FY26 SFTSG NOFO_FAPO-OGC 6.10_OMB approval.pdf

Notice of Funding Opportunity

Application due: July 31, 2026

Fiscal Year 2026 State Fire Training Systems Grants Assistance Listing Number: 97.043 Funding Opportunity Number: DHS-26-USFA-043-00-99

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Contents

Before You Begin 2

Step 1: Review the Opportunity 3

Basic Information 4

Eligibility 4

Program Description 6

Step 2: Get Ready to Apply 10

Submission Requirements and Application Deadlines 11

Step 3: Write Your Application 14

Application Contents and Format 15

Step 4: Learn About the Award Review Process 16

Application Review Information 17

Intergovernmental Review 19

Step 5: Learn What Happens After Award 20

Award Notices 21

Post-Award Requirements and Administration 21

Other Information 30

Contacts and Appendix 37

Contacts 38

Appendix 40

Acronyms 43

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Before you begin

If you believe you are a good candidate for this funding opportunity, secure your System for Award Management (SAM.gov) and Grants.gov registrations now. If you are already registered, make sure your registration is active and up to date.

SAM.gov registration (this can take several weeks)

You must have an active account with SAM.gov. This includes having a Unique Entity Identifier (UEI).

See Step 2: Get Ready to Apply

Grants.gov registration (this can take several days)

You must have an active Grants.gov registration. Doing so requires a Login.gov registration as well.

See Step 2: Get Ready to Apply

Fraud, waste, abuse, mismanagement and other criminal or noncriminal misconduct related to this program may be reported to the Office of Inspector General (OIG) Hotline. The toll-free numbers to call are (800)-323-8603 and TTY 1-(844)-889-4357.

To help you find what you need, this Notice of Funding Opportunity (NOFO) uses internal links. In Adobe Reader, you can go back to where you were before clicking an internal link by pressing Alt + Left Arrow (Windows) or Command + Left Arrow (Mac) on your keyboard.

https://sam.gov/ https://grants.gov/ https://login.gov/

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Step 1: Review the Opportunity

In this step

Basic Information 4

Eligibility 4

Program Description 6

Jump to a step

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Basic Information A. Award Facts

Agency Name: U.S. Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), U.S. Fire Administration (USFA)

Assistance Listing Number: 97.043

NOFO Title: Fiscal Year 2026 State Fire Training Systems Grants

Funding Opportunity Number: DHS-26-USFA-043-00-99

Announcement Type: Initial

Expected Award Range: $20,000 - $20,000

Expected Total Funding: $1,000,000

Anticipated Number of Awards: 50

B. Executive Summary In accordance with the Federal Fire Prevention and Control Act of 1974, the State Fire Training Systems Grant (SFTSG)makes available federal funds to pay for the direct delivery of government-funded courses to the states, including the distribution and sharing of student manuals, instructor guides and other course materials to enable states to supplement and tailor their training delivery needs using courses from the National Fire Academy (NFA).

Eligibility A. Eligible Entities

Only the following entities or entity types are eligible to apply.

Applicant Eligibility Eligible Applicants

State fire training systems as designated by state legislation or governor’s declaration.

Applicant Eligibility Criteria

Applicants must be designated either by legislation or by governor’s declaration as the sole state fire service training agency within the state.

Subapplicant Eligibility Subapplicants are not allowed.

Key Dates

Projected Application Start Date: July 01, 2026

Projected Application End Date: July 31, 2026

Anticipated Funding Selection Date: Aug. 31, 2026

Anticipated Award Date: Aug.

31, 2026

Projected Period of Performance Start Date: Oct.

01, 2026

Projected Period of Performance End Date: Sept.

30, 2027

Budget Period: Oct. 1, 2026 – Sept. 30, 2027

Have questions? See Contacts and Support

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B. Project Type Eligibility Allowable Project Types Educational and training programs consistent with the training curriculums of the NFA that have a national focus and are outside state and local training missions or that exceed state and local capabilities because of cost or audience.

Unallowable Project Types Training courses related to the fire and the emergency response community that do not conform to the training curriculum(s) of the NFA.

C. Requirements for Personnel, Partners and Other Parties Not Applicable

D. Maximum Number of Applications The maximum number of applications that can be submitted is one per state.

E. Additional Restrictions Recipients/subrecipients, and if applicable, applicants/subapplicants, are required to certify their compliance with federal statues, DHS directives, policies and procedures.

F. References to Other Eligibility Factors Please see the following references provided below:

1. “Threshold Review Criteria” subsection.

2. “Financial Integrity Criteria” subsection.

3. “Supplemental Financial Integrity Criteria and Review” subsection.

4. FEMA may request financial information such as the employer identification number (EIN) and bank information as part of the potential award selection. This will apply to everyone who benefits from the award, including subrecipients.

G. Cost Share Requirements There is no cost share requirement.

H. Cost Share Description, Type and Restrictions

I. Cost Share Example

J. Required Information for Verifying Cost Share

Maintenance of Effort

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Program Description A. Program Purpose

The SFTSG is critical to fire management and is delivered in accordance with the Federal Fire Prevention and Control Act of 1974. Through this act, the superintendent of the NFA provides training in cooperation with state fire service training agencies. The SFTSG program supports this partnership by funding the direct delivery of government-funded courses in the states, distributing and sharing student manuals, instructor guides, and other course materials, and providing states with resources to supplement and tailor their training delivery needs using NFA courses and programs.

