FY26-20,_FY27-20_&_FY28-20_Street_Sweeping.pdf

Invitation for Bids

FY26-20, FY27-20 & FY28-20 Street Sweeping

1. Introduction

1.1. Program Background

The Berkshire Regional Planning Commission (BRPC) administers the Berkshire

Regional Group Purchasing Program (BRGPP) on behalf of all 32 Berkshire County municipalities and other public sector entities within Berkshire County.

Invitations to bid for each product category allow vendors to offer products and services based on the municipalities’ location in Northern, Central, or Southern

Berkshire County, or on any combination of the three. The BRGPP services are designed to provide municipalities with the lowest prices available, while also relieving municipal staff of performing the necessary activities required for bidding products and services under the Massachusetts procurement laws.

1.2. Legal Advertisement

The Berkshire Regional Group Purchasing Program (BRGPP), acting on behalf of its participating members, invites bids for joint cooperative purchases for April 1, 2026 through June 30, 2028 for the following highway supplies and service categories:

• FY26-27-28-20 Street Sweeping

Bid packages are available starting Wednesday, March 4, 2026 at BRGPP's OpenGov online procurement portal found at:

https://procurement.opengov.com/portal/berkshire-planning.

Bids must be submitted through the online procurement portal no later than

Wednesday, March 18, 2026 at 1:00 pm. Bids will then be opened publicly and read aloud.

All bids for services are subject to the prevailing wage rates as per Massachusetts

General Laws Chapter 149, Section 26 to 27F inclusive and Chapter 30, Section

39M, and a 5% bid deposit is required, in the form of a bid bond or certified check, unless specified in the bid package.

All bidders must be pre-qualified by MassDOT for the following approved classes of work and their respective estimated values:

• FY26-27-28-20 Street Sweeping: $61,440.00

As the awarding authority, BRGPP and its participants reserve the right to accept or reject any or all bids, in total or in part, and to take whatever action is deemed most favorable to the best interest of all the participants. Minority and woman-https://procurement.opengov.com/portal/berkshire-planning owned businesses are encouraged to submit bids. All bids will receive consideration without regard to race, color, religion, national origin, sex, age, sexual orientation, or disability. BRGPP is an Affirmative Action/Equal Opportunity Employer.

1.3. Program Timeline

Release Project Date: March 4, 2026

Proposal Submission Deadline: March 18, 2026, 1:00pm

Contractor Selection Date: April 1, 2026

2. General Instructions - G.L. c.30, §39M

1. Duration of Contract – The Period of the contract is from April 1, 2026 through June 30, 2028.

2. Applicable Bidding Laws – All bids for this project are subject to applicable public bidding laws of Massachusetts, including, but not limited to G.L. c.30, §39M.

3. Prevailing Wage – Attention is directed to the prevailing wage rates to be paid as determined by the Commissioner of Labor and Workforce

Development and the weekly payroll record submittal requirements under the provisions of Massachusetts General Laws, Chapter 149, Section 26 through 27D inclusive.

4. Bid Response Instructions – All bid responses must be submitted through

BRGPP's OpenGov procurement portal posting for this project found at https://procurement.opengov.com/portal/berkshire-planning/projects/242348. All bid responses must be submitted by Wednesday, March 18, 2026 at 1:00 pm. All required documents must be submitted in the format specified, all fields must be completed as specified and the documents must be submitted to the correct project folder in order for the bid response to be complete. Hard copy bid responses will not be accepted. It is the bidder’s sole responsibility to familiarize themselves with the OpenGov procurement portal and the online bid submission process and requirements. Late bids will not be accepted. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified will not be considered. The bidder agrees that its bid shall be good and may https://procurement.opengov.com/portal/berkshire-planning/projects/242348 https://procurement.opengov.com/portal/berkshire-planning/projects/242348 not be withdrawn for a period of 30 days, Saturdays, Sundays, and legal holidays excluded, after the opening of bids.

5. Minimum Requirements – You must have the following completed documents in the bid package in order to meet the minimum requirement:

a. Bid Form and Bid Signature Page

b. Tax Compliance Form

c. Non-Collusion Form

d. Debarment Form

e. OSHA Statement

f. Reference Form

If the total value of this bid exceeds $50,000:

g. Bid security consisting of a BID BOND, CASH, or, CERTIFIED CHECK issued by a responsible bank or trust company in the amount of 5% of the bid price.

6. Examination of Site and Documents – Before submitting a bid, each bidder should (a) examine the contract documents thoroughly; (b) address any questions, if necessary, ; (c) familiarize themselves with federal, state and local laws, bylaws, rules and regulations that may in any manner affect cost, progress or performance of the Work; and (d) study and carefully correlate bidder's observations with the contract documents. The submission of a bid will constitute an incontrovertible representation by the bidder that they have complied with every requirement of this article and that the contract documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of the work.

