A2. FY25_10th HRF_Statement of Work_Lodging Contract_20250522.docx
DOCX document 18 KB Posted
- Attached to
- Lodging
- Solicitation number
- FY25-W902FH0012288130
- Issued by
-
Department of the Army National Guard
About this file
This document is a Statement of Work (SOW) for a lodging contract for the 10th Homeland Response Force (HRF) of the Washington Army National Guard. The contract requires a hotel in DuPont, WA to provide accommodations for 230 soldiers from 15-17 August 2025, specifically 35 single occupancy rooms with sofa beds (for 70 soldiers) and 80 double occupancy rooms (for 160 soldiers). Room assignments are gender-specific, with 170 males and 60 females, and each room must have separate beds.
Key contract requirements include room key distribution 8 hours prior to arrival, room verification by a designated representative (1LT Benjamin Brandt), and specific accommodation standards such as clean rooms, private bathrooms, and complimentary parking. The cancellation provision allows room requirement reductions up to 7 business days before the event at no cost to the government. The solicitation is a 100% Small Business set-aside under NAICS code 721110, with quotes due by 6 May 2025 at 12:00 PM Eastern time, and will be awarded as a Firm Fixed Price contract based on best value evaluation criteria.
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| File | Type | Posted |
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| A2. StatementOfWork_LodgingContract.docx | DOCX document |
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Text version
10th HRF, WAARNG, SOW Lodging Contract
STATEMENT OF WORK
(1) The contractor shall furnish all services and materials necessary to provide hotel rooms for the WA HRF on the nights of 15 – 17 August 2025. 10th HRF will require 35 single occupancy rooms with a pull-out sofa bed for 70 Soldiers on the nights of 15-16 August 2025 and check out on 17 August 2025. The 10th HRF will require 80 double occupancy rooms for 160 Soldiers on the nights of 15-16 August and check out on 17 August 2025. On 17 August 2025, all 230 Soldiers will check out.
Hotel(s) must be located within DuPont, WA. The 10th HRF will be working out of BLDG 6224, JBLM WA. Rooms will be double occupied with either two males or two females in two separate minimum queen size beds. NO co-ed accommodations will be made. Breakout is as follows: 170 Males and 60 Females.
8 hours prior to room occupant arrival, the contractor will furnish room key packs to the 10th HRF representative, 1LT Benjamin Brandt. Upon room occupant arrival, contractor will verify the name of the room occupant against the list of names provided by the 10th HRF J4 representative. Once verified, the J4 will assign room keys to individuals. The J4 will validate rooms provided and process acceptance for authorized and proper payment requests.
(2) Room Reservations/Check in.
35 Single Occupancy Hotel Rooms with Sofa bed configuration, Nights of 15-17 August 2025; Check out on 17 August 2025
80 Double Occupancy Hotel Rooms, Nights of 15-17 August 2025; Check out on 17 August 2025
Cancellation Provision: Room requirements may be reduced, at no cost to the government, 7 business days prior to the event at no additional cost to the government.
(3) All room accommodations will include the following at a minimum:
Rooms will be clean and safe, commensurate with hotel industry practices. Occupants must have single access to bathroom and shower. Beds with clean linen and pillows. No-cost non-valet parking accommodations will be included in the contract price.
The government will NOT pay for and is not liable for items such as in room movies, valet parking, alcohol, room service or any other charges beyond the agreed to room occupancy rate. These items must be paid for directly by the room occupant prior to checkout.
(4) Changes to the operation of this contract must be approved by the nominated COR prior to the execution of the change.
File details come from the government source that posted it. Updated .