During the fiscal year (FY) 2024 grant cycle, this support enabled the delivery of 405 training courses, with over 7,600 fire and EMS members taking advantage of these opportunities. By ensuring access to high-quality, standardized training aligned with national best practices, the grant enhances readiness to respond to a wide range of emergencies and supports the adoption of new technologies and tactics. It also helps build and sustain a skilled firefighting workforce, addresses recruitment and retention challenges, and fosters interagency coordination. Ultimately, the SFTSG is foundational to public safety, enabling firefighters to protect lives, property, and critical infrastructure, and ensuring communities are better prepared and more resilient in the face of fire-related emergencies.

B. Goals and Objectives The goal of the SFTSG is to enhance public safety and reduce burdens that result from fire through promoting the professional development of the fire and emergency response community and its allied professionals and supporting state and local organizations in fulfilling their obligation to career and volunteer fire and emergency services.

The objectives of the SFTSG are:

• Developing, delivering, and managing educational and training programs with a national focus that are outside state and local training missions or that exceed state and local capabilities because of cost or audience.

• Establishing a safer fire and emergency medical services (EMS) community through training that results in fewer fire and emergency service-related deaths for first responders and the public.

• Building understanding and application of fire reduction and response strategies.

• Filling training gaps that are outside state and local training missions or that exceed state, local, tribal and territorial capabilities.

C. Performance Measures and Targets There are no applicable targets.

The associated performance measures are as outlined by the program office:

1. The number of students taught per recipient

2. The number of courses held per recipient

D. Federal Assistance Type Grant.

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E. Program-Specific Unallowable Costs Not Applicable.

Note: The above may not be exhaustive. Please consult the applicable terms and conditions and with FEMA for more information.

F. General Funding Requirements Costs charged to federal awards (including federal and nonfederal cost share funds) must comply with applicable statutes, rules and regulations, policies, this NOFO, and the terms and conditions of the federal award. This includes, among other requirements, that costs must be incurred, and products and services must be delivered within the budget period (see 2 C.F.R. § 200.403(h)).

Recipients may not use federal funds or any cost share funds for the following activities:

1. Matching or cost sharing requirements for other federal grants and cooperative agreements (see 2

C.F.R. § 200.306).

2. Lobbying or other prohibited activities under 18 U.S.C. § 1913 or 2 C.F.R. § 200.450.

3. Prosecuting claims against the federal government or any other government entity (see 2 C.F.R. §

200.435).

G. Prohibition on Covered Equipment or Services FEMA provides additional resources regarding the prohibition on covered telecommunications equipment and services in its policy titled Prohibitions on Expending FEMA Award Funds for Covered Telecommunications Equipment or Services (FEMA Policy #405-143-1). This policy outlines specific requirements related to the prohibition. Additionally, FEMA's Contract Provisions Guide offers sample language for the required contract provisions.

Recipients, subrecipients, and their contractors or subcontractors must comply with the prohibitions set forth in Section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, which restrict the purchase of covered telecommunications and surveillance equipment and services. See 2 C.F.R. §§ 200.216, 200.327, 200.471, and Appendix II to 2 C.F.R. Part 200 for more information.

Prohibition on Covered Foreign Unmanned Aircraft Systems Recipients, subrecipients, and their contractors or subcontractors must also comply with Section 1825 of the American Security Drone Act of 2023, enacted as part of the National Defense Authorization Act for Fiscal Year 2024 (Pub. L. No. 118-31 §§ 1821-33, 41 U.S.C. 3901 note prec.). This provision mandates that, beginning Dec. 22, 2025, no federal funds awarded through a contract, grant, or cooperative agreement, or otherwise made available, may be used to procure a covered unmanned aircraft system (UAS) that is manufactured or assembled by a covered foreign entity. Significantly, no funds may be used in connection with the operation of such a drone or UAS. For more information, refer to Public Law 118-31 and U.S. Office of Management and Budget (OMB) Memorandum M-26-02, Ensuring Government Use of Secure Unmanned Aircraft Systems and Supporting United States Producers.

