FY26 CBYX NOFO.pdf

U.S. Department of State Bureau of Educational and Cultural Affairs (ECA)

Notice of Funding Opportunity (NOFO) FY 2026 Congress-Bundestag Youth Exchange for Young Professionals and Congress-Bundestag/Bundesrat Staff Exchange Funding Opportunity Number: DFOP0018692

Application Deadline: August 14, 2026

A. Basic Information B. Eligibility C. Program Description D. Application Contents and Format E. Submission Requirements and Deadlines F. Application Review Information G. Award Notices H. Post-Award Requirements and Administration I. Other Information

A. Basic Information

1. Overview.

Funding Opportunity Title FY 2026 Congress-Bundestag Youth Exchange for Young Professionals and Congress- Bundestag/Bundesrat Staff Exchange

Funding Opportunity Number

DFOP0018692

Announcement Type New Cooperative Agreement Deadline for Applications August 14, 2026 11:59pm Eastern (Washington

DC time) Assistance Listing Number 19.415 Length of Performance Period

12 to 24 months

Number of Awards Anticipated

One award

Award Amount Approximately $1,100,000

Total Available Funding $1,100,000, pending availability of funds

Type of Funding FY 2026 Educational and Cultural Exchange Programs (ECE) Funds

Funding Instrument Type Cooperative Agreement

Anticipated Award Date September 15, 2026

This notice is subject to availability of funding. Issuance of the NOFO does not constitute an award commitment on the part of the Government.

ECA reserves the right to reduce, revise, or increase proposal budgets in accordance with the needs of the program and the availability of funds.

2. Executive Summary.

The Bureau of Educational and Cultural Affairs (ECA) invites proposals for cooperative agreements to implement the FY 2026 (Academic Year 2027-2028) Congress-Bundestag Youth Exchange (CBYX) for Young Professionals program and outbound Congress-Bundestag/Bundesrat Staff Exchange (CBBSX) travel component. The CBYX for Young Professionals and CBBSX programs advance America’s national interests by building lasting personal and institutional relationships that promote prosperity and security between the United States and Germany.

Key Activities:

CBYX for Young Professionals:

• Approximately 65 American and approximately 65 German participants, ages 18.5-24, engage in year-long academic and professional exchanges.

• American participants complete two months of in-country German language training, study for one semester at a German university, technical, or professional school, and gain practical work experience.

• German participants study for one semester at a U.S. university, college, technical, or professional school and gain practical work experience.

• Both American and German participants live with host families throughout the program year.

CBBSX:

• Ten U.S. Congressional and 10 German parliamentary staffers participate in a short-term reciprocal exchange with each other’s legislatures.

• The U.S. recipient organization provides travel and administrative support for the outbound CBBSX exchange by coordinating round-trip airfare for the U.S. delegation.

B. Eligibility

1. Eligible Applicants.

The following organizations are eligible to apply:

• U.S. Not-for-profit organizations, including think tanks and civil society/non-governmental organizations

• U.S. Not-for-profit public and private educational institutions

Please see the Proposal Submission Instructions (PSI) for additional information.

2. Cost Sharing.

There is no minimum or maximum percentage of cost sharing required for this program.

3. Other Eligibility Requirements.

a. All organizations must have a Unique Entity Identifier (UEI) issued via SAM.gov as well as a valid registration in SAM.gov. Please see Section E.

Submission Requirements and Deadlines for more information.

b. Grants or Cooperative Agreements awarded to organizations which do not demonstrate at least four years of experience in conducting international exchange programs will be limited to $130,000.

c. All proposals must comply with the requirements stated in the NOFO, Project Objectives, Goals, and Instructions (POGI) document, and the PSI; not doing so may result in your proposal being declared technically ineligible and given no further consideration in the review process.

d. All proposals must contain a SF-424, executive summary, proposal narrative, budget (SF-424A), detailed line-item budget, and budget narrative.

e. Only one proposal will be considered by ECA from each applicant organization. In cases where more than one submission from an applicant appears in grants.gov, ECA will only consider the submission made closest in time to the NOFO deadline; that submission would constitute the one and only proposal ECA would review from that applicant.

Please note: Applicant organizations are defined by their legal name, and EIN number as stated on their completed SF-424 and additional supporting documentation outlined in the PSI document.

Applicants who are current recipients of awards directly from ECA should make sure the application discusses one or more awards that will be open with ECA at the start of the anticipated period of performance for this NOFO.

Applicants who do not have current awards directly with ECA, please review the information in the PSI, section D, with additional information that must be provided in your application for it to be eligible.

C. Program Description

1. Authority.

Overall grant making authority for this program is contained in the Mutual Educational and Cultural Exchange Act of 1961, Public Law 87-256, as amended, also known as the Fulbright-Hays Act. The purpose of the Act is “to enable the Government of the United States to increase mutual understanding between the people of the United States and the people of other countries...; to strengthen the ties which unite us with other nations by demonstrating the educational and cultural interests, developments, and achievements of the people of the United States and other nations...and thus to assist in the development of friendly, sympathetic and peaceful relations between the United States and the other countries of the world.”

