FY25CPE17CountryClubRdDrainageRepair_ITB_0312.pdf

NOTICE OF SOLICITATION: INVITATION TO BID #FY25-CP-E17

BULLOCH COUNTY TRANSPORTATION IMPROVEMENT PROGRAM

NOTICE OF SOLICITATION – INVITATION TO BID:

Bulloch County Board of Commissioners

Engineering Department and the Office of Capital Projects

DESCRIPTION OF PROJECT: The Bulloch County Board of Commissioners is accepting sealed bids from GDOT Prequalified Contractors for this project: FY25-CP-E17 Country Club Road Culvert Replacement Project. The project consists of demolishing the existing 42-In RCP culvert crossing and constructing a new reinforced concrete double barrel 5-Ft X 5-Ft box culvert system and roadway improvements including fill slope repair, roadway shoulder repair, subgrade construction, aggregate base construction, asphalt pavement construction, signing, striping, and new guardrail installation. The project is located along Country Club Road approximately 1.5 miles North from the intersection of Country Club Road and Cypress Lake Road near coordinates Latitude 32.414103o, Longitude -81.849150o.

TIME ALLOWED FOR PERFORMANCE: The project shall commence immediately following issuance of the notice to proceed. The Contractor shall achieve Substantial Completion of the work and certification of same within 120 (One Hundred Twenty) consecutive calendar days after the date of the issuance of the Notice to Proceed and shall achieve Final Acceptance of the work within 150 (One Hundred Fifty) consecutive calendar days after the date of the issuance of the Notice to Proceed.

TERMS AND TIME OF PAYMENT: The contractor shall receive payment within fifteen (15) days of receipt of an approved invoice for quantities installed, with a retainage factor as specified in the bid package and contract. The County reserves the right to increase or decrease quantities for any work items from the awarded contract. Payment shall be based on the actual approved quantities of work performed, with no adjustment in the bid unit price.

AWARD AND RESERVATIONS: It is understood and agreed that in consideration of the sum of One Dollar and No/100 ($1.00) cash in hand paid, receipt whereof is hereby acknowledged, the bidder agrees that this bid shall be an option, which is hereby given to the Purchaser to accept or reject this bid at any time within thirty (30) calendar days from the date on which it is opened and read. It is expressly covenanted and agreed that this bid is not subject to withdrawal by the bidder during the term of said option. The party submitting the bid is solely responsible for delivering the bid to the exact location and by the time stated. Award will be made to the lowest responsive and responsible bidder whose bid meets the requirements and criteria set forth herein; provided, however, that Bulloch County reserves the right to reject any and all bids and to waive any technicalities or informalities. Bulloch County reserves the right to use or not use any alternate bid associated with this solicitation.

OBTAINING PLANS, SPECIFICATIONS AND BID FORMS: A bid package may be requested by emailing the Bulloch County Procurement Office, at Procurementeng@bullochcounty.net, going to the Bulloch County website: https://bullochcounty.net/bid-opportunities/ or by going to the Georgia Procurement Registry website: https://doas.ga.gov/state-purchasing/georgia-procurement-registry-local-governments/gpr-overview.

mailto:Procurementeng@bullochcounty.net https://bullochcounty.net/bid-opportunities/ https://doas.ga.gov/state-purchasing/georgia-procurement-registry-local-governments/gpr-overview https://doas.ga.gov/state-purchasing/georgia-procurement-registry-local-governments/gpr-overview

It will be the bidder’s sole responsibility to periodically check all websites for addenda associated with bidding for this project. Failure to include a signed copy of any addenda issued for this project in the submitted bid package will result in the submitted bid not being considered for this project. For all questions concerning the bid, submit email correspondence to the Bulloch County Procurement Office at Procurementeng@bullochcounty.net. All email correspondence during the question & answer period must include the project identifier FY25-CP-E17 Country Club Road Culvert Replacement Project in the subject line of the email.

AMOUNT OF PROPOSAL GUARANTY: A bid bond in the amount of 5% of the total bid is required to be submitted with the bid. If the contract is awarded, the successful bidder will be required to furnish payment and performance bonds in the amount of the contract. Sureties for bid bonds, payment bonds, and performance bonds must be good and solvent sureties licensed to do business in the State of Georgia and must be on the U.S. Treasury Department’s list of approved sureties in Circular 570.

TIME AND PLACE FOR SUBMISSION AND OPENING OF BIDS: Bidders are responsible for the actual delivery of sealed bids during normal business hours to the Bulloch County Procurement Office. The original bid along with one (1) copy and supporting documents must be submitted in a sealed clearly marked envelope. The deadline for receipt of all bids is March 27, 2026 at 11:00 AM EDT at which time the bids will be publicly opened and the cost components read and recorded at the Bulloch County North Main Annex, 115 N. Main St., Statesboro, GA 30458. The bid review team will then proceed to determine conformity with the specifications and other criteria. Upon the closure of the review, the bid review team will recommend selection of a contractor to the County Engineering Office for presentation at the next subsequent meeting of the Board of Commissioners for final approval.

This written document supersedes all prior verbal or written communications between the parties.

