FY26 Medical Waste Disposal Services Scope of Work B-48352.docx

SCOPE OF WORK

FY26 Medical Waste Disposal Services for the Elisabeth Ludeman Center BidBuy Bid # B-48352

1. DESCRIPTION OF SUPPLIES AND SERVICES

1.1. SUPPLIES AND/OR SERVICES REQUIRED:

The Vendor shall provide Medical Waste Removal Services for the Elisabeth Ludeman Center, 114 N. Orchard Drive, Park Forest, IL 60466 as described below:

1.1.1 The vendor shall provide all labor and equipment necessary for the collection, removal and disposal of all biohazard waste, bags, tape and boxes from the Ludeman Center’s grounds. The vendor shall use only enclosed, leak proof truck bodies for collection/pickup services.

1.1.2 The vendor must be certified in the handling/disposal of hazardous/medical waste. Disposal of all biohazard waste, bags, tape and boxes shall be completed in accordance with all environmental laws, standards or codes issued by any Environmental Protection Agency and in accordance with all state and local requirements.

1.1.3 The vendor shall furnish the Ludeman Center with the requested number 4.5 cu. ft. of collection boxes and sealing tape.

1.1.4 The removal of biohazard waste, bags, tape and boxes will be on an as-needed basis determined by the needs of the Center. Pickups will be at various locations throughout the campus, as instructed by the Contract Manager.

1.1.5 Biohazard pickup shall be two times per month, depending on the facility’s needs. Pickups shall be between the hours of 8:00 am and 4:30 pm, Monday through Friday.

1.1.6 The vendor shall provide the Ludeman Center the “Illinois Potentially Infection Medical Waste Manifest” for each pickup.

1.1.7 The vendor shall submit detailed invoices showing the dates of service and the number of boxes picked up per day.

1.2. MILESTONES AND DELIVERABLES: Vendor shall not perform services, provide supplies or incur expenses in amount exceeding the amount shown in this Section, unless the State has authorized a higher amount in writing prior to the Vendor performing the services, providing the supplies, or incurring the expenses.

1.3. VENDOR / STAFF SPECIFICATIONS:

1.3.1. Work that is unsatisfactory will immediately be called to the attention of the Vendor and corrections will be made at the Vendor’s expense.

1.3.2. Vendor’s employees shall observe and obey all traffic regulations of the Center. If vehicle requires backing up, no backward movement is to be undertaken until an attendant inspects area behind vehicle and assures safety. Vehicles in violation of Center regulations may be towed from facility at owner’s expense.

1.3.3. The Vendor shall be in compliance with all applicable State/Federal laws, rules, regulations and standards which include, but are not limited to, OSHA standards.

1.3.4. Vendor’s employees shall observe and obey rules and regulations governing the behavior of Center employees, including State/Civil and local Center rules and regulations.

1.3.5. The Vendor shall have their representative report to the Center’s Chief Engineer hazardous conditions and items in need of repair, etc.

1.3.6. All services performed at the Center shall be safeguarded while work is in progress so as to not pose a safety or security risk to the residents, employees or visitors.

1.3.7. Vendor shall hold the Center blameless in any suit, action, claim, demand, lien, loss, damage, fire, judgment or decree, and any expenses in connection with the services performed by a staff of the Vendor. The Vendor shall be liable for any damages to the Center’s buildings, walks, roadways, trees, equipment, shrubs or turf, caused by the activities of his/her staff. The Vendor shall complete all necessary repairs or replacements within thirty (30) days of the notification by the Center. If Vendor fails to make said repairs or replacements, the Center shall make necessary repairs or replacements and deduct the cost from the Vendor’s billing(s).

1.3.8. Vendor shall, at all times during the term and any renewals maintain and provide a Certificate of Insurance naming the State as additionally insured for all required bonds and insurance. Certificates may not be modified or canceled until at least 30 days’ notice has been provided to the State. Vendor shall provide: (a) General Commercial Liability occurrence form in amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-owned Auto, (Combined Single Limit Bodily Injury and Property Damage) in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in amount required by law. Insurance shall not limit Vendor’s obligation to indemnify, defend, or settle any claim. Copies of the certificate shall be submitted with the Contract.

1.3.9. Vendor’s staff must carry identification cards, supplied by the Vendor, at all times.

1.3.10. Vendor agrees to remove any of its staff from work under this contract that the Center finds unacceptable for duty, at the Center’s request.

1.3.11. The Contract Manager is the Director of Nursing, or designee.

1.3.12. This contract calls for the construction of a “public work”, within the meaning of the Illinois Prevailing Wage Act, 820 ILCS 130/.01 et seq. (“the Act”) or is a service contract subject to the prevailing wage requirements of the Illinois Procurement Code, 30 ILCS 500/25-60 (“the Code”). The Act requires contractors and subcontractors to pay laborers, workers and mechanics performing services on public works projects no less than the current “prevailing rate of wages” (hourly cash wages plus amount for fringe benefits) in the county where the work is performed. The Code requires vendors awarded certain service contracts to pay service workers no less than the general prevailing wages rate of hourly wages (hourly cash wages plus amount for fringe benefits) in the county where the work is performed. The Illinois Department of Labor publishes the prevailing wage rates on its website at http://labor.illinois.gov. The Illinois Department of Labor revises the prevailing wage rates and the contractor/subcontractor has an obligation to check the Illinois Department of Labor’s website for revisions to prevailing wage rates. All contractors and subcontractor’s rendering services under this contract must comply with all requirements of the Act and Code, including but not limited to, all wage requirements and notice and record keeping duties.

It shall be the Vendor’s responsibility to secure and utilize the copies of the prevailing wage rates in effect. Please visit: http://www.illinois.gov/idol/Laws-Rules/CONMED/Pages/Rates.aspx for the most current data.