Withdrawing a bid could lead to bid bond/deposit forfeiture. The supplier will be bound by all applicable statutory provisions of law of the Federal

Government and the Commonwealth of Massachusetts.

7. Rejection of Bids – The BRGPP and program participants reserve the right to reject any and all bids, in total or in part. Bids which are incomplete, not properly endorsed or signed, or otherwise contrary to instructions will be rejected as non-responsive by the Chief Procurement Officer (CPO) and will cancel the bid process.

8. Subcontractors – If any aspect of this bid is to be subcontracted, prior approval by BRGPP is required. The bidder must submit the name of any subtractors and their relevant qualifications. Bidders shall be responsible for satisfactory performance and adequate oversight of any subcontractors.

Subcontractors are required to meet the same state and federal financing and program reporting requirements and are held to the same reimbursable cost standards as are bidders.

9. Taxes – The BRGPP and all program participants are exempt from the payment of Federal Excise Taxes and Massachusetts Sales Tax for the purposes of this specific contract Therefore, prices quoted herein are not to include these taxes.

10.Prices to Remain Firm – The bidder will be held to the terms and the prices on the bid form for the duration of the contract period. This bid will only be made available to the program participants. If the bid form requests a delivered price bid for a specific participant, that quotation will be for use by that participant only.

11.Modification or Withdrawal, Mistakes, or Minor Informalities – Minor defects on a bid submittal may be waived by the BRGPP as long as the error or variation is not prejudicial to the other bidders or preferential to one bidder and that it may be corrected without effect upon substantive elements of the bid such as, but not limited to, price, quality, payment terms or delivery schedule. Resolution will be determined by the CPO.

12.Indemnification – The successful bidder will indemnify and hold harmless the BRGPP and program participants for all damages to life and property that may occur due to bidder negligence or that of their employees, subcontractors, etc., during the contract.

13.Substitute Material or Equipment – Any restrictions, qualifications, or deviations from specifications must appear either on the bid form or on an attachment thereto. The contract, if awarded, will be so on the basis of material and equipment described/specified in the bid specifications. Whenever it is indicated in the bid specifications that a substitute or "approved equivalent" item of material or equipment may be furnished or used by bidder if acceptable, application for such acceptance will not be considered by the BRGPP until after the "effective date of the

Agreement".

14.Contract – A contract (or contracts) will be signed between the awarded bidder(s) and the BRGPP, acting on behalf of the program participants. If a specific town or other municipal entity is mentioned in the contract, that entity will be bound by the conditions of the contract. If the entity is bound by an existing contract for the bid item, the existing contract shall take precedence. The contract agreement is on file at https://procurement.opengov.com/portal/berkshire-planning/contracts. The contract will include, but not be limited to, all general and specific conditions contained in the Invitation for Bid, all changes, and the bid form submitted by the awarded bidder.

15.Rule for Award – The contract(s) resulting from this bid will be awarded to the lowest price eligible and responsive bidder taking into consideration past performance and reliability of the bidder, quality of product and/or service, and degree of exclusion, exemption, or restrictions on the bid form. BRGPP retains the right to award this bid, or any subsection therein, to more than one bidder. In this case, program participants will decide with which vendor they will enter into a contract.

16.Division of Award - Program participants may be grouped geographically and this bid awarded along the divisions of these groupings. In such a case, the participants will be grouped into the following county subsections:

a. Northern Berkshire County - Adams, Cheshire, Clarksburg, Mount

Greylock Regional High School, New Ashford, North Adams, Savoy, Williamstown

b. Central Berkshire County - Dalton, Hinsdale, Lanesborough, Lenox, Peru, Pittsfield, Richmond, Washington, Windsor

c. Southern Berkshire County - Alford, Becket, Egremont, Great Barrington, Lee, Monterey, Mount Washington, Otis, Sandisfield, Sheffield, https://procurement.opengov.com/portal/berkshire-planning/contracts

Stockbridge, Tolland, Tyringham, West Stockbridge

17.Contract Award – The CPO shall award the contract by written notice to the winning bidder within 30 days of the IFB deadline. The parties may extend the time for acceptance by mutual agreement.

18.Contractual Terms – Contractual terms and conditions will consist of the standard terms and conditions clauses contained within the Standard

Contract within this IFB. Any term not objected to will be deemed to have been accepted by the bidder. Exceptions to the terms and conditions may result in the respondent’s offer being deemed as non-responsive.