https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E/subject-group-ECFRea20080eff2ea53/section-200.403 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-D/section-200.306 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-D/section-200.306 https://uscode.house.gov/view.xhtml?req=(title:18%20section:1913%20edition:prelim)%20OR%20(granuleid:USC-prelim-title18-section1913)&f=treesort&edition=prelim&num=0&jumpTo=true https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E/subject-group-ECFRed1f39f9b3d4e72/section-200.450 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E/subject-group-ECFRed1f39f9b3d4e72/section-200.435 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E/subject-group-ECFRed1f39f9b3d4e72/section-200.435 https://www.fema.gov/sites/default/files/documents/fema_policy-405-143-1-prohibition-covered-services-equipment-gpd.pdf https://www.fema.gov/sites/default/files/documents/fema_policy-405-143-1-prohibition-covered-services-equipment-gpd.pdf https://www.fema.gov/sites/default/files/documents/fema_contract-provisions-guide_fy24.pdf https://www.govinfo.gov/link/plaw/115/public/232 https://www.ecfr.gov/current/title-2/section-200.216 https://www.ecfr.gov/current/title-2/section-200.216 https://www.ecfr.gov/current/title-2/section-200.327 https://www.ecfr.gov/current/title-2/section-200.471 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/appendix-Appendix%20II%20to%20Part%20200 https://www.congress.gov/bill/118th-congress/house-bill/2670 https://www.congress.gov/bill/118th-congress/house-bill/2670 https://www.congress.gov/bill/118th-congress/house-bill/2670 https://www.whitehouse.gov/wp-content/uploads/2025/11/M-26-02-Ensuring-Government-Use-of-Secure-Unmanned-Aircraft-Systems-and-Supporting-United-States-Producers.pdf https://www.whitehouse.gov/wp-content/uploads/2025/11/M-26-02-Ensuring-Government-Use-of-Secure-Unmanned-Aircraft-Systems-and-Supporting-United-States-Producers.pdf https://www.whitehouse.gov/wp-content/uploads/2025/11/M-26-02-Ensuring-Government-Use-of-Secure-Unmanned-Aircraft-Systems-and-Supporting-United-States-Producers.pdf

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H. Beneficiary and Participant Eligibility Beneficiary There is no program requirement for beneficiary eligibility.

Participant There are no program requirements for participant eligibility.

This NOFO and any subsequent federal awards create no rights or causes of action for any beneficiary or participant. Please consult the DHS Standard Terms and Conditions, your awarding agency’s terms and conditions, and your awarding documents for more details.

I. Indirect Costs Indirect costs (IDC) are not allowed.

IDC are costs incurred for a common or joint purpose benefiting more than one cost objective and not readily assignable to specific cost objectives without disproportionate effort. Applicants with a current negotiated IDC rate agreement who desire to charge indirect costs to a federal award must provide a copy of their IDC rate agreement with their applications. Not all applicants are required to have a current negotiated IDC rate agreement. Applicants that are not required to have a negotiated IDC rate agreement, but are required to develop an IDC rate proposal, must provide a copy of their proposal with their applications. Applicants without a current negotiated IDC rate agreement (including a provisional rate) who wish to charge the de minimis rate must reach out to FEMA for further instructions. Applicants who wish to use a cost allocation plan in lieu of an IDC rate proposal must reach out to FEMA for further instructions. As it relates to the IDC for subrecipients, a recipient must follow the requirements of 2 C.F.R.

§§ 200.332 and 200.414 in approving the IDC rate for subawards.

J. Budget Period There will be only a single budget period with the same start and end dates as the period of performance

(POP).

K. Pre-Award Costs Pre-award costs are not allowed.

L. Management and Administration Costs Management and administration (M&A) costs are allowed. It is the policy of USFA to allow M&A for the SFTSG. Management and administration costs are activities directly related to implementing the award.

FEMA will permit recipients to use up to 5% of the amount of the award for their M&A.

M&A are not overhead costs but are necessary direct costs incurred in direct support of the federal award or as a consequence of it, such as travel, meeting-related expenses, and salaries of full/part-time staff in direct support of the program. As such, M&A costs can be itemized in financial reports.

https://www.ecfr.gov/current/title-2/section-200.332 https://www.ecfr.gov/current/title-2/section-200.332 https://www.ecfr.gov/current/title-2/section-200.414

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M. Authorizing Authority Section 7(f) of the Federal Fire Prevention and Control Act of 1974 (Pub. L. No. 93-498), as amended (15 U.S.C. § 2206(f)).

N. Appropriation Authority Full-Year Continuing Appropriations and Extensions Act, 2025, Pub. L. No. 119-4.

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Step 2: Get Ready to Apply

Submission Requirements and Application Deadlines 11

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Submission Requirements and Application Deadlines A. Registration

You must have an active SAM.gov account which includes having a UEI. SAM.gov registration can take several weeks. Begin that process today.

For more detailed instructions for obtaining a UEI number or to register, go to SAM.gov Entity Registration and click “Get Started.” From the same page, you can also click on the Entity Registration Checklist for the information you will need to register.

You must also have an active account with Grants.gov. You can see step-by step instructions in the Grants.gov Online User Guide.

B. Requesting the Application Package The application package is accessible in the FEMA Grants Outcomes (FEMA GO) system. To access the system, go to https://go.fema.gov/.

C. Application and Submission Instructions To apply for an award under this program, all applicants must:

1. Apply for, update or verify their UEI number and EIN from the IRS.

2. Provide their UEI number in the application.

3. Have an account with login.gov.

4. Register for, update, or verify their SAM.gov account, and ensure the account is active before submitting the application.

5. Register in FEMA GO, add the organization to the system, and establish the Authorized

Organizational Representative (AOR). The organization’s electronic business point of contact (eBiz POC) from the SAM registration may need to be involved in this step. For step-by-step instructions, see the FEMA GO Startup Guide.

6. Submit the complete application in FEMA GO.

7. Always maintain an active SAM registration with current information during times when the applicant has an active federal award, an application or plan under consideration by a federal awarding agency. As part of this, applicants must also provide information on an applicant’s immediate and highest-level owner and subsidiaries, as well as on all predecessors that have been awarded federal contracts or federal financial assistance within the past three years, if applicable.