TERMS AND CONDITIONS OF PROCUREMENT

BID IDENTIFICATION: The outside of the sealed envelope shall include the below wording:

Bid # FY25-CP-E17 Country Club Road Culvert Replacement Project Bid Opening: March 27, 2026 at 11:00 AM EDT Attn: Procurement Director

Disqualification: Bids may be disqualified for: a) receipt of the bid by the County past the stated deadline; b) any irregularities; c) unbalanced unit price or extensions; d) unbalanced value of any items; e) failure to complete proposal information correctly; or f) failure to comply with restrictions to proposers, g) Bidder does not appear on the current GDOT prequalified contractor list at the date and time of the Bid Opening. If in the opinion of the Bulloch County Board of Commissioners, the vendor is not in a position to perform the contract, the bid may be disqualified. The County reserves the right to waive any minor informality or irregularities.

Restrictions to Proposers: No employee of Bulloch County shall have a financial interest either directly or indirectly in the purchase of or contract for any goods or services, nor in any firm, corporation, partnership, limited liability company, or any other legal entity furnishing any goods or services to Bulloch County or any of its departments. For the purposes of this provision, an indirect financial interest includes, but is not necessarily limited to, the financial interest of an employee’s spouse.

Lawsuits/Bribery: Prospective vendors shall disclose any record of pending lawsuits, criminal violations and/or convictions, etc., conflicts of interest, or contract defaults.

Liability: The County is not liable for any cost incurred in the preparation of the bid. Nor is the County bound by any information provided unless produced in writing and distributed as a written addendum.

mailto:Procurementeng@bullochcounty.net

Clarification of submittals: The County reserves the right to seek clarification of any point in a respondent's bid, or to obtain additional information.

Correction or withdrawal of bids, cancellation of awards: Correction or withdrawal of bids after the deadline for submitting bids has passed, or cancellation of awards or contracts may be permitted only to the extent that the vendor can show by clear and convincing evidence that a clerical mistake of non-judgmental character was made, or where the withdrawal or cancellation is in the best interest of the County.

County Obligations: Bulloch County has a standing policy to disqualify or withhold compensation to vendors, contractors and professional consultants if there are existing obligations to Bulloch County for any liens, ad valorem taxes, licenses or other financial remittances due to the county.

Forms: The bidder shall complete all forms included in Attachment A, including a) Bid Form; b) Non- Collusion Affidavit; c) Bidder Declaration; d) Contractor Affidavit.

Award: If awarded, the project will be awarded to the lowest reliable GDOT Prequalified Contractor at the time of the bid opening. The bidder to whom the award is made will be notified at the earliest possible date. The purchaser reserves the right to reject the award to a vendor who has previously failed to perform properly, or to complete on time contracts of a similar nature.

Contract: The successful GDOT Prequalified Contractor will be required to execute a contract in the form attached hereto as Attachment D.

Insurance. Bidder shall purchase from and maintain in a company or companies authorized to do business in the state of Georgia the following types of insurance:

A. Statutorily required workers’ compensation insurance.

B. General comprehensive liability insurance, with an endorsement naming the County and its officials, officers, and employees as additional insureds, and with limits of not less than $1,000,000.00 per occurrence and $2,000,000.00 aggregate.

C. Auto liability insurance, with an endorsement naming the County as an additional insured, and with limits of not less than $1,000,000.00 per occurrence and $2,000,000.00 aggregate.

The Contractor shall provide the County with certificates of insurance prior to the start of construction and thirty (30) days written notice prior to cancellation and registered as a corporate surety in the most recent edition of Circular 570 of the United States Department of the Treasury.

PROJECT PROFILE

The project consists of demolishing the existing 42-In RCP culvert crossing and constructing a new reinforced concrete double barrel 5-Ft X 5-Ft box culvert system and roadway improvements including fill slope repair, roadway shoulder repair, subgrade construction, graded aggregate base construction, asphalt pavement construction, signing, striping, and new guardrail installation. Refer to the project plans produced by Kimley-Horn and Associates, Inc., dated February 11, 2026, for more information. Project Plans will be a separate attachment.

SPECIFICATIONS AND SPECIAL PROVISIONS

Approximate bid quantities for unit cost pricing are included in Form A: Bid Form, as attached. In addition to bidding on proposed quantities, the following special provisions for this project shall apply:

1. The project shall commence immediately following issuance of the notice to proceed. The Contractor shall achieve Substantial Completion of the work and certification of same within One Hundred Twenty (120) consecutive calendar days after the date of the issuance of the Notice to Proceed and shall achieve Final Acceptance of the work within One Hundred Fifty (150) consecutive calendar days after the date of the issuance of the Notice to Proceed.

2. Substantial Completion is defined as the point where the work can be utilized as intended, such as when the new construction of the roadway can be safely opened to traffic.

3. The Owner and the Contractor agree that time is of the essence of this contract and that the Owner’s damages will be difficult or impossible to estimate should the Contractor fail to achieve Substantial Completion within 120 consecutive calendar days or Final Acceptance within 150 consecutive calendar days from Notice to Proceed as stated in the above schedule, plus any time extensions made in accordance with Specification 4 herein.

Therefore, should the Contractor fail to achieve Substantial Completion or Final Acceptance within the specified times, the Owner and the Contractor agree that the Contractor shall continue the work and shall pay to the Owner the sum of $150.00 per calendar day as liquidated damages, and not as a penalty, for each calendar day that the work continues beyond the specified completion date for Substantial Completion or Final Acceptance, as applicable. The Owner shall have the right to withhold any liquidated damages from amounts otherwise due the Contractor.

