FY25 UPS Battery BPA PWS.pdf

PDF 119 KB Posted Jun 3, 2025

Attached to: Sources Sought Notice (SSN) - National Weather Service- Regional Uninterrupted Power Supply (UPS) Battery Replacement Blanket Purchase Agreement (BPA)
Solicitation number: REQUIREMENTS-25-0432
Issued by: Department of Commerce National Oceanic and Atmospheric Administration

About this file

Written by GovTribe AI · Jun 3, 2025

This Performance Work Statement (PWS) details a Blanket Purchase Agreement (BPA) for the National Weather Service (NWS) to procure replacement Uninterruptible Power Supply (UPS) batteries across four regional offices: Central, Western, Southern, and Eastern. The solicitation covers ten specific UPS battery types from manufacturers including Eaton, Mitsubishi, Toshiba, Riello, and APC, with varying specifications such as 12-volt nominal High Rate Discharge batteries, constant discharge ratings, design lives ranging from 5-12 years, and thermally welded housing with Absorbent Gas Mat technology.

The contract will have a one-year base period with potential extensions up to four additional years. Vendors must meet strict technical requirements, including performing a 24-hour baseline parallel float test for each battery set, ensuring batteries are from the same manufacturing run, and maintaining resistive readings within 25% deviation. Evaluation criteria include battery quality, price, pickup locations, battery selection, and warranty terms. The anticipated NAICS code is 335910 (Battery Manufacturing) with a size standard of 1,250 employees, and the requirement will serve as a follow-on to the previous BPA contract 1305M220ANWWR0063.

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National Weather Service (NWS) – Central Region Regional UPS Battery Replacement BPA

Background:

The National Weather Service (NWS) issues watches, warnings, forecasts, and advisories for the United States, its territories, adjacent waters and ocean areas. An uninterrupted supply of power is critical to fulfill the mission of the NWS. UPS systems are a central component of providing this. Having replacement batteries available for these systems is at the core of maintaining the readiness of the NWS. The NWS has several Brands and sizes of UPS units across the organization to help accomplish this mission.

Purpose:

The NWS is seeking proposals for an Blanket Purchase Agreement (BPA) contract supplying an assortment of replacement Uninterruptable Power Supply (UPS) batteries for Central Region, Western Region, Southern Region, and Eastern Region

Central Region is headquartered in Kansas City Missouri and has thirty eight (38) Weather Forecast Offices (WFO), located in the following 14 states:

1. Colorado

2. Illinois

3. Indiana

4. Iowa

5. Kansas

6. Kentucky

7. Michigan

8. Minnesota

9. Missouri

10. Nebraska

11. North Dakota

12. South Dakota

13. Wisconsin

14. Wyoming

Southern Region is headquartered out of Fort Worth Texas and has thirty two (32) WFO’s, located in the following 10 states and Puerto Rico:

1. Alabama

2. Arkansas

3. Florida

4. Georgia

5. Louisiana

6. Mississippi

7. New Mexico

8. Oklahoma

9. Tennessee

10. Texas

Western Region is headquartered in Salt Lake City Utah and has twenty four (24) WFO, located in the following 8 states:

1. Arizona

2. California

3. Idaho

4. Montana

5. Nevada

6. Oregon

7. Utah

8. Washington

Eastern Region is headquartered in Bohemia, NY and has twenty three (23) WFO, located in 12 states.

1. District of Colombia (DC)

2. New York

3. Virginia

4. Massachusetts

5. Vermont

6. Maine

7. South Carolina

8. West Virginia

9. Ohio

10. Pennsylvania

11. New Jersey

12. New Hampshire

Scope:

This contract will provide replacement batteries for each UPS specified in this SOW and allow flexibility to overcome supply disruptions from a single manufacturer. Other UPS batteries may be required as needed when UPS units are replaced across the NWS offices.

Period of Performance:

One (1) year base contract, contract may be extended up to four (4) additional years in one (1) year increments option years.

General Conditions:

● The contractor shall have each set of batteries securely strapped to a standard 48”X40” pallet

● The contractor shall provide a list of local pick up sites in each region to aid in savings from shipping costs, where available

● The contractor shall provide the batteries ordered within 30 days.

● The contractor shall perform a baseline parallel float for each set of batteries using the manufacturers recommended median float voltage for 24 hours prior to shipping to site or being picked up for installation

● After the 24 hour float period, the contractor shall label each battery with the internal resistance, static voltage, and date readings were taken

Shipping of Batteries:

When shipping of batteries is required, unless otherwise noted, the batteries are to be delivered in a small vehicle such as pickup or cargo van/truck with lift gate capabilities, as most locations have no loading or unloading capabilities, and typically cannot accommodate a large freight tractor trailer. Shipping of batteries will be paid for through the use of a government purchase card at time of shipping. Bill of lading (BOL) will be provided with an invoice for shipping.

Customer pickup:

● Mandatory no cost customer pick up shall be available in the Kansas City Metro Area

● Optionally a no cost customer pick up can be provided inside of Southern, Eastern, and Western Regions

Deliverables:

1. Replacement batteries for the Eaton Powerware 9315-50 UPS typ 40 units each

● 12 volt nominal High Rate Discharge UPS battery

● A constant discharge rating to endpoint 1.67 volts/cell shall not be less than 145 watts per cell at 25 degrees C

● A 10 year design life

● A thermally welded housing

● Absorbent Gas Mat technology

● Each set of batteries ordered, shall be from the same manufacturing run bearing the same date code

● Resistive readings shall not deviate more than 25% overall

● After the 24 hour float period, the contractor shall label each battery with the internal resistance, static voltage, and date readings were taken

2. Replacement batteries for the Mitsubishi 2033A 50KVA UPS typ 30 units each than 315 watts per cell at 25 degrees C

● A 12-year design life

● A thermally welded housing

● Absorbent Gas Mat technology

● Each set of batteries ordered, shall be from the same manufacturing run bearing the same date code

● Resistive readings shall not deviate more than 25% overall

3. Replacement batteries for the Mitsubishi 2033A 75KVA UPS typ 30 units each than 350 watts per cell at 25 degrees C

● A 12 year design life

● A thermally welded housing

● Absorbent Gas Mat technology

● Each set of batteries ordered, shall be from the same manufacturing run bearing the same date code

● Resistive readings shall not deviate more than 25% overall

4. Replacement batteries for the Mitsubishi 1133A 50KVA UPS typ 24 units each

● 12-volt nominal High Rate Discharge UPS battery than 300 watts per cell at 25 degrees C

● A 12-year design life

● A thermally welded housing

● Absorbent Gas Mat technology

● Each set of batteries ordered, shall be from the same manufacturing run bearing the same date code

● Resistive readings shall not deviate more than 25% overall

● After the 24-hour float period, the contractor shall label each battery with the internal resistance, static voltage, and date readings were taken.

5. Replacement batteries for the Toshiba 4400F3F 50KVA UPS Typ (24) units each than 350 watts per cell at 25 degrees C

● A 12 year design life

● A thermally welded housing

● Absorbent Gas Mat technology

● Each set of batteries ordered, shall be from the same manufacturing run bearing the same date code

● Resistive readings shall not deviate more than 25% overall

6. Replacement batteries for the Toshiba 4400F3F 80KVA UPS Typ (24) units each than 402 watts per cell at 25 degrees C

● A 12 year design life

● A thermally welded housing

● Absorbent Gas Mat technology

● Each set of batteries ordered, shall be from the same manufacturing run bearing the same date code

● Resistive readings shall not deviate more than 25% overall

7. Replacement batteries for the Riello MHT 250 250KVA UPS than 535 watts per cell at 25 degrees C

● A 12 year design life

● A thermally welded housing

● Absorbent Gas Mat technology

● Each set of batteries ordered, shall be from the same manufacturing run bearing the same date code

● Resistive readings shall not deviate more than 25% overall

8. Replacement batteries for the APC Galaxy VS 50KVA UPS Typ (120) units than 34.5 watts per cell at 25 degrees C

● A 5 year design life

● A thermally welded housing

● Absorbent Gas Mat technology

● Each set of batteries ordered, shall be from the same manufacturing run bearing the same date code

● Resistive readings shall not deviate more than 25% overall

9. Replacement batteries for the APC Symmetra PX 50KVA UPS Typ (256) units than 34