Per 2 C.F.R. 25.110(a)(2)(iv), if an applicant is experiencing exigent circumstances that prevent it from obtaining a UEI number and completing SAM registration prior to receiving a federal award, the applicant must notify FEMA as soon as possible. Email fema-grants-news@fema.dhs.gov and provide the details of the exigent circumstances.

https://sam.gov/ https://sam.gov/content/entity-registration https://sam.gov/content/entity-registration https://grants.gov/applicants/applicant-registration https://grants.gov/help/get-started/ https://go.fema.gov/ https://login.gov/ https://sam.gov/ https://www.fema.gov/sites/default/files/documents/fema_gpd_startup_guide_051325.pdf https://www.ecfr.gov/current/title-2/part-25/section-25.110#p-25.110(a)(2)(iv) mailto:fema-grants-news@fema.dhs.gov

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D. How to Register to Apply General Instructions Registering and applying for an award under this program is a multistep process and requires time to complete. Below are instructions for registering to apply for FEMA funds. Read the instructions carefully and prepare the requested information before beginning the registration process. Gathering the required information before starting the process will alleviate last-minute searches for required information.

The registration process can take up to four weeks to complete. To ensure an application meets the deadline, applicants are advised to start the required steps well in advance of their submission.

Organizations must have a UEI number, EIN and an active SAM registration.

Obtain a Unique Entity Identifier All entities applying for funding, including renewal funding, must have a UEI number.

Obtain Employer Identification Number In addition to having a UEI number, all entities applying for funding must provide an EIN. The EIN can be obtained from the IRS at Get an employer identification number.

Create a Login.gov Account Applicants must have a login.gov account to register with SAM or update their SAM registration. Applicants can create a login.gov account at Create an account.

Applicants only have to create a login.gov account once. For existing SAM users, use the same email address for both login.gov and SAM.gov so that the two accounts can be linked.

For more information on the login.gov requirements for SAM registration, refer to SAM.gov.

Register with SAM.gov In addition to having a UEI number, all organizations must register with SAM.gov. Failure to register with SAM.gov will prevent your organization from applying through FEMA GO. SAM.gov registration must be renewed annually and must remain active throughout the entire grant life cycle.

For more detailed instructions for registering with SAM.gov, refer to Register with SAM.gov.

Note: Per 2 C.F.R. § 25.200 applicants must also provide their immediate and highest-level owner, subsidiaries, and predecessors that have been awarded federal contracts or federal financial assistance.

Applicants must also provide their immediate and highest-level owner, subsidiaries, and predecessors that have been awarded federal contracts or federal financial assistance within the past three years, if applicable.

Register in FEMA GO, Add the Organization to the System, and Establish the AOR Applicants must register in FEMA GO and add their organization to the system. The organization’s eBiz POC from the SAM.gov registration may need to be involved in this step. For step-by-step instructions, see the FEMA GO Startup Guide.

https://www.irs.gov/businesses/small-businesses-self-employed/apply-for-an-employer-identification-number-ein-online https://login.gov/create-an-account/ https://login.gov/create-an-account/ https://www.sam.gov/SAM/pages/public/loginFAQ.jsf https://sam.gov/ https://www.ecfr.gov/current/title-2/section-25.200 https://go.fema.gov/ https://www.fema.gov/sites/default/files/documents/fema_gpd_startup_guide_051325.pdf

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Note: FEMA GO will support only the most recent major release of the following browsers:

• Google Chrome

• Mozilla Firefox

• Apple Safari

• Microsoft Edge

Applicants using tablet type devices or other browsers may encounter issues with using FEMA GO.

E. Submitting the Final Application Applicants will be prompted to submit the standard application information and any program-specific information required in FEMA GO.

After submitting the final application, FEMA GO will provide either an error message or send an email to the submitting AOR confirming the transmission was successfully received.

F. Application Deadline July 31, 2026, 5 p.m. Eastern time (ET)

G. Pre-Application Requirements Deadline

H. Post Application Requirements Deadline

I. Effects of Missing Deadlines All applications must be completed in FEMA GO by the application deadline. FEMA GO automatically records proof of submission and generates an electronic date/time stamp when FEMA GO successfully receives an application. The submitting AOR will receive an email with an official date/time stamp and a FEMA GO tracking number to serve as proof of timely submission prior to the application deadline.

Applicants experiencing system-related issues have until 3 p.m. ET on the date applications are due to notify FEMA. No new system-related issues will be addressed after this deadline. Applications not received by the application submission deadline will not be accepted.

Step 3: Write Your Application

Application Contents and Format 15

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Application Contents and Format A. Application Requirements

The following forms or information are integrated into the application package in FEMA GO. Applicants should review these forms at SF-424 Family | Grants.gov before applying to ensure they are providing all required information.

1. SF-424, Application for Federal Assistance.

2. Grants.gov Lobbying Form, Certification Regarding Lobbying.

3. SF-424A, Budget Information (Non-Construction).

• If construction is permitted under the program, submit SF-424C, Budget Information (Construction), instead of SF-424A.

4. SF-424B, Standard Assurances (Non-Construction).

• If construction is permitted under the program, submit SF-424D, Standard Assurances

(Construction), instead of SF-424B.

5. SF-LLL, Disclosure of Lobbying Activities.

B. Required Documents, Content and Formatting See section below.

C. Program-Specific Required Documents and Information The following program-specific forms or information are required to be submitted in FEMA GO:

• Program narrative.

