FY26 Combo_Solicitation_USSF SSC SYD84 Cornbread Frequency Converter.pdf

_ _22 December 2025

DEPARTMENT OF THE AIR FORCE

86TH AIRLIFT WING (USAFE)

DOCUMENT TYPE: Combined Synopsis/Solicitation

SOLICITATION NUMBER: FA561326Q0004

SOLICITATION TYPE: Request for Quotes (RFQ)

SUBJECT: FY26 USSF SSC Cornbread Frequency Converter and Installation, Kapaun Delta

Base, Germany

RESPONSE DATE:_

“Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.”

DESCRIPTION:

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and is being issued using simplified acquisition procedures.

2. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-06, effective date 01 October 2025, Defense Federal Acquisition Regulation Supplement (DFARS) change effective 10 Nov 2025, and the Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) change effective 16 October 2024.

3. Vendor shall quote on the following Contract Line Item Number(s) (CLINs):

Only Quotes in USD will be accepted.

13 January 2026

CLIN Description Qty Unit of issue

Unit Price Extended Price

Containerized 50/60 Hz rotating frequency converter system in accordance with (IAW) Attachment 2 –

Performance Work Statement

1 EA $ $

Delivery, Installation, and Commissioning (with testing)

IAW Attachment 2 – Performance Work Statement

1 LOT $ $

On-site Training upon Installation IAW Attachment 2 – Performance Work Statement

1 LOT $ $

TOTAL COST $ $

The Government reserves the right to reject any quotations received after the suspense above.

This will be a firm-fixed price contract with multiple Contract Line Item Numbers (CLINs). Please provide pricing for the CLINs in order to be deemed technically acceptable. Pricing for the above items shall include required delivery to Ramstein, Germany. All submitted quotes must remain valid for 180 days from close of the RFQ

4. Vendor Information:

Vendor Name: Tax ID:

BPA Number: UEI:

Quoted By: CAGE:

Title: Business Size:

Phone: Delivery (In days) :

Email: Discount Terms:

Warranty:

Vendors must be registered in the SAM.gov database to be eligible for contract award.

Registration: In order to be considered/evaluated for award vendors must be registered to do business with the United States Government including all of its agencies. Information about getting registered can be found using the resources below:

https://sam.gov

Non- U.S. companies (CAGE code information): http://www.dlis.dla.mil/nato_poc.asp

5. Shipping and Delivery Information:

Delivery Date: 23 Oct 2026 Delivery and Installation: FOB Destination ATTN: Government Personnel TBD, USSF SSC/SYD 84/MGI Cornbread Power Supply Sub-station, Kapaun Delta Station (Kaiserslautern, Germany)

The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to the delivery address above.

6. Interchanges: The government intends to award a purchase order without Interchanges with respective offerors. However, the Government may conduct Interchanges with one, some, none or all Vendors at its discretion

7. FAR 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition –

ADDENDUM

a. Quotation Format

i. The Offeror’s quote, technical capability, and past performance information shall be submitted in separate volumes. The technical and past performance submissions shall not contain any cost/pricing information. The technical and past performance presented by the Offeror to whom the award is made will be incorporated into the contract at time of award.

-Volume I – Offeror Quote -Volume II – Technical capability -Volume III – Past Performance Information

The proposal shall be clear, concise and include sufficient detail for effective evaluation.

Responses to this solicitation shall strictly adhere to the requirements set forth in the solicitation. Submissions that do not adhere to format and content requirements may be considered non-compliant. The Government reserves the right to eliminate any such proposals from consideration for award. Offerors should note that unnecessarily elaborate presentation beyond those sufficient to present a complete and effective response to the solicitation are not desired. The Offeror shall submit responses to this solicitation in Adobe PDF format via email. Only one (1) digitized/electronic copy of the following shall be provided to the stated addressee’s email inbox before the time set for closing of the solicitation. The Addressee must be able to access the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility of non-receipt of proposals.

b. Volume I: Offeror Quote

i. Provide pricing and any discount terms utilizing the CLIN breakout under Paragraph 3 of this combined synopsis/solicitation.

ii. Provide vendor information specified under Paragraph 4 of this combined synopsis/solicitation.

c. Volume II: Technical Capability

i. Technical Submission Requirements:

Offerors shall submit a complete technical package demonstrating that the proposed solution meets all requirements in the Performance Work Statement (PWS). Technical submissions shall include the following:

1. Technical Description of Items Offered:

Provide for a technical description of the frequency converter system being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, catalog cuts, or other documents as necessary.