4. Contract time may only be modified through a Change Order approved by the County. Any claim for a change in contract time shall be based on written notice within 30 days of the occurrence of the event giving rise to the claim and stating the nature of the claim. Notice of the extent of the claim with supporting data shall be delivered within 60 days of the occurrence. Extensions to contract time shall be based on, but not limited to, occurrences such as acts or neglect by the County or others, additional work, fires, floods, abnormal weather conditions, epidemics, or acts of God.

5. Except as hereinafter specified, all material and workmanship shall be in strict accordance with the current Georgia Department of Transportation (GDOT) Standard Specifications for Construction, 2021 edition or as subsequently amended.

6. The roadway is currently closed to through traffic and shall remain closed to through traffic until the roadway is repaired and deemed satisfactory for opening by the County Engineering Office. Upon issuance of the notice to proceed, the Contractor immediately assumes responsibility for implementing and maintaining all traffic control on the project in accordance with the current edition of the Manual on Uniform Traffic Control Devices (MUTCD). Traffic Control is subject to the review and approval of the County Engineering Office.

7. The contractor is responsible for grading all shoulders flush with the edge of pavement.

8. Traffic Control signage, devices, and traffic flagging operations are the responsibility of the contractor and shall be in accordance with current GDOT Traffic Control Specifications and Part 6 of the current MUTCD.

9. The Contractor is responsible for coordinating work with property owners within the project limits to ensure access to properties is adequately maintained. The Contractor is responsible for any damage to these properties as a result of the work during construction.

10. All proposed materials, borrow/disposal pits, and asphalt job mix formulas, must be submitted by the Contractor to the County Engineering Office for approval prior to the performance or installation of the work.

11. The County Engineer or designee reserves the right to reject all defective material which does not meet the requirements of GDOT specifications edition 2021 or as subsequently amended.

12. Contractors shall bid on only those items provided in the bid schedule. No alternative material types submitted by the contractor will be considered during the bidding phase, unless approved by the County Engineer and resulting in an addendum addressing the request is issued.

13. The contractor shall be responsible for installing temporary striping if permanent striping is not installed immediately after paving. Temporary striping tape may not be used on this project.

14. All permanent traffic striping shall include reflectivity as required by the 2021 GDOT specifications or as subsequently amended.

15. The quantities shown on the Bid Form are estimated for bidding purposes only.

16. All construction layout and staking is the responsibility of the Contractor.

17. Construction Engineering Inspection will be provided by the County Engineering Office or its designee.

18. The contractor is responsible for cleaning up all construction waste materials and trash related to the contractor’s work from the project site prior to release of retainage.

19. The successful bidder shall furnish satisfactory performance and payment bonds each in an amount not less than one hundred percent (100%) of the total contract price from a good and solvent surety licensed to do business in the State of Georgia and registered as a corporate surety in the most recent edition of Circular 570 of the United States Department of the Treasury.

20. The successful bidder shall purchase from and maintain in a company or companies authorized to do business in the state of Georgia the following types of insurance: statutorily required workers’ compensation insurance; general comprehensive liability insurance, with an endorsement naming the County and its officials, officers, and employees as additional insureds, and with limits of not less than $1,000,000.00 per occurrence and $2,000,000.00 aggregate; auto liability insurance, with an endorsement naming the County as an additional insured, and with limits of not less than $1,000,000.00 per occurrence and $2,000,000.00 aggregate. The Contractor shall provide the County with certificates of insurance prior to the start of construction and 30 days written notice prior to cancellation.

21. The Contractor shall be responsible for the protection of all existing utilities during construction of this project. Any utilities damaged by the Contractor shall be repaired in accordance with the related utility’s specifications at the Contractor’s expense.

22. Other contractors or municipalities may be working on this project during the life of the contract awarded for performing this work. Bulloch County reserves the right to coordinate the work being performed on the same project by different forces and further reserves the right to schedule the construction in a sequence most advantageous to the County and convenience to the public. Also, certain public and private utilities and public agencies may be working within the project limits. No claims for extra compensation or adjustments in unit prices will be allowed the contractor because of any delay, inconvenience or extra work caused by other parties working on the project.

23. The County shall make monthly progress payments on account of the contract, less retainage of ten percent (10%), based upon the Contractor’s submission to the County of an invoice detailing the work completed. The period covered by each invoice shall be one calendar month ending on the last day of the month, and payment shall be due within fifteen (15) days of the County’s receipt of the invoice. Each invoice shall be accompanied by appropriate documentation of the quantities for which payment is requested.

24. The County has the right to terminate the contract. Termination for Failure to Timely Return Signed Contract, Insurance Certificate, and Bonds: The signed contract, Certificate of Liability Insurance, and the performance and payments bonds must be returned to the County Engineer within thirty (30) calendar days of receipt of notice of award. Failure to do so may result in withdrawal of award and termination of contract. Termination for Cause.

Should the Contractor neglect to prosecute the work properly, or fail to perform any provision of the contract, the County, after seven (7) days’ written notice to the Contractor and its surety, if any, may, without prejudice to any other remedy the County may have, make good the deficiencies and may deduct the cost thereof from the payment then or thereafter due the Contractor or, at the option, may terminate the contract and take possession of all materials, tools and, and finish the Project by such means as the County sees fit; and if the unpaid balance of the Contract Sum exceeds the expense of finishing the Project, such excess shall be paid to the Contractor, but if such expense exceeds such unpaid balance, the Contractor shall pay the difference to the County. Termination for Convenience. The County shall also have the right to terminate this contract at any time for any reason by giving at least thirty

(30) days’ written notice to the Contractor. In such event, the Contractor will be paid a fair and reasonable payment as determined by the County for the work completed as of the date of termination.

