Invitation for Bids

FY27-11-12-13 Winter Products

1. Introduction

1.1. Program Background

The Berkshire Regional Planning Commission (BRPC) administers the Berkshire

Regional Group Purchasing Program (BRGPP) on behalf of all 32 Berkshire County municipalities and other public sector entities within Berkshire County.

Invitations to bid for each product category allow vendors to offer products and services based on the municipalities’ location in Northern, Central, or Southern

Berkshire County, or on any combination of the three. The BRGPP services are designed to provide municipalities with the lowest prices available, while also relieving municipal staff of performing the necessary activities required for bidding products and services under the Massachusetts procurement laws.

1.2. Legal Advertisement

The Berkshire Regional Group Purchasing Program (BRGPP), acting on behalf of its participating members, invites bids for joint cooperative purchases for July 1, 2026 through June 30, 2027 for the following highway supplies and service categories:

• FY27-01 Aggregates & Loam

• FY27-02 Cold Patch

• FY27-03 Calcium & Magnesium Chloride

• FY27-04 Culvert Products

• FY27-05 Guardrail Delivered;

• FY27-06 Guardrail Installed

• FY27-07 Line Painting

• FY27-08 Pavement Preservation Products

• FY27-09 Chip Seal

• FY27-10 Hot Mix Asphalt

• FY27-10A Paving

• FY27-11 Winter Rock Salt

• FY27-12 Winter Sand

• FY27-13 Pre-Treat Liquid and Treated Winter Salt

• FY27-14 Gasoline

• FY27-15 Diesel Fuel

• FY27-16 Heating Oil

• FY27-17 Liquid Propane

• FY27-18 Catch Basin Cleaning & Line Jetting

• FY27-19 Tree Work

• FY27-20 Street Sweeping

Bid packages are available starting Thursday, March 12, 2026 at BRGPP's OpenGov online procurement portal found at:

https://procurement.opengov.com/portal/berkshire-planning.

Bids must be submitted through the online procurement portal no later than

Thursday, April 2, 2026 at 1:00 pm. Bids will then be opened publicly and read aloud.

All bids for services are subject to the prevailing wage rates as per Massachusetts

General Laws Chapter 149, Section 26 to 27F inclusive and Chapter 30, Section

39M, and a 5% bid deposit is required, in the form of a bid bond or certified check, unless specified in the bid package.

All bidders must be pre-qualified by MassDOT for the following approved classes of work and their respective estimated values:

• FY27-06 Guard Rail Installed: $40,114.00

• FY27-07 Line Painting: $607,154.50

• FY27-08 Pavement Preservation Products: $1,748,500.00

• FY27-09 Chip Seal: $59,580.00

• FY27-10A Paving:

o Northern Berkshire County: $985,671.00 o Central Berkshire County: $332,730.00 o Southern Berkshire County: $1,729,980.00

• FY27-18 Catch Basin Cleaning & Line Jetting: $591,000.00

• FY27-19 Tree Work: $1,230,240.00

• FY27-20 Street Sweeping: $61,440.00 https://procurement.opengov.com/portal/berkshire-planning

As the awarding authority, BRGPP and its participants reserve the right to accept or reject any or all bids, in total or in part, and to take whatever action is deemed most favorable to the best interest of all the participants. Minority and woman-owned businesses are encouraged to submit bids. All bids will receive consideration without regard to race, color, religion, national origin, sex, age, sexual orientation, or disability. BRGPP is an Affirmative Action/Equal Opportunity Employer.

1.3. Program Timeline

Release Project Date: March 12, 2026

Question Submission Deadline: March 27, 2026, 4:00pm

Question Response Deadline: March 30, 2026, 4:00pm

Proposal Submission Deadline: April 2, 2026, 1:00pm

Contractor Selection Date: April 20, 2026

2. General Instructions - G.L. c.30, §39M & c.30B, §5

1. Duration of Bid – The Period of the contract is from July 1, 2026 through

June 30, 2027.

2. Applicable Bidding Laws – All bids are subject to applicable public bidding laws of Massachusetts, including, but not limited to G.L. c.30, §39M and G.L.

c.30b section 5.

3. Bid Response Instructions – All bid responses must be submitted through

BRGPP's OpenGov procurement portal posting for this project found at https://procurement.opengov.com/portal/berkshire-planning/projects/244785. All bid responses must be submitted by Thursday, April 2, 2026 at 1:00 pm. All required documents must be submitted in the format specified, all fields must be completed as specified and the documents must be submitted to the correct project folder in order for the bid response to be complete. Hard copy bid responses will not be accepted. It is the bidder’s sole responsibility to familiarize themselves with the OpenGov procurement portal and the online bid submission process and requirements. Late bids will not be accepted. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified will not be considered. The bidder agrees that its bid shall be good and may https://procurement.opengov.com/portal/berkshire-planning/projects/244785 not be withdrawn for a period of 30 days, Saturdays, Sundays, and legal holidays excluded, after the opening of bids.

