FY27-08_Pavement_Preservation_Products.pdf

Invitation for Bids

FY27-08 Pavement Preservation Products

1. Introduction

1.1. Program Background

The Berkshire Regional Planning Commission (BRPC) administers the Berkshire

Regional Group Purchasing Program (BRGPP) on behalf of all 32 Berkshire County municipalities and other public sector entities within Berkshire County.

Invitations to bid for each product category allow vendors to offer products and services based on the municipalities’ location in Northern, Central, or Southern

Berkshire County, or on any combination of the three. The BRGPP services are designed to provide municipalities with the lowest prices available, while also relieving municipal staff of performing the necessary activities required for bidding products and services under the Massachusetts procurement laws.

1.2. Legal Advertisement

The Berkshire Regional Group Purchasing Program (BRGPP), acting on behalf of its participating members, invites bids for joint cooperative purchases for July 1, 2026 through June 30, 2029 for the following highway supplies and service categories:

• FY27-01 Aggregates & Loam

• FY27-02 Cold Patch

• FY27-03 Calcium & Magnesium Chloride

• FY27-04 Culvert Products

• FY27-05 Guardrail Delivered;

• FY27-06 Guardrail Installed

• FY27-07 Line Painting

• FY27-08 Pavement Preservation Products

• FY27-09 Chip Seal

• FY27-10 Hot Mix Asphalt

• FY27-10A Paving

• FY27-11 Winter Rock Salt

• FY27-12 Winter Sand

• FY27-13 Pre-Treat Liquid and Treated Winter Salt

• FY27-14 Gasoline

• FY27-15 Diesel Fuel

• FY27-16 Heating Oil

• FY27-17 Liquid Propane

• FY27-18 Catch Basin Cleaning & Line Jetting

• FY27-19 Tree Work

• FY27-20 Street Sweeping

Bid packages are available starting Thursday, March 12, 2026 at BRGPP's OpenGov online procurement portal found at:

https://procurement.opengov.com/portal/berkshire-planning.

Bids must be submitted through the online procurement portal no later than

Thursday, April 2, 2026 at 1:00 pm. Bids will then be opened publicly and read aloud.

All bids for services are subject to the prevailing wage rates as per Massachusetts

General Laws Chapter 149, Section 26 to 27F inclusive and Chapter 30, Section

39M, and a 5% bid deposit is required, in the form of a bid bond or certified check, unless specified in the bid package.

All bidders must be pre-qualified by MassDOT for the following approved classes of work and their respective estimated values:

• FY27-06 Guard Rail Installed: $40,114.00

• FY27-07 Line Painting: $607,154.50

• FY27-08 Pavement Preservation Products: $1,748,500.00

• FY27-09 Chip Seal: $59,580.00

• FY27-10A Paving:

o Northern Berkshire County: $985,671.00 o Central Berkshire County: $332,730.00 o Southern Berkshire County: $1,729,980.00

• FY27-18 Catch Basin Cleaning & Line Jetting: $591,000.00

• FY27-19 Tree Work: $1,230,240.00

• FY27-20 Street Sweeping: $61,440.00 https://procurement.opengov.com/portal/berkshire-planning

As the awarding authority, BRGPP and its participants reserve the right to accept or reject any or all bids, in total or in part, and to take whatever action is deemed most favorable to the best interest of all the participants. Minority and woman-owned businesses are encouraged to submit bids. All bids will receive consideration without regard to race, color, religion, national origin, sex, age, sexual orientation, or disability. BRGPP is an Affirmative Action/Equal Opportunity Employer.

1.3. Program Timeline

Release Project Date: March 12, 2026

Question Submission Deadline: March 27, 2026, 4:00pm

Question Response Deadline: March 30, 2026, 4:00pm

Proposal Submission Deadline: April 2, 2026, 1:00pm

Contractor Selection Date: April 20, 2026

2. General Instructions - G.L. c.30, §39M

1. Duration of Contract – The Period of the contract is from July 1, 2026 through June 30, 2029.

2. Applicable Bidding Laws – All bids for this project are subject to applicable public bidding laws of Massachusetts, including, but not limited to G.L. c.30, §39M.

3. Prevailing Wage – Attention is directed to the prevailing wage rates to be paid as determined by the Commissioner of Labor and Workforce

Development and the weekly payroll record submittal requirements under the provisions of Massachusetts General Laws, Chapter 149, Section 26 through 27D inclusive.

4. Bid Response Instructions – All bid responses must be submitted through

BRGPP's OpenGov procurement portal posting for this project found at https://procurement.opengov.com/portal/berkshire-planning/projects/244746. All bid responses must be submitted by Thursday, April 2, 2026 at 1:00 pm. All required documents must be submitted in the format specified, all fields must be completed as specified and the documents must be submitted to the correct project folder in order for the bid response to be complete. Hard copy bid responses will not be accepted. It is the https://procurement.opengov.com/portal/berkshire-planning/projects/244746 bidder’s sole responsibility to familiarize themselves with the OpenGov procurement portal and the online bid submission process and requirements. Late bids will not be accepted. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified will not be considered. The bidder agrees that its bid shall be good and may not be withdrawn for a period of 30 days, Saturdays, Sundays, and legal holidays excluded, after the opening of bids.