19.Invoices – The BRGPP will in no way be responsible for the actions of program participants. Payments of invoices will be made within 30 days upon receipt of the invoice by each participant that requested goods or services.

All awards are dependent upon the participants receiving appropriate funding for the projects.

20.Quarterly Reporting– Any winning bidder agrees to submit to BRGPP quarterly reports on the OpenGov platform containing the total amount of goods and services purchased by program participants pursuant to the awarded contract. Quarterly reports will be due twenty-one days after the end of each fiscal quarter on the following dates:

a. October 21, 2026

b. January 21, 2027

c. April 21, 2027

d. July 21, 2027

21.Administrative Fee – Any winning bidder agrees to pay to BRGPP a quarterly administrative fee equal to 1.75% of the total amount reported in each quarterly report. This fee will be calculated by BRGPP upon receival of a quarterly report and the submitting winning bidder will be invoiced.

22.Changes and Addenda – Any clarification of requirements or requests for additional information by proposers must be submitted through BRGPP's

OpenGov procurement portal posting for this project found at https://procurement.opengov.com/portal/berkshire-planning/projects/242348 and submitted no later than TBD. Answers to all questions will be made in writing and posted online as an addendum in the same location. Only questions answered by formal written addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

23.Communication – For any bid document that is received electronically, it is the responsibility of every bidder who receives this bid and all associated documents to check BRGPP's OpenGov procurement portal posting for this project for any addenda. Bidders may not alter (manually or electronically) the bid language or any bid documents. Notices will be sent out to bidders to the email provided with any changes.

24.Massachusetts Department of Transportation Prequalification –

MassDOT Prequalification on the requisite category will be required for the following categories:

a. Guardrail Installed

b. Line Painting

c. Pavement Preservation Products

d. Stone Sealing

e. Paving (Applied in Place)

f. Catch Basin Cleaning & Line Jetting

g. Tree Work

h. Street Sweeping

Bidders are encouraged to visit the MA DOT Prequalification website at: https://www.mass.gov/prequalification-program?_gl=1*tb2kds*_ga*MTA5OTY5MjQ2LjE2MjYzNDU2MzU.*_ga_MC

LPEGW7WM*MTcxMDQyNTk1OS4yMTIuMC4xNzEwNDI1OTU5LjAuMC4w

27.Fair Employment Practices – During the performance of this contract, the bidder and all of their subcontractors, for themselves , their assignees, and successors in interest, agree as follows: The Bidder, in the performance of all work during, after and prior to completion of work under this Agreement, https://procurement.opengov.com/portal/berkshire-planning/projects/242348 https://procurement.opengov.com/portal/berkshire-planning/projects/242348 https://www.mass.gov/prequalification-program?_gl=1*tb2kds*_ga*MTA5OTY5MjQ2LjE2MjYzNDU2MzU.*_ga_MCLPEGW7WM*MTcxMDQyNTk1OS4yMTIuMC4xNzEwNDI1OTU5LjAuMC4w https://www.mass.gov/prequalification-program?_gl=1*tb2kds*_ga*MTA5OTY5MjQ2LjE2MjYzNDU2MzU.*_ga_MCLPEGW7WM*MTcxMDQyNTk1OS4yMTIuMC4xNzEwNDI1OTU5LjAuMC4w https://www.mass.gov/prequalification-program?_gl=1*tb2kds*_ga*MTA5OTY5MjQ2LjE2MjYzNDU2MzU.*_ga_MCLPEGW7WM*MTcxMDQyNTk1OS4yMTIuMC4xNzEwNDI1OTU5LjAuMC4w will not discriminate on grounds of race, color, religious creed, national origin, age or sex in employment practices, in the selection or retention of subcontractors, or in the procurement of materials and rentals of equipment. (Fair Employment Practices law of the Commonwealth M.G.L.

Chapter 151B.) The Bidder by signing this Agreement agrees to abide by the above paragraph to the best of their ability.

28.References – The bidder must provide the contact information (entity name, contact name, title, phone number & email address) for three client references on projects of similar type, scale, and complexity.

29.OSHA Certification is Required – All contractors working on public works projects will be required to certify that ALL employees employed at the worksite have successfully completed an OSHA-approved course in construction safety at least 10 hours in duration. This law requires general contractors to have on file records of all employee’s OSHA 10- hour training and provide proof to the various agencies in charge of the work. This also applies to all subcontractors, hired trucks, and hired equipment with operators. Every bidder must certify that all persons who are employed by them for this bid are certified. Proof does not have to be submitted with this bid but must be available upon request.