2. Compliance with German/EU Technical Regulations:

Provide demonstrating the Offeror’s ability to perform electrical equipment installation and commissioning in accordance with applicable German and EU technical and safety standards, including but not limited to:

-Deutsche Industrie Normen (DIN) -Eurocode (EN) electrical standards -State-level building/electrical safety requirements (e.g., Landesbauordnung – LBauO)

3. Qualified Technical Personnel:

Provide documentation showing that personnel proposed to perform installation and commissioning possess appropriate technical qualifications (e.g., certified electricians, OEM-trained technicians, or equivalent credentials suitable for electrical work within Germany/EU).

4. OEM Authorization (If Applicable):

If the proposed system requires authorized OEM installers or service technicians, Offerors shall provide proof of OEM authorization to install, service, or commission the offered equipment.

d.Volume III: Past Performance Information

i. Past Performance Requirements (Relevant Experience):

Offerors shall provide evidence of at least one (1) successfully completed project within the last five (5) years that demonstrates:

1. Frequency Converter Experience:

Experience providing, installing, or commissioning a frequency converter system of similar capacity (minimum 480 kW / 600 kVA) for a U.S. Government agency, NATO entity, or comparable public-sector customer

2. Familiarity With EU/German Technical Standards:

Documentation showing the Offeror’s experience performing work in accordance with EU or German technical standards (e.g., DIN/EN, CE requirements, EU compliance practices) for electrical or equipment installations

ii. Each past performance submission shall include a digital copy of the awarded contract or project document that references the following:

-Customer name (Entity, Point of Contact Name, and email) -Contract Number -Project title and dates of performance -System capacity (kW/kVA) -Description of work performed -Explanation of how EU/German technical requirements were met

8. FAR 52.212-2, Evaluation--Commercial Items applies to this acquisition – ADDENDUM

a. Basis for Award:

The Government intends to award a firm fixed-price contract to the responsible quoter whose quotation is responsive to the solicitation and is determined to be the best value to the Government, using the tradeoff approach in accordance with Federal Acquisition Regulation (FAR) Parts 12, 13 and 15, Department of Defense (DoD) FAR Supplement Procedures, Guidance and Information Subpart 215.3, and Department of the Air Force FAR Supplement (DAFFARS) Mandatory Procedure (MP) 5315.3. Selection of the best value to the Government will be achieved through a process of evaluating the strengths and weaknesses of each Offeror’s quotation against the below evaluation factors for award.

Award will be made to the Offeror whose proposal represents the best value to the Government, considering Technical, Past Performance, and Price. The Government reserves the right to select other than the lowest-priced offer if a higher-priced proposal is determined to provide superior Technical merit or Past Performance that is worth the price premium. In conducting the tradeoff, the Government may determine that a higher-rated Technical or Past Performance proposal provides benefits that justify paying a higher price. Conversely, the Government may select a lower-priced proposal if the additional benefits of a higher-priced offer are not justified.

b. Evaluation Factors for Award:

The following factors shall be used to evaluate quotations. These factors are listed in their relative order of importance: i. Technical Capability, ii. Past Performance, and iii. Price.

Acceptability IAW Solicitation: The following ratings will be used in evaluating all non-price factors and sub-factors:

Rating Description

Acceptable Offer clearly meets the minimum requirements of the solicitation & specifications provided.