The funding authority for the program above is provided through legislation.

2. Purpose.

The Congress Bundestag Youth Exchange for Young Professionals strengthens the enduring U.S.-German partnership by developing the next generation of transatlantic leaders to advance shared economic and security priorities. This program directly supports the Administration’s commitment to revitalizing Western civilization through people-to-people ties, fostering innovation, and building resilient partnerships rooted in our common heritage. Through professional development exchanges, this program strengthens the transatlantic alliance, advances U.S. economic competitiveness in critical sectors, promotes workforce development and prosperity.

The Congress-Bundestag/Bundesrat Staff Exchange (CBBSX) extends the CBYX program to U.S. Congressional and German parliamentary staffers through a short-term reciprocal exchange between the U.S. Congress and German Parliament.

CBBSX strengthens ties between legislatures, enhances collaboration on shared priorities, and builds relationships that support U.S. leadership in the transatlantic partnership.

3. Program Specific Guidelines.

The U.S. Congress and the German Bundestag inaugurated the CBYX program in 1983 through a bilateral agreement. The program has three components: High School, Vocational, and Young Professionals. This solicitation addresses the Young Professionals component as well as a travel component for the outbound CBBSX exchange.

The Department of State’s Bureau of Educational and Cultural Affairs funds and administers the CBYX for Young Professionals and CBBSX programs in the United States. In Germany, a German Bundestag Administrative Office funds and administers the program, known as the Parlamentarisches-Patenschafts Programm

(PPP).

CBYX for Young Professionals is for Americans and Germans, ages 18.5-24, who seek to study and work abroad for an academic year. American participants spend two months in German language training in-country, study for a semester at a German university, technical, or professional school, and finish the academic year program getting practical work experience. German participants study for a semester at a U.S. university, college, technical, or professional school and finish out the academic year program getting practical work experience. Both American and German participants live with host families.

Through this solicitation, the U.S. Department of State will partner with one U.S. organization to recruit and prepare U.S. young professional participants for an exchange year in Germany and to place, monitor, and support German young professional participants for the 2027-2028 program year. The German Bundestag works with a German partner organization (selected through an open competition every four years) to recruit and prepare German participants and to place, monitor, and support U.S. participants in Germany. The U.S. recipient organization will coordinate with an assigned German partner organization to jointly carry out the CBYX for Young Professionals program in both countries.

Through this solicitation, ECA will select one U.S. organization to:

A. Recruit, select, and prepare U.S. citizens between the ages of 18.5 and 24 (as of August 1, 2027) for an academic year of cultural, educational, and hands-on work experience in Germany.

B. Place and manage the German Young Professional participants in the United States, ensuring each participant attends an accredited two- or four-year U.S.

college for approximately one semester of full-time study (12+ semester hours), followed by an internship that supports their academic program and professional goals.

C. Provide travel and administrative support (up to $35,000) for an outbound CBBSX exchange by coordinating round-trip airfare and enrollment in Accident and Sickness Program for Exchange (ASPE) coverage for the U.S.

delegation. [Note: The inbound CBBSX program for German parliamentary staff is handled by another ECA office].

Each government provides funding to an exchange organization through assistance awards to cover home country participant recruitment and selection, international airfare, orientation and debriefing, and hosting and monitoring support for exchange participants.

The amount of funding the U.S. Congress and the German Bundestag make available each year determines the actual number of participants. For program year 2027-2028, ECA anticipates approximately 65 American and approximately 65 German young professionals will participate. Each government selects participants according to procedures and criteria it establishes.

ECA reserves the right to reduce, revise, or increase proposal project configurations, budgets, and participant numbers in accordance with the program's needs and the availability of funds.

Program Timetable

Funding for the CBYX for Young Professionals will support exchanges during the 2027-2028 academic year, from July/August 2027 to June/July 2028. A notional timetable follows:

Date/Period Activity

September 2026

Award issued (pending availability of funds)

Oct.–Dec. 2026

Outreach and recruitment

Jan.–Feb. 2027 Select U.S. finalists and alternates

Jan. or Feb. 2027

ECA Youth Programs annual meeting

Jan.-Jul. 2027

Secure U.S. host families and schools

May–Aug. 2027

Pre-departure orientations and preparation

Jul.-Aug. 2027

U.S. participants depart for Germany

Aug. 2027

German participants arrive to U.S.

Aug. 2027–Jun. 2028

Program year and ongoing monitoring

Jun. 2028 U.S. participants return to U.S. for program-wide re-entry

Jun.–Jul. 2028

German participant return travel

Aug. 2029 End of cooperative agreement

4. Recipient Responsibilities.

The attached POGI document outlines the activities, roles, and responsibilities of the recipient for this program.

5.Goals and Objectives.

Program Goals:

Advance America First Interests and Principles

• Build a global network of young leaders who understand and support U.S.

principles, priorities, and policies.

• Strengthen the enduring U.S.-German transatlantic partnership through lasting institutional and personal relationships that advance shared economic and security priorities.