4. Minimum Requirements – You must have the following completed documents in the bid package to meet the minimum requirement:

a. Bid Form and Bid Signature Page

b. Tax Compliance Form

c. Non-Collusion Form

d. Reference Form

If the total value of this bid exceeds $50,000:

e. Bid security consisting of a BID BOND, CASH, or, CERTIFIED CHECK issued by a responsible bank or trust company in the amount of 5% of the bid price.

5. Examination of Documents – Before submitting a bid, each bidder should

(a) examine the contract documents thoroughly; (b) address any questions, if necessary; (c) familiarize themselves with federal, state, and local laws, bylaws rules and regulations that may in any manner affect cost or performance of the products; and (d) study and carefully correlate the bidder’s observations with the contract documents. The submission of a bid will constitute an incontrovertible representation by the bidder that they have complied with every requirement of this article and that the contract documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for provision of the products.

Withdrawing a bid could lead to a bid bond/deposit forfeiture. The supplier will be bound by all applicable statutory provisions of law of the Federal

Government and the Commonwealth of Massachusetts.

6. Rejection of Bids – The BRGPP and program participants reserve the right to reject any and all bids, in total or in part. Bids which are incomplete, not properly endorsed or signed, or otherwise contrary to instructions will be rejected as non-responsive by the Chief Procurement Officer (CPO) and will cancel the bid process.

7. Subcontractors – If any aspect of this bid is to be subcontracted, prior approval by BRGPP is required. The bidder must submit the name of any subtractors and their relevant qualifications. Bidders shall be responsible for satisfactory performance and adequate oversight of any subcontractors.

Subcontractors are required to meet the same state and federal financing and program reporting requirements and are held to the same reimbursable cost standards as are bidders.

8. Taxes – The BRGPP and all program participants are exempt from the payment of Federal Excise Taxes and Massachusetts Sales Tax for the purposes of this specific contract Therefore, prices quoted herein are not to include these taxes.

9. Prices to Remain Firm – The bidder will be held to the terms and the prices on the bid form for the duration of the contract period. This bid will only be made available to the program participants. If the bid form requests a delivered price bid for a specific participant, that quotation will be for use by that participant only.

10.Modification or Withdrawal, Mistakes, or Minor Informalities – Minor defects on a bid submittal may be waived by the BRGPP as long as the error or variation is not prejudicial to the other bidders or preferential to one bidder and it may be corrected without effect upon substantive elements of the bid such as, but not limited to, price, quality, payment terms or delivery schedule. Resolution will be determined by the CPO.

11. Substitute Material or Equipment – Any restrictions, qualifications, or deviations from specifications must appear either on the bid form or on an attachment thereto. The contract, if awarded, will be so based on material and equipment described/specified in the bid specifications. Whenever it is indicated in the bid specifications that a substitute or "approved equivalent" item of material or equipment may be furnished or used by bidder if acceptable, application for such acceptance will not be considered by the

BRGPP until after the "effective date of the Agreement".

12. Contract – A contract (or contracts) will be signed between the awarded bidder(s) and the BRGPP, acting on behalf of the program participants. If a specific town or other municipal entity is mentioned in the contract, that entity will be bound by the conditions of the contract. If the entity is bound by an existing contract for the bid item, the existing contract shall take precedence. The contract agreement is on file at https://procurement.opengov.com/portal/berkshire-planning/contracts. The contract will include, but not be limited to, all general and specific conditions contained in the Invitation for Bid, all changes, and the bid form submitted by the awarded bidder.

13. Rule for Award – The contract(s) resulting from this bid will be awarded to the lowest price responsible and responsive bidder taking into consideration past performance and reliability of the bidder, quality of product and/or service, and degree of exclusion, exemption, or restrictions on the bid form. Location of plant for picked-up product may factor into the municipalities’ decisions. Multiple contracts may be awarded to meet the needs of individual program participants. BRGPP retains the right to award this bid, or any subsection therein, to more than one bidder. In this case, program participants retain the right to purchase from any of the awarded bidders.

14.Division of Award - Program participants may be grouped geographically and this bid awarded along the divisions of these groupings. In such a case, the participants will be grouped into the following county subsections:

a. Northern Berkshire County - Adams, Cheshire, Clarksburg, Mount

Greylock Regional High School, New Ashford, North Adams, Savoy, Williamstown

b. Central Berkshire County - Dalton, Hinsdale, Lanesborough, Lenox, Peru, Pittsfield, Richmond, Washington, Windsor

c. Southern Berkshire County - Alford, Becket, Egremont, Great Barrington, Lee, Monterey, Mount Washington, Otis, Sandisfield, Sheffield, Stockbridge, Tolland, Tyringham, West Stockbridge

15.Contract Award – The CPO shall award the contract by written notice to the winning bidder within 30 days of the IFB deadline. The parties may extend the time for acceptance by mutual agreement.

https://procurement.opengov.com/portal/berkshire-planning/contracts

16.Contractual Terms – Contractual terms and conditions will consist of the standard terms and conditions clauses contained within the Standard

Contract within this IFB. Any term not objected to will be deemed to have been accepted by the bidder. Exceptions to the terms and conditions may result in the respondent’s offer being deemed as non-responsive.