5. Minimum Requirements – You must have the following completed documents in the bid package in order to meet the minimum requirement:

a. Bid Form and Bid Signature Page

b. Tax Compliance Form

c. Non-Collusion Form

d. Debarment Form

e. OSHA Statement

f. Reference Form

If the total value of this bid exceeds $50,000:

g. Bid security consisting of a BID BOND, CASH, or, CERTIFIED CHECK issued by a responsible bank or trust company in the amount of 5% of the bid price.

6. Examination of Site and Documents – Before submitting a bid, each bidder should (a) examine the contract documents thoroughly; (b) address any questions, if necessary, ; (c) familiarize themselves with federal, state and local laws, bylaws, rules and regulations that may in any manner affect cost, progress or performance of the Work; and (d) study and carefully correlate bidder's observations with the contract documents. The submission of a bid will constitute an incontrovertible representation by the bidder that they have complied with every requirement of this article and that the contract documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of the work.

Withdrawing a bid could lead to bid bond/deposit forfeiture. The supplier will be bound by all applicable statutory provisions of law of the Federal

Government and the Commonwealth of Massachusetts.

7. Rejection of Bids – The BRGPP and program participants reserve the right to reject any and all bids, in total or in part. Bids which are incomplete, not properly endorsed or signed, or otherwise contrary to instructions will be rejected as non-responsive by the Chief Procurement Officer (CPO) and will cancel the bid process.

8. Subcontractors – If any aspect of this bid is to be subcontracted, prior approval by BRGPP is required. The bidder must submit the name of any subtractors and their relevant qualifications. Bidders shall be responsible for satisfactory performance and adequate oversight of any subcontractors.

Subcontractors are required to meet the same state and federal financing and program reporting requirements and are held to the same reimbursable cost standards as are bidders.

9. Taxes – The BRGPP and all program participants are exempt from the payment of Federal Excise Taxes and Massachusetts Sales Tax for the purposes of this specific contract Therefore, prices quoted herein are not to include these taxes.

10.Prices to Remain Firm – The bidder will be held to the terms and the prices on the bid form for the duration of the contract period. This bid will only be made available to the program participants. If the bid form requests a delivered price bid for a specific participant, that quotation will be for use by that participant only.

11.Modification or Withdrawal, Mistakes, or Minor Informalities – Minor defects on a bid submittal may be waived by the BRGPP as long as the error or variation is not prejudicial to the other bidders or preferential to one bidder and that it may be corrected without effect upon substantive elements of the bid such as, but not limited to, price, quality, payment terms or delivery schedule. Resolution will be determined by the CPO.

12.Indemnification – The successful bidder will indemnify and hold harmless the BRGPP and program participants for all damages to life and property that may occur due to bidder negligence or that of their employees, subcontractors, etc., during the contract.

13.Substitute Material or Equipment – Any restrictions, qualifications, or deviations from specifications must appear either on the bid form or on an attachment thereto. The contract, if awarded, will be so on the basis of material and equipment described/specified in the bid specifications. Whenever it is indicated in the bid specifications that a substitute or "approved equivalent" item of material or equipment may be furnished or used by bidder if acceptable, application for such acceptance will not be considered by the BRGPP until after the "effective date of the

Agreement".

14.Contract – A contract (or contracts) will be signed between the awarded bidder(s) and the BRGPP, acting on behalf of the program participants. If a specific town or other municipal entity is mentioned in the contract, that entity will be bound by the conditions of the contract. If the entity is bound by an existing contract for the bid item, the existing contract shall take precedence. The contract agreement is on file at https://procurement.opengov.com/portal/berkshire-planning/contracts. The contract will include, but not be limited to, all general and specific conditions contained in the Invitation for Bid, all changes, and the bid form submitted by the awarded bidder.

15.Rule for Award – The contract(s) resulting from this bid will be awarded to the lowest price eligible and responsive bidder taking into consideration past performance and reliability of the bidder, quality of product and/or service, and degree of exclusion, exemption, or restrictions on the bid form. BRGPP retains the right to award this bid, or any subsection therein, to more than one bidder. In this case, program participants retain the right to purchase from any of the awarded bidders.

16.Division of Award - Program participants may be grouped geographically and this bid awarded along the divisions of these groupings. In such a case, the participants will be grouped into the following county subsections:

https://procurement.opengov.com/portal/berkshire-planning/contracts

a. Northern Berkshire County - Adams, Cheshire, Clarksburg, Mount

Greylock Regional High School, New Ashford, North Adams, Savoy, Williamstown

b. Central Berkshire County - Dalton, Hinsdale, Lanesborough, Lenox, Peru, Pittsfield, Richmond, Washington, Windsor

c. Southern Berkshire County - Alford, Becket, Egremont, Great Barrington, Lee, Monterey, Mount Washington, Otis, Sandisfield, Sheffield, Stockbridge, Tolland, Tyringham, West Stockbridge

17.Contract Award – The CPO shall award the contract by written notice to the winning bidder within 30 days of the IFB deadline. The parties may extend the time for acceptance by mutual agreement.

18.Contractual Terms – Contractual terms and conditions will consist of the standard terms and conditions clauses contained within the Standard

Contract within this IFB. Any term not objected to will be deemed to have been accepted by the bidder. Exceptions to the terms and conditions may result in the respondent’s offer being deemed as non-responsive.

19.Invoices – The BRGPP will in no way be responsible for the actions of program participants. Payments of invoices will be made within 30 days upon receipt of the invoice by each participant that requested goods or services.

All awards are dependent upon the participants receiving appropriate funding for the projects.