Develop Leadership, Workforce, and Entrepreneurial Skills

• Equip participants with leadership and entrepreneurial skills that foster future innovation, prosperity, and security.

• Build workforce competencies in critical sectors that advance U.S.

economic competitiveness and support the next generation of transatlantic leaders.

• Showcase American excellence in governance, business, technology, and community engagement.

Promote Cultural Exchange and Community Engagement

• Facilitate meaningful cultural immersion experiences for American and German young professional participants rooted in our common heritage.

• Encourage active participation in host communities through leadership activities, extracurricular activities, and cultural events.

Program Objectives:

• CBYX for Young Professional inbound German participants will develop an appreciation for U.S. culture and gain a deeper understanding of foundational American principles, including freedom of speech, leadership, and excellence in innovation.

• CBYX for Young Professionals inbound and outbound participants will develop an appreciation for their host cultures, broaden their perspectives, and develop language abilities through direct engagement and exchange.

• CBYX for Young Professionals inbound and outbound participants will actively share information about their home cultures with their hosts and local communities while building lasting relationships that strengthen the transatlantic alliance.

• CBYX for Young Professional participants will gain practical work experience and develop professional competencies that enhance workforce readiness and contribute to prosperity between the United States and Germany.

• CBYX for Young Professional participants will demonstrate and share U.S.

ideals, including freedom of speech and business principles, in their host communities.

• CBYX for Young Professional participants will develop leadership skills that equip them, as alumni, to apply U.S. best practices in their home communities, lead impactful local initiatives, and further strengthen ties between the United States and Germany as future transatlantic leaders.

6. Program Performance Monitoring and Evaluation (M&E).

Distinct from grants or cooperative agreement monitoring and participant monitoring, performance monitoring is designed to assess progress against a program’s goals and objectives. A performance monitoring framework is vital to tracking the direction, pace, and magnitude of change that results from ECA programs.

ECA created the Monitoring Data for ECA (MODE) Framework to measure the performance of ECA programs. The MODE Framework provides standard indicators and corresponding survey questions to ensure consistent measures across all ECA programs. More resources and guidance documents on the MODE Framework are available online at: https://www.state.gov/eca-monitoring-evaluation-learning-and-innovation-meli-unit/.

The proposal must include the MODE Framework objectives and indicators listed below (note that, because not all MODE objectives and indicators are relevant for a program, the numbering below will not be sequential). In addition to the ECA-required objectives and indicators, applicants may also select additional MODE Framework indicators (see the Indicator Book on the MODE Framework website), or design custom objectives and indicators that are specific to the proposed program and this proposal.

• Demographic Questions as outlined in the Indicator Book on page v and

Performance Monitoring Plan (PMP) (See the MODE Resource Guide -https://app.box.com/s/qjo8icwj46tc8h1i1qtg80zl7ibwgtua – found on our website https://www.state.gov/eca-monitoring-evaluation-learning-and-innovation-meli-unit/) https://www.state.gov/eca-monitoring-evaluation-learning-and-innovation-meli-unit/ https://www.state.gov/eca-monitoring-evaluation-learning-and-innovation-meli-unit/ https://app.box.com/s/qjo8icwj46tc8h1i1qtg80zl7ibwgtua https://www.state.gov/eca-monitoring-evaluation-learning-and-innovation-meli-unit/ https://www.state.gov/eca-monitoring-evaluation-learning-and-innovation-meli-unit/

• Objective 1: Advance participant and beneficiary cross-cultural competence and global perspective o Sub-Objective 1.1: Promote cultural exchanges and enhance understanding between participants and their host communities E1.1.01: Percent of participants reporting that their program experience offered opportunities to engage with other cultures E1.1.04: Percent of foreign participants with more favorable opinions of the United States Government (core indicator) E1.1.09: Percent of participants who traveled abroad for the first time because of their program (core indicator) E1.1.10: Percent of foreign participants who traveled to the United States for the first time during their program (core indicator) E1.1.11: Percent of American participants indicating a change in their understanding of their host country's culture and values E1.1.13: Percent of foreign participants who are more likely to recommend the United States as a good place to study E1.1.17: Percent of foreign participants with more favorable opinions of the American people (core indicator) E1.1.18: Percent of foreign participants indicating an increase in understanding of United States culture and values (core indicator) E1.1.19: Percent of foreign participants agreeing with statements in support of democratic values (core indicator)

• Objective 2: Increase the impact that participants and alumni have on their communities / countries E2.0.01: Percent of foreign participants that volunteer in their host communities E2.0.04: Number of hours that foreign participants spend volunteering in their host communities o Sub-Objective 2.2: Foster participants’ belief that civic engagement benefits communities/countries E2.2.01: Percent of participants who have more confidence in their ability to have an impact in their home country (core indicator)

• Objective 3: Strengthen engagement among participants, alumni, beneficiaries, and institutions E3.0.02: Percent of foreign participants who report increasing their network of Americans (core indicator) E3.0.07: Percent of participants who identify as a Department of State program participant (core indicator)

