracts:

i. Regular Diesel Fuel - NYMEX NY Harbor ULSD

(https://www.cmegroup.com/markets/energy/refined-products/heating-oil.contractSpecs.html)

ii. 60% Diesel / 40% Kerosene Mix - NYMEX NY Harbor ULSD

(https://www.cmegroup.com/markets/energy/refined-products/heating-oil.contractSpecs.html)

iii. Winterized Diesel - NYMEX NY Harbor ULSD products/heating-oil.contractSpecs.html)

2. All program participants will be able to choose between the two pricing schemes described above. Participants who choose to purchase diesel fuels according to the Date-of-Delivery Spot Price scheme shall not be bound by any minimum total annual purchase quantity. Participants who choose to purchase diesel fuels according to the NYMEX Futures Price are committing to purchase at least 85% of the quantity of diesel fuels they lock-in over the lifetime of the contract. If a participant does not purchase at least 85% of their locked-in quantity, the unused fuel portion of their allocation can go to participants that need more than 100% of their locked-in quantity. If there are no such participants, then the participant would be responsible for paying the for the quantity of fuel that represents the difference between 85% of https://www.cmegroup.com/markets/energy/refined-products/heating-oil.contractSpecs.html) https://www.cmegroup.com/markets/energy/refined-products/heating-oil.contractSpecs.html) https://www.cmegroup.com/markets/energy/refined-products/heating-oil.contractSpecs.html https://www.cmegroup.com/markets/energy/refined-products/heating-oil.contractSpecs.html https://www.cmegroup.com/markets/energy/refined-products/heating-oil.contractSpecs.html) their locked-in quantity and the quantity that they purchased. If a participant requires more than 100% of its locked-in quantity, it may need to purchase the excess at the Date-of-Delivery Spot Price;

3. For each of the above pricing options, bidders shall submit delivery charges for deliveries made by pumper trucks (<5,000 gallons) and tractor-trailer tanker trucks (5,000+) gallons. The same delivery charge will apply equally to the following diesel fuel products:

a. Regular Diesel Fuel;

b. 60% Diesel / 40% Kerosene Mix;

c. Winterized Diesel;

4. The bid for each pricing option and truck type will be awarded based on the lowest delivery price provided, taking into consideration stipulations regarding past performance, product quality, and bidder location outlined in the General Instructions section of this electronic bid;

5. Pricing shall be based on wet gallons delivered;

6. This bid shall be awarded by county subsection, with a different award being

7. Scheduling and delivery instructions will be arranged between the awarded bidder and program participants. Diesel products are to be delivered in such quantities and at such times as to maintain an adequate supply in the tanks

8. If the awarded bidder shall fail, neglect, or refuse to deliver diesel products in accordance with the requirements of this bid, due to any causes for which he is responsible, program participants may secure such fuel from any other source, and the awarded bidder shall be liable to the participants for any damages or charges resulting therein including any additional price that the participants may pay or be required to pay over and above the prices provided by the awarded bidder in this bid. The expression of this right or remedy of the participants for any breach by the vendor shall not exclude any other right or remedy open or available the participants by reason of any such breach. The awarded bidder shall be allowed a reasonable extension of time for deliveries if the delay is caused by or results from strikes or an act diesel products elsewhere if necessary during such period;

9. The awarded bidder shall keep a full, accurate, and complete record of the number of gallons of diesel products delivered to each program participant.

Immediately following each delivery, the awarded bidder shall provide participants with a bill and copy of the delivery record. For participants who purchase diesel products through the Date-of-Delivery Spot Price pricing option, the awarded bidder shall also provide a copy of the JOC Daily

Petroleum Prices table to indicate the spot price upon which the total delivered cost is based;

10.Diesel products which are determined defective upon delivery shall be

11.Diesel fuel must meet the current ultra-low sulfur Federal EPA and

Massachusetts guidelines;

12.In the event spillage should occur during the performance of this contract, releases to the environment (pursuant to M.G.L c 21E and any other relevant regulations) at no cost to the program participant.