20.Quarterly Reporting– Any winning bidder agrees to submit to BRGPP quarterly reports on the OpenGov platform containing the total amount of goods and services purchased by program participants pursuant to the awarded contract. Quarterly reports will be due twenty-one days after the end of each fiscal quarter on the following dates:

a. October 21, 2026

b. January 21, 2027

c. April 21, 2027

d. July 21, 2027

21.Administrative Fee – Any winning bidder agrees to pay to BRGPP a quarterly administrative fee equal to 1.75% of the total amount reported in each quarterly report. This fee will be calculated by BRGPP upon receival of a quarterly report and the submitting winning bidder will be invoiced.

22.Changes and Addenda – Any clarification of requirements or requests for additional information by proposers must be submitted through BRGPP's

OpenGov procurement portal posting for this project found at https://procurement.opengov.com/portal/berkshire-planning/projects/244746 and submitted no later than Friday, March 27, 2026. Answers to all questions will be made in writing and posted online as an addendum in the same location. Only questions answered by formal written addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

23.Communication – For any bid document that is received electronically, it is the responsibility of every bidder who receives this bid and all associated documents to check BRGPP's OpenGov procurement portal posting for this project for any addenda. Bidders may not alter (manually or electronically) the bid language or any bid documents. Notices will be sent out to bidders to the email provided with any changes.

24.Massachusetts Department of Transportation Prequalification –

MassDOT Prequalification on the requisite category will be required for the following categories:

a. Guardrail Installed

b. Line Painting

c. Pavement Preservation Products

d. Stone Sealing

e. Paving (Applied in Place)

f. Catch Basin Cleaning & Line Jetting

g. Tree Work

h. Street Sweeping

Bidders are encouraged to visit the MA DOT Prequalification website at: https://www.mass.gov/prequalification-program?_gl=1*tb2kds*_ga*MTA5OTY5MjQ2LjE2MjYzNDU2MzU.*_ga_MC

LPEGW7WM*MTcxMDQyNTk1OS4yMTIuMC4xNzEwNDI1OTU5LjAuMC4w

27.Fair Employment Practices – During the performance of this contract, the bidder and all of their subcontractors, for themselves , their assignees, and successors in interest, agree as follows: The Bidder, in the performance of all work during, after and prior to completion of work under this Agreement, will not discriminate on grounds of race, color, religious creed, national origin, age or sex in employment practices, in the selection or retention of subcontractors, or in the procurement of materials and rentals of equipment. (Fair Employment Practices law of the Commonwealth M.G.L.

Chapter 151B.) The Bidder by signing this Agreement agrees to abide by the above paragraph to the best of their ability.

28.References – The bidder must provide the contact information (entity name, contact name, title, phone number & email address) for three client references on projects of similar type, scale, and complexity.

29.OSHA Certification is Required – All contractors working on public works projects will be required to certify that ALL employees employed at the worksite have successfully completed an OSHA-approved course in construction safety at least 10 hours in duration. This law requires general contractors to have on file records of all employee’s OSHA 10- hour training and provide proof to the various agencies in charge of the work. This also applies to all subcontractors, hired trucks, and hired equipment with operators. Every bidder must certify that all persons who are employed by them for this bid are certified. Proof does not have to be submitted with this bid but must be available upon request.

30.Contract Execution Will Be Conditioned upon Producing:

a. A labor and materials payment bond in the among 50% of the awarded contract, issued by a surety company licensed by the Massachusetts State

Division of Insurance;

i. An insurance certificate as outlined in the Insurance Requirements section of this bid.

https://www.mass.gov/prequalification-program?_gl=1*tb2kds*_ga*MTA5OTY5MjQ2LjE2MjYzNDU2MzU.*_ga_MCLPEGW7WM*MTcxMDQyNTk1OS4yMTIuMC4xNzEwNDI1OTU5LjAuMC4w https://www.mass.gov/prequalification-program?_gl=1*tb2kds*_ga*MTA5OTY5MjQ2LjE2MjYzNDU2MzU.*_ga_MCLPEGW7WM*MTcxMDQyNTk1OS4yMTIuMC4xNzEwNDI1OTU5LjAuMC4w https://www.mass.gov/prequalification-program?_gl=1*tb2kds*_ga*MTA5OTY5MjQ2LjE2MjYzNDU2MzU.*_ga_MCLPEGW7WM*MTcxMDQyNTk1OS4yMTIuMC4xNzEwNDI1OTU5LjAuMC4w

Failure or refusal of the winning bidder to execute and deliver a signed contract, worker’s compensation insurance affidavit, certificate of insurance, and labor and materials bond acceptable to the CPO within ten days after notice of contract award will result in the forfeiture of the bid bond as liquidated damages. The contract will be awarded to the next lowest qualified bidder or the IFB re-advertised, as the BRGPP believes is in the best public interest. The bid deposit shall be returned upon execution of the contract.

31.Prevailing Wage and Certified Payroll – Certified payroll is to be submitted to on a weekly basis directly to the program participant for which the work is being performed. If subcontractors are employed, a copy of the prevailing wage schedule shall be provided, and all certified payrolls shall include subcontractors. A certified payroll sheet can be found at https://www.mass.gov/prevailing-wage-program.

Attached are the pertinent tables in effect for this work.