30.Contract Execution Will Be Conditioned upon Producing:

a. A labor and materials payment bond in the among 50% of the awarded contract, issued by a surety company licensed by the Massachusetts State

Division of Insurance;

b. An insurance certificate as outlined in the Insurance Requirements section of this bid.

Failure or refusal of the winning bidder to execute and deliver a signed contract, worker’s compensation insurance affidavit, certificate of insurance, and labor and materials bond acceptable to the CPO within ten days after notice of contract award will result in the forfeiture of the bid bond as liquidated damages. The contract will be awarded to the next lowest qualified bidder or the IFB re-advertised, as the BRGPP believes is in the best public interest. The bid deposit shall be returned upon execution of the contract.

31.Prevailing Wage and Certified Payroll – Certified payroll is to be submitted to on a weekly basis directly to the program participant for which the work is being performed. If subcontractors are employed, a copy of the prevailing wage schedule shall be provided, and all certified payrolls shall include subcontractors. A certified payroll sheet can be found at https://www.mass.gov/prevailing-wage-program.

Attached are the pertinent tables in effect for this work.

32.Bid Deposit – If the total value of this bid exceeds $50,000, the bidder must submit with its bid a bid deposit equal to 5% of the total value. The total value is obtained by multiplying the total expected quantity of products by their respective bid prices. The bid deposit may be in the form of a certified check, bank treasurer's or cashier's check, or a bid bond from a licensed surety company. The surety bond may state the amount to be "five percent

(5%) of the amount bid". The bidder must submit the bid bond digitally through this electronic bid as well as mail a physical copy to:

BRGPP c/o Berkshire Regional Planning Commission

1 Fenn Street, Suite 201

Pittsfield, MA 01201

33.Price Reductions – It is understood that any price reduction for materials that occurs between the opening of this bid and delivery of any order, the benefit of all such reductions will be extended to program participants.

34.Defective Equipment, Material, and Workmanship – The bidder to whom a contract is awarded guarantees to the BRGPP and Participants all equipment, materials, or workmanship for a period of one (1) year after inspection and acceptance and shall replace promptly any defective equipment, material, or workmanship without additional cost to the

Participants.

35.Non-Favoritism - The bidder shall not provide any other customer of similar size and similar terms and conditions with a lower price for the same commodity or service during the contract period, unless this same lower https://www.mass.gov/prevailing-wage-program price is immediately effective for all program participants. The bidder shall also provide current or historical pricing offered or negotiated with other governmental or private entities at any time during the contract period at the request of the CPO.

36.Public Records Law - All responses and information submitted in response to this bid are subject to the Massachusetts Public Records Law including, but not limited to, G.L. c.66, §10 and c.4 §7. Any statement in submitted responses that are inconsistent with these statues shall be disregarded.

37.Police and Flagging – The program participant will remain responsible for any required police and flagging detail for the duration of the contract.

38.Scheduling - When program participants schedule services, they shall be placed in a considerate order and not be postponed for scheduling their service(s). Services cannot be postponed for more than two weeks from the originally scheduled date agreed upon between the participant and the awarded bidder. Postponement of services past two weeks may result in potential disqualification of the awarded bidder from future bid awards.

3. Insurance Requirements

The winning bidder shall always during the contract maintain in full force and effect employer’s liability, worker’s compensation, bodily injury liability and property damage, and general liability insurance, including contractual liability coverage.

All insurance shall be by insurers and for policy limits acceptable to the BRGPP.

Before the commencement of work hereunder, the winning bidder agrees to furnish the BRGPP certificates of insurance or other evidence satisfactory to the BRGPP to the effect that such insurance has been procured and is in force.

For the purpose of the contract, the winning bidder shall carry the following types of insurance in at least the minimum amounts specified below:

Coverage Type Policy Limits

Worker’s Compensation Statutory*

Employer’s Liability $1,000,000

Automobile Liability $1,000,000 combined single limit for bodily injury and property damage

General Liability $1,000,000 each occurrence;

$3,000,000 aggregate

Excess/Umbrella Liability $4,000,000

* A Worker’s Compensation Insurance Affidavit: General Business as issued by the

Massachusetts Department of Industrial Accidents will be required of the winning bidder(s) at contract singing. See https://www.mass.gov/orgs/executive-office-of-labor-and-workforce-development

The BRGPP and the Program Participants shall be named as an additional insured under the liability and automobile insurance. The excess/umbrella liability insurance policy should contain a broad-form general liability endorsement.