4.3. Heating Oil Specifications

1. Bidders shall submit delivered prices for the following products:

a. No. 2 Fuel Oil

2. For each of the above products, bidders shall submit prices for deliveries made by pumper trucks (<5,000 gallons) and tractor-trailer tanker trucks

(5,000+ gallons);

3. For each of the above products, bidders shall submit prices for the following pricing options:

a. Date-of-Delivery Spot Price - The bidder shall provide delivery prices to be charged on top of daily spot prices. These spot prices will be taken from the Journal of Commerce's (JOC) "Daily Petroleum Prices" on the date of purchase by a program participant. Spot prices shall be taken from the "Albany, NY" row and shall be the LOW price. The products in this bid shall correspond to the following JOC categories:

i. No. 2 Fuel Oil - "NO. 2 OIL"

b. NYMEX Futures Price - The bidder shall submit delivery prices to be charged on top of fixed futures prices. These futures prices shall be the determined by the prices of the appropriate July 2026 futures contracts trading on the New York Mercantile Exchange (NYMEX) on the day that the awarded bidder is notified of the quantity of fuel to be purchased through this pricing option. The products in this bid shall correspond to the following NYMEX futures contracts:

i. No. 2 Fuel Oil - NYMEX NY Harbor ULSD products/heating-oil.contractSpecs.html)

4. All program participants will be able to choose between the two pricing schemes described above. Participants who choose to purchase heating oil according to the Date-of-Delivery Spot Price scheme shall not be bound by any minimum total annual purchase quantity. Participants who choose to purchase heating oil according to the NYMEX Futures Price are committing to purchase at least 85% of the quantity of heating oil they lock-in over the lifetime of the contract. If a participant does not purchase at least 85% of their locked-in quantity, the unused fuel portion of their allocation can go to participants that need more than 100% of their locked-in quantity. If there are no such participants, then the participant would be responsible for paying the for the quantity of fuel that represents the difference between 85% of their locked-in quantity and the quantity that they purchased. If a participant requires more than 100% of its locked-in quantity, it may need to purchase the excess at the Date-of-Delivery Spot Price;

5. Pricing shall be based upon wet gallons delivered;

6. This bid shall be awarded by county subsection, with a different award being bidder and program participants. Heating oil is to be delivered in such quantities and at such times as to maintain an adequate supply in the tanks

8. If the awarded bidder shall fail, neglect, or refuse to deliver heating oil in is responsible, program participants may secure such fuel from any other source, and the awarded bidder shall be liable to the participants for any damages or charges resulting therein including any additional price that the participants may pay or be required to pay over and above the prices provided by the awarded bidder in this bid. The expression of this right or remedy of the participants for any breach by the vendor shall not exclude any other right or remedy open or available the participants by reason of any such breach. The awarded bidder shall be allowed a reasonable extension of time for deliveries if the delay is caused by or results from strikes or an act heating oil elsewhere if necessary during such period;

9. The awarded bidder shall keep a full, accurate, and complete record of the number of gallons of heating oil delivered to each program participant.

Immediately following each delivery, the awarded bidder shall provide participants with a bill and copy of the delivery record. For participants who purchase heating oil products through the Date-of-Delivery Spot Price pricing option, the awarded bidder shall also provide a copy of the JOC Daily

Petroleum Prices table to indicate the spot price upon which the total delivered cost is based;

10.Heating oil that is determined defective within ten days of delivery shall be

11.In the event spillage should occur during the performance of this contract, releases to the environment (pursuant to M.G.L c 21E and any other relevant regulations) at no cost to the program participant.

4.4. Liquid Propane Specifications

1. Bidders shall provide delivered prices for the following products:

a. Liquified Petroleum Gas

2. The bidder guarantees that the product supplied will meet or exceed the latest version of the ASTM Specifications for Liquified Petroleum Gases, Designation D1835-91 and NFPA58 Standard for storage and handling;

3. Bidders shall submit a price that is maintained during the lifetime of the contract;

4. Pricing shall be based upon metered gallons delivered;

5. This bid shall be awarded by county subsection, with a different award being

6. The winning bidder shall not charge program participants additional fees beyond what is agreed to in the contract including, but not limited to, drop-off and retrieval of fuel cannisters, couplings, and other equipment necessary to render services;

bidder and program participants. Liquid propane is to be delivered in such quantities and at such times as to maintain an adequate supply in the tanks

8. If the awarded bidder shall fail, neglect, or refuse to deliver liquid propane in is responsible, program participants may secure such fuel from any other source, and the awarded bidder shall be liable to the participants for any damages or charges resulting therein including any additional price that the participants may pay or be required to pay over and above the prices provided by the awarded bidder in this bid. The expression of this right or remedy of the participants for any breach by the vendor shall not exclude any other right or remedy open or available the participants by reason of any such breach. The awarded bidder shall be allowed a reasonable extension of time for deliveries if the delay is caused by or results from strikes or an act heating oil elsewhere if necessary during such period;

9. Liquid propane that is determined defective shall be replaced by the awarded bidder free of charge with the specific understanding that all replacements shall carry the same guarantee as the original product;

10.In the event spillage should occur during the performance of this contract, releases to the environment (pursuant to M.G.L c 21E and any other relevant regulations) at no cost to the program participant;

5. Bid Quantity Estimates

The below tables provide an estimate of the quantity of products and services to be purchased by each program participant. Please note that these are non-binding estimates and that final purchase quantities are liable to change.

5.1. 87 Octane Gasoline

Municipality Location Tank Size Gallons

North County

Cheshire 6 Main St., Cheshire, MA 01225 500 5,200

Central County

Dalton 40 Gulf Rd., Dalton, MA 01226 2,000 11,000

Lenox 275 Main St., Lenox, MA 01240 3,000 30,000

Peru 9 East Main Rd., Peru, MA 01235 500 2,500

Pittsfield 323 West Housatonic St., Pittsfield, MA 01201 4,000 120,000

Washington 443 South Washington State Rd., Washington, MA 01223 1,000 1,500

South County

Becket 47 Lyman St., Becket, MA 01223 2,000 11,000

Egremont 171 Egremont Plain Rd., Egremont, MA 01258 500 5,000

Great Barrington 100 Bentley Ave., Great Barrington, MA 01230 2,000 36,000

Monterey 40 Gould Rd., Monterey, MA 01245 500 3,100

Mt. Washington 38 Cross Rd., Mt. Washington, MA 01258 550 3,500

Sheffield 35 Pike Rd., Sheffield, MA 01257 500 10,000

Tyringham 27 Monterey Rd., Tyringham, MA 01264 500 2,000

West Stockbridge 24 Albany Rd., West Stockbridge, MA 01266 500 5,000

5.2. 89 Octane Gasoline

Municipality Location Tank Size Gallons

Central County

Richmond 53 Firehouse Ln., Richmond, MA 01254 500 5,000

South County

Otis 417 North Main Rd., Otis, MA 01253 1,000 3,800

5.3. 93 Octane Gasoline

Municipality Location Tank

Size

South County

Alford 7 Alford

Center

Rd., Alford, MA

01230

5.4. Diesel Fuel

North County

Adams 92 North Summer St., Adams, MA 01220 2,000 9,000

Cheshire 6 Main St., Cheshire, MA 01225 1,000 12,000

Clarksburg 714 West Cross Rd., Clarksburg, MA 01247 750 4,600

North Adams 40 American Legion Dr., North Adams, MA 01247 500 4,000

Williamstown 675 Simonds Rd., Williamstown, MA 01267 1,000 19,000

Central County

Dalton 40 Gulf Rd., Dalton, MA 01226 1,000 18,000

Lanesborough 2,000 12,000

Lenox 275 Main St., Lenox, MA 01240 3,000 15,000

Pittsfield 232 West Housatonic St., Pittsfield, MA 01201 2,000 64,000

Richmond 53 Firehouse Ln., Richmond, MA 01254 1,000 8,000

Washington 443 South Washington State Rd., Washington, MA 01223 1,000 5,000

Windsor 2024 Route 9, Windsor, MA 01270 1,000 10,000

South County

Alford 7 Alford Center Rd., Alford, MA 01230 500 3,000

Becket 47 Lyman St., Becket, MA 01223 4,000 12,000

Egremont 171 Egremont Plain Rd., Egremont, MA 01258 1,000 5,000

171 Egremont Plain Rd., Egremont, MA 01258 200 200

Great Barrington 14 East St., Great Barrington, MA 01230 5,000 12,000

Monterey 40 Gould Rd., Monterey, MA 01245 1,500 8,500

Mt. Washington 38 Cross Rd., Mt. Washington, MA 01258 550 3,500

Otis 417 North Main Rd., Otis, MA 01253 2,000 8,400

Sheffield 35 Pike Rd., Sheffield, MA 01257 500 20,000

Tyringham 27 Monterey Rd., Tyringham, MA 01264 1,000 5,000

West Stockbridge 24 Albany Rd., West Stockbridge, MA 01266 500 5,000

5.5. Heating Oil

North County

Adams 149 Bellevue Ave., Adams, MA 01220 275 1,300

92 Park St., Adams, MA 01220 1,320 5,600

Cheshire 191 Church St., Cheshire, MA 01225 10,000 15,000

80 Church St., Cheshire, MA 01225 500 3,000

Clarksburg 111 River Rd., Clarksburg, MA 01247 660 4,400

714 Cross Rd., Clarksburg, MA 01247 330 1,750

180 West Cross Rd., Clarksburg, MA 01247 330 800

714 West Cross Rd., Clarksburg, MA 01247 330 1,750

777 West Cross Rd., Clarksburg, MA 01247 1,320 10,000

Mount Greylock Regional Schools 1781 Cold Spring Rd., Williamstown, MA 01267 20,000 30,000