32.Bid Deposit – If the total value of this bid exceeds $50,000, the bidder must submit with its bid a bid deposit equal to 5% of the total value. The total value is obtained by multiplying the total expected quantity of products by their respective bid prices. The bid deposit may be in the form of a certified check, bank treasurer's or cashier's check, or a bid bond from a licensed surety company. The surety bond may state the amount to be "five percent

(5%) of the amount bid". The bidder must submit the bid bond digitally through this electronic bid.

33.Price Reductions – It is understood that any price reduction for materials that occurs between the opening of this bid and delivery of any order, the benefit of all such reductions will be extended to program participants.

34.Defective Equipment, Material, and Workmanship – The bidder to whom a contract is awarded guarantees to the BRGPP and Participants all equipment, materials, or workmanship for a period of one (1) year after inspection and acceptance and shall replace promptly any defective equipment, material, or workmanship without additional cost to the https://www.mass.gov/prevailing-wage-program

Participants.

35.Non-Favoritism - The bidder shall not provide any other customer of similar size and similar terms and conditions with a lower price for the same commodity or service during the contract period, unless this same lower price is immediately effective for all program participants. The bidder shall also provide current or historical pricing offered or negotiated with other governmental or private entities at any time during the contract period at the request of the CPO.

36.Public Records Law - All responses and information submitted in response to this bid are subject to the Massachusetts Public Records Law including, but not limited to, G.L. c.66, §10 and c.4 §7. Any statement in submitted responses that are inconsistent with these statues shall be disregarded.

37.Police and Flagging – The program participant will remain responsible for any required police and flagging detail for the duration of the contract.

38.Scheduling - When program participants schedule services, they shall be placed in a considerate order and not be postponed for scheduling their service(s). Services cannot be postponed for more than two weeks from the originally scheduled date agreed upon between the participant and the awarded bidder. Postponement of services past two weeks may result in potential disqualification of the awarded bidder from future bid awards.

39.Delivery and Service Hours - Unless otherwise agreed with program participants, winning bidders shall deliver goods and render services during normal business hours (7AM - 5PM) on Monday through Friday, excepting applicable state and federal holidays.

3. Insurance Requirements

The winning bidder shall always during the contract maintain in full force and effect employer’s liability, worker’s compensation, bodily injury liability and property damage, and general liability insurance, including contractual liability coverage.

All insurance shall be by insurers and for policy limits acceptable to the BRGPP.

Before the commencement of work hereunder, the winning bidder agrees to furnish the BRGPP certificates of insurance or other evidence satisfactory to the BRGPP to the effect that such insurance has been procured and is in force.

For the purpose of the contract, the winning bidder shall carry the following types of insurance in at least the minimum amounts specified below:

Coverage Type Policy Limits

Worker’s Compensation Statutory*

Employer’s Liability $1,000,000

Automobile Liability $1,000,000 combined single limit for bodily injury and property damage

General Liability $1,000,000 each occurrence;

$3,000,000 aggregate

Excess/Umbrella Liability $4,000,000

* A Worker’s Compensation Insurance Affidavit: General Business as issued by the

Massachusetts Department of Industrial Accidents will be required of the winning bidder(s) at contract singing. See https://www.mass.gov/orgs/executive-office-of-labor-and-workforce-development

The BRGPP and the Program Participants shall be named as an additional insured under the liability and automobile insurance. The excess/umbrella liability insurance policy should contain a broad-form general liability endorsement.

4. Bid Specifications

The following section provides specifications for the goods and services contained in this bid. Unless otherwise noted, specifications for all product categories shall adhere to the Commonwealth of Massachusetts Department of Transportation

Standard Specifications for Highways and Bridges, 2026Edition. The documents provided by MassDOT outlining these specifications can be found attached to the end of this bid, as well as at the MassDOT website:

https://www.mass.gov/lists/construction-specifications.

4.1. Pavement Preservation Products Specifications

General Specifications

1. The program participant shall be responsible for all traffic safety control during the execution of the work;

2. No sealing is to be done during rain or wet conditions;

3. The bidder will be allowed to store their equipment at the garage of a program participant during the period of time when the participant's roads are being worked on. Each participant shall not be liable for any vandalism or https://www.mass.gov/orgs/executive-office-of-labor-and-workforce-development https://www.mass.gov/orgs/executive-office-of-labor-and-workforce-development https://www.mass.gov/lists/construction-specifications theft of the bidder's equipment;

4. The bidder may, with permission of the program participant, use that participant's highway department facilities for the cleaning of their equipment. Responsibility for maintenance of equipment shall rest solely with the bidder;

5. The procedure for ascertaining the correct number of gallons used for each day's operation shall be as follows:

a. The program participant shall count the volume of crack filler materials in the kettle before the bidder initially starts work for the day. This will be done by the use of a gauge and volume chart for the heating kettle which is to be furnished by the bidder:

b. Additional crack filler, in uniformly sized containers or standard measure, shall be added to the kettle only in the presence of the program participant;

c. At the end of the day's work the kettle shall be gauged to ascertain the quantity remaining. The difference between the starting and finishing measurements plus the units added during the work and subsequently placed upon the roadway cracks shall be the quantity to be paid for that day. The bidder's foreman shall countersign the Field;

d. Manifold Notebook page to indicate concurrence with the measure.

Payment for aggregate and all other work and materials incidental to the work shall be included in the price per gallon of crack filler;

e. Measurement for this bid shall be by the gallon and shall be the actual number of gallons of sealer applied to the pavement. Payment shall be at the unit price bid and shall be complete payment for the entire term including furnishing, preparation, and placing of materials, labor, and equipment to e used on this project.

Rubber Crack Sealing

1. Materials:

a. Asphalt Sealant shall be Roadsaver 201 Sealant or Equal, shall be 9.3 pounds per gallon, and contain 18% recycled rubber by weight of the asphaltic components;

b. Materials shall have the following properties:

TestASTM D3405 Spec. LimitsCone Penetration 77F (25C)90

MaxResilience 77F (25C)60% MaxFlow 140F (60C)3mm MaxBond -20F

50% Ext.Pass 3 CyclesAsphalt CompatibilityCompatibleRecommend Pour

Temperature380F (193C)Safe Heating Temperature410F (210C)

c. Hot poured joint filler shall conform to Federal Specification ASTM D-3405 or ASTM D-6690;

d. Black Beauty Boiler slag (type used for sandblasting) or clean, dried 3/8' or 1/2" crushed stone, as cover aggregate. Application rate shall be at direction of the Engineer;

2. Equipment:

a. The performance of the work shall be subject to the approval of the

Engineer and maintained in a satisfactory working condition at all times;

b. Air compressors shall be portable and capable of furnishing not less than

100 cubic feet of air per minute at not less than 90 lbs. per square inch pressure at the nozzle. The compressor shall be equipped with traps that will maintain the compressed air free of oil and water;

c. Hand tools shall consist of brooms, shovels, metal bars with chisel shaped ends, and any other tools which may be satisfactorily used to accomplish this work;

d. Melting kettle units used to melt the joint sealing compound shall be double boiler, indirect fired type. The space between the inner and outer shells shall be filled with a suitable heat transfer oil or substitute having a flash point of not less than 600F. The kettle shall be equipped with a satisfactory means of agitating the joint sealer at all times. This will be accomplished by continuous stirring with mechanically operated paddles and by a continuous circulating gear pump attached to the heating unit.

The kettle must be equipped with thermostatic control calibrated between

200F and 550F;

e. Hand pouring pots must be equipped with mobile carriage and rubber shoe and have a flow control valve which allows all cracks to be filled to refusal so as to eliminate all voids or entrapped air and not leave any unnecessary surplus crack sealer on pavement surfaces;

f. Equipment for blowing clean, drying, and rejuvenating sidewall or cracks and joints may be a TAFA unit which operates at 2,000F at 2,000 feet per second velocity or approved equal can be used;

3. Preparation of Cracks:

a. All old material and other debris removed from the cracks shall be removed from the pavement surface immediately by means of power sweepers or hand brooms or air brooms;

b. All cracks shall be thoroughly cleaned to remove all dirt, foreign materials, and loose edges from cracks by use of a TAFA unit;

c. When cracks show evidence of vegetation, it shall be removed and sterilized by use of a Propane Torch unit generating 2,000F and 3,000 feet per second velocity to eliminate all vegetation, dirt, moisture, and seeds;

d. No crack sealing material shall be applied in wet cracks or where frost, snow, or ice is present, nor ambient temperature is below 40F;

4. Preparation of Sealer:

a. Joint sealing material shall be heated and applied to a temperature specified by the manufacturer and approved by the Engineer. Minimum application temperature shall by 380F;

5. Workmanship:

a. Each crack sealed shall be completely filled and the surface of the seal shall bride the crack with a strong bond on each side. All workmanship shall be of the highest quality, and excess or spilled sealer shall be removed from the pavement by approved methods and discarded. Any workmanship determined to be below the high standards of the particular craft involved will not be accepted and will be corrected and/or replaced as required by the engineer in charge;

b. It is the intent of the application of crack filler and stone cover to fill the existing cracks and seal them against the weather. Any failure due to pick up by traffic within seven days shall be redone within the payment of the original work.

Fiber Crack Sealing

1. Material:

a. Crack sealer shall be an asphalt-fiber compound designed especially for improving the strength and performance of the parent asphalt sealant;

i. Asphalt Sealant shall be a grade PG 58-28 (formerly AC-10), PG 64-22 or PG 64-28 (formerly AC-20) with a penetration of 75-100;

b. Fiber reinforcing materials shall be short-length polyester fibers having the following properties:

MeasureStandardLength7mmDiameter0.0008 inch +/- 0.0001 inchSpecific Gravity1.32 - 1.40Melt Temperature480F MinimumIgnition

Temperature1,000F MinimumTensile Strength75,000PSI +/-

5,000PSIBreak Elongation33% +/- 9% (Fully Drawn)

c. Asphalt-Fiber compound shall be mixed at a rate of 6-8% fiber weight to weight of asphalt cement. This compound having the same chemical base provides compatibility and exhibits excellent bond strengths. The fiber functions to redistribute high stress and strain concentrations that are imposed on the sealant by thermal sources, traffic loading, etc.

a. Equipment used in the performance of the work required by this section of the specification shall be subject to the engineer and maintained in a satisfactory working condition at all times;

c. Manually operated, gas-powered air-broom or self-propelled air sweeper designed especially for use in cleaning highway and airfield pavements shall be used to remove debris, dirt, and dust from the cracks;

d. Hand tools shall consist of brooms, shovels, metal bars with chisel shaped ends, and any other tools which may be satisfactorily used to accomplish this work;

e. Melting kettle units used to melt the joint sealing compound shall be double boiler, indirect fired type. The space between the inner and outer shells shall be filled with a suitable heat transfer oil or substitute having a flash point of not less than 600F. The kettle shall be equipped with a satisfactory means of agitating the joint sealer at all times. This will be accomplished by continuous stirring with mechanically operated paddles and by a continuous circulating gear pump attached to the heating unit.

The kettle must be equipped with thermostatic control calibrated between

200F and 550F;

b. When cracks show evidence of vegetation, it shall be removed and

c. No crack sealing material shall be applied in wet cracks or where frost, snow, or ice is present not when ambient temperature is below 25F;

4. Preparation of Sealer:

a. Joint sealing material shall be heated and applied to a temperature specified by the manufacturer and approved by the Engineer. Minimum application temperature shall by 320F;

b. Sealer shall be delivered to the pavement surface through a pressure hose line and applicator shoe. The shoe width and over-banding area shall not exceed three inches in diameter. When traffic requires immediate use of the roadway, a boiler slag aggregate shall be broadcast over the cracks to prevent the sealant from being picked up;

shall be of the highest quality, and excess or spilled sealer shall be removed from the pavement by approved methods and discarded. Any workmanship determined to be below the high standards of the particular

6. Performance:

a. To ensure the contractor's capabilities, the bidder shall provide with their bid evidence that at least two of the company's crack sealing field supervisory personnel have completed AASHTO TSP2 training, and successfully passed the Crack Treatment certification exam administered by the National Center for Pavement Preservation (NCPP). During completion of the work, the contractor will be required to have at least one AASHTO TSP2 Crack Treatment certified employee assigned to the job and present at all times when crack sealing work is being performed;

b. Properly formulated and mixed asphalt fiber compound over-banding shall not expand before four inches in width due to temperature of traffic compression after placement by contractor. Penalties will be imposed upon the contractor for expansion of the over-banding beyond four inches;

c. Manufacturer's certificate of material compliance will be furnished by the bidder certifying conformance to the above material specifications;

7. Measurement and Payment:

a. Measurement for this bid unit shall be by the gallon and shall be the actual number of gallons of sealer applied to the pavement. Payment shall be at the unit bid price in the proposal and shall be complete payment for the entire item including furnishing, preparation and placing of materials, labor and equipment to be used on this project;

b. Expansion of the over-band by traffic or weather will result in a penalty equivalent to the ratio of the expansion to the over-band. (Example: a one-inch expansion of a four-inch over-band with result in a 25% reduction in the number of gallons paid);

8. Asphalt Price Adjustments:

a. The bidder's bid prices shall be based upon the current MassDOT asphalt cement price index posted exactly two weeks prior to the due date for receipt of bids. If the posted State DOT asphalt cement price index in place when the work is performed differs from bid price, up or down, then bidder's invoices shall include price adjustments for the asphaltic materials, and these adjustments shall be calculated based on the actual tons of liquid cement incorporated into the work.

Polymer and Crumb Rubber Modified (PCRM)

1. Material:

a. Crack sealant shall be a modified asphalt-fiber compound designed specifically for improving the strength and performance of the parent asphalt sealant:

i. The asphalt binder shall consist of a blend of neat asphalt binder, chemically modified crumb rubber (CMCR), and a polymer package, all of which meet the following specifications:

A. The binder will meet PG 64-28E requirements after modification including:

I. PG grade requirements of AASHTO M3320

II. Requirements of AASHTO TP70/MP19

B. Modification, at a minimum, shall consist of 7% crumb rubber, and the maximum particle size for the recycled tire rubber shall be 80 mesh (#80 sieve);

C. The asphalt supplier shall provide testing for both the neat and modified asphalt binders;

D. See below for typical modified test results for 64-28E with crumb rubber:

DSR Original kPA > 1.00 @ 64C. Fail temp = 76C+

DSR RTFO

kPa > 2.20 @ 64C. Fail temp = 76C+

MSCR

JNR (MSCR unit of measure): 3.2E < 0.5% @ 64C

DSR PAV

kPA < 6,000 @ 64C

BBR

Stiffness < 300 @ 18C. M-Value > 0.300 @ -18C

b. The fiber reinforcing materials shall be short-length polyester fibers having the following properties:

MeasureStandardLength0.25 inch +/- 0.02 inchElongation at Break

(ASTM D2256-90)35% +/- 3%Melting Point (ASTM D2318-82)>475F

(246C)Crimps/Inch (ASTM D3937-90)NoneCross SectionRoundDenier

(ASTM D1577-90)4.5 Nominal DPFTensile Strength (ASTM D2256-

90)>70,000PSIDiameter0.0008 inchSpecific Gravity (ASTM D792-91)1.32

- 1.40

c. The modified asphalt-fiber compound shall be mixed at a rate of 8% fiber weight to weight of asphalt cement. This compound having the same chemical base provides compatibility and exhibits excellent bond strengths. The fiber functions to redistribute the high stress and strain concentrations that are imposed on the sealant by thermal sources, traffic loading, etc.;

a. Equipment used in the performance of the work required by this section of the specification shall be subject to the engineer and maintained in a satisfactory working condition at all times;

c. Manually operated, gas-powered air-broom or self-propelled air sweeper designed especially for use in cleaning highway and airfield pavements shall be used to remove debris, dirt, and dust from the cracks;

d. The unit used to melt or maintain the crack sealant at the recommended application temperature shall be the indirect fired type. The melting kettle shall have an approximate capacity of 1,000 gallons and shall be equipped to maintain the sealant at the recommended application temperature. It shall be equipped with a remote heat exchanger and hot oil circulation pump capable of maintaining a consistent temperature of the heat transfer oil. The heat transfer oil shall be circulated to all sides and the bottom of the vat containing the crack sealant compound making a continuous loop back to the heat exchanger and having a flash point of not less than 600F. The melter shall be equipped with a satisfactory means of agitating the crack sealant at all times. This may be accomplished by continuous stirring with mechanically operated paddles and/or by a circulating gear pump attached to the melter. The melter must be equipped with a thermostatic control calibrated between 200F and 550F and must be capable of pumping an 8% fiber content belnd;

b. When cracks show evidence of vegetation, it shall be removed and

c. No crack sealing material shall be applied in wet cracks or where frost, snow, or ice is present not when ambient temperature is below 25F;