25. The Contractor is required to employ Certified Personnel, as defined by GDOT Standard Specifications for Construction, 2021 edition Section 161.1.01 Definitions or as subsequently amended, to perform the duties of a Worksite Erosion Control Supervisor (WECS).

Additionally, the selected Contractor shall employ and designate certified personnel who have successfully completed the Level 1A, or higher, certification course by the Georgia Soil and Water Conservation Commission. The Contractor shall provide documentation of the proposed individual's qualifications and current active certification status before commencing ground disturbance activities.

26. The Contractor will be required to provide Construction Material Testing for acceptance of all materials used during construction delivery of this Project. All sampling and testing performed shall meet acceptance requirements in accordance with GDOT 2021 Standard Specifications edition or as subsequently amended. All quality assurance/quality control sampling and testing shall be performed by a GDOT prequalified consultant in Area Class 6.04(a) Laboratory Materials Testing and Area Class 6.04(b) Field Testing of Roadway Construction Materials. The Contractor shall submit a consultant from the current GDOT prequalified list to the County Engineering Office for review and acceptance. The Contractor will also make available to the County upon request a copy of the Agreement between the Contractor and the Construction Materials Testing Firm.

27. Immigration: On July 1, 2009, the Georgia Security and Immigration Compliance Act (SB 529, Section 2) became effective. All employers, contractors and subcontractors entering into a contract or performing work for Georgia’s public employers in the amount of $2,500 or more must sign an affidavit that he/she has used the E-verify System. This includes out-of-state contractors. E-verify is a no-cost federal employment verification system to insure employment eligibility. For more information on E-verify please go to http://www.dhs.gov/e-verify. An affidavit is enclosed in this solicitation. All Proposers are to read and complete the E-verify Contractor Affidavit enclosed to be returned with response. Failure to do so will result in your solicitation response being rejected as non-responsive.

If you use a third-party administrator, do not enter their name in place of the Federal Work Authorization E-verify Company ID#; the administrator’s name does not replace the actual number. You must contact your administrator for the number and the date of authorization (when the number became effective).

If you only include the third-party administrator’s name and not your company’s actual authorization number, this will result in your solicitation response being rejected as non-responsive.

There are no alphanumeric characters in E-Verify Company ID#, only numbers.

BID IDENTIFICATION: The outside of the sealed envelope shall include the below wording:

Bid # FY25-CP-E17 Country Club Road Culvert Replacement Project Bid Opening: March 27, 2026 at 11:00 AM EDT Attn: Procurement Manager

Bid must be delivered to the Bulloch County Purchasing Office, 115 N. Main St, Statesboro, GA 30458, no later than March 26, 2026 at 2:00 PM EDT, at which time and place the bids will be publicly opened and read aloud. LATE BIDS WILL NOT BE CONSIDERED. Bids should be bound or stapled whereby additional copies can be easily made by county staff. Pages should be 8 ½” X 11” in size with larger sheets folded to fit within bindings. The bid package should be ordered in the following format: All forms must be completed, signed and notarized where indicated. Failure to include any of the listed documentation will be justification not to accept a submitted sealed bid for this project:

Bid Bond: In the amount of 5% of the total bid

Attachment A Required Forms:

Form A: Bid Form Form B: Non-Collusion Affidavit Form C: Bidder Declaration Form D: Contractor Affidavit

Attachment B Project Location Map

Attachment C Special Provision – Stream Bypass Pumping

Attachment D Contract Form – Example Contract

All bids must be physically delivered via USPS mail, private delivery service (i.e. UPS, FedEx, etc.)

or hand delivered to the below address, NO FAX OR EMAILS ACCEPTED FOR SEALED BIDS:

Bulloch County Board of Commissioners 115 North Main Street Statesboro, Georgia 30458 Attn: Procurement Director

Bidders will be fully responsible for the delivery of their bids in a timely manner. Reliance upon U.S.

Mail or other carriers is at the bidder's risk. Late bids will not be considered.

BID SCHEDULE

ACTIVITY DATE ACTION

Notice of Solicitation Issued March 12, 2026 Begin Procurement Period

Vendor’s Conference N/A N/A

Deadline to submit questions March 20, 2026

5:00 PM EDT

County to receive all questions via email at Procurementeng@bullochcounty.net

County to post response to questions and addenda March 23, 2026

5:00 PM EDT

County to respond to all questions via Addenda posted to solicitation websites

Bid Submission Deadline and Bid Opening

March 27, 2026

11:00 AM EDT

Submit one (1) original w/attachments & one

(1) copy w/attachments:

• Bulloch County Board of Commissioners 115 North Main Street Statesboro, Georgia 30458 Attn: Procurement Manager

Estimated Award Date April 7, 2025 Bulloch County Board of Commissioners Regular Meeting 5:30 PM EDT mailto:Procurementeng@bullochcounty.net

ATTACHMENT A: REQUIRED FORMS

FORM A: BID FORM

TO: Bulloch County Board of Commissioners 115 North Main Street Statesboro, Georgia 30458

ATTN: Procurement Director

Item ID Unit Price Bid AmountProposal Line Number

Description Approximate Quantity & Units

Dollars Cents Dollars Cents

150-1000 1.00

0005 TRAFFIC CONTROL LS

163-0232 1.00

0010 TEMPORARY GRASSING AC

163-0240 10.00

0015 TEMPORARY MULCH TN

163-0301 1.00

0020 CONSTRUCT AND REMOVE

CONSTRUCTION EXITS

EA

163-0310 1.00

CONSTRUCTION EXIT TIRE

CLEANING STATION (PER DAY)

163-0503 2.00

CONSTRUCT AND REMOVE SILT

CONTROL GATE, TP. 3

163-1935 75.00

CONSTRUCT AND REMOVE

COMPOST FILTER SOCK, 24 IN.

LF

165-0030 540.00

MAINTENANCE OF TEMPORARY

SILT FENCE, TP C

165-0101 1.00

MAINTENANCE OF

CONSTRUCTION EXIT

165-0310 1.00

MAINTENANCE OF

CONSTRUCTION EXIT TIRE WASH

AREA (PER EACH)

165-1500 35.00

MAINTENANCE OF COMPOST

FILTER SOCK

167-1000 2.00

WATER QUALITY MONITORING &

SAMPLING

167-1500 5.00

WATER QUALITY INSPECTIONS MO

171-0030 2,160.00

TEMPORARY SILT FENCE, TP C LF

207-0203 40.00

FOUNDATION BACKFILL

MATERIAL, TP II

CY

210-0100 1.00

0080 GRADING COMPLETE LS

310-5060 60.00

0085 GRADED AGGREGATE BASE CRS,

6 IN, INCLUDING MATERIAL

TN

310-5080 300.00

0090 GRADED AGGREGATE BASE CRS,

8 IN, INCLUDING MATERIAL

318-3000 15.00

0095 AGGREGATE SURFACE COURSE TN

402-1812 110.00

RECYCLED ASPHALT CONCRETE

LEVELING, INCLUDING BITUM.

MATL. & H LIME

402-3130 160.00

RECYCLED ASPHALT CONCRETE

12.5MM SUPERPAVE, GP. 2 ONLY

INCLUDING BITUM. MATL. & H

LIME

402-3190 95.00

RECYCLED ASPHALT CONCRETE

19MM SUPERPAVE, GP. 2 ONLY

INCLUDING BITUM. MATL. & H

LIME

413-0750 50.00

0115 BITUMINOUS TACK COAT GAL

446-1100 640.00

PAVEMENT REINFORCEMENT

FABRIC STRIPS, TP. 2, 18 IN. WIDE

500-3002 90.00

CLASS AA CONCRETE CY

511-1000 10,135.00

BAR REINFORCING STEEL LBs

550-2180 32.00

SIDE DRAIN PIPE, 18 IN., H 1-10 LF

550-4118 2.00

FLARED END SECTION 18IN, SIDE

DRAIN

603-2182 730.00

STONE DUMPED RIP RAP, TYPE 3,

24 IN.

SY

603-7000 730.00

PLASTIC FILTER FABRIC SY

634-1200 8.00

RIGHT OF WAY MARKERS EA

636-1033 25.00

HIGHWAY SIGNS, TP. 1 MATL.,

REFL. SHEETING, TP. 9

SF

636-2070 75.00

GALVANIZED STEEL POSTS, TP. 7 LF

641-1200 550.00

GUARDRAIL, TP. W LF

641-5001 2.00

GUARDRAIL ANCHORAGE, TP. 1 EA

641-5015 2.00

GUARDRAIL TERMINAL, TP. 12A,

31IN., TANGENT, ENERGY-

ABSORBING

643-8200 140.00

BARRIER FENCE (ORANGE), 4FT LF

653-1906 1,400.00

THERMOPLASTIC SOLID TRAFFIC

STRIPE, 6 IN., WHITE

653-2602 1,400.00

0195 THERMOPLASTIC SOLID TRAFFIC

STRIPE, 6 IN., YELLOW

654-1001 25.00

RAISE PAVEMENT MARKERS,

TP. 1

700-6910 1.00

PERMANENT GRASSING AC

700-7000 1.00

AGRICULTURAL LIME TN

700-8000 1.00

FERTILIZER MIXED GRADE TN

700-8100 20.00

FERTILIZER NITROGEN CONTENT LBs

SPECIAL PROVISION (02/11/2026) 1.00

STREAM BYPASS PUMPING LS

999-0310

CONSTRUCTION MATERIAL

TESTING COMPLETE

CONTRACTOR PROVIDED

1.00

LS

TOTAL BASE BID IN THE AMOUNT OF:

Dollars & Cents

In Words

All bids submitted shall be subject to acceptance or rejection and Bulloch County specifically reserves the right to accept or reject any or all bids, and to waive any technicalities or informalities in the process. The undersigned understands that any conditions stated above, clarifications made to the above or information other than that requested should be under separate cover and will be considered only at the discretion of the County Manager.

