FY26 Fall Project Summary

This is a project scope document for the City of Waxahachie, Texas, detailing asphalt milling and overlay services to be performed under an indefinite-delivery/indefinite-quantity (IDIQ) contract. The City is soliciting sealed proposals from qualified contractors, with awards anticipated to one or two service providers based on best value. The scope of work includes cold milling of existing asphalt pavement, furnish and installation of 2-inch Type D asphalt overlay, lime treatment of subgrade, flexible base repair, full depth asphalt pavement repair, removal and disposal of spoil material, traffic control, thermoplastic pavement markings, valve box and manhole adjustments, tack coat application, saw cutting, and mobilization. The estimated project scope comprises 3,000 square yards of milling and overlay, 1,000 square yards of lime treatment, 500 square yards of flexible base repair, and 500 square yards of full depth repair. A pre-proposal meeting is scheduled for August 6, 2026 at 10:00 a.m. via virtual Teams meeting, with sealed proposals due August 13, 2026 at 10:00 a.m. Work is anticipated to commence immediately and continue through Fiscal Year 2027, which begins October 1, 2026. The contract term is two years with two additional one-year renewal options; automatic renewal occurs unless either party provides 90 days' written cancellation notice.

The City anticipates funding between $500,000 and $1,000,000 annually, contingent on City Council budget approval each year. Pricing must be submitted as IDIQ unit rates for all line items, and prevailing wage rates per Sam.Gov apply for Ellis County, Texas. Evaluation criteria allocate 70 points to cost, 20 points to experience and qualifications, and 10 points to references. Contractors must maintain Commercial General Liability of $1,000,000 per occurrence/$2,000,000 general aggregate, Business Auto Liability of $1,000,000, and Workers' Compensation at statutory limits. Performance Bonds and Payment Bonds, each at 100% of project price, are required for projects exceeding $100,000 and $25,000 respectively. Contract pricing must remain valid for at least the first full year; any price increase requests require 120 days' notice and mutual written agreement. Questions regarding the solicitation are due August 10, 2026 at 10:00 a.m. The contract is not assignable without prior written City consent.