4. Preparation of Sealant:

a. The asphalt-fiber compound shall be thoroughly mixed for a minimum of one hour before application can being. To ensure an uniform fiber distribution in the sealant, and also to limit fluctuations in the application temperature of the blended material, the bidder must have a full melter kettle of sealant mixed, heated to the proper application temperature, and ready for testing at the start of each work day. Once that batch of sealant is emptied from the melter kettle, crack sealing operations will cease for the remainder of the day. No new materials will be allow to be added to the melter kettle during the work day under any circumstances. Minimum application temperature shall be 320F;

b. Sealant shall be delivered to the pavement cracks through a high-pressure hose line and applicator shoe. Diameter of the shoe is not to exceed 3.5 inches. Once the pavement cracks are sealed, the width of the sealant on the pavement (overbanding) shall be no greater than three inches. When traffic requires immediate use of the roadway, a liquid crack sealant barrier material or a boiler slag aggregate shall be broadcast over the cracks to prevent the sealant from being picked up at no additional cost to the program participant;

shall be of the highest quality, and excess or spilled sealer shall be removed from the pavement by approved methods and discarded. Any workmanship determined to be below the high standards of the particular

6. Performance:

a. To ensure the contractor's capabilities, the bidder shall provide with their bid evidence that at least two of the company's crack sealing field supervisory personnel have completed AASHTO TSP2 training, and successfully passed the Crack Treatment certification exam administered by the National Center for Pavement Preservation (NCPP). During completion of the work, the contractor will be required to have at least one AASHTO TSP2 Crack Treatment certified employee assigned to the job and present at all times when crack sealing work is being performed;

b. Properly formulated and mixed asphalt-fiber compound overbanding shall not be greater than three niches in width. Penalties will be imposed upon the bidder for overbanding beyond three inches;

c. The bidder must submit the following with his bid proposal:

i. The trade name of the crack sealant the bidder intends to use;

ii. The manufacturer of the crack sealant the bidder intends to use;

d. The program participant will require the bidder to successfully perform a

200 foot test strip in the field prior to commencing work under the contract;

e. Manufacturer's certificate of material compliance will be furnished to the program participant certifying conformance to material specifications, including the following:

i. Performance Grade of Unmodified Asphalt: PG 64-28S (standard);

ii. AASTHO M-320, Table 1;

iii. 7% chemically-modified crumb rubber (CMCR) composed of 100% 80-mesh recycled tire rubber;

iv. 3-4% specially formulated polymer package

v. Performance Grade of Modified Aspahlt: PG-28E (able to withstand

"extremely heavy" traffic loads)

vi. AASHTO M-320, Table 1:

A. "E" Jnr 3.2 kPa @ 645C: <0.5%

B. R3200 (Average % Recovery) @ 3.2 kPa: >70%

vii. 8% polyester reinforcing fibers

7. Measurement and Payment:

a. The quantity to be measured for payment will be the number of gallons of crack sealing actually applied, and this quantity shall be determined and verified daily. The accepted quantity of crack sealing will be paid for at the contract unit price per gallon of the type specified in the proposal, which shall be full compensation for furnishing, transporting, handling and placing the material specified and furnishing of all labor, tools, equipment and incidentals for the satisfactory completion of this item;

8. Asphalt Pricing and Price Adjustments

a. Bidder's bid prices shall be based on current MassDOT asphalt cement price index posted exactly two weeks prior to the due date for receipt of bids. If the posted State DOT asphalt cement price index in place when the work is performed differs from the bid price, up or down, then the bidder's invoices shall include price adjustments for the asphaltic materials, and these adjustments shall be calculated based on the actual tons of liquid asphalt cement incorporated into the work.

b. Current MA DOT Liquid Asphalt price as of February 2025:

$615.00/ton

c. Current MA DOT Portland Cement price as of March 2025:

$425.13/ton

Polymer Modified Rejuvenating Fog Seal (E-Fog)

1. Refer to the Polymer Modified Rejuvenating Fog Seal Specifications document attached to the end of this bid.

Spray Applied Penetrating Asphalt Rejuvenator (Delta Mist)

1. Refer to the Spray Applied Penetrating Asphalt Rejuvenator Specifications document attached to the end of this bid.

Micro-Surfacing (Conventional and HiMA) Specifications

1. Refer to the Micro-Surfacing Conventional and HiMA Specifications document attached to the end of this bid.

Cape Seal Specifications

1. Refer to the Cape Seal Specifications document attached to the end of this bid.

5. Bid Quantity Estimates

The below tables provide an estimate of the quantity of products and services to be purchased by each program participant. Please note that these are non-binding estimates and that final purchase quantities are liable to change.