• Budget narrative.

• Detailed budget breakdown.

• Workplan, to include title of course delivery, beginning and end dates, and city/state of course delivery.

D. Post-Application Requirements for Successful Applicants https://www.grants.gov/forms/forms-repository/sf-424-family

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Step 4: Learn About the Award Review Process

Application Review Information 17

Intergovernmental Review 19

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Application Review Information A. Threshold Criteria

Applications will be reviewed to determine if the applicant is not a state fire training office or if they do not submit the correct paperwork for consideration as outlined in Application Contents and Format Section C.

Program-Specific Required Documents and Information.

B. Application Criteria Applications for the SFTSG will be evaluated based on the following criteria. Each criterion is assigned a point value, with a maximum possible score of 100 points. As this is a noncompetitive grant, all eligible and complete applications meeting the minimum score will be funded, subject to availability of funds.

Criterion Description Points

Eligibility verification

Applicants are the designated state agency responsible for fire service training and certification.

Application completeness

All required forms and documents are submitted, including SF-424, budget narrative and project narrative.

Budget narrative quality

Budget narrative clearly details proposed use of funds, aligns with grant objectives, and is reasonable and allowable under federal guidelines.

Project narrative quality

Project narrative describes planned activities, objectives and expected outcomes. Activities are relevant and achievable within the grant period.

Total possible points: 100

Evaluation Process

• Applications will be reviewed for completeness and eligibility.

• Applications scoring at least 75 points will be recommended for funding.

C. Financial Integrity Criteria Before making an award, the awarding agency is required to review OMB-designated databases for applicants’ eligibility and financial integrity information. This is required by the Payment Integrity Information Act of 2019 (Pub. L. No. 116-117, § 2 (2020)), 41 U.S.C. § 2313 and the Do Not Pay Initiative (31 U.S.C. 3354). For more details, please see 2 C.F.R. § 200.206.

Thus, the Financial Integrity Criteria may include the following risk-based considerations of the applicant:

1. Financial stability.

2. Quality of management systems and ability to meet management standards.

3. History of performance in managing federal award.

4. Reports and findings from audits.

5. Ability to effectively implement statutory, regulatory or other requirements.

https://www.congress.gov/116/statute/STATUTE-134/STATUTE-134-Pg113.pdf https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section2313&num=0&edition=prelim https://uscode.house.gov/view.xhtml?hl=false&edition=prelim&req=granuleid%3AUSC-prelim-title31-section3354&f=treesort&num=0&saved=%7CKHRpdGxlOjMxIHNlY3Rpb246MzM1MSBlZGl0aW9uOnByZWxpbSkgT1IgKGdyYW51bGVpZDpVU0MtcHJlbGltLXRpdGxlMzEtc2VjdGlvbjMzNTEp%7CdHJlZXNvcnQ%3D%7C%7C0%7Cfalse%7Cprelim https://uscode.house.gov/view.xhtml?hl=false&edition=prelim&req=granuleid%3AUSC-prelim-title31-section3354&f=treesort&num=0&saved=%7CKHRpdGxlOjMxIHNlY3Rpb246MzM1MSBlZGl0aW9uOnByZWxpbSkgT1IgKGdyYW51bGVpZDpVU0MtcHJlbGltLXRpdGxlMzEtc2VjdGlvbjMzNTEp%7CdHJlZXNvcnQ%3D%7C%7C0%7Cfalse%7Cprelim https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-C/section-200.206

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D. Supplemental Financial Integrity Criteria and Risk Review Before making an award expected to exceed the simplified acquisition threshold, defined at 41 U.S.C. § 134, over the POP:

1. The awarding agency is required by 41 U.S.C. § 2313 to review or consider certain information found in SAM.gov. For details, please see 2 C.F.R. § 200.206(a)(2).

2. An applicant may review and comment on any information in the responsibility/qualification records available in SAM.gov.

3. Before making decisions in the risk review required by 2 C.F.R. § 200.206, the awarding agency will consider any comments by the applicant.

E. Reviewer Selection Program manager as designated by the superintendent of the NFA.

F. Merit Review Process Applicants selected for funding will clearly demonstrate the ability to develop, deliver and manage educational and training programs that have a national focus and are consistent with the State Fire Training Priorities listed in the Appendix of this notice. This is a fixed $20,000 per state award.

G. Final Selection Final decisions will be made by the program director within 30 days after the end of application period.

https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section2313&num=0&edition=prelim https://sam.gov/

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Intergovernmental Review Requirement Description and State Single Point of Contact An intergovernmental review may be required. Applicants must contact their state’s Single Point of Contact (SPOC) to comply with the state’s process under Executive Order 12372. No further action is needed if you do not find a contact for your state in the latest version of the SPOC list.

Note: This requirement does not apply to tribal governments.

https://www.bing.com/ck/a?!&&p=43cc1c138155325b42a3a955d345e1e7860474a2770290d46abb1fd8ae77d8f4JmltdHM9MTc1OTE5MDQwMA&ptn=3&ver=2&hsh=4&fclid=294b42f1-0982-65d0-0900-572608a06432&u=a1aHR0cHM6Ly93d3cub2pwLmdvdi9JbnRlcmdvdmVybm1lbnRhbFJldmlld1NQT0NMaXN0LnBkZg&ntb=1

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Step 5: Learn What Happens After Award

Award Notices 21

Post-Award Requirements and Administration 21

Other 30

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Award Notices A. Notice of Award

The AOR should carefully read the federal award package before accepting the federal award. The federal award package includes instructions on administering the federal award as well as terms and conditions for the award.

