FY26 - Seller_SOP_Checklist - B2627151.pdf
PDF 231 KB Posted
- Attached to
- Ice Chest Coolers w/Logo
- Solicitation number
- B2627151
- Issued by
- Pennsylvania
About this file
This is a Seller Standard Operating Procedures (SOP) Checklist for a micro purchase solicitation issued by the City of Pennsylvania for Ice Chest Coolers with Logo under contract number B2627151 for fiscal year 2026. The procurement is for coolers with customized branding, to be awarded as a whole or by line item at the City's discretion to the lowest responsive and responsible bidder. Sellers must submit quotes for all items to be eligible for consideration for the full award. No delivery or provision of services is permitted until formal notification is received from the requesting department. This is designated as a firm limit contract.
The checklist establishes standard operational procedures that sellers must follow throughout the procurement and performance process. Pricing must be submitted for all line items to qualify for award consideration. This is a competitive micro purchase that will be evaluated based on responsiveness and responsibility, with price as the primary award criterion. No specific renewal options, set-asides, or incumbent information is detailed in this checklist document. Bidders are instructed to await official authorization from the department before commencing any work or delivery activities.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .