FY26_MCPON LMS-ERC 09-13 Aug 2026_PWS.docx

PERFORMANCE STATEMENT OF WORK

Purpose: The Leadership Mess Symposium (LMS) Enlisted Readiness Council (ERC) is designated by the Chief of Naval Operations (CNO) as the Navy's senior enlisted forum to bring Fleet perspective directly into the decision-making process. The ERC will identify systemic challenges, assess impacts to readiness and warfighting effectiveness, and develop actionable recommendations to strengthen combat capability, leader development, and Quality of Service (QoS) across the Fleet. The ERC provides the CNO with a structured, Fleet-informed mechanism to identify conditions affecting Sailor performance and combat readiness; recognize enterprise-level challenges that impact effectiveness or retention; propose corrective actions to improve quality of work and quality of life as key factors in readiness; and evaluate whether implemented measures yield measurable improvements. The ERC is a 2-day a problem-solving and recommendation body focused on tangible outcomes, rather than a discussion forum.

Dates: The FY26 LMS-ERC training begins on Monday, 10 August 2026 and will end on Wednesday, 12 August 2026.

Estimated number of attendees: Approximately 30 participants and 10 event staff from the MCPON Office. Participants will include military, government civilians and guest speakers are expected to attend this event.

Location: The LMS-ERC training will be hosted by the MCPON at The Kellogg Conference Hotel, Capitol Hill at Gallaudet University (the preferred location for this event). The facility is located within 10 miles of the Pentagon and Ronald Reagan Washington National airport (DCA).

Lodging: Lodging shall include approximately 21 sleeping rooms for attendees each night from 9-12 August 2026 (checkout is 12 August) and option to extend to 13 August at the per diem rate, 5 sleeping rooms will begin on 9 August. Attendees will make reservations online via a private weblink provided by the venue. This link must be active immediately after contract award and provided to LMS manager for distribution. If possible, pricing reflected in the link should not combine lodging and meals; lodging and meals should be listed separately and cannot exceed published FY26 per diem rates (excluding incidental allowance). Link will remain active 7 days past reservations deadline. Venue shall provide weekly (or as requested) updated RSVP reports to LMS manager. Attendees are billed individually and are responsible for all payments via their government travel credit card for the sleeping room, including no-show or late departure fees, if applicable. Lodging rates must be within the stated federal government per diem rate for the geographic area. The rate charged shall not include the $5 incidental expense portion of per diem. Lodging taxes shall be in accordance with local, state and federal exemption rules. The per diem rate should also be available for participants arriving 1 day (9 August 2026) before the training or remaining 1 day (13 August 2026) after the training. Lodging reservations, which includes meals, may be accepted or cancelled up to 14 days prior to 9 August without penalty charge/fee. Additional lodging requirements: ability to set temperature to a comfortable setting in room, complimentary high-speed internet connection, smoke-free rooms, elevator access and security.

Catering: Beginning with dinner on 10 August through breakfast on 13 August 2025.

1. Dining facility to accommodate breakfast, lunch and dinner for approximately 40 attendees at one time in an indoor and private setting and in an hour time frame. All meals will be in the same location throughout the course; Sunday dinner may be the only exception if venue cannot accommodate but still must be within close proximity. Additionally, both meal serving and dining location will be in a separate room from lounge/social area. Dinner will include bar option and paid by the individual. Standard meal times to support daily training schedules shall be 0600-0800 (Breakfast), 1100-1300 (Lunch), 1800-1900 (Dinner). However, the dining facility should have the capability to shift meal hours on short notice (1 hour prior to mealtime). If the specified meals were to shift to another date as communicated by LMS manager, venue will make change without a contract modification or charge, unless specifically requested. No meals will be offered as boxed meals unless requested by LMS manager. In addition, a breakout room close to the main training area should provide daily snack items (i.e. chips, crackers, fruit, yogurt and other healthy choice options) and beverages (i.e. coffee, tea, water, soda and juices) for attendees between 0800-1100 and 1300-1700. These items will be re-stocked immediately between each break. It is strongly preferable that this snack/break area is not shared with other parties/guests. Meal and snack accommodations will be provided to those with food allergies (i.e. gluten-free, dairy-free, vegan, etc.). A list of number of attendees with allergies will be provided no later than 2 weeks of training start.

2. Special working meals will be held in same private location with only staff/services provided by contract. Individuals are still responsible for paying their meals. Meals will be buffet-style using existing menu.

Monday 10 August – No-host social with bar followed by working dinner Tuesday 11 August – Working lunch and working dinner Wednesday 12 August– Working lunch and working dinner

3. Meal rates must be within the stated federal government per diem rate for the geographic area. Note: first night dinner and last day breakfast and lunch (if requested) will equal 1 day of meal per diem. The rate charged shall not include the $5 incidental expense portion of per diem. Per Federal Travel Regulations, the cost of meals shall include all taxes and gratuity. The per diem rate should also be available for participants arriving 1 day (9 August 2026) before the training or 1 day (13 August 2026) after training. Attendees shall be billed individually and responsible for all payments via their government travel credit card for meals. At check-out, venue will email a copy of the invoice directly to the guest.

Training requirements:

1. Registration area: To begin setup up no later than at 0700 on Monday, 10 August before the training. 1 table 6 feet in length and 2 chairs set up.

2. Access: LMS manger shall be given location and access to each attendee’s room to put welcome package (includes course material that is required) in room prior to participant’s arrival. Convention Service Manager will ensure Front Desk is aware and prepared for this requirement.

3. Work room: Near training area for meeting preparation, storage and VIP holding area to include tables and chairs, available as early as 10 August and throughout the training with capacity for 10 participants. Workroom must have Ethernet for computer internet connection and color printer.

4. Information/Business center: Facility to receive incoming messages for training attendees and provide information to LMS manager, to include a message board/easel, data outlets and large working/storage area. The capability to print up to 30 photocopies of briefs and other multi-page documents on short notice (1hr or less) per day.

5. Photo: Venue shall provide an area for a private group photo. This area may be indoor or outdoor depending on weather and LMS manager determination. LMS manager will provide photographer. Convention Service Manager shall ensure proper lighting and that photo area is clear of others so they are not photographed.

6. Training and Breakout Rooms: Beginning 0800 on 10 August through 12 August 2026.

A. The venue must have the ability to support the following training requirements simultaneously: 1 training room capable of seating 40 participants; 3 breakout rooms capable of seating 15 participants each. All training and breakout rooms will have the ability to control temperature for a comfortable setting while doors and windows remain closed to prevent outside noise/distractions. As a backup, fans or heating units will be made available and setup by the venue at discretion of LMS manager. LMS manager may provide and display banners and signs that are self-standing or do not require wall mounting as well as table clothes with graphics.

B. The training room requires the following Information Technology (IT) and Audio/Visual (AV) requirements:

1.) Standing lectern/podium in good condition with 1 wireless microphone 2.) 6 microphones total – see below) 3.) 3 Wireless lavalier (lapel) microphones 4.) 2 Wireless handheld microphones 5.) 2 70” high definition monitors 6.) Projection Screen with Dress Kit sound system (12 channel mixer), amplifier, sound card 7.) 2 direct boxes 8.) Laptop with ability to run Microsoft (Power Point, Teams, Zoom, Video and Movie capability) 9.) Password Protected Wireless internet capable (Wi-Fi) 10.) One hardwire for internet connected to AV station 11.) Power supplied to each working station in main training room and cable 12.) Daily unlimited dial-in/dial-out video teleconferencing package that includes establishing an on-site Teams link that can be managed and shared to participants and speakers, with virtual audio/video capability plugged into the soundboard and laptop (camera/microphone/cabling/sound card/direct boxes) 13.) Appropriate manning for IT and A/V support available within 5 minutes from 0700 to 1800 daily, starting Saturday 24 January for event setup (utilizing small footprint, no more than 2 technicians in the main conference room) 14.) 6 easels with paper and pens 15.) Adequate number of 8.5x11 sleeves for directional signs located around the venue 16.) “Quiet” “Do Not Disturb” or similar signs will be posted on doors and in hallways in vicinity of events

C. Training room set-up: LMS manager will provide design of the training room no later than 2 weeks of training start. This design may be readjusted at LMS manager’s discretion.

D. Breakout room set up: LMS manager will provide design of the training room no later than 2 weeks of training start. This design may be readjusted at LMS manager’s discretion.

E. No later than Sunday 9 August 2026, all training and breakout rooms will be configured and setup per LMS manager design. A joint walk-through with Convention Service Manager designated representative will be conducted in the afternoon of that day.

Fitness Center: Venue shall have a 24-hour indoor fitness center to include weight machines, treadmills, step aerobics and yoga/calisthenics area. Additionally, at least two separate rooms (cannot be a breakout room) where organized physical training can be conducted for attendees from 0530-0630. LMS manager have the option to provide fitness instructor/assessment program/nutrition counseling on a daily basis. Finally, at least a 1-mile path/trail onsite (indoor or outdoor acceptable) that can support morning and afternoon group team building, training run, or team building physical activity course with various levels of difficulty to develop trust, confidence and listening skills.

Venue Staff requirements: The venue shall provide and meet the following requirements:

1. Assignment of a primary, and secondary in their absence, Convention Service Manager that is available and will ensure that all of the meeting and catering arrangements are fulfilled, to provide assistance with reservations, VIPs and other special requests. Further, this manager will address situations requiring assistance with noise complaints or to resolve other problems that impact the course, in a timely manner. Additionally, venue shall provide a billing/invoicing point of contact.

2. Convention Service Manager is responsible to ensure IT requirements are available, tested and ready. Convention Service Manager will schedule an advance party walk-thru 30-45 days prior to course start with AFLEX manager and supervisors of departments involved (i.e. IT/AV, event coordinator, housekeeping, front desk etc). Convention Service Manager will also advise AFLEX manager of other events/parties that will be in vicinity of the AFLEX spaces.

3. Venue shall have experience in hosting senior-level military and civilian officials or demonstrate a capability of supporting such an event.

4. Venue shall have at least one (1) Automated External Defibrillator on-site with staff qualified and ready to use and conduct cardiopulmonary resuscitation.

Parking: Complimentary parking for all attendees and guests.

Transportation: Venue to offer shuttle service capability, directly or via third-party, to and from Ronald Reagan Washington National airport (DCA).

Map: Attachment with details such as locations of dining, break/social, physical fitness and working rooms