17.Invoices – The BRGPP will in no way be responsible for the actions of program participants. Payments of invoices will be made within 30 days upon receipt of the invoice by each participant who requested goods or services. All awards are dependent upon the participants receiving appropriate funding for the projects.

18.Quarterly Reporting– Any winning bidder agrees to submit to BRGPP quarterly reports on the OpenGov platform containing the total amount of goods and services purchased by program participants pursuant to the awarded contract. Quarterly reports will be due twenty-one days after the end of each fiscal quarter on the following dates:

a. October 21, 2026

b. January 21, 2027

c. April 21, 2027

d. July 21, 2027

19.Administrative Fee – Any winning bidder agrees to pay to BRGPP a quarterly administrative fee equal to 1.75% of the total amount reported in each quarterly report. This fee will be calculated by BRGPP upon receival of a quarterly report and the submitting winning bidder will be invoiced.

20.Changes and Addenda – Any clarification of requirements or requests for additional information by proposers must be submitted through BRGPP's

OpenGov procurement portal posting for this project found at https://procurement.opengov.com/portal/berkshire-planning/projects/244785 and submitted no later than Friday, March 27, 2026. Answers to all questions will be made in writing and posted online as an addendum in the same location. Only questions answered by formal written addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

21.Communication – For any bid document that is received electronically, it is the responsibility of every bidder who receives this bid and all associated documents to check this website for any addenda. Bidders may not alter

(manually or electronically) the bid language or any bid documents. Notices will be sent out to bidders to the email provided with any changes.

22.References – The bidder must provide the contact information (entity name, contact name, title, phone number & email address) for three client references on projects of similar type, scale, and complexity.

23.Contract Execution Will Be Conditioned upon Producing:

f. An insurance certificate as outlined in the Insurance Requirements section of this bid.

Failure or refusal of the winning bidder to execute and deliver a signed contract, worker’s compensation insurance affidavit and certificate of insurance, acceptable to the CPO within ten days after notice of contract award will result in the forfeiture of the bid bond as liquidated damages.

The contract will be awarded to the next lowest qualified bidder or the IFB re-advertised, as the BRGPP believes is in the best public interest. The bid deposit shall be returned upon execution of the contract.

24.Bid Deposit – If the total value of this bid exceeds $50,000, the bidder must submit with its bid a bid deposit equal to 5% of the total value. The total value is obtained by multiplying the total expected quantity of products by their respective bid prices. The bid deposit may be in the form of a certified check, bank treasurer's or cashier's check, or a bid bond from a licensed surety company. The surety bond may state the amount to be "five percent

(5%) of the amount bid". The bidder must submit the bid bond digitally through this electronic bid.

25.Price Reductions – It is understood that for any price reduction for materials that occurs between the opening of this bid and delivery of any order, the benefit of all such reductions will be extended to program participants.

26.Defective Equipment, Material, and Workmanship – The bidder to whom a contract is awarded guarantees to the BRGPP and Participants all equipment, materials, or workmanship for a period of one (1) year after inspection and acceptance and shall replace promptly any defective equipment, material, or workmanship without additional cost to the

Participants.

27.Non-Favoritism - The bidder shall not provide any other customer of similar size and similar terms and conditions with a lower price for the same commodity or service during the contract period, unless this same lower price is immediately effective for all program participants. The bidder shall also provide current or historical pricing offered or negotiated with other governmental or private entities at any time during the contract period at the request of the CPO.

28.Public Records Law - All responses and information submitted in response to this bid are subject to the Massachusetts Public Records Law including, but not limited to, G.L. c.66, §10 and c.4 §7. Any statement in submitted responses that are inconsistent with these statues shall be disregarded.

29.Delivery and Service Hours - Unless otherwise agreed with program participants, winning bidders shall deliver goods and render services during normal business hours (7AM - 5PM) on Monday through Friday, excepting applicable state and federal holidays.

3. Insurance Requirements

The winning bidder shall always during the contract maintain in full force and effect employer’s liability, worker’s compensation, bodily injury liability and property damage, and general liability insurance, including contractual liability coverage.

All insurance shall be by insurers and for policy limits acceptable to the BRGPP.

Before the commencement of work hereunder, the winning bidder agrees to furnish the BRGPP certificates of insurance or other evidence satisfactory to the BRGPP to the effect that such insurance has been procured and is in force.