4. Bid Specifications

The following section provides specifications for the goods and services contained in this bid. Unless otherwise noted, specifications for all product categories shall adhere to the Commonwealth of Massachusetts Department of Transportation

Standard Specifications for Highways and Bridges, 2026Edition. The documents provided by MassDOT outlining these specifications can be found attached to the end of this bid, as well as at the MassDOT website:

https://www.mass.gov/lists/construction-specifications.

4.1. Street Sweeping Specifications

Scope of Work

The winning bidder shall provide sweepers and operators to perform street sweeping services in accordance with these specifications and typical municipal street sweeping practices and procedures. The work shall include fully sweeping both sides of paved roadways between the normal curb lines whether an actual curb exists or not. The work shall also include parking lots, sidewalks, or areas adjacent to paved roadways.

Sweeping activities shall remove regular day-to-day buildup of sediment, leaves, and typical debris from the paved surfaces. Any excessive, out of the ordinary, buildup including leaves deeper than three inches (3”), debris or material resulting from construction work, or other large amounts of debris from storms, high winds, or flooding shall be excluded from the contract unless otherwise agreed upon between the winning bidder and participant. Any areas determined to have excessive buildup shall be reported to the participant immediately for inspection.

Sweeping shall not include any streets which would cause damage to the equipment used. The participant will not require the winning bidder to re-sweep areas that were blocked by parked cars. The winning bidder shall re-sweep any streets determined not to meet the specifications at no additional expense at the discretion of the Director.

https://www.mass.gov/orgs/executive-office-of-labor-and-workforce-development https://www.mass.gov/orgs/executive-office-of-labor-and-workforce-development https://www.mass.gov/lists/construction-specifications

Sweeper operators must have at least one (1) year of experience operating street sweepers. The participant reserves the right to lead or follow the contracted sweepers with a sweeper owned and operated by the participant if determined beneficial. The participant may also assign personnel in participant vehicles to accompany the sweepers in order to coordinate work and monitor progress.

The winning bidder shall supply all labor, equipment, and supplies necessary to mechanically sweep streets in accordance with the specifications and Contract

Documents. All equipment and machines supplied and used by the winning bidder shall be maintained by the winning bidder.

The winning bidder agrees not to subcontract or assign this Contract in whole or in part without the written approval of the Director.

Equipment

Sweeping equipment shall be performed by mechanical means or Air Type Sweeper capable of picking up sand, salt, small stones, sediment, glass, leaves, debris, etc.

normally found within municipal roadways. The equipment is not required to pick up larger items that would damage the equipment.

All equipment utilized by the winning bidder shall be in good condition and have all systems working properly. Sweepers shall have two side brooms and a main broom capable of sweeping a minimum eight-foot (8’) wide path. All brooms and pick-up assemblies shall be of good quality such that the equipment will sweep up normal road sediment and debris in one pass. All broom cycles shall operate independently of ground speed such that a reduction of ground speed will not affect brooming action. Sweepers shall be operated at speeds that effectively remove sediment and debris.

Street sweeping equipment used must be capable of unloading directly into participant-owned dump trucks (minimum 8’-6’” dump height) and/or containers without the need for a front-end loader or other mechanical equipment. Each sweeper shall have independent wet systems capable of controlling dust.

Sweepers and equipment shall be operated in accordance with manufacturer’s recommended settings, standards, and procedures. A sufficient supply of spare brooms and parts must be kept on hand to insure continuous operation. All equipment used by the winning bidder will be maintained by them and shall be kept in good operating condition.

Sweepers utilized for this contract must be no more than ten (10) years old and must be in a good condition acceptable to the Director. The winning bidder must have proof of ownership or signed lease for the duration of the contract of at least one (1) machine which meets the above requirements before contract award.

Sweepers must be properly registered and insured in accordance with Motor Vehicle

Laws of the Commonwealth of Massachusetts and US DOT regulations.

The winning bidder may petition the Director in writing to allow for the use of an alternative type of sweeper. The winning bidder must provide the specifications of the proposed machine and a demonstration must be performed to the satisfaction of the Director. If approved, the participant maintains the right to reverse this decision if the Director has determined that this alternative sweeper has not performed satisfactorily.

Disposal

The winning bidder shall dump collected sweepings directly into trucks provided by the participant unless otherwise directed or agreed upon with the participant. The participant, at their discretion, may designate dumpsites for emptying sweepers if determined to be in the best interest of the participant. The winning bidder shall coordinate the location and dumping schedule with the participant a minimum of twenty-four (24) hours prior to any sweeping activities.

Once sweepings have been dumped by the winning bidder, the participant shall be responsible for handling, hauling, and disposal of the sweepings. The participant will dispose of the street sweepings under a separate contract.