FIRM NAME:

SIGNATURE:

TITLE:

ADDRESS:

TELPHONE: FAX:

EMAIL:

Subscribed and sworn to before me this day of 20

NOTARY PUBLIC

ATTACHMENT A: REQUIRED FORMS

FORM B NON-COLLUSION AFFIDAVIT

The following affidavit is to accompany the bid:

STATE OF:

COUNTY OF:

Owner, Partner or Officer of Firm:

Company Name, Address, County and State:

Being of lawful age and being first duly sworn, the above-named individual on oath says that he/she is the agent authorized by the vendor to submit the attached proposal. Affiant further states that neither the vendor nor any of its employees or agents has prevented or attempted to prevent competition in such bidding by any means whatever; nor has the vendor or any of its employees or agents prevented or endeavored to prevent anyone from making a bid or proposal therefor by any means whatever; nor has the vendor or any of its employees or agents caused or induced another to withdraw a bid or proposal for the work. Affiant further states that neither the vendor nor any of its employees or agents has directly or indirectly violated Section 36-91-21(d) of the Official Code of Georgia Annotated.

FIRM NAME:

SIGNATURE:

TITLE:

Subscribed and sworn to before me this day of 20 .

NOTARY PUBLIC:

ATTACHMENT A: REQUIRED FORMS

FORM C: BIDDER DECLARATION

The bidder understands, agrees and warrants:

That the bidder has carefully read and fully understands the full scope of the specifications.

That the bidder has the capability to successfully undertake and complete the responsibilities and obligations in said specifications.

That this bid shall be valid for 30 days.

That this bid may be withdrawn by requesting such withdrawal in writing at any time prior to March 27, 2025, 3:00 PM EDT but may not be withdrawn after such date and time for a period of 30 days.

That Bulloch County reserves the right to reject any or all bids and to accept that bid which will, in its opinion, best serve the public interest. Bulloch County reserves the right to waive any technicalities or informalities in the bidding.

That by submission of this bid the bidder acknowledges that Bulloch County has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information supplied by the bidder.

If a partnership, a general partner must sign.

If a corporation the authorized corporate officer(s) must sign and the corporate seal must be affixed to this proposal.

BIDDER:

Name Title

Name Title

AFFIX CORPORATE SEAL (if applicable)

Subscribed and sworn to before me this day of 20 .

NOTARY PUBLIC _____________________________________

ATTACHMENT A: REQUIRED FORMS

FORM D: Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A.

§ 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of Bulloch County, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization E-verify Company ID# Date of Authorization

Name of Company

Name of Contractor

FY-25-CP-E13 Nevils Denmark Road Bridge Culvert Replacement Project Name of Project

__Bulloch County, Georgia___________ Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ____________, _____, 20____ in _________________ (city), ____ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF _________________,20____.

NOTARY PUBLIC

My Commission Expires:

* As of the effective date of O.C.G.A. § 13-10-91, the applicable federal work authorization program is the "EEV/Basic Pilot Program" operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

jcrowley Text Box

ATTACHMENT B

ATTACHMENT C

SPECIAL PROVISION

(02.11.2026)

COUNTRY CLUB ROAD CULVERT REPLACEMENT

BULLOCH COUNTY, GEORGIA

STREAM BYPASS PUMPING

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Furnishing, installing, and testing stream bypass pumping systems that divert stormwater around a work area.

1.02 GENERAL

A. Provide all materials, labor, equipment, piping, impervious dikes, cofferdams, silt bags, discharge area stabilization, power, maintenance, associated items and superintendence to implement temporary pumping systems for diverting flow as required to maintain continuous operation of the existing streams and ditch systems prior to completion of Construction.

B. Provide all materials, labor, equipment, piping, impervious dikes, cofferdams, silt bags, discharge area stabilization, power, maintenance, associated items and superintendence to implement temporary pumping systems as required to allow for construction of improvements in the dry.

C. Provide all additional temporary pumping systems needed to meet Contractor’s means and methods at no additional cost to Owner.

1.03 SUBMITTALS

A. The Contractor shall submit a detailed Bypass Pumping Plan (BPP) for each proposed bypass pumping system at least 30 days prior to the intended full-time use of any bypass pumping system. The submittal shall include, but not be limited to, the following:

1. A written description of the plan.

2. Quantity, capacity, and location of all pumping equipment.

3. Pump performance curves.

4. The size, type, and routing of all suction and discharge pipes and the means of connecting the system.

5. Means of keeping stormwater system flows from entering work area.

6. Description of controls and emergency power supply.

B. The BPP must be signed and sealed by a Georgia registered Professional Engineer.

C. Engineer’s and/or Owner’s review will be limited to verification of inclusion of basic system components only.

1.04 PERFORMANCE REQUIREMENTS

A. The design unless already included in Contract Documents, installation, and operation of all temporary bypass pumping systems shall be the Contractor’s responsibility.

B. Design the installation and operation of temporary pumping systems in accordance with Laws and Regulations, including local noise and light ordinances.

C. The stormwater bypass system must be designed by the Contractor to protect the Work from damage and shall maintain flow in the stream/storm system downstream of the Work.

D. Pumping systems shall be equipped with noise reduction features that limit the noise output to 70 dbA at 30 feet from the equipment.

1.05 SPECIAL PRECAUTIONS

A. Contractor is responsible for fines levied on Owner by State, Federal, and/or other agencies due to spills, sediment release, or erosion caused by failure of temporary pumping systems.

B. Provide barriers in all locations where temporary pumps, pipe and other accessories are located in roadways, driveways and other vehicle-accessed areas.

C. When overnight pumping is necessary, provide security fencing to prevent tampering when not located within a secured area or continuously monitored by Contractor personnel posted at the pump location.

PART 2 PRODUCTS

2.01 PUMPS

A. The pumps and drives shall be rated for continuous duty and shall be capable of pumping the required flow ranges without surging, cavitation or vibration. Pumps shall not overload drivers at any point on the pump operating curve.

B. Pumps shall be self-contained units designed for temporary use.

C. Pumps shall have fully automatic self-priming units that do not require the use of foot-valves, vacuum pumps or diaphragm pumps in the priming system. Alternatively, pumps can be submersible type.

D. All pumps must be constructed to allow dry running for long periods of time to accommodate the variable nature of flows.

E. Provide the necessary start/stop/variable speed and level controls for each pump.

F. Each pump and driver shall be rated for continuous duty operation over the specified range of conditions without cavitating, overheating, excessive vibration and noise. In addition, each pump and driver shall be rated to operate intermittently at shut off head against a closed discharge valve for periods of not less than 5 minutes without excessive cavitation, overheating, or vibration.

G. Contractor will not be permitted to stop or impede the flows under any circumstances except as otherwise defined under the Sequence of Construction.

PART 3 EXECUTION

3.01 GENERAL

A. Install, operate and maintain temporary pumping systems and appurtenances, including but not limited to, associated pipe, valves, instrumentation, controls and accessories, in accordance with the manufacturer’s instructions.

B. All pumping system components shall be located within the construction and/or disturbance limits shown on the Drawings.

C. Provide all oil, fuel, grease, lubricants, tools and spare parts required for operation and maintenance of the temporary pumping systems for the duration of use.

D. Adequate hoisting equipment for each pump and accessory shall be maintained on site.

E. The BPP components shall remain operable until all new work requiring the temporary pumping system have been completed and tested to the satisfaction of the Owner and Engineer.

F. The Contractor will not be permitted to stop or impede the flow under any circumstances without having the Bypass Pumping Plan properly implemented.

G. During all operations, the Contractor shall bypass continuous flow within waterways, channels, and storm drains around the work area while minimizing the discharge of sediment to any watercourse. The Contractor shall conduct their operations in a manner that reduces the amount of sedimentation introduced into the stream to an absolute minimum.

H. Contractor shall keep equipment in stream buffer and wetland areas in good condition to prevent leaks or spillage of oil or gasses. If soil contamination occurs the Owner shall be notified and remediation shall be provided by the Contractor at no cost to the Owner.

3.02 SITING OF FACILITIES

A. Ramps may be installed to permit access to private properties. Ramp slopes shall be appropriate for property owners' vehicles.

B. The pipeline must be located off streets when not closed to vehicle traffic.

3.03 MAINTAINING FLOW IN EXISTING SEWERS, DRAINS, AND STREAMS

A. When bypass pumping is required, the Contractor shall supply materials, labor, equipment, power, maintenance, associated items, and superintendence to divert the flow of stormwater around the portion of the Work in which construction is to be performed. The bypass system shall be designed by the Contractor to ensure site safety and protect the Work from flow related damage.

B. Flows from all property owners shall not exhibit any service interruptions during the Work.

C. Contractor shall be required to make repairs at his own cost to any damage caused by failure, improper installation, or improper removal of the bypass system to private, public, or Owner’s property to the satisfaction of the Engineer.

D. Contractor shall not be permitted to overflow, pump, or by any other means convey sanitary sewage to any land, street, storm drain, or water course.

3.04 QUALITY CONTROL AND MAINTENANCE

A. Inspection during bypass pumping operations:

1. Contractor shall inspect stormwater Bypass Pumping system at intervals of no less than daily to ensure that the system is working correctly.

B. Logging of Inspections: Contractor shall maintain a written log of all inspections during all temporary bypass pumping operations.

C. Maintenance service: Contractor shall ensure that the temporary pumping system is properly maintained and that a responsible and competent mechanic/operator shall be on call at all times.

END OF SECTION

ATTACHMENT D

CONTRACT FORM - EXAMPLE

BULLOCH COUNTY, GEORGIA

ROAD IMPROVEMENT CONTRACT

Contractor Name and Address:

Phone Number:

Email Address:

Project: FY 25-CP-E17 Country Club Road Culvert Replacement Project

AGREEMENT

This Agreement, made and entered into this ____ day of __________________________, 20____, by and between BULLOCH COUNTY, a political subdivision of the state of Georgia, acting by and through its governing authority, the Bulloch County Board of Commissioners (hereinafter “the County”) and _______________________________________________ (hereinafter “the Contractor”).

The County and the Contractor hereby agree as follows:

1. Scope of Work. The Contractor shall furnish all labor, materials, and equipment and perform all of the work as described in the Contract Documents for the following project:

FY 25-CP-E17 Country Club Road Culvert Replacement Project

2. Contract Documents. The Contract Documents consist of the following:

a. This Agreement and any attachments hereto, which attachments are incorporated herein by reference.

b. The Notice of Solicitation/Invitation to Bid, including any addenda, for the above-referenced project, which is attached hereto and incorporated herein by reference.

c. Any specifications or standards referenced in this Agreement or the Notice of Solicitation/Invitation to Bid, including but not necessarily limited to the Georgia Department of Transportation Standard Specifications for Construction, 2021 edition, or as subsequently amended (hereinafter the ‘GDOT Standard Specifications”), which specifications are incorporated herein by reference.

d. The Contractor’s completed Bid Form, Non-Collusion Affidavit, and Bidder Declaration, which executed documents are attached hereto and made a part hereof by reference.

3. Time for Completion; Extensions; No Damages for Delay. The project shall commence immediately following issuance of the notice to proceed. The Contractor shall achieve Substantial Completion of the work and certification of same within one hundred twenty

(120) consecutive calendar days after the date of the issuance of the Notice to Proceed and shall achieve Final Completion of the work within one hundred fifty (150) consecutive calendar days after the date of the issuance of the Notice to Proceed. No compensation or payment of any kind, other than an extension of time, shall be owed to the Contractor on account of delays in the progress of the work caused for any reason, whether avoidable or unavoidable and whether or not caused in whole or in part by any act or omission of the County or any of its agents or employees, and the Contractor agrees that it will make no claim for additional compensation for any such delays. An extension of time for completion of the work shall be the Contractor’s sole remedy for any such delays.

4. Liquidated Damages. The Owner and the Contractor agree that time is of the essence of this contract and that the Owner’s damages will be difficult or impossible to estimate should the Contractor fail to achieve Substantial Completion within one hundred twenty (120) calendar days or Final Acceptance within one hundred fifty (150) calendar days as stated in the above schedule, plus any time extensions made in accordance with the Specifications. Therefore, should the Contractor fail to achieve Substantial Completion or Final Acceptance within the specified times, the Owner and the Contractor agree that the Contractor shall continue the work and shall pay to the Owner the sum of $150.00 per calendar day as liquidated damages, and not as a penalty, for each calendar day that the work continues beyond the specified completion date for Substantial Completion or Final Acceptance, as applicable. The Owner shall have the right to withhold any liquidated damages from amounts otherwise due the Contractor.

5. Contract Sum. The County shall pay the Contractor for the performance of the work based on the unit prices stated on the Bid Form with a TOTAL BASE BID OF $____________. It is understood that the quantities shown are approximate only and subject to either increase or decrease, and any increases or decreases are to be paid for at the contract unit price given.

6. Progress Payments. The County shall make monthly progress payments on account of the contract, less retainage of ten percent (10%), based upon the Contractor’s submission to the County of an invoice detailing the work completed. The period covered by each invoice shall be one calendar month ending on the last day of the month, and payment shall be due within fifteen (15) days of the County’s receipt of the invoice. Each invoice shall be accompanied by appropriate documentation of the quantities for which payment is requested.

7. Acceptance and Final Payment. The Contractor shall notify the County when the Contractor considers the project to be complete. The County shall promptly schedule a final inspection of the entire project, and the Contractor shall accompany the County's representative(s) for such final inspection. The County shall develop a punch list for the project to denote any deficiencies that must be corrected by the Contractor. Final payment shall be due thirty (30) days after the Contractor has completed any punch list items and the County has accepted the project as complete.

8. Materials, Appliances and Employees. Except as otherwise noted, the Contractor shall provide and pay for all materials, labor, tools, water, power and other items necessary to complete the work. Unless otherwise specified, all material shall be new, and both workmanship and materials shall be of good quality. All workmen and subcontractors shall be skilled in their trades.

9. Surveys, Permits and Regulations. The County shall furnish all surveys unless otherwise specified. Permits and licenses necessary for the prosecution of the work shall be secured and paid for by the Contractor. Easements for permanent structures or permanent changes in existing facilities shall be secured and paid for by the County unless otherwise specified. The Contractor shall comply with all laws and regulations bearing on the conduct of the work and shall notify the County if the Contract Documents are at variance therewith.

10.Protection of Work, Property and Persons. The Contractor shall adequately protect the work, adjacent property and the public and shall be responsible for any damage or injury due to his act or neglect.

11.Access to Work. The Contractor shall permit and facilitate observation of the work by the County and its agents and public authorities at all times.

12.Changes in the Scope of the Work. The County may order changes in the scope of the work; the contract sum and time for completion being adjusted accordingly. Any changes in the scope of the work involving an increase or decrease in quantities for which unit prices are quoted on the Bid Form shall result in a change order increasing or decreasing the approximate quantities stated on the Bid Form, and the increase or decrease in cost for such changes shall be paid for in accordance with the unit prices quoted on the Bid Form. Any changes involving labor or materials not included in the quantities for which unit prices are quoted on the Bid Form shall result in a change order for which the Contractor shall be compensated on a lump sum basis or on the basis of unit prices established for the additional work required by such changes. No additional work outside the scope of the Contract Documents shall be performed without a written change order executed by the County Manager. Overhead and profit on additional work shall be limited to the following percentages:

14% overhead and profit on additional work performed by the Contractor's own forces; or

7.5% overhead and profit on additional work performed by a subcontractor of the Contractor.

13.Correction of Work. The Contractor shall re-execute any work that fails to conform to the requirements of the contract and that appears during the progress of the work, and shall remedy any defects due to faulty materials or workmanship which appear within a period of one year from the date of completion of the contract and final acceptance of the work by the County unless the manufacturer of the equipment or materials has a warranty for a longer period of time, which warranties shall be assigned by Contractor to County. The provisions of this article apply to work done by subcontractors as well as to work done by direct employees of the Contractor.

14.County's Right to Terminate Contract.

Termination for Failure to Timely Return Signed Contract, Insurance Certificate, and Bonds: The signed contract, Certificate of Liability Insurance, and the performance and payments bonds must be returned to the County Engineer within thirty (30) calendar days of receipt of notice of award. Failure to do so may result in withdrawal of award and termination of contract.

Termination For Cause: Should the Contractor neglect to prosecute the work properly, or fail to perform any provision of the contract, the County, after seven days'…