FY26 SBSRF Application Worksheet.xlsx

Introduction

State Border Security Reinforcement Fund (SBSRF) Application Worksheet Introduction

As part of the State Border Security Reinforcement Fund (SBSRF) application process, applicants must complete a formal application worksheet that addresses the evaluation criteria specified in the NOFO and provides additional information and certifications. SBSRF is authorized in the Working Families Tax Cut Act of 2025 (Public Law 119-21)

The Federal Emergency Management Agency (FEMA) has developed guidelines that help ensure that submissions are organized in a consistent manner while addressing key data requirements. This application worksheet must be used by applicants to complete and submit their application. Failure to address these data elements in the prescribed format could potentially result in the rejection of the application worksheet from review consideration.

Applicants that are applying with subapplicants known at the time of submission must ensure their applications are inclusive of all subapplicant information that they wish FEMA to review and must be submitted by the deadline. All applicants are encouraged to review the FY 2026 SBSRF NOFO for details on the application submission process. Applications will be submitted through the FEMA Grants Outcomes (FEMA GO) System. Applicants should use this worksheet in conjunction with the Investment Justification form to prepare their application materials and as a reference guide throughout the application process. All pre-application materials, including this worksheet, should be completed prior to beginning an application in FEMA GO.

OMB No. TBD Expiration: TBD

PAPERWORK BURDEN DISCLOSURE NOTICE

Public reporting burden for this data collection is estimated to average 36 minutes per response. The burden estimate includes the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and submitting this form. You are not required to respond to this collection of information unless a valid OMB control number is displayed on this form. Send comments regarding the accuracy of the burden estimate and any suggestions for reducing the burden to: Information Collections Management, Department of Homeland Security, Federal Emergency Management Agency, 500 C Street. SW, Washington, DC 20472-3100, Paperwork Reduction Project (1660-0156) NOTE: Do not send your completed form to this address.

PRIVACY NOTICE

GENERAL: This information is being collected for the primary purpose of determining eligibility and administration of SBSRF and to ensure compliance with existing laws and regulations regarding SBSRF.

AUTHORITY: The collection of this information is authorized by the Working Families Tax Cut Act of 2025 (Public Law 119-21) USES AND SHARING: FEMA will not share the information collected from POCs, including personally identifiable information, outside of the collecting agency. Further information regarding FEMA’s use and sharing of information can be found within the DHS/FEMA/PIA-013 Grant Management Programs Privacy Impact Assessment. The Department’s list of Privacy Impact Assessments can be found on the Department’s website at https://www.dhs.gov/privacy-impact-assessments.

EFFECTS OF NONDISCLOSURE: The disclosure of information on this form is voluntary; however, failure to provide the information requested may delay or prevent the organization from receiving grant funding.

End of Sheet

&G

Tab 1 Applicant Checklist Expiration: 1-31-2024

Tab 2 Budget Guidance

Project costs must be entered into FEMA GO. However, due to system limitations, budget summary line items have field names in FEMA GO that are different from the activity categories that are defined in the Notice of Funding Opportunity (NOFO).

The following crosswalk and guidance are supplemental to the FEMA GO instructions listed below and should be referred to only when an applicant is entering in their budget information into FEMA GO. Please note that construction costs should NOT be entered as Construction Costs but as Travel > Facility Improvements and Repairs (see Table 1: Crosswalk below).

Using Tab 3B Budget Worksheet, provide a detailed budget breaking out each cost item describing covered allowable activities. Each item entered into FEMA GO should have a matching item in Appendix A of the Investment Justification, as well as on Tab 3B of this Application Worksheet with an associated narrative and total cost. For items being funded to subrecipients, please identify the name of the Subrecipient, followed by the line item details to denote which projects are being funded for each subrecipient. (Example: "[Subrecipient] - [Narrative] - [Total Cost]")

After completing Tab 3B Budget Worksheet, you should use the below instructions to enter that information into the FEMA GO system.

FEMA GO Instruction link: https://www.fema.gov/grants/guidance-tools/fema-go/startup

Table 1: Crosswalk

Tab 3B: Budget Worksheet has included the appropriate FEMA GO crosswalk fields for each category in addition to the reference below

Activity (NOFO activity category) Activity (FEMA GO Term)

II. How to Enter Primary activitys Costs into FEMA GO

Step 1. Please select “No” in the “Grant request details” section pictured below. Note: select "No" even if you have Renovations/Modifications.

Step 2. Once selected, click the blue box titled "Add activity." A new dialog box will open, then select "Project" and click on the blue "Add this activity" box.

Step 3. Please then specify which primary activity cost in the "Project name" field and input the "Project description" as appropriate.

Step 4. Once completed, select the “+ Add an item” box and a new dialog box will open with the crosswalked terms from Table 1 in the drop-down menu. Please select the appropriate primary activity cost from the associated term in the drop-down menu below (e.g., “Shelter” costs = “Contractual”).