By applying, applicants agree to comply with the prerequisites stated in this NOFO and the material terms and conditions of the federal award, should they receive an award.

FEMA will provide the federal award package to the applicant electronically in FEMA GO. Award packages include an Award Letter, Summary Award Memo, Agreement Articles and Obligating Document. An award package notification email is sent by the grant application system to the submitting AOR.

Recipients must accept their awards no later than 30 days from the award date. Recipients shall notify FEMA of their intent to accept the award and proceed with work in the FEMA GO system.

Funds will remain on hold until the recipient accepts the award in FEMA GO and all other conditions of the award have been satisfied, or until the award is otherwise rescinded. Failure to accept a grant award within the specified time frame may result in a loss of funds.

B. Pass-Through Requirements

C. Note Regarding Pre-Award Costs Even if pre-award costs are allowed, beginning performance before award is at the applicant or sub-applicant’s own risk.

D. Obligation of Funds The grant funds are obligated in accordance with applicable laws, no later than upon award.

E. Notification to Unsuccessful Applicants Applicants are notified through FEMA GO and email if an unsuccessful application is submitted.

Post-Award Requirements and Administration A. Administrative and National Policy Requirements

Presidential Executive Orders Recipients must comply with the requirements of Presidential Executive Orders related to grants (also known as federal assistance and financial assistance), the full text of which are incorporated by reference.

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Pursuant to the preliminary injunction order issued on Nov. 21, 2025, in County of Santa Clara et al. v.

Noem, et al., No. 25-cv-08330-WHO (N.D. Cal.), this requirement does not apply to awards or subawards issued to any of the plaintiffs subject to the preliminary injunction order while the order remains in effect.

If the preliminary injunction is extended to cover additional plaintiffs, this provision will also not apply to any awards or subawards issued to those plaintiffs. If the preliminary injunction is stayed, vacated or extinguished, this requirement will immediately become effective. Also, pursuant to the preliminary injunction order issued on Nov. 21, 2025, in City of Chicago et al. v. Noem, et al., No. 25-CV-12765 (N.D. Ill.), this requirement does not apply to awards or subawards issued to any of the plaintiffs subject to the preliminary injunction order while the order remains in effect. If the preliminary injunction is extended to cover additional plaintiffs, this provision will also not apply to any awards or subawards issued to those plaintiffs. If the preliminary injunction is stayed, vacated or extinguished, this requirement will immediately become effective.

In accordance with Executive Order 14305, Restoring American Airspace Sovereignty (June 6, 2025), and to the extent allowed by law, eligible state, local, tribal and territorial grant recipients under this NOFO are permitted to purchase UAS’s, otherwise known as drones, or equipment or services for the detection, tracking or identification of drones and drone signals, consistent with the legal authorities of state, local, tribal and territorial agencies. Recipients must comply with all applicable federal, state and local laws and regulations, and adhere to any statutory requirements on the use of federal funds for such UAS’s, equipment or services.

Subrecipient Monitoring and Management Pass-through entities must comply with the requirements for subrecipient monitoring and management as set forth in 2 C.F.R. §§ 200.331-333.

Termination of a Federal Award

1. The termination condition below applies to the grant award, and the Termination of a Federal Award term and condition in the FY 2026 DHS Standard Terms and Conditions does not.

2. Termination of the federal award by FEMA.

FEMA, in its sole discretion, may terminate the federal award in whole or in part for one of the following reasons consistent with 2 C.F.R. § 200.340:

a. If the recipient or subrecipient fails to comply with the terms and conditions of the federal award.

b. With the consent of the recipient, in which case FEMA and the recipient must agree upon the termination conditions. These conditions include the effective date and, in the case of partial termination, the portion to be terminated.

c. If the federal award no longer effectuates the program goals or agency priorities. Under this provision, FEMA may terminate the award for these purposes if any of the following reasons apply:

i. FEMA determines that a specific award objective is ineffective at achieving program goals as described in this NOFO.

ii. FEMA determines that an objective of the award as described in this NOFO will be ineffective at achieving program goals or agency priorities.

iii. FEMA determines that the design of the grant program is flawed relative to program goals or agency priorities.

https://www.federalregister.gov/documents/2025/06/11/2025-10803/restoring-american-airspace-sovereignty https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-D/subject-group-ECFR031321e29ac5bbd https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-D/subject-group-ECFR86b76dde0e1e9dc/section-200.340

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iv. FEMA determines that the grant program is not aligned to either the DHS Strategic Plan, the FEMA Strategic Plan, or successor policies or documents.

v. FEMA changes or reevaluates the goals or priorities of the grant program and determines that the award will be ineffective at achieving the updated program goals or agency priorities.

vi. For other reasons based on program goals or agency priorities described in the termination notice provided to the recipient pursuant to 2 C.F.R. § 200.341.

d. For convenience, including if the award no longer advances the national interest. Termination for convenience only applies to discretionary awards, as that term is defined at 2 C.F.R. § 200.1. The term “discretionary award” does not include grants where legislation establishes an entitlement to the funds on the part of the recipient, such as block grants or those awarded based on a statutory formula.

3. Termination of a subaward by the pass-through entity.

a. The pass-through entity may terminate a subaward in whole or in part for one of the following reasons identified in 2 C.F.R. § 200.340:

i. If the subrecipient fails to comply with the terms and conditions of the federal award.

ii. With the consent of the subrecipient, in which case the pass-through entity and the subrecipient must agree upon the termination conditions. These conditions include the effective date and, in the case of partial termination, the portion to be terminated.

b. If the pass-through entity’s award has been terminated, the pass-through entity must terminate its subawards.

4. Termination by the recipient or subrecipient.

The recipient or subrecipient may terminate the federal award in whole or in part as identified in 2 C.F.R. § 200.340 upon sending FEMA or pass-through entity a written notification of the reasons for such termination, the effective date, and, in the case of partial termination, the portion to be terminated. However, if FEMA or pass-through entity determines that the remaining portion of the federal award will not accomplish the purposes for which the federal award was made, FEMA or pass-through entity may terminate the federal award in its entirety.

5. Impacts of termination.

a. When FEMA terminates the federal award in whole or in part before the end of the POP due to the recipient’s or subrecipient’s material failure to comply with the terms and conditions of the federal award, FEMA will report the termination in SAM.gov in the manner described at 2 C.F.R. § 200.340(c).

b. When the federal award is terminated in part or its entirety, FEMA or pass-through entity and recipient or subrecipient remain responsible for compliance with the requirements in 2 C.F.R. §§

200.344 and 200.345.

6. Notification requirements.

FEMA or the pass-through entity must provide written notice of the termination in a manner consistent with 2 C.F.R. § 200.341. The federal award will be terminated on the date of the notification unless stated otherwise in the notification.

https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-D/subject-group-ECFR86b76dde0e1e9dc/section-200.341 https://www.ecfr.gov/current/title-2/section-200.1 https://www.ecfr.gov/current/title-2/section-200.340 https://www.ecfr.gov/current/title-2/section-200.340 https://www.ecfr.gov/current/title-2/section-200.340 https://www.ecfr.gov/current/title-2/part-200/subpart-D#p-200.340(c) https://www.ecfr.gov/current/title-2/part-200/subpart-D#p-200.340(c) https://www.ecfr.gov/current/title-2/section-200.344 https://www.ecfr.gov/current/title-2/section-200.344 https://www.ecfr.gov/current/title-2/section-200.345 https://www.ecfr.gov/current/title-2/section-200.341

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7. Opportunities to object and appeals.

Where applicable, when FEMA terminates the federal award, the written notification of termination will provide the opportunity and describe the process to object and provide information challenging the action, pursuant to 2 C.F.R. § 200.342.

8. Effects of suspension and termination The allowability of costs to the recipient or subrecipient resulting from financial obligations incurred by the recipient or subrecipient during a suspension or after the termination of a federal award are subject to 2 C.F.R. § 200.343.

B. Department of Homeland Security Standard Terms and Conditions A recipient under this funding opportunity must comply with the DHS Standard Terms and Conditions in effect as of the federal award, unless a term and condition specifically indicates otherwise. The DHS Standard Terms and Conditions are available online and can be found at DHS Standard Terms and Conditions | Homeland Security. For continuation awards, the terms and conditions for the initial federal award will apply unless otherwise specified in the terms and conditions of the continuation award. The specific version of the DHS Standard Terms and Conditions applicable to the federal award will be in the federal award package.

A recipient under this funding opportunity must comply with the FY 2026 Department of Homeland Security Standard Terms and Conditions, with the following exceptions. The term titled “Communication and Cooperation with the Department of Homeland Security and Immigration Officials” and paragraph (2)(a)(ii) of the term titled “Federal Anti-Discrimination Laws Material to the Government’s Payment Decisions Under the False Claims Act” do not apply to any federal award under this funding opportunity.

Pursuant to the preliminary injunction order issued on Nov. 21, 2025, in County of Santa Clara et al. v.

Noem, et al., No. 25-cv-08330-WHO (N.D. Cal.), the following terms and conditions do not apply to awards or subawards issued to any of the plaintiffs subject to the preliminary injunction order while the order remains in effect: (1) The DHS Standard Term and Condition titled "Federal Anti-Discrimination Laws Material to the Government’s Payment Decisions Under the False Claims Act; " and (2) the DHS Standard Term and Condition titled "All Executive Orders Related to Grants." If the preliminary injunction is extended to cover additional plaintiffs, this provision will also not apply to any awards or subawards issued to those plaintiffs. If the preliminary injunction is stayed, vacated or extinguished, both terms will immediately become effective. As stated above, Paragraph (2)(a)(ii) of the DHS Standard Term and Condition titled “Federal Anti-Discrimination Laws Material to the Government’s Payment Decisions Under the False Claims Act” will not apply even if the preliminary injunction is stayed, vacated or extinguished.