For the purpose of the contract, the winning bidder shall carry the following types of insurance in at least the minimum amounts specified below:

Coverage Type Policy Limits

Worker’s Compensation Statutory*

Employer’s Liability $1,000,000

Automobile Liability $1,000,000 combined single limit for bodily injury and property damage

General Liability $1,000,000 each occurrence;

$3,000,000 aggregate

Excess/Umbrella Liability $4,000,000

* A Worker’s Compensation Insurance Affidavit: General Business as issued by the

Massachusetts Department of Industrial Accidents will be required of the winning bidder(s) at contract singing. See https://www.mass.gov/orgs/executive-office-of-labor-and-workforce-development

The BRGPP and the Program Participants shall be named as an additional insured under the liability and automobile insurance. The excess/umbrella liability insurance policy should contain a broad-form general liability endorsement.

4. Bid Specifications

The following section provides specifications for the goods and services contained in this bid. Unless otherwise noted, specifications for all product categories shall adhere to the Commonwealth of Massachusetts Department of Transportation

Standard Specifications for Highways and Bridges, 2026Edition. The documents provided by MassDOT outlining these specifications can be found attached to the end of this bid, as well as at the MassDOT website:

https://www.mass.gov/lists/construction-specifications.

4.1. Winter Rock Salt Specifications

1. Sodium chloride products solicited under this bid shall conform in all regards to the ASTM Standard Designation D632-01 "Standard specification for sodium chloride" with the following requirements:

a. Mined Rock Salt Type A, Grade 1

2. Sodium chloride shall be mined rock salt and should conform to the following requirements for particle size, when tested by means of laboratory sieves:

Screen SizeAcceptable Passing Rate by Weight1/2" Sieve100%3/8"

Sieve95-100%#4 Sieve20-90%#8 Sieve10-60%#30 Sieve0-15%

3. All bulk salt shall be uniformly treated with an anti-caking agent prior to delivery to prevent caking while the salt is in outside storage. The bidder shall furnish a chemical description of the inhibitor treatment used, the https://www.mass.gov/orgs/executive-office-of-labor-and-workforce-development https://www.mass.gov/orgs/executive-office-of-labor-and-workforce-development https://www.mass.gov/lists/construction-specifications quantity used per ton of salt, a laboratory procedure method of determining the uniform pressure of the conditioner used, and information regarding the solubility and photodecomposition of the treating agent. Potential harm to the environment caused by the inhibitor treatment may be cause for rejection of the bid. Salt delivered in a lumpy condition that requires reprocessing to make it usable shall be cause for rejection of the entire delivery with replacement delivery to be made at no additional charge to the program participant;

4. In the case of a widespread shortage of mined rock salt, solar (sea) salt may be accepted by program participants at the same price as rock salt. In such a case, at the time of the order, the CPO and participants shall be notified of the situation. The participants shall have the option of accepting the solar salt. No vendor shall supply a participant with solar salt without their express permission. The solar salt shall meet the same physical requirements as the rock salt and be treated with the anti-caking agent appropriate for its inherently higher moisture content. Any material not received in a loose, usable condition shall be removed at the vendor's expense and replaced;

5. Delivery of products are subject to “prompt delivery”. Deliveries will be made within one to three days from a participant’s notification of confirmed order.

Within three hours of the order being placed by the participant, the bidder must be able to tell the participant the day and time of the delivery.

4.2. Winter Sand Specifications

Materials Specifications

1. Regular winter sand shall meet the following gradation requirements:

Screen SizeAcceptable Passing Rate by Weight3/8" Sieve100%#4

Sieve90-100%#16 Sieve45-75%#50 Sieve0-20%#200 Sieve0-3%

2. Coarse winter sand shall meet the following gradation requirements:

Screen SizeAcceptable Passing Rate by Weight1/2" Sieve100%3/8"

Sieve75-95%#16 Sieve30-60%#50 Sieve0-15%#200 Sieve0-3%

3. All products shall be from loam, or any other foreign substance and shall consist of clean, hard, sharp, coarse bank run sand - not crushed stone -particles;

4. The water content of all products shall not exceed 5% by weight. Washed sand shall be stockpiled for drainage, if necessary, at the bidder's yard or pit to reduce the water content prior to delivery;

5. The bidder shall submit with their bond the certified results of the sieve analysis for the products that it intends to supply. The sieve analysis shall also be accompanied by a statement of the percentage of moisture in a sample taken from the bidder's stockpile. Bidders who are trucking sand from another vendor's plant or pit must submit the same documentation for that vendor's products.