188 Summer St., Lanesborough, MA 01237 10,000 24,000

Williamstown 675 Simonds Rd., Williamstown, MA 01267 2,000 2,900

611 Main St., Williamstown, MA 01267 275 900

605 Main St., Williamstown< MA 01267 275 900

32 New Ashford Rd., Williamstown, MA 01267 550 1,100

Central County

Dalton 462 Main St., Dalton, MA 01226 3,000

Lanesborough 10 Prospect St., Lanesborough, MA 01201 275 1,000

83 North Main St., Lanesborough, MA 01201 550 1,500

Pittsfield 901 Holmes Rd., Pittsfield, MA 01201 12,000 12,000

901 Holmes Rd., Pittsfield, MA 01201 275 2,000

901 Holmes Rd., Pittsfield, MA 01201 1,000 2,000

901 Holmes Rd., Pittsfield, MA 01201 500 1,500

Richmond 53 Firehouse Ln., Richmond, MA 01254 275 1,400

1831 State Rd., Richmond, MA 01254 10,000 32,000

Windsor 1890 Route 9, Windsor, MA 01270 330 300

2025 Route 9, Windsor, MA 01270 330 2,000

South County

Alford 5 Alford Center Rd., Alford, MA 01230 275 1,200

Great Barrington 1087 Main St., Housatonic, MA 01236 825 3,100

1064 Main St., Housatonic, MA 01236 550 2,700

465 Main St., Great Barrington, MA 01230 550 2,200

172 Front St., Housatonic, MA 01236 550 800

917 Main St., Great Barrington, MA 01230 550 1,300

Lee 310 Reservoir Rd., Lee, MA 01238 4,000 5,000

1 Church St., Lee, MA 01238 550 2,500

Monterey 435 Main Rd., Monterey, MA 01245 275 1,400

411 Main Rd., Monterey, MA 01245 275 1,400

Mt. Washington 38 Cross Rd., Mt. Washington, MA 01258 275 3,500

Sheffield 35 Pike Rd., Sheffield, MA 01257 275 2,000

21 Depot Sq., Sheffield, MA 01257 500 3,200

48 Main St., Sheffield, MA 01257 1,000 3,500

Tyringham 116 Main Rd., Tyringham, MA 01264 275 250

116 Main Rd., Garage, Tyringham, MA 01264 275 850

118 Main Rd., Tyringham, MA 01264 275 850

West Stockbridge 21 State Line Rd., West Stockbridge, MA 01226 5,000 6,000

5.6. Liquid Propane

North County

Adams 149 Bellevue Ave., Adams, MA 01220 100 500

Cheshire 1 Pump House Rd., Cheshire, MA 01225 1,000 3,000

Mount Greylock Regional Schools 1781 Cold Spring Rd., Williamstown, MA 01267 5,000 5,500