Pursuant to the preliminary injunction order issued on Nov. 21, 2025, in City of Chicago et al. v. Noem, et al., No. 25-CV-12765 (N.D. Ill.), the following terms and conditions do not apply to awards or subawards issued to any of the plaintiffs subject to the preliminary injunction order while the order remains in effect:

(1) the DHS Standard Term and Condition titled "Federal Anti-Discrimination Laws Material to the Government’s Payment Decisions Under the False Claims Act;" and (2) the DHS Standard Term and Condition titled "All Executive Orders Related to Grants." If the preliminary injunction is extended to cover additional plaintiffs, this provision will also not apply to any awards or subawards issued to those plaintiffs. If the preliminary injunction is stayed, vacated or extinguished, both terms will immediately become effective. As stated above, Paragraph (2)(a)(ii) of the DHS Standard Term and Condition titled https://www.ecfr.gov/current/title-2/section-200.342 https://www.ecfr.gov/current/title-2/section-200.343 https://www.dhs.gov/publication/dhs-standard-terms-and-conditions https://www.dhs.gov/publication/dhs-standard-terms-and-conditions

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“Federal Anti-Discrimination Laws Material to the Government’s Payment Decisions Under the False Claims Act” will not apply even if the preliminary injunction is stayed, vacated or extinguished.

Pursuant to the preliminary injunction order issued on Oct. 31, 2025, in City of Seattle v. Trump, et al., No.

2:25-cv-01435-BJR (W.D. Wa.), the following terms and conditions do not apply to awards or subawards issued to any of the plaintiffs subject to the preliminary injunction order while the order remains in effect:

the DHS Standard Term and Condition titled "Federal Anti-Discrimination Laws Material to the Government’s Payment Decisions Under the False Claims Act ." If the preliminary injunction is extended to cover additional plaintiffs, this provision will also not apply to any awards or subawards issued to those plaintiffs. If the preliminary injunction is stayed, vacated or extinguished, the term will immediately become effective. As stated above, Paragraph (2)(a)(ii) of the DHS Standard Term and Condition titled “Federal Anti-Discrimination Laws Material to the Government’s Payment Decisions Under the False Claims Act” will not apply even if the preliminary injunction is stayed, vacated or extinguished.

Note: While not a requirement in the DHS Standard Terms and Conditions, as a best practice, entities receiving funds through this program should ensure that cybersecurity is integrated into the design, development, operation and maintenance of investments that impact information technology and/or operational technology systems.

Additionally, the recipient and subrecipient must take reasonable cybersecurity and other measures to safeguard information including protected personally identifiable information and other types of information per 2 C.F.R. § 200.303(e).

C. Financial Reporting Requirements Recipients must report obligations and expenditures through a federal financial report. The Federal Financial Report (FFR) form, also known as SF-425, is integrated in FEMA GO and is also available for reference online at Post-Award Reporting Forms.

Recipients must submit the FFR quarterly throughout the POP, as detailed below:

Reporting Period Report Due Date October 1 – December 31 January 30 January 1 – March 31 April 30 April 1 – June 30 July 30 July 1 – September 30 October 30

The final FFR is due within 120 days after the end of the POP.

FEMA may withhold future federal awards and cash payments if FFRs are not timely, complete, detailed and accurate. FFRs showing inadequate progress may also cause future federal awards and cash payments to be withheld.

https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-D/section-200.303 https://www.grants.gov/forms/forms-repository/post-award-reporting-forms

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D. Programmatic Performance Reporting Requirements

1. A performance report must be submitted quarterly throughout the POP.

2. A performance report must include a report on all performance measures as outlined in the performance measures section of this document. The report will be due quarterly. Enhance training for the local fire and EMS community using grant funds and report the number of classes and number of students served in each class.

3. The progress report must be submitted through FEMA GO.

4. Performance report due dates are as detailed below.

Reporting period Report due date October 1 – December 31 January 30 January 1 – March 31 April 30 April 1 – June 30 July 30 July 1 – September 30 October 30

E. Closeout Reporting Requirements Within 120 days after the end of the POP or after an amendment has been issued to close out a federal award, recipients must submit the following:

1. The final request for payment, if applicable.

2. The final FFR.

3. The final progress report detailing all accomplishments.

4. A qualitative narrative summary of the impact of those accomplishments throughout the POP.

5. Other documents required by this NOFO, terms and conditions of the federal award, or other DHS component guidance.

After the awarding agency approves these reports, it will issue a closeout notice. The notice will indicate the POP as closed, list any remaining funds to be de-obligated and address the record maintenance requirement. Unless a longer period applies, such as due to an audit or litigation, for equipment or real property used beyond the POP, or due to other circumstances outlined in 2 C.F.R. § 200.334, this maintenance requirement is three years from the date of the final FFR.

Also, pass-through entities are responsible for closing out those subawards as described in 2 C.F.R. § 200.344(e); subrecipients are still required to submit closeout materials within 90 days of the subaward POP end date. When a subrecipient completes all closeout requirements, pass-through entities must promptly complete all closeout actions in time for the recipient to submit all necessary documentation and information to the awarding agency during the closeout of their prime award.

The recipient is responsible for returning any balances of unobligated or unliquidated funds that have been drawn down that are not authorized to be retained per 2 C.F.R. § 200.344(e).

Administrative Closeout Administrative closeout is a mechanism for FEMA to unilaterally execute closeout of an award.