Materials Sampling and Testing

1. Sampling of sand for testing shall be done in accordance with the most current ASTM Standard Designation, "Standard Practice for Sampling

Aggregates";

2. Transportation of samples for moisture content testing shall be conducted in accordance with the most recent ASTM standards;

3. Field samples of sand shall be reduced to testing size in accordance with the most recent ASTM Standard Designation, "Standard Practice for Reducing

Field Samples of Aggregate to Testing Size";

4. Sieve analysis of the sand shall be performed with the most current ASTM

Standard Designation, "Standard Method for Sieve Analysis of Fine and

Coarse Aggregate" using sieves meeting the "Specification for Wire-Cloth

Sieves for Testing Purposes";

5. Loose density of the products shall be determined in accordance with the most current ASTM Standard Designation, "Standard Test Method of Unit

Weight and Voids in Aggregate" utilizing the shoveling procedure;

6. Moisture content of products shall be determined by the most current ASTM

Standard Designation, "Standard Test Method of Total Evaporable Moisture

Content of Aggregate by Drying";

7. If a product is suspected of containing too many organic impurities, the bidder may be required to provide proof that the product passes the ASTM

Standard Designation, "Standard Test Method for Organic Impurities in Fine

Aggregates for Concrete" with a result no higher than 3 on the Organic Plate

Hellige scale;

8. All sampling, testing, and certification of products shall be done by an independent materials laboratory. Samples taken by the bidder and transported to the laboratory are not allowed. Testing laboratories owned by an aggregate vendor are not considered independent and are not allowed;

9. The bidder shall certify that all deliveries of sand will be from the sample stockpile(s) or from stockpiles generated by the same pit source, screening, and washing process.

Pricing and Delivery

1. The minimum delivered quantity will be one truck load (approximately 20 tons);

2. For products delivered by the cubic yard, the tonnage of each load shall be the product of the volume of the truck body in cubic yards, as mutually agreed upon between the bidder and the program participant, and the loose density of the sand as determined by the methods listed above. This product shall be divided by 2,000lbs. to give the pay tonnage;

3. The bidder will have at least two trucks available for delivering sand at all times;

4. Products shall be rejected if they fail to conform to any of the specifications, of if they are delivered in a frozen, lumpy, or otherwise unsatisfactory condition. The program participants retain the right to have the products tested ad their expense at a certified testing laboratory at any time. If the products fail to conform to these specifications, the bidder shall remove the product and replace it with a satisfactory product. If the bidder is unable to provide a satisfactory product, the bidder must purchase and deliver a satisfactory replacement from another source approved by BRGPP. In such a case, the bidder will be responsible for any additional cost incurred or expense suffered by the participant as a result of its action. The removal of unsatisfactory product must occur within one week of notification or the product will be deemed abandoned;

5. If, at any time, a program participant deems that satisfactory performance has not been made the bidder shall increase the quantity of vehicles, equipment, and/or efforts to such an extent as may be deemed necessary. If the bidder is thus unable to achieve satisfactory performance, or if delivery is unnecessarily or unreasonably delayed, or if the bidder fails to deliver products or has violated any of the provisions of the specifications, the participant may notify the bidder to discontinue deliveries. At that point, the bidder may cancel outstanding orders and may secure needed supply from other sources or vendors. In such a case, the bidder shall be responsible for any additional cost incurred or expense suffered by the participant as a result of its action;

6. Delivery of products are subject to “prompt delivery”. Deliveries will be made

Within three hours of the order being placed by the participant, the bidder must be able to tell the participant the day and time of the delivery.

4.3. Treated Winter Salt Specifications

General Specifications

1. The liquid treatment of winter rock salt is intended to enhance the performance of the regular rock salt over untreated salt by reducing corrosiveness, improving low temperature performance, reducing bounce and scatter, preventing clumping and salt pile freezing, and enhancing distribution. The treated salt is intended to be used to facilitate snow and ice prevention and removal from roads and bridges;

2. The finished product shall be composed of two primary components:

a. Crushed rock salt and described and specified in

b. FY27-11 bid specifications;

c. A mixture of Liquid Magnesium Chloride and a Liquid Organic Based

Performance Enhancer (OBPE) OR a mixture of Liquid Calcium and a

Liquid OBPE.

Crushed Rock Salt

1. The crushed rock salt used in the preparation of the final product shall meet the FY27-11 winter rock salt specifications;

Liquid Magnesium Chloride/Liquid Calcium Chloride with Liquid Organic Performance

Enhancer

1. Material used for this component shall be a blend of Liquid Magnesium

Chloride or Liquid Calcium Chloride and an OBPE sufficient to allow the finished material to meet the specific requirements and performance criteria listed below;

2. Bids may not be accepted on any product that contains constituents in excess of the following established total concentration limits as tested in accordance with general accepted industry standard analytic procedures.

Results are stated as parts per million (ppm). If the product exceeds any of the following concentrations, then the bidder shall identify the exception(s) and explain any mitigating circumstance. Program participants retain the right to evaluate these exceptions and make a determination of product eligibility based on their best interests:

ConstituentConcentrationPhosphorus250.00ppmCyanide0.20ppmArsenic5.