• Objective 4: Strengthen personal, professional, and technical abilities and aptitudes of participants and beneficiaries E4.0.01: Percent of participants reporting increases in their job skills as a result of their program participation E4.0.03: Percent of participants reporting an increase in soft skills as a result of their program participation E4.0.05: Percent of participants who report an increase in technical skills as a result of their program participation E4.0.09: Percent of participants reporting an increase in language skills as a result of their program participation o Sub-Objective 4.1: Participants engage in language, academic, professional, and cultural exchange programs E4.1.01: Total number of participants (core indicator) E4.1.02: Total number of program cohorts (core indicator) E4.1.04: Number of professional placements E4.1.06: Number of participants in programs with formal, dedicated language learning activities

• Objective 8: Enhance the quality and effectiveness of ECA programs by leveraging the Bureau’s resources, policy, and stakeholder relationships E8.0.03: Response rate for participant surveys (core indicator)

Performance Monitoring Plans (PMPs) ECA recommends the use of a PMP to serve as the primary reference document for performance monitoring for this award. If used, the PMP is an important part of any proposal, as it outlines how the applicant plans to track progress towards the proposed program’s goals and objectives through indicators and corresponding data collection questions. A PMP document that includes all MODE Framework indicators is a part of this solicitation’s attachments. Specific instructions on how to modify the PMP to be responsive to this solicitation are included in that document; there is also a support video available for more information on how to fill out the PMP: https://www.youtube.com/watch?v=WBHC1oLNZvI. While ECA recommends the applicant use the PMP format provided, this is not a requirement. If a PMP is not included in the proposal, applicants should provide similar information to that found in the suggested PMP format, in a presentation of your choice. Successful PMPs (or similar documentation) should include the following:

• Objectives. Programmatic objectives are statements of the condition(s) that state what the program is designed to achieve. Objectives are therefore bound by the resources and timeframe of the program and must be specific, https://www.youtube.com/watch?v=WBHC1oLNZvI measurable, attainable, relevant and time-bound (SMART). In addition to those outlined above, the applicant may propose other program objectives from the MODE Framework or other applicant-designed program-specific objectives.

• Indicators. Performance indicators are measures used to gauge progress toward programmatic objectives and sub-objectives. Indicators should be as specific as possible (following the SMART principles) and include any proposed disaggregations (meaning, breakdowns of the data by subgroups; the PMP lists the demographic questions required to obtain the information necessary to report the disaggregations). Each indicator should also include a target number to be achieved. A target is a planned level of result to be achieved within an explicit timeframe.

• If you do not use the PMP format provided, note that any performance monitoring reference document the applicant submits should include the information in the column headers (Indicator Name, Definition, Target, Survey Question, etc.) in the PMP attachment at a minimum.

• In addition to those indicators outlined in above, the applicant may propose additional custom, program-specific indicators in the PMP (ECA recommends the proposed PMPs include a minimum of one indicator for each custom programmatic objective).

• During the period of performance of the award, the ECA program office may further revise, add, or remove indicators. Therefore, the applicant’s PMP and data collection instruments should be flexible enough to incorporate those once established.

Award recipients are responsible for collecting indicator data only on participant outcomes during the period of performance of the award itself (see the PMP for guidelines as to when these data collection efforts should occur). ECA will measure outcomes of ECA participants at one, three, five, and 10 years after the exchange has ended to capture the long-term outcomes of ECA programming unless otherwise specified in the solicitation. In this instance, the recipient will be responsible for coordinating with ECA on any alumni surveys to de-duplicate questions and minimize potential survey fatigue.

Regardless of the survey platform used, all MODE Framework survey questions outlined above are required (i.e., should be forced response); please see the Consent Language in the MODE Framework Indicator Book for more information on how to convey this to participants/survey respondents.

Program Performance M&E Narrative

Proposals should include information within the program narrative section(s) that outlines how the applicant intends to measure the indicators listed above. This will be separate from the PMP and should include but not be limited to:

• An overview of resources available to the applicant that outline the team structure and responsibilities surrounding performance monitoring.

• The mechanism(s) through which surveys and other data collection tools (if applicable) will be administered, including which platform will be used, and when and how surveys will be advertised to participants – detailing strategies to ensure adequate survey response rates (https://app.box.com/s/pn6tavyg7sh064i502fzap49ox63y38a), and to reduce selection and non-response bias.

• A brief explanation of data analysis and reporting procedures.

• An overview of a proposed learning plan and feedback loops to ensure that the Grant Officer (GO)/Grant Officer Representative (GOR) are informed on performance monitoring issues at regular intervals.

Nonmandatory Use of the Qualtrics MODE Survey Builder Data Collection System ECA has created a guided tool (the MODE Survey Builder) within the Qualtrics survey platform for ECA implementing partners to generate surveys to facilitate the seamless collection and reporting of MODE Framework data. The MODE Survey Builder offers implementing partners a guided workflow that will generate a ready-to-send MODE survey, allows the addition of custom survey questions, and offers a standard report template for a quick overview of survey results that can be submitted in MyGrants (see section below) to fulfill RPM Reporting Requirements.