Step 5. Once selected, a new dialog box will open. For the purposes of this grant, you can simply enter in a quantity of "1" and enter your total cost in the Unit price.

Step 6. Please then verify that the line item is correct in the next subsection titled "Overall Budget Summary".

Once verified, repeat steps 3–6 for the remaining primary activity costs referring to Table 1 to appropriately crosswalk the NOFO activity categories with FEMA GO terms.

III. How to Enter Management & Administration Costs into FEMA GO

To enter management & administrations costs into FEMA GO:

Step A. Go back to “Project activity narrative” under the “Activity: Project” section.

Step B. Click “Add an item,” and select “Other." In “Description,” describe which project you are adding. Select “Other” for “budget class” and fill in the quantity and unit price. Select “Add this item” to include it in your application.

Once verified, repeat steps A–B for the remaining costs, referring to Table 1 to appropriately crosswalk the NOFO activity categories with FEMA GO terms.

End of Sheet

Tab 3A Example Budget Worksheet Guidance Dropdown:

Please include one row for each objective listed in the NOFO, and one row for Management and Administration costs (if applicable). There should be a maximum total of five rows completed on this page. Due to system limitations within FEMA GO, a crosswalked category must be assigned for entry into that system. No entry is needed here on your part, as the category will be automatically assigned. View Relevant Guidance Here: Please enter the expected start date and expected end date of the period where the service will be performed.

Additionally, please enter the amount that is to be allocated to this service.+ In the space provided, please explain, in narrative format, the purpose and nature of the service you are intending to request reimbursement for. The narrative should clearly illustrate the types of activities to be conducted that fall within this service; the expected types of costs that will be incurred; and the justification for the service.

Example: (Construction or Deployment of Border Barrier or Buoys) Construction project along 150 miles of the southern border, including contracted services, tools such as welding equipment, drills, saws, and cutting torches.

Tab 3B Budget Worksheet Guidance Dropdown:

Example: (Construction or Deployment of Border Barrier or Buoys) Construction project along 150 miles of the southern border, including contracted services, tools such as welding equipment, drills, saws, and cutting torches.

Tab 3C Budget Totals

Applicants can request full per diem on the first and last days of any multi-day stay (rate cannot exceed $12.50 per noncitizen migrant per day) OR rental costs of

• Cots and beds, including pillows

• Temporary structures (e.g., tents)

• Linens (e.g., sheets, towels, wash cloths)

• Overnight shelter utilities (electricity, gas, water, cell phone plans, internet plans) (rate cannot exceed $10 per noncitizen migrant served per day)

• Non-overnight facility utilities (electricity, gas, water, cell phone plans, internet plans) (rate cannot exceed $5 per noncitizen migrant served per day)

• Maintenance and housekeeping (e.g., repair and cleaning supplies, shower maintenance)

• Storage containers to separate bulk food purchases.

• Utensils (e.g., plates, forks, knives).

• Cookware (e.g., pots, pans).

• Maintenance and housekeeping (e.g., repair and cleaning supplies).

Includes contracted services, vehicle rental, gas, insurance, drivers incurred for services provided for families and individuals Eligible transportation expenses from DHS facility to shelter include charter bus, taxi, mileage, etc. (mileage rate cannot exceed current GSA federal rate).

Long distance transportation includes air, bus, or train expenses to move families and individuals to another city or state.

Only coach class fares are eligible when providing long distance transportation.

tc={DF5E7541-FEFF-45BA-89A0-01081FE818A3}: [Threaded comment]

Your version of Excel allows you to read this threaded comment; however, any edits to it will get removed if the file is opened in a newer version of Excel. Learn more: https://go.microsoft.com/fwlink/?linkid=870924

Comment:

• Personnel necessary to manage cases to provide these services (coordinating initial transportation and onward destination movement)

• SSP funding may only be used for those parts of the facility that are directly associated with providing services to noncitizen migrants released from DHS custody.

No onward destination transportation in new program

Tab 4 Subapplicant Information

To enter more Subapplicants, right click on row 22 in the worksheet and select "insert row" as appropriate

End of Sheet

Tab 5 Certifications

(e.g., Brown)

End of Sheet

Tab 6 Investment Justification

Investment Justification Instructions

Please fill out the SBSRF Investment Justification (IJ) Template. Note that each item in Appendix A of the Investment Justification should have a matching item entered in FEMA GO as well as on Tab 3B of this Application Worksheet with an associated narrative and total anticipated cost.

End of Sheet

&G

Tab 7 Additional Questions

End of Sheet

Validation

image1.jpeg image2.png image11.png image12.png image3.emf image4.emf image5.png image6.png image7.png image8.tmp image9.png image10.png