00ppmCopper4.00ppmLead1.00ppmMercury0.05ppmChromium0.50ppmCad mium0.20ppmBarium10.00ppmSelenium5.00ppmZinc10.00ppm

3. The pH of the submitted liquid chemical products shall be between 3.2 and

9.0. The pH limit of liquid chemical products may be waived by the program participants. The right to waive the pH requirement will be at the discretion of the participants. The decision to waive the pH requirement shall be in the best interests of the participants and shall be final;

4. Magnesium Chloride products should contain a minimum of 13% Magnesium

Chloride by weight;

5. Materials shall contain sufficient OBPE to produce a final material having a freezing point of -20F or lower;

6. A table showing the Freezing Point-Specific Gravity for various percentage dilutions in water shall be provided. This table shall include data starting from at least 5% of product in water and continue to include the percentage product in water to produce the eutectic (lower freezing point) composition;

7. A 3% solution of the corrosion inhibited chemical product shall have a corrosion value of at least 70% less than that of a 3% solution of Sodium

Chloride. (Determined by NACE (National Association of Corrosion Engineers)

– Standard TM-01-69 as modified by PNS (Pacific Northwest Snowfighters));

8. This chemical product shall not contain greater than 4.0% (V/V) Total

Settable Solids and shall have 99% of the Solid Passing through a #10 sieve after being stored at 0F for 168 hours;

9. An independent certified analysis showing compliance with all the above requirements must be submitted with the bid along with an intended use statement for the product. Exceptions to the requirements must be stated and BRGPP and the program participants reserve the right to reject the product;

10.The bidder must complete and submit with a bid a Material Safety Data

Sheet (MSDS). Separate or additional flyers, product literature, etc. will be accepted to a completed MSDS;

11.The bidder must provide as part of their bid documentation that their product is ecologically safe and is in compliance with applicable Massachusetts

Department of Environmental Production and U.S. Environmental Protection

Agency regulations.

Mixing the Sodium Chloride and Liquid Magnesium Chloride/Liquid Calcium Chloride and OBPE

1. The materials described above shall be mixed as described in this section to produce the final product. Mixing procedures shall comply with all the requirements described in this section;

2. The bidder will thoroughly mix a minimum of 8 gallons of Liquid magnesium

Chloride/Liquid Calcium Chloride and OBPE per ton of salt. The contractor will ensure a consistent throughout mix (e.g., spray system, pugmill, conveyor) so that there is maximum coverage of the liquid on the salt crystals and will specify the mix method in the bid. Trucks must be weighed on a certified scale with printout after loading the final product (salt and liquid mixture) prior to delivery. The weight ticket shall include the net weight of the final product and the stockpile source. The certification must bear the weighmaster’s signature. Handwritten weight tickets are not acceptable. All shipments of finished product shall be accompanied by a ticket indicating the amount of Liquid Magnesium Chloride/Liquid Calcium Chloride and OBPE mixed in the finished product. This amount will be indicated on the ticket in gallons. The number of gallons shall be recorded by a printing device or handwritten. The finished product shall be shipped via bulk delivery. Trucks delivering the mixture shall have the entire cargo area completely covered by a waterproof tarpaulin or similar sheeting material. Torn or ripped covers may be cause for rejection of the shipment;

3. BRCPP and the program participants reserve the right to take samples from the bidder’s stockpile or transfer point before the salt is mixed with the

Liquid Magnesium Chloride/Liquid Calcium Chloride and OBPE. Both salt and liquid samples may be taken;

4. BRGPP and the participants reserve the right to, at any time, inspect the operation to take salt and liquid samples, to ensure that the proper amount of liquid is being applied and that the mix method is appropriate;

Final Product: Rock Salt Treated with Liquid Magnesium Chloride/Liquid Calcium

Chloride and OPBE

1. Upon inspection of the delivered salt, the material shall be uniform in appearance, be free-flowing and free from visual evidence of foreign matter including, but not limited to, dirt, stone, chips, trash, or any other material that could reasonably be expected to interfere with the use, handling, or storage of the salt;

2. Properly stored product (covered or inside storage) shall be uniform and free-flowing in a matter consistent with its intended use and shall show no objectionable clumping or caking;

3. Properly stored product (covered or inside storage) shall show no indication of objectional leaching or separation of components to the extent that such conditions produce adverse effects in the handling or usage of the product or routine maintenance of the storage facility;

4. The chemical composition shall not be less than 91.2% of Sodium Chloride.

The concentration of Sodium Chloride shall be determined as follows:

a. The total % of Sodium Chloride shall be determined in accordance with the most recent ASTM-D-632;

b. Magnesium and Calcium content shall be determined in accordance with

ASTM-E-534 and computed as % Magnesium Chloride and % Calcium

Chloride, respectively

5. The salt, when tested using sieves as described in ASTM-C-136, shall conform to the following requirements for particle size distribution:

Sieve SizePercent Passing1/2" Sieve100%3/8" Sieve95%-100%#4

Sieve20%-90%#8 Sieve10%-60%#30 Sieve0%-15%

6. Moisture content shall not exceed 4.8% when determined as follows:

% Moisture = ((W1 - W2) / W1) x 100

Where W1 = Initial weight of the sample, and W2 = Weight of the sample after drying to a constant weight at 100C +/- 5C.

7. Sampling shall be done in accordance with current ASTM-D632. BRCPP and the participants reserve the right to take samples from the bidder's stockpile or transfer point;

8. The treated salt may be rejected if it fails to conform to any of the requirements of this specification;

9. If the moisture content of the treated salt is found to be above 5.3%, a deduction for moisture content will be made from the delivered bid price based on the following formula:

Reduced Price per Ton = Delivered Contract Price per Ton X (1.106 – 2m)

Where M = Moisture content of the sample (expressed as the decimal equivalent of the percentage of the original sample weight to the nearest 1%

10.If, after delivery, the gradation of the treated salts is found to be out of tolerance, a deduction from the price shall be made based on the following formula:

Reduced Price per Ton = Delivered Contract Price per Ton x (1.00 – Y)

Where Y = Decimal equivalent of the total % out of gradation. The % out of tolerance for each sieve shall be to the nearest 1%. The total of the individual sieve tolerance deviations shall be used as Y.

11.A non-complying product price deduction is not to be assessed unless proper analysis and test procedures are followed. If the bidder consistently delivers salt found to be above 2% moisture content or consistently not conforming to the gradation requirements, the contract shall be subject to cancellation either in whole or in part;

12.Calculations performed relative to this specification shall be made using rounding-off method of “ASTM Recommended Practice E-29 for Designating

Significant Plants in Specified Limiting Values”;

13.Any spillage at the time of delivery will be the responsibility of the bidder and any cost to repair resultant damages or any penalties assume by the participants because of pollution resulting from such spillage shall be borne by the bidder;

14.Al materials must be covered during transit with canvas or other suitable material and must be delivered in a dry condition. Sodium Chloride will be considered to be in a dry condition only when the moisture content does not exceed 1.0% by weight. Moisture content over 1.0% shall be considered excess. Moisture content over 1.5% by weight may, in the judgement of the program participant, be cause for rejection of the material. If solar salt is accepted by a participant in the event of a shortage of rock salt, moisture content shall be acceptable up to 2.5% by weight. Solar salt moisture content in excess of 3% shall be cause for rejection;

15.Delivery of products are subject to “prompt delivery”. Deliveries will be made

Within three hours of the order being placed by the participant, the bidder must be able to tell the participant the day and time of the delivery;

16.Bidders shall submit net prices delivered per ton as specified in the pricing tables. Such units prices shall include all freight or transportation costs. All delivered materials will be F.O.B. Designation to any municipal location with the participant’s location. BRGPP strictly prohibits the unilateral imposition of additional surcharges on participants at any point during the contract period;

17.Awarded bidders shall give their personal attention to the faithful performance of the work, shall keep the work under their personal control and shall not assign, by power of attorney or otherwise, nor sublet the work or any portion thereof without the previous written consent of the participant;

18.Awarded bidders shall furnish and deliver the product when so directed by the participant and shall thereafter continue making deliveries at such locations and in accordance with schedules as the participant may prescribe.

5. Bid Quantity Estimates

The below tables provide an estimate of the quantity of products and services to be purchased by each program participant. Please note that these are non-binding estimates and that final purchase quantities are liable to change.

5.1. Winter Rock Salt

Municipality Tons Delivered Tons Picked-Up

North County

Adams 4,500

Cheshire 500

Clarksburg 150

Florida 300

Mount Greylock Regional School 260

New Ashford 250

North Adams 4,000

Savoy 2,000

Central County

Lanesborough 1,500

Lenox 2,200

Peru 500

Pittsfield 8,000

Richmond 500

Washington 1,200

Windsor 200

South County

Alford 600

Becket 1,500

Egremont 1,000

Great Barrington 1,000 800

Monterey 1,200

Mt. Washington 500 500

Otis 1,100

Sheffield 1,200

Stockbridge 750

Tyringham 550

West Stockbridge 900 200

5.2. Fine Winter Sand

Municipality Tons Delivered Tons Picked-Up

North County

Adams 200

Cheshire 66

Florida 300

Savoy 1,000

Central County

Pittsfield 2,500

Richmond 2,000

Windsor 500

South County

Alford 50

Egremont 200

Great Barrington 150

Lee 50

Mt. Washington 500 500

Stockbridge 100

5.3. Coarse Winter Sand

Municipality Tons Delivered Tons Picked-Up

North County

Cheshire 260

New Ashford 40

North Adams 400

Central County

Lenox 100

Richmond 2,000

Washington 300

Windsor 500

South County

Egremont 200

Great Barrington 150

Monterey 500

Mt. Washington 500 500

Tyringham 500

West Stockbridge 500 200

5.4. Treated Winter Salt - Delivered as a Liquid

Municipality 50% Liquid Magnesium Chloride and 50% Distiller Soluble (Gallons) 80%