Use of the Qualtrics survey platform can be utilized at no cost to implementing partners. Additional information about the MODE Survey Builder can be found here: https://app.box.com/s/jjr98hmx6deorxj3lwgaxjrwdfec2r91 and here:

https://www.youtube.com/watch?v=Jus4fRqOTcM. You can propose use of an alternate survey tool or use the MODE Survey Builder, but if you are utilizing the MODE Survey Builder, you must indicate such in your proposal.

MyGrants RPM Reporting Requirements MyGrants is a database solution that serves as the official system of record for all U.S. Department of State and ECA awards. The Results Performance Monitoring (RPM) module within MyGrants is an extension module that enables users to report performance monitoring data in the same system where they currently manage federal assistance actions. As part of ECA’s efforts to streamline data collection and management, the recipient(s) of this award will be required to input performance https://app.box.com/s/pn6tavyg7sh064i502fzap49ox63y38a https://app.box.com/s/jjr98hmx6deorxj3lwgaxjrwdfec2r91 https://www.youtube.com/watch?v=Jus4fRqOTcM reporting data outlined in this solicitation into the MyGrants RPM. The data stored in the MyGrants RPM will provide ECA with a bureau-wide, uniform M&E reporting tool that is already linked with other elements of the awards familiar to existing awardees.

7. Allowable Costs.

The POGI document outlines allowable costs for the program and additional budget guidance in detail. Please refer to the PSI for additional budget guidelines and formatting instructions. Direct questions to the program office official identified in section E of this document.

8. Cost Share.

There is no cost sharing required for your budget submission. However, ECA encourages applicants to demonstrate a strong commitment of private sector resources to the program. Voluntary cost sharing may be provided as cash or in-kind contributions and may include direct or indirect costs. The valuation of cash and in-kind contributions must comply with 2 CFR 200 and 2 CFR 600, which provide that all cost sharing must be verifiable, allowable, reasonable, and allocable.

When cost sharing is proposed, applicants must provide the amount in their proposal, which will be incorporated into any agreement. The budget and budget narrative must clearly detail the source and form of the cost sharing and whether it is secured at the time of the application.

In accordance with federal regulations, recipients must maintain written records supporting all cost-shared claimed as cost sharing and federally funded expensed, consistent with federal audit requirements. The recipient must also report the amount of cost sharing they have contributed to a project on the SF-425 financial status report. Failure to provide the agreed-upon cost share may result in the Grant Officer’s applying a proportional reduction of ECA’s Federal award contribution or holding the recipient accountable for the amount specified in the approved budget.

Private sector contributions that do not meet the standards in 2 CFR 200 and 2 CFR 600 should be identified and detailed exclusively in the budget narratives. These contributions must not appear as cost sharing in the budget summary or detailed budget.

9. Freedom and Democracy Guidelines.

Public Law 104-319 provides that "in carrying out programs of educational and cultural exchange in countries whose people do not fully enjoy freedom and democracy," the Bureau "shall take appropriate steps to provide opportunities for participation in such programs to human rights and democracy leaders of such countries." Public Law 106 - 113 requires that the governments of the countries described above do not have inappropriate influence in the selection process.

Proposals should reflect advancement of these goals in their program contents, to the full extent deemed feasible.

10. Virtual Exchange Component.

When changing political, health, environmental, or other similar circumstances require a suspension or halt of in-person activities and where ECA determines that a virtual alternative is appropriate and viable, award recipients should demonstrate the ability and capacity to transition from in-person to virtual exchanges.

In addition to planning for virtual exchange activities if in-person programming is prohibited, ECA welcomes innovative ideas on how organizations can leverage virtual programming technologies during or in addition to in-person programming.

ECA encourages organizations submitting proposals in response to this solicitation to suggest one or more virtual exchange components to complement the in-person exchange. The virtual exchange components could come before, during and/or after the in-person exchange. The objective for the virtual exchange components is to augment the impact of the in-person exchange described in this solicitation. ECA encourages organizations to propose virtual exchange ideas that take advantage of ECA’s existing web and social networking platforms. Virtual exchange components would be coordinated with and approved by the ECA program office and U.S.

missions abroad on a project-by-project basis.

11. Communications Guidance for ECA Recipients.

All ECA Recipients must adhere to the requirements in ECA’s Communications Guidance on the creation of program branding and attribution, websites, social media, and press.

12. Substantial Involvement.

In a cooperative agreement, the Department is substantially involved in program activities above and beyond routine monitoring, as follows:

• Approving the criteria and procedures for selecting U.S. finalists.

https://www.state.gov/eca-grant-opportunities/ https://www.state.gov/eca-grant-opportunities/

• Approving U.S. finalists before award recipients notify applicants of their selection.

D. Application Contents and Format

Please read the complete announcement before sending inquiries or submitting proposals.

Applicants must follow all instructions in the Solicitation Package, including the PSI, which contains guidelines for proposal preparation.

1. Budget Format.

Applicants must submit a budget (SF-424A), detailed line-item budget, and a budget narrative. See the PSI section III for more information on the budget requirements.

2. Content of Application.

Please see the PSI for information about the application and formatting guidelines.

E. Submission Requirements and Deadlines

1. Address to Request Application Package.

The entire Solicitation Package may be downloaded from the Grants.gov website at https://www.grants.gov or from the ECA website at https://www.state.gov/eca-grant-opportunities/.

2. Department of State Contacts.

For questions about this announcement, contact: Asha Beh, U.S. Department of State, Office of Citizen Exchanges, ECA/PE/C/PY, BehAC@state.gov.

All correspondence with ECA concerning this solicitation should reference the title and funding opportunity number listed at the top of this solicitation. Please read the complete announcement before sending inquiries or submitting proposals. Once the deadline has passed, ECA staff may not discuss this competition with applicants until the proposal review process has been completed.

The terms and conditions published in this solicitation are binding and may not be modified by any ECA representative. Explanatory information provided by ECA that contradicts published language will not be binding.

https://www.grants.gov/

3. Unique Entity Identifier (UEI) and System for Award Management (SAM.gov).

Required Registrations All organizations, whether based in the United States or in another country, must have a Unique Entity Identifier (UEI) and an active registration in SAM.gov. A UEI is one of the data elements mandated by Public Law 109-282, the Federal Funding Accountability and Transparency Act (FFATA), for all Federal awards. An applicant must maintain an active registration while it has a proposal under review by the Department and must continue to keep the registration active for the entire duration of the period of performance of any Federal award that results from this

NOFO.

The 2 CFR 200 requires subrecipients to obtain a UEI. Please note the UEI for subrecipients is not required at the time of application but will be required before an award is processed and/or directed to a subrecipient.

Note: The process of obtaining or renewing a SAM.gov registration may take anywhere from 4-8 weeks. Please begin your registration as early as possible.

Organizations based in the United States or that pay employees within the United States will need an Employer Identification Number (EIN) from the Internal Revenue Service (IRS) and a UEI prior to registering in SAM.gov.

All federal award recipients must maintain a current registration in the SAM database. Recipients must maintain accurate and up-to-date information in www.SAM.gov until all program and financial activity and reporting are completed on any issued award. Recipients must review and update the information at least annually after the initial registration and more frequently if required information changes or another award is granted. There is no cost associated with registering or updating SAM.gov accounts.

For more detailed instructions for registering with SAM.gov, refer to:

https://sam.gov/content/entity-registration

Exemptions An exemption from the UEI and SAM.gov registration requirements may be permitted on a case-by-case basis. See 2 CFR 25.110 for a full list of exemptions.

http://www.sam.gov/ https://sam.gov/content/entity-registration https://www.ecfr.gov/current/title-2/subtitle-A/chapter-I/part-25/subpart-A/section-25.110

Organizations requesting exemption from UEI or SAM.gov requirements must email the point of contact listed in the NOFO at least two weeks prior to the deadline in the NOFO providing justification of their request. Approval for a SAM.gov exemption must come from the warranted Grants Officer before the application can be deemed eligible for review.

4. Required Registration with MyGrants.

All ECA award recipient organizations and recipient contacts and signatories must be registered with the U.S. Department of State’s MyGrants system by accessing https://mygrants.servicenowservices.com and clicking the “create an account” link.

MyGrants is the U.S. Department of State’s grants management system and is supported by the Department’s Integrated Logistics Management System (ILMS).

Recipient organizations and recipient contacts and signatories that have previously used MyGrants as a U.S. Department of State award recipient do not need to register again. If the organization is not able to access the system, please contact the ILMS Help Desk for help in gaining access.

Support for Recipient Organizations and recipient contacts and signatories is available 24 hours, 7 days a week (except federal holidays), and can be reached at 1-888-313-ILMS (4567) or through the ILMS Self Service Portal at https://afsitsm.servicenowservices.com/ilms/.

5. Submission Instructions.

Method of Submission Applications may only be submitted electronically through Grants.gov (https://www.grants.gov). Complete solicitation packages are available at Grants.gov in the “Search Grants” portion of the system.

Grants.gov Registration, Application Submission, and Receipt Procedures Eligible organizations should follow the instructions available in the ‘Get Started’ portion of the site (https://www.grants.gov/applicants/grant-applications/how-to-apply-for-grants.

How to Register to Apply through Grants.gov Applicants should read instructions carefully and prepare the information requested before beginning the registration process. Reviewing and assembling the required information before beginning the registration process will alleviate last-minute searches for required information.

https://mygrants.servicenowservices.com/ https://afsitsm.servicenowservices.com/ilms/

The registration process can take up to four weeks to complete. Therefore, registration should be done in sufficient time to ensure it does not impact your ability to meet required application submission deadlines. Applicants should check with appropriate staff within their organizations immediately after reviewing this NOFO to confirm or determine their registration status with Grants.gov.