Communication

The winning bidder must have a supervisor or foreman available to direct operations. This supervisor or foreman will report to the Director, or their designee, any problems as well as give progress reports. The winning bidder shall be required to report any spills or illegal discharges to the Director immediately.

The participant may choose to loan a portable radio to the contract sweeper such that communications may be made with participant to coordinate sweeper dumping. This radio shall be the winning bidder’s responsibility and subject to replacement with a new radio if the winning bidder loses or damages said radio.

Schedule & Sequence of Cleaning

The participant will make available to the winning bidder Work Route Maps showing the sequence in which the winning bidder will proceed in street sweeping, authorized hydrant access, and dump sites if permitted. Prior to the commencement of any work, the winning bidder shall submit an estimated schedule to the participant for approval. Services will generally be performed on a regularly scheduled workday following a forty-eight (48) hour notice to the Town. Hours of operation shall be weekdays from 7:30 A.M. to 3:00 P.M. unless otherwise approved by the Director in writing. The Contractor will not receive additional compensation for working outside of this window and the times and day to be approved by the Director. Contractor will not be paid “travel time” to or from the

Town or other extras.

Once work begins, the winning bidder shall continuously prosecute the work in accordance with the Contract Documents and approved schedule unless otherwise authorized or directed by the participant. Any adjustments to the approved schedule must be approved in writing by the Director. The participant reserves the right to change the approved schedule or sequence of work at any time.

All contract work must be completed between April 1, 2026 through June 30, 2028.

Use of Fire Hydrants

The winning bidder shall be allowed the use of certain fire hydrants, as designated by the participant, as may be necessary to prosecute the specified work. Water will be furnished free of charge by the participant for the tasks specified in the Contract only. The winning bidder will be charged for any unreasonable use of water.

A participant-issued meter and backflow preventor must be used at each hydrant connection. Only tools specifically manufactured for opening hydrants may be used on participant hydrants. The winning bidder must be familiar with the process of drawing hydrant water and closing of the valves and must supply all tools, hoses, and equipment to make the connections. The winning bidder shall make every effort possible not to disturb sediment in the water system when operating a hydrant.

The winning bidder shall maintain a log of all hydrant use including date, location, time, and estimated amount of water drawn from the hydrant. The logs must be submitted to the Director at the end of each week.

Water may also be made available from a participant-supplied truck mounted tanker.

Record Keeping

The winning bidder shall be responsible for maintaining a log of all sweeping activities conducted. Information should include the date and hours of sweeping activities, roads swept each day, overall miles of road swept, operator names, sweepers used, and approximate amount of sediment and debris removed. The winning bidder shall also report to the Director any roads with higher than normal sediment and debris loads. Logs shall be submitted to the participant at the end of each week in which sweeping activities have occurred.

The winning bidder shall also maintain a map which highlights each road that has been swept to date. The date the road was swept shall also be noted on the map.

This map shall be provided to the participant every thirty (30) days and shall also be made available to the participant upon request at any time. The participant reserves the right to require each sweeper to carry a participant issued GPS device to track and monitor sweeping activities.

Traffic Control

The winning bidder is responsible for all traffic control and signage as is necessary to provide for the safety of workmen, equipment, and the traveling public. The winning bidder shall not block or stop the normal flow of traffic. Certain locations may require a police detail. Any required police details shall be paid for by the participant at no additional expense to the winning bidder. At no time shall sweeping be performed against the traffic flow.

Payment

Street sweeping shall be performed and measured on a per hour basis for one (1) sweeper. A minimum of four (4) hours of work is guaranteed during each calendar day that work is requested under this item. Work completed after the first four (4) hours during the same calendar day will be paid for at the hourly rate specified in the FORM OF GENERAL BID for each additional hour of work completed. Travel time to and from the participant will not be eligible for payment.

The unit bid price shall include all equipment, fuel, tools, transportation, traffic control, and labor incidental to the completion of the sweeping work in accordance with the provisions of these specifications. Mobilizations shall be included in the unit bid price; no additional payment will be made for mobilization, travel time to and from the participant, or unauthorized idle time.

5. Bid Quantity Estimates

The below tables provide an estimate of the quantity of products and services to be purchased by each program participant. Please note that these are non-binding estimates and that final purchase quantities are liable to change.

5.1. Bid Quantity Table

Municipality FY26 Hours FY27

Hours

FY28

Hours

North County

Clarksburg 40 40 40

Florida 48

Central County

Windsor 8 8 8

South County

Alford 8 8 8

Lee 40 40 40

West Stockbridge 16 16 16

6. Pricing Proposal

STREET SWEEPING

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Street Sweeping FY26 160 Hours

2 Street Sweeping FY27 112 Hours

3 Street Sweeping FY28 112 Hours

TOTAL

7. Vendor Questionnaire

1. Bid Confirmation*

I/We hereby agree to provide services for which we have provided pricing in accordance with the specifications in this bid.