188 Summer St., Lanesborough, MA 01237 1,000 1,800

New Ashford 188 Mallery Rd., Ashford, MA 01237 2,000 2,500

North Adams 351 Pattison Rd., North Adams, MA 01247 10,000 25,000

George Fairs Way, North Adams, MA 01247 500 2,500

931 Church St., North Adams, MA 01247 250 750

59 Hodges Crossroads, North Adams, MA 01247 540 500

Central County

Lanesborough 10 Maple Ct., Lanesborough, MA 01201 500 2,000

Lenox 471 Reservoir Rd., Lenox, MA 01240 3,000 5,000

Peru 11 East Main Rd., Peru, MA 01235 3,000 4,500

9 East Main Rd., Peru, MA 01235 1,000 2,000

3 East Main Rd., Peru, MA 01235 2,000 6,000

Pittsfield 29 Old Windsor Rd., Hinsdale, MA 01235 1,000 5,000

253 Mountain Dr., Pittsfield, MA 01201 500 1,800

601 Frank Schnopp Rd., Hinsdale, MA 01235 2,000 21,000

Blythewood Dr., Pittsfield, MA 01201 500 800

East New Lenox Rd., Pittsfield, MA 01201 500 800

432 Washington Mountain Rd., Pittsfield, MA 01201 3,900 23,000

Washington 443 South Washington State Rd., Washington, MA 1,120 2,650

8 Summit Hill Rd., Washington, MA 01223 1,000 3,200

Windsor 2024 Route 9, Windsor, MA 01270 500 2,000

2025 Route 9, Windsor, MA 01270 500 2,000

1890 Route 9, Windsor, MA 01270 500 100

1927 Route 9, Windsor, MA 01270 1,000 2,000

South County

Alford 7 Alford Center Rd., Alford, MA 01230 500 2,200

87 North Egremont Rd., Alford, MA 01230 500 2,200

Becket 47 Lyman St., Becket, MA 01223 1,500 1,600

629 Jacobs Ladder Rd., Becket, MA 01223 500 1,000

162 Washington St., Becket, MA 01223 500 1,000

557 Main St., Becket, MA 01223 1,000 2,000

Egremont 171 Egremont Plain Rd., Egremont, MA 01258 1,000 1,700

175 Egremont Plain Rd., Egremont, MA 01258 1,000 1,200

171 Egremont Plain Rd., Egremont, MA 01258 500 800

133 Mt. Washington Rd., Egremont, MA 01258 500 750

1 Button Ball Ln., Egremont, MA 01258 240 600

Great Barrington 90 Stockbridge Rd., Great Barrington, MA 01230 500 1,600

917 Main St., Great Barrington, MA 01230 240 100

West Stockbridge 24 Albany Rd., West Stockbridge, MA 01266 1,000 3,000

6. Pricing Proposal

GASOLINE - NORTH COUNTY

This table contains Gasoline products delivered to North County program participants.

Line Item Description Unit of

Measure Unit Cost No Bid

Pumper Truck (<5,000 Gallons) Deliveries

1 87 Octane Gasoline - Date-of-

Delivery Spot Price Gallons

2 89 Octane Gasoline - Date-of-

Delivery Spot Price Gallons

3 93 Octane Gasoline - Date-of-

Delivery Spot Price Gallons

Tractor-Trailer Tanker Truck (5,000+ Gallons) Deliveries

4 87 Octane Gasoline - Date-of-

Delivery Spot Price Gallons

5 89 Octane Gasoline - Date-of-

Delivery Spot Price Gallons

6 93 Octane Gasoline - Date-of-

Delivery Spot Price Gallons

GASOLINE - CENTRAL COUNTY

This table contains Gasoline products delivered to Central County program participants.

Line Item Description Unit of

Measure Unit Cost No Bid

Pumper Truck (<5,000 Gallons) Deliveries

7 87 Octane Gasoline - Date-of-

Delivery Spot Price Gallons

8 89 Octane Gasoline - Date-of-

Delivery Spot Price Gallons

9 93 Octane Gasoline - Date-of-

Line Item Description Unit of

Measure Unit Cost No Bid

Tractor-Trailer Tanker Truck (5,000+ Gallons) Deliveries

10 87 Octane Gasoline - Date-of-

Delivery Spot Price Gallons

11 89 Octane Gasoline - Date-of-

Delivery Spot Price Gallons

12 93 Octane Gasoline - Date-of-

GASOLINE - SOUTH COUNTY

This table contains Gasoline products delivered to South County program participants.

Line Item Description Unit of

Measure Unit Cost No Bid

Pumper Truck (<5,000 Gallons) Deliveries

13 87 Octane Gasoline - Date-of-

Delivery Spot Price Gallons

14 89 Octane Gasoline - Date-of-

Delivery Spot Price Gallons

15 93 Octane Gasoline - Date-of-

Delivery Spot Price Gallons

Tractor-Template Tanker Truck (5,000+ Gallons) Deliveries

16 87 Octane Gasoline - Date-of-

Delivery Spot Price Gallons

17 89 Octane Gasoline - Date-of-

Delivery Spot Price Gallons

18 93 Octane Gasoline - Date-of-

DIESEL FUELS - NORTH COUNTY

This table contains Diesel Fuel products delivered to North County program participants. THE PROVIDED DELIVERY PRICE WILL APPLY EQUALLY TO THE