Unacceptable Offer does not clearly meet the minimum requirements of the solicitation.

c. In determining the best value to the Government, the Technical Capability and Past Performance Evaluation Criteria, when combined, are more important than the evaluated price. The Government is more concerned about obtaining a superior Technical Capability quotation with evidence of past performance than making an award at the lowest evaluated price. However, the Government will not make an award at a price premium it considers disproportionate to the benefits associated with the evaluated superiority of one technical quotation over another. Thus, to the extent that Offeror’s technical and past performance quotations are evaluated as close or similar in merit, the evaluated price is more likely to be a determining factor.

d. Factor I: Technical Capability Quotations will be evaluated on the Offeror’s ability to provide all the contract requirements as requested within the above FAR 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition – ADDENDUM.

The Government will review the Offeror’s technical capability for completeness and clarity relative to all information requested within this combined synopsis/solicitation. The Government will evaluate the Offeror’s Technical Capability submission to determine whether it meets the minimum requirements of the solicitation and Performance Work Statement (PWS).

1. Technical Description of the Items Offered:

The Government will review the Offeror’s technical description of items offered. The Government will verify that the Offeror’s technical description, product literature, datasheets, or catalog cuts clearly demonstrate that the proposed frequency converter

The Technical Capability factor will be evaluated on an Acceptable / Unacceptable basis. To be rated Acceptable, the Offeror must provide all required documentation listed under

2. Compliance With German/EU Technical Regulations

The Government will evaluate whether the Offeror has submitted adequate documentation demonstrating its ability to perform electrical equipment installation and commissioning in accordance with applicable German/EU technical and safety standards (e.g., DIN, EN, LBauO).

To be rated Acceptable, the Offeror must clearly show familiarity and capability to operate under these standards.

3. Qualified Technical Personnel The Government will evaluate the Offeror’s documentation to confirm that proposed technicians possess suitable qualifications (e.g., certified electricians, OEM-trained technicians, or equivalent credentials).

Failure to demonstrate qualified personnel will result in an Unacceptable rating.

4. OEM Authorization (If Applicable)

If the proposed equipment requires OEM-authorized installation or commissioning, the Government will verify that the Offeror provided proof of such authorization. Lack of required authorization will result in an Unacceptable rating.

Technical Capability Rating:

Acceptable Offer clearly meets the minimum requirements of the solicitation & specifications provided.

Unacceptable Offer does not clearly meet the minimum requirements of the solicitation.

Failure to provide the documentation or proof as listed above may result in the proposal being rated technically unacceptable.

ii. Factor II: Past Performance Quotations will be evaluated on the Offeror’s ability to provide all the contract requirements as requested within the above FAR 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition – ADDENDUM.

The Government will then separately evaluate the Past Performance of each Offeror that meets technical acceptability. The Government’s evaluation will assess the Offeror’s ability to successfully accomplish the proposed effort based on the Offeror’s demonstrated performance record. In determining whether an Offeror’s Past Performance is Acceptable or Unacceptable, the Government will consider the recency and relevancy of the information, the source of the information, the context of the data, and the general trends in the Offeror’s performance. Pursuant to FAR 15.305(a)(2)(ii), the Government may also obtain and evaluate Past Performance information from any other sources, including but not limited to, the Contractor Performance Assessment Reporting System (CPARS), the Federal Awardee Performance and Integrity Information System (FAPIIS), and other databases, the Defense Contract Management Agency, and interviews with Program Managers, Contracting Officers, and Government customers.

1. Review of Past Performance Record/Project(s):

The Government will review the Offeror’s past performance submission(s) which are to include a digital copy of the awarded contract or project document that references the following information:

This format should clearly state the required information as follows:

-Customer name (Entity, Point of Contact Name, and email) -Contract Number

-Project title and dates of performance -System capacity (kW/kVA) -Description of work performed -Explanation of how EU/German technical requirements were met

2. Recency:

The Government will perform an independent determination of the recency of the data provided and/or obtained. Past Performance information will be determined “Recent” or “Not Recent.” In order for the Past Performance to be determined “Recent,” the subject performance should have occurred within the last five (5) years, as of the date of initial solicitation issuance. The Government will assign a Recency rating to each past performance project submitted. The Government will not further evaluate past performance submission(s) of contracts or projected documents rated “Not Recent”.