5.1. PG & Fiber

Municipality Gallons

North County

Clarksburg 15,000

New Ashford 500

North Adams 4,000

South County

Great Barrington 6,000

5.2. Polymer & Crumb Rubber Modified

Municipality Gallons

North County

Florida 4,000

Williamstown 1,600

Central County

Pittsfield 4000

Richmond 3,200

South County

Egremont 1,000

Lee 3,000

Mt. Washington 3,000

Stockbridge 5,000

West Stockbridge 1,000

5.3. Rubber

Municipality Gallons

Great Barrington 1,000

5.4. Polymer Modified Penetrating Asphalt Rejuvenator (E-Fog)

Municipality Square Yards

North County

Williamstown 30,000

Great Barrington 60,000

5.5. Spray Applied Penetrating Asphalt Rejuvenator (Delta Mist)

Central County

Richmond 13,000

Tyringham 17,000

5.6. Micro-Surfacing (Conventional and HiMA)

Central County

Pittsfield 40,000

Great Barrington 12,500

5.7. Cape Seal

Great Barrington 12,000

5.8. Additional Items for Micro-Surfacing

Municipality Product Quantity

South County

Great Barrington Sweeping with Vacuum Broom Truck (Hours) 16

Tack Coat for Micro-Sufracing (Gallons) 1,600

Hot Mix Asphalt for Patching (Tons) 120

Adjust Manholes/Catch Basins (Each) 20

Adjust Water Gates/Small Structures (Each) 10

Vertical Structure Rebuild (Vertical Feet) 10

5.9. Additional Items for Cape Seal

Municipality Product Quantity

South County

Great Barrington Sweeping with Vacuum Broom Truck (Hours) 16

Hot Mix Asphalt for Patching (Tons) 120

Adjust Manoles/Catch Basins (Each) 12

Adjust Water Gates/Small Structures (Each) 5

Vertical Structure Rebuild (Vertical Feet) 12

6. Pricing Proposal

PG & FIBER

This table contains PG & Fiber product applied on location for all program participants.

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

1 North County 19,500 Gallons

2 South County 6,000 Gallons

POLYMER & CRUMB MODIFIED

This table contains Polymer & Crumb Modified product applied on location for all program participants.

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

3 North County 41,600 Gallons

4 Central County 7,200 Gallons

5 South County 40,000 Gallons

RUBBER

This table contains Rubber product applied on location for all program participants.

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

6 South County 1,500 Gallons

POLYMER MODIFIED REJUVENATING FOG SEAL

This table contains Polymer Modified Rejuvenating Fog Seal product applied on location for all program participants.

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

7 North County 30,000 Square

Yards

8 South County 60,000 Square

SPRAY APPLIED PENETRATING ASPHALT REJUVENATOR (DELTA MIST)

This table contains Spray Applied Penetrating Asphalt Rejuvenator (Delta Mist) product applied on location for all program participants.

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

9 Central County 13,000 Square

10 South County 17,000 Square

MICRO-SURFACING (CONVENTIONAL AND HIMA)

This table contains Micro-Surfacing (Conventional and HiMA) product applied on location for all program participants.

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

11 Central County 40,000 Square

12 South County 12,500 Square

CAPE SEAL

This table contains Cape Seal product applied on location for all program participants.

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

13 South County 12,000 Square

ADDITIONAL ITEMS FOR MICRO-SURFACING - SOUTH COUNTY

This table contains additional items for Micro-Surfacing for South County program participants.

Unit Cost Total No Bid

14 Sweeping with

Vacuum Broom

Truck

16 Hours

15 Tack Coat for

Micro-Surfacing 1,600 Gallons

16 Hot Mix Asphalt for Patching 120 Tons

17 Adjust

Manholes/Catch

Basins

20 Each

18 Adjust Water

Gates/Small

Structures

10 Each

19 Vertical Structure

Rebuild 10 Vertical

Feet

ADDITIONAL ITEMS FOR CAPE SEAL - SOUTH COUNTY

This table contains additional items for Cape Seal for South County program participants.

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

20 Sweeping with

Vacuum Broom

Truck

16 Hours

21 Hot Mix Asphalt for Patching 120 Tons

22 Adjust

Manholes/Catch

Basins

12 Each

23 Adjust Water

Gates/Small

Structures

5 Each

Unit Cost Total No Bid

24 Vertical Structure

Rebuild 12 Vertical

Feet

7. Vendor Questionnaire

1. Bid Confirmation*

I/We hereby agree to provide services for which we have provided pricing in accordance with the specifications in this bid.

☐ Please confirm

*Response required

2. Federal Tax ID Number*

This number is regularly used by companies when filing their Employer’s Federal

Tax Return, U.S. Treasury Form 941

3. Bid Signature Page*

Please download the below documents, complete, and upload.

• Bid_Signature_Page.pdf

*Response required

4. Tax Compliance and Non-Collusion Statements*

Please download the below documents, complete, and upload.

• Tax_Compliance_and_Non-Coll...

*Response required

5. Debarment Confirmation*

The bidder certifies under penalties of perjury that the said undersigned is not presently debarred from doing public construction work in the Commonwealth of

Massachusetts under the provisions of Section 29F of Chapter 29 of the General

Laws, or any other applicable debarment provisions of any other Chapter of the

General laws, or any Rule or Regulation promulgated thereunder.

☐ Please confirm

*Response required…