FOLLOWING DIESEL FUEL TYPES: - Regular Diesel Fuel - 60% Diesel / 40%

Kerosene Mix - Winterized Diesel

Line Item Description Unit of

Measure Unit Cost No Bid

Pumper Truck (<5,000 Gallons) Deliveries

19 Date-of-Delivery Spot Price Gallons

20 NYMEX Futures Price Gallons

Tractor-Trailer Tanker Truck (5,000+ Gallons) Deliveries

21 Date-of-Delivery Spot Price Gallons

22 NYMEX Futures Price Gallons

DIESEL FUELS - CENTRAL COUNTY

This table contains Diesel Fuel products delivered to Central County program participants. THE PROVIDED DELIVERY PRICE WILL APPLY EQUALLY TO THE

FOLLOWING DIESEL FUEL TYPES: - Regular Diesel Fuel - 60% Diesel / 40%

Kerosene Mix - Winterized Diesel

Line Item Description Unit of

Measure Unit Cost No Bid

Pumper Truck (<5,000 Gallons) Deliveries

23 Date-of-Delivery Spot Price Gallons

24 NYMEX Futures Price Gallons

Tractor-Trailer Tanker Truck (5,000+ Gallons) Deliveries

25 Date-of-Delivery Spot Price Gallons

26 NYMEX Futures Price Gallons

DIESEL FUELS - SOUTH COUNTY

This table contains Diesel Fuel products delivered to South County program participants. THE PROVIDED DELIVERY PRICE WILL APPLY EQUALLY TO THE

FOLLOWING DIESEL FUEL TYPES: - Regular Diesel Fuel - 60% Diesel / 40%

Kerosene Mix - Winterized Diesel

Line Item Description Unit of

Measure Unit Cost No Bid

Pumper Truck (<5,000 Gallons) Deliveries

27 Date-of-Delivery Spot Price Gallons

28 NYMEX Futures Price Gallons

Tractor-Trailer Tanker Truck (5,000+ Gallons) Deliveries

29 Date-of-Delivery Spot Price Gallons

30 NYMEX Futures Price Gallons

HEATING OIL - NORTH COUNTY

This table contains Heating Oil delivered to North County program participants.

Line Item Description Unit of

Measure Unit Cost No Bid

Pumper Truck (<5,000 Gallons) Deliveries

31 Date-of-Delivery Spot Price Gallons

32 NYMEX Futures Price Gallons

Tractor-Trailer Tanker Truck (5,000+ Gallons) Deliveries

33 Date-of-Delivery Spot Price Gallons

34 NYMEX Futures Price Gallons

HEATING OIL - CENTRAL COUNTY

This table contains Heating Oil delivered to Central County program participants.

Line Item Description Unit of

Unit Cost No Bid

Pumper Truck (<5,000 Gallons) Deliveries

35 Date-of-Delivery Spot Price Gallons

36 NYMEX Futures Price Gallons

Tractor-Trailer Tanker Truck (5,000+ Gallons) Deliveries

37 Date-of-Delivery Spot Price Gallons

38 NYMEX Futures Price Gallons

HEATING OIL - SOUTH COUNTY

This table contains Heating Oil delivered to South County program participants.

Line Item Description Unit of

Measure Unit Cost No Bid

Pumper Truck (<5,000 Gallons) Deliveries

39 Date-of-Delivery Spot Price Gallons

40 NYMEX Futures Price Gallons

Trailer-Trailer Tanker Truck (5,000+ Gallons) Deliveries

41 Date-of-Delivery Spot Price Gallons

42 NYMEX Futures Price Gallons

LIQUID PROPANE

This table contains Liquid Propane delivered to all program participants. The winning bidder shall not charge program participants additional fees beyond what is agreed to in the contract including, but not limited to, drop-off and retrieval of fuel cannisters, couplings, and other equipment necessary to render services

Line Item Description Quantity Unit of

Unit Cost Total No Bid

43 North County 42,050 Gallons

44 Central County 83,850 Gallons

45 South County 19,750 Gallons

7. Vendor Questionnaire

1. Bid Confirmation*

I/We hereby agree to provide services for which we have provided pricing in accordance with the specifications in this bid.

☐ Please confirm

*Response required

2. Federal Tax ID Number*

This number is regularly used by companies when filing their Employer’s Federal

Tax Return, U.S. Treasury Form 941

3. Bid Signature Page*

Please download the below documents, complete, and upload.

• Bid_Signature_Page.pdf

*Response required

4. Tax Compliance and Non-Collusion Statements*

Please download the below documents, complete, and upload.

• Tax_Compliance_and_Non-Coll...

*Response required

5. References*

BRGPP requires that bidders provide three client references on projects of similar type, scale, and complexity. Please download the below references form, complete, and upload.

• FY25_BRGPP_References_Sheet...

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