3. Similar Frequency Converter Experience:

The Government will perform an independent determination of the relevancy of the past performance data provided and/or obtained which is rated “Recent” per the above paragraph. Past performance information will be determined “Relevant” or Not Relevant”. In order for the Past Performance submission to be considered “Relevant” the submitted project must involve providing, installing, or commissioning a frequency converter system of similar size and complexity (minimum 480 kW / 600 kVA) for a

U.S. Government agency, NATO entity, or comparable public-sector customer.

4. Familiarity with EU/German Technical Standards:

The past project must demonstrate the Offeror’s experience performing work in accordance with EU/German technical requirements (e.g., DIN/EN, CE conformity, EU compliance practices).

5. Required Project Details:

Each past performance reference must include:

Failure to provide all required details will result in an Unacceptable rating. Past

Performance Rating:

Acceptable Based on the Offeror's performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the Offeror's performance record is unknown.

Unacceptable Based on the Offeror's performance record, the Government has no reasonable expectation that the Offeror will be able to successfully perform the required effort.

The contractor remains responsible for ensuring that all installation and commissioning activities comply with applicable host-nation technical standards and safety regulations.

iii. Factor III: Price Quotations will be evaluated on the Offeror’s ability to provide all the contract requirements as requested within the above FAR 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition – ADDENDUM.

The Government will review the Offeror’s price for completeness relative to all information requested within this combined synopsis/solicitation. Evaluations of quotations will consider the following pricing information: pricing provided for all line items listed in the Schedule of Supplies and Services of this solicitation in the units and format provided. The Government will evaluate the proposed price of each quote for reasonableness in accordance with FAR 13.106-3.

The Offeror’s total evaluated price will be the sum of all items listed within the solicitation. If necessary, the Government may request a price breakdown for any of the line items referenced within this solicitation. For any quoted price where the Offeror will require travel, lodging, and per diem, the Government will review the Offeror’s price breakdown of each in accordance with the policies in alignment with the Federal Acquisition Regulation, the Joint Travel Regulations (JTR), and the 2026 OCONUS Department of Defense (DoD) Maximum Per Diem Rates.

e. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are Interchanges after its receipt, unless a written notice of withdrawal is received before award.

8. FAR 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services is included in this solicitation. The contractor must have a valid Representations and Certifications filed in the System for Award Management (SAM) and furnish the government a completed copy of the record with its offer.

9. FAR 52.212-4, Offeror Representations and Certifications—Commercial Products and Commercial Services applies to this acquisition. No addenda to this clause.

10. Additional clauses and provisions applicable to this solicitation and resulting award are found under Attachment 1 – FA561326Q0004 Clauses and Provisions.

11. Provisions and Clauses by Full Text:

52.225-17 Evaluation of Foreign Currency Offers.

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using https://comptroller.war.gov/Portals/45/documents/fcfr/October_2025.pdf in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures-

(1) On the date specified for receipt of offers, if award is based on initial offers; otherwise

(2) On the date specified for receipt of proposal revisions.

(End of provision)

52.252-1 Solicitation Provisions Incorporated by Reference.

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Acquisition.gov

(End of provision)

52.252-2 Clauses Incorporated by Reference.

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Acquisition.gov

(End of clause)

52.204-26, Covered Telecommunications Equipment or Services-Representation

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c) (1) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it □ does, □ does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of provision)

12. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/SAM/ to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quotes must include registered UEI, CAGE code, and Tax ID.

13. Submit offer via email to 1st Lt Jaime Urdaneta at jaime.urdaneta_mejia.1@us.af.mil and Aubreeana Taylor at aubreeana.taylor@us.af.mil. Submittal of multiple quotes will be treated as separate offers.

A Response to this RFQ must be received via e-mail no later than 3:00 P.M. Central European Time (CET) on 13 January 2026 . Oral quotes will not be accepted. Emailed quotes must be received at the stated addressee email inbox on time and the addressee must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of offers. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

14. Please send any questions to the emails provided for information regarding this solicitation no later than 3:00 P.M. CET on_ 7 January 2026

AUBREEANA TAYLOR

Contracting Officer 700 CONS/PKC

Attachment(s):

1. Attachment 1 – FA561326Q0004 Clauses and Provisions

2. Attachment 2 – Performance Work Statement