Liquid

Magnesium

Chloride and 20%

Molasses

(Gallons)

60% Liquid

Calcium and

40%

Organic

Based

Performance

Enhancer

(Gallons)

North County

Savoy 3,000

Central County

Lanesborough 7,000

Pittsfield 10,000

Richmond 5,000

Washington 5,000

South County

Egremont 1,200 1,200

Monterey 4,600

West Stockbridge 12,000

5.5. Treated Winter Salt - Mixed with Rock Salt and Delivered

Municipality 50% Liquid Magnesium Chloride and 50% Distiller Soluble

(Gallons)

80%

Liquid

Magnesium

Chloride and 20%

Molasses

(Gallons)

60% Liquid

Calcium and

40%

Organic

Based

Performance

Enhancer

(Gallons)

North County

Cheshire 500

Clarksburg 690

Florida 1,000

New Ashford 250

Central County

Peru 100

Richmond 2,000

Windsor 300 1,00

South County

Egremont 300 300

Great Barrington 600

Mt. Washington 500 500 200

Stockbridge 1,100

West Stockbridge 100

6. Pricing Proposal

WINTER ROCK SALT - DELIVERED

The table contains Winter Rock Salt delivered to all program participants.

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

1 North County 11,960 Tons

2 Central County 14,100 Tons

3 South County 10,300 Tons

WINTER ROCK SALT - PICKED-UP

The table contains Winter Rock Salt picked-up by all program participants.

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

4 Winter Rock Salt 1,500 Tons

WINTER SAND - DELIVERED

This table contains Winter Sand products delivered to all program participants.

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

Fine Winter Sand

5 North County 1,566 Tons

6 Central County 5,000 Tons

7 South County 1,050 Tons

Coarse Winter Sand

8 North County 700 Tons

9 Central County 2,600 Tons

10 South County 2,350 Tons

WINTER SAND - PICKED-UP

This table contains Winter Sand products picked-up by all program participants.

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

11 Fine Winter Sand 500 Tons

12 Coarse Winter

Sand 1,000 Tons

TREATED WINTER SALT - PRODUCTS DELIVERED AS A LIQUID

This table contains Treated Winter Salt products delivered as a liquid to all program participants.

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

50% Liquid Magnesium Chloride and 50% Distiller Soluble

13 North County 3,000 Gallons

14 Central County 12,000 Gallons

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

15 South County 17,800 Gallons

80% Liquid Magnesium Chloride and 20% Molasses

16 Central County 15,000 Gallons

17 South County 1,200 Gallons

TREATED WINTER SALT - MIXED WITH ROCK SALT AND DELIVERED

This table contains Treated Winter Salt products mixed with rock salt and delivered to all program participants.

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

50% Liquid Magnesium Chloride and 50% Distiller Soluble

18 North County 250 Tons

19 Central County 2,300 Tons

20 South County 800 Tons

80% Liquid Magnesium Chloride and 20% Molasses

21 North County 1,500 Tons

22 Central County 1,100 Tons

23 South County 2,600 Tons

60% Liquid Calcium and 40% Organic Based Performance Enhancer

24 North County 690 Tons

25 South County 200 Tons

7. Vendor Questionnaire

1. Bid Confirmation*

I/We hereby agree to provide services for which we have provided pricing in accordance with the specifications in this bid.

☐ Please confirm

*Response required

2. Federal Tax ID Number*

This number is regularly used by companies when filing their Employer’s Federal

Tax Return, U.S. Treasury Form 941

3. Bid Signature Page*

Please download the below documents, complete, and upload.

• Bid_Signature_Page.pdf

*Response required

4. Tax Compliance and Non-Collusion Statements*

Please download the below documents, complete, and upload.

• Tax_Compliance_and_Non-Coll...

*Response required

5. References*

BRGPP requires that bidders provide three client references on projects of similar type, scale, and complexity. Please download the below references form, complete, and upload.

• FY25_BRGPP_References_Sheet...

*Response required

6. Provide the Point of Contact for Quarterly Reporting*

Name, Email Address and Phone Number

*Response required

7. Quarterly Reporting Confirmation*

The winning bidder agrees to submit quarterly reports on supplies and services delivered. Reports will be submitted via email to rslick@berkshireplanning.org no later than 21 days after the end of the quarter.

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☐ Please confirm

8. Provide Point of Contact for Purchases and Scheduling*

Name, Email Address, and Phone Number

*Response required

9. Upload Bid Bond

If the total value of this bid exceeds $50,000, please upload a certified check, bank treasurer's or cashier's check, or a bid bond from a licensed surety company as specified in the General Instructions. Otherwise, your bid may be rejected as incomplete.

10. Upload Product Specifications, Product Safety Sheets, etc.

Please upload all other required documents as specified by the bid specifications.

8. Program Participant Contacts

The below table lists program participant contact information. The awarded bidder should reference this information for purchasing and scheduling purposes.