Organization applicants can find complete instructions here:

https://www.grants.gov/applicants/applicant-registration

How to Submit an Application to ECA via Grants.gov For access to complete instruction on how to apply for Notice of Funding Opportunities on Grants.gov, refer to: https://www.grants.gov/applicants/grant-applications/how-to-apply-for-grants

Grants.gov Support and Submission Issues Direct all questions regarding Grants.gov registration and submission issues to:

Grants.gov Customer Support Contact Center Phone: 800 -518-4726 Business Hours: 24 hours a day, 7 days a week; closed on federal holidays.

Email: support@grants.gov

6. Submission Dates and Times.

Application Deadline Date.

Friday, August 14, 2026.

Applicants have until 11:59 p.m., Washington, DC time of the closing date to ensure that their entire application has been uploaded to the Grants.gov site. There are no exceptions to the above deadline. Applications uploaded to the site after the application deadline date and time will be automatically rejected by the Grants.gov system and will be found technically ineligible.

Therefore, we strongly recommend that you begin the submission process through Grants.gov well in advance of the application deadline.

Proof of timely submission is automatically recorded by Grants.gov. An electronic date/time stamp is generated within the system when the application is successfully received by Grants.gov. The applicant Grants.gov Authorized Organization Representative (AOR) will receive an acknowledgement of receipt and a tracking number (GRANTXXXXXXXX) from Grants.gov with the successful transmission https://www.grants.gov/applicants/applicant-registration mailto:support@grants.gov of their application. Applicant AORs will also receive the official date/time stamp and Grants.gov Tracking number in an email serving as proof of their timely submission.

When ECA successfully retrieves the application from Grants.gov, Grants.gov will provide an electronic acknowledgement of receipt of the application to the email address of the applicant with the AOR role. Again, proof of timely submission shall be the official date and time that Grants.gov receives your application. Please also be mindful of any Grants.gov generated error messages that may appear during the application process as they may result in some documents not transmitting correctly.

Applicants using slow internet should be aware that transmission can take some time before Grants.gov receives your application. Grants.gov will provide either an error or a successfully received transmission in the form of an email sent to the applicant with the AOR role. The Grants.gov Support Center reports that some applicants end the transmission because they think that nothing is occurring during the transmission process. Please be patient and give the system time to process the application.

The Grants.gov website includes extensive information on all phases/aspects of the Grants.gov process, including an extensive section on frequently asked questions, located under the “Applicant FAQs” section of the website. ECA strongly recommends that all potential applicants review thoroughly the Grants.gov website, well in advance of submitting a proposal through the Grants.gov system. ECA will not notify you upon receipt of electronic applications.

PLEASE NOTE: ECA bears no responsibility for applicant timeliness of submission or data errors resulting from transmission or conversion processes for proposals submitted via Grants.gov. Prior to submitting applications through Grants.gov, please ensure you meet all Grants.gov system and software requirements, including Adobe software compatibility. You can verify if your version of the Adobe software is compatible with Grants.gov, by visiting https://grants.gov/applicants/adobe-software-compatibility

It is the responsibility of all applicants submitting proposals via the Grants.gov web portal (https://www.grants.gov) to ensure that proposals have been received by Grants.gov in their entirety, and ECA bears no responsibility for data errors resulting from transmission or conversion processes.

7. Funding Restrictions for this Announcement.

a. Funding Restrictions for the United Nations Relief and Works Agency

(UNRWA)

None of the funds awarded resulting from this Notice of Funding Opportunity may be made available for subawards, direct financial support, or otherwise used to provide any payment or transfer to United Nations Relief and Works Agency (UNRWA).

b. Certification Regarding Compliance with Applicable Federal Anti- Discrimination Laws

If the place of performance or delivery of any award made under this NOFO will be within the United States, applicants are advised that they will be required to certify the following at the time of award:

i. Its compliance in all respects with all applicable Federal anti-discrimination laws is material to the government’s payment decisions for purposes of section 3729(b)(4) of title 31, United States Code and;

ii. It does not operate any programs promoting Diversity, Equity, and Inclusion that violate any applicable Federal anti-discrimination laws. A program promoting Diversity, Equity, and Inclusion means a program whose purpose is to promote preferences based on race, color religion, sex, or national origins, such as in training or hiring.

c. Certification Regarding Compliance with 20 U.S.C. 1011f and Any Other

Applicable Foreign Funding Disclosure Requirements for Institutions of Higher Education (IHE).

Applicants are advised that IHEs must certify the following at the time of award, and that this certification requirement must be included in any subaward agreements to IHEs:

• Its compliance in all respects with section 1011f of title 20, United States

Code, and any other applicable foreign funding disclosure requirements is material for purposes of section 3729 of title 31, United States Code, and for receipt of appropriate Federal grant funds.

d. Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities

(a) Definitions.

American Security Drone Act-covered foreign entity means an entity included on a list developed and maintained by the Federal Acquisition Security Council (FASC) and published in the System for Award Management (SAM) at https://www.SAM.gov/

FASC-prohibited unmanned aircraft system means an unmanned aircraft system manufactured or assembled by an American Security Drone Act-covered foreign entity.

Unmanned aircraft means an aircraft that is operated without the possibility of direct human intervention from within or on the aircraft.

Unmanned aircraft system means an unmanned aircraft and associated elements (including communication links and the components that control the unmanned aircraft) that are required for the operator to operate safely and efficiently in the national airspace system.

(b) Prohibition.

Recipients of funding under this Notice of Funding Opportunity (including subawards and subcontracts issued by the recipient) will be prohibited from:

(1) Delivering any FASC-prohibited unmanned aircraft system, which includes unmanned aircraft (i.e., drones) and associated elements;

(2) Operating a FASC-prohibited unmanned aircraft system in the performance of the award; and

(3) Using Federal funds for the purchase or operation of a FASC-prohibited unmanned aircraft system .

c) Exemptions, Exceptions, and Waivers.

The prohibitions described above will not apply if the agency determines that an exemption, exception, or waiver applies and the award indicates that such a determination has been made. [See sections 1823 through 1825 and 1832 of Public Law 118-31 (41 U.S.C. 3901 note prec.) for statutory requirements pertaining to exemptions, exceptions, and waivers.].

8. Other Submission Requirements.

https://www.sam.gov/ https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fuscode.house.gov%2Fview.xhtml%3Freq%3Dgranuleid%3AUSC-prelim-title41-section3901%26num%3D0%26edition%3Dprelim&data=05%7C02%7CCarbullidoCC%40state.gov%7C237266465ee34b736eaf08de3442d869%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C639005658853841398%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=vOOQC%2FqEnM0FmwOBiz0sKQU2rkL0QZZz6YPZDhMeP3o%3D&reserved=0

a. Applications must be submitted electronically through Grants.gov.

b. All proposals must contain a SF-424, executive summary, proposal narrative, budget (SF-424A), detailed line-item budget, and budget narrative.

c. Key Personnel

ECA recommends that the applicant identify intended key personnel positions via an asterisk (*) or other marking in the proposal budget, budget narrative, or a separate appendix. If not provided in the application, recipients must submit the names, titles, roles and experience/qualifications of key personnel involved in the program to the Grants Officer and GOR within 30 days of an award being issued. Applicants should also identify what proportion of their time will be used in support of the program. Additional information regarding key personnel requirements can be found in the State Department’s Standard Terms and Conditions.

d. Intergovernmental Review of Applications Executive Order 12372 does not apply to this program.

F. Application Review Information

1. Review Process.

ECA will check that all proposals meet the technical requirements in this solicitation. Proposals that do not meet the guidelines, including those under the eligibility section above or in the PSI, will be ineligible for further review.

All eligible proposals will be reviewed by the program office before being reviewed by an ECA grant panel. Applications may also be reviewed by Public Diplomacy sections overseas, State Department regional bureaus, or other State Department offices, as appropriate. All reviewers, including the ECA grant panels, will review any eligible proposals based on the criteria below.

Proposals recommended by an ECA grant panel will be reviewed for compliance with Federal and Bureau regulations and guidelines and assessed for risk. Final funding decisions are made by the ECA’s Assistant Secretary. Only an ECA Grant Officer has the final authority to issue assistance awards.

2. Review Criteria.

An ECA grants panel will competitively evaluate all technically eligible applications according to the criteria stated below. These criteria are not rank ordered, and all carry equal weight in the proposal review.

a. Program Planning and Ability to Achieve Program Aims and Purpose:

Proposals should have a detailed agenda and work plan that demonstrates your institution's ability to carry out the program. The plan should follow the program guidelines described in this solicitation and should be likely to provide maximum impact in achieving the proposed results. Proposals should clearly state the program’s aims and purpose and demonstrate how your institution will meet them.

b. Participant Monitoring: The proposal must include a plan for ensuring and monitoring the safety and well-being of participants.

c. Institutional Capacity and Institution’s Record/Ability: Proposals should include the necessary personnel and institutional resources to achieve the program results. The organization has expertise in exchange programs and the proposal demonstrates it has internal controls in place to manage federal funds. Proposals should demonstrate an institutional record of successful exchange programs and responsible fiscal management. ECA will consider the past performance of prior ECA recipients, including the timely submission of reports, and the demonstrated potential of new applicants.

d. Performance Monitoring and Evaluation (M&E): Proposals should have a fully developed M&E plan that includes goals, objectives, and indicators.

The plan should be feasible and aligned with the M&E section of this solicitation. Proposals should include a realistic learning plan that outlines how your organization plans to review, understand, and incorporate M&E data into programmatic decisions and practices. All submitted M&E plans will be reviewed to ensure the applicant has provided at least the required information outlined in the M&E section of this solicitation and demonstrated the applicant’s capacity to carry out the M&E plan.

e. Budget and Cost Effectiveness: The budget must be supported by a detailed budget narrative and demonstrate that all proposed costs are verifiable, allowable, reasonable, and allocable, including cost sharing (if proposed).

The budget should reflect an appropriate allocation of time, personnel, and other resources necessary to effectively achieve the program’s scope and scale.