☐ Please confirm

*Response required

2. Federal Tax ID Number*

This number is regularly used by companies when filing their Employer’s Federal

Tax Return, U.S. Treasury Form 941

3. Bid Signature Page*

Please download the below documents, complete, and upload.

• Bid_Signature_Page.pdf

*Response required

4. Tax Compliance and Non-Collusion Statements*

Please download the below documents, complete, and upload.

• Tax_Compliance_and_Non-Coll...

*Response required

5. References*

BRGPP requires that bidders provide three client references on projects of similar type, scale, and complexity. Please download the below references form, complete, and upload.

• BRGPP_References_Sheet.docx

*Response required

6. Provide the Point of Contact for Quarterly Reporting*

Name, Email Address and Phone Number

*Response required

7. Quarterly Reporting Confirmation*

The winning bidder agrees to submit quarterly reports on supplies and services delivered. Reports will be submitted via email to rslick@berkshireplanning.org no later than 21 days after the end of the quarter.

☐ Please confirm

8. Provide Point of Contact for Purchases and Scheduling*

Name, Email Address, and Phone Number

*Response required

9. Upload Bid Bond

If the total value of this bid exceeds $50,000, please upload a certified check, bank treasurer's or cashier's check, or a bid bond from a licensed surety company as specified in the General Instructions. Otherwise, your bid may be rejected as incomplete.

10. Upload Product Specifications, Product Safety Sheets, etc.

Please upload all other required documents as specified by the bid specifications.

https://government-project.s3.us-west-2.amazonaws.com/76140/e027cddc-1d03-4f95-94af-e98dbe19e33f_Bid_Signature_Page.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4CNN6FM72%2F20260304%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260304T130001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEO3%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCIFgZ%2F%2Ftglh1O9w1pP%2FeyoJWfWBIp4rwLpgwbcb7Lbg0CAiAY34xwt81WsX4G2pDgQ9HFIP7R9LQJ1xBWqbKAhc1dUyqVBQi2%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIM5dBQN3sG7p97ke65KukEolfzvCJ8nowNqOowYSWFT2FMwf6%2BRdmCs5nmEHF5D1DNfQuv5kIsmyqZM82nNqihEwsj2qyQUQUyTGwBAWy2FpG%2B07kIUpHq4mBL2Vdyef4cvH9%2BYzm2z3nIk1B2E6isgVhwPLWYUsFphGagw1Oxx1Lp2%2BXEJ58QD89y667Ly9ehVMbtEXMLUrp%2FDAgDNeZ%2Fm9jcR1se4YocgoA72SA%2F%2BGDbESLjUc8Fguy85nFMrSYCS7%2FnKchxKgDyn7aYJoKpHayV6K41Ia8EqXKJQOq2wsWsW7N%2FDtKqBWecUwGqTOyaAGnu1tGSxmQotLEmHKOzhOQkdRGkDYBYH9YR05qZxQK1bNfQErq4j%2BOpWotaGUZ7a7v8ZXcwzGOWPLWVoq2G%2B7DmV%2BCJjniMG%2FBohPpX2a8iLnoXqejGngN6AviayDBKgVO5MU0si2MtBVaXgg8lAuK9eZSvPxJreblKXwb3W1r31AZAEVT%2BE30S3lXv%2FTyZmHYpeUm%2BUPrgkghjLnDkFLmU88f%2BsljTnayUHr%2B6wMTZYL%2F1%2FL8s7g2bZRxlXi7ObCkrZCRfMg7ZvaTT9VeXbNZnjpdN8AVmM%2B7Loorq2t%2Ftc4jX0lcMzwObDth%2Fv%2FwDzG%2FhfQZqQSiCHDHQsBebRZwvuFmCBcryXCmVL%2BYk6zEBwxTzGsRqphyy2APZZAa7JJzANFHZGqTzmXbXQJZdvc32wijgNCk2k%2BwqBJHRYeihN3S5Ot7%2B%2FHHZB5Px%2FmUDI0H9LsgwysNN1rLVfVbJaZKln9wezN%2FgzMh5voDaU%2FLK%2FPllx8GgAfJIT7Z2lsNhLyLOtFJ%2BJ50wwtegzQY6mgF5sJ1pTk6RIKHswCS49jasTldBXAXJ4EZDh%2BqYqk%2BbsZK6bJjGaY%2BIzGv8sit8Wse53h5Ug%2BJn05WVugDGyxN4%2FcmHBWESQvOZLjJYwDv7K9MKKH8zejOzCjDORzMzKWB9mz%2BVeE3B3YZufFJkxs%2F9bF1BRBK6w87v2dj%2Bkz6Eav2CDx5bB%2B7lguuQ830YqHGQIZsiHi0LsMOk&X-Amz-Signature=64e57c8a5d7f745d339b56413c15622d523ac4c1bfb66a33088c76fe62462d7f&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Bid_Signature_Page.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/76140/4a6ef374-a68f-442f-ab8e-62876950d9dd_Tax_Compliance_and_Non-Collusion_Statements.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4CNN6FM72%2F20260304%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260304T130001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEO3%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCIFgZ%2F%2Ftglh1O9w1pP%2FeyoJWfWBIp4rwLpgwbcb7Lbg0CAiAY34xwt81WsX4G2pDgQ9HFIP7R9LQJ1xBWqbKAhc1dUyqVBQi2%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIM5dBQN3sG7p97ke65KukEolfzvCJ8nowNqOowYSWFT2FMwf6%2BRdmCs5nmEHF5D1DNfQuv5kIsmyqZM82nNqihEwsj2qyQUQUyTGwBAWy2FpG%2B07kIUpHq4mBL2Vdyef4cvH9%2BYzm2z3nIk1B2E6isgVhwPLWYUsFphGagw1Oxx1Lp2%2BXEJ58QD89y667Ly9ehVMbtEXMLUrp%2FDAgDNeZ%2Fm9jcR1se4YocgoA72SA%2F%2BGDbESLjUc8Fguy85nFMrSYCS7%2FnKchxKgDyn7aYJoKpHayV6K41Ia8EqXKJQOq2wsWsW7N%2FDtKqBWecUwGqTOyaAGnu1tGSxmQotLEmHKOzhOQkdRGkDYBYH9YR05qZxQK1bNfQErq4j%2BOpWotaGUZ7a7v8ZXcwzGOWPLWVoq2G%2B7DmV%2BCJjniMG%2FBohPpX2a8iLnoXqejGngN6AviayDBKgVO5MU0si2MtBVaXgg8lAuK9eZSvPxJreblKXwb3W1r31AZAEVT%2BE30S3lXv%2FTyZmHYpeUm%2BUPrgkghjLnDkFLmU88f%2BsljTnayUHr%2B6wMTZYL%2F1%2FL8s7g2bZRxlXi7ObCkrZCRfMg7ZvaTT9VeXbNZnjpdN8AVmM%2B7Loorq2t%2Ftc4jX0lcMzwObDth%2Fv%2FwDzG%2FhfQZqQSiCHDHQsBebRZwvuFmCBcryXCmVL%2BYk6zEBwxTzGsRqphyy2APZZAa7JJzANFHZGqTzmXbXQJZdvc32wijgNCk2k%2BwqBJHRYeihN3S5Ot7%2B%2FHHZB5Px%2FmUDI0H9LsgwysNN1rLVfVbJaZKln9wezN%2FgzMh5voDaU%2FLK%2FPllx8GgAfJIT7Z2lsNhLyLOtFJ%2BJ50wwtegzQY6mgF5sJ1pTk6RIKHswCS49jasTldBXAXJ4EZDh%2BqYqk%2BbsZK6bJjGaY%2BIzGv8sit8Wse53h5Ug%2BJn05WVugDGyxN4%2FcmHBWESQvOZLjJYwDv7K9MKKH8zejOzCjDORzMzKWB9mz%2BVeE3B3YZufFJkxs%2F9bF1BRBK6w87v2dj%2Bkz6Eav2CDx5bB%2B7lguuQ830YqHGQIZsiHi0LsMOk&X-Amz-Signature=9b0552fed31b432d59e5c08efc5867b397ee8bbecd9a03fb19f599a1a7b96ba9&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Tax_Compliance_and_Non-Collusion_Statements.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/242348/2b1ddfac-e93e-4936-965a-be0bd85303cc_BRGPP_References_Sheet.docx

Attachments:

A - MassDOT 2026 Standard Specifications for Highways and Bridges, Amendments to Previous Versions

B - MassDOT 2026 Standard Specifications for Highways and Bridges, Division I, General Requirements and Covenants

C - MassDOT 2026 Standard Specifications for Highways and Bridges, Division II, Construction Details

D - MassDOT 2026 Standard Specifications for Highways and Bridges, Division III, Materials

M - FY27-20 Street Sweeping Prevailing Wages

Q - FY27 Municipal Contacts

S - FY26-27-28-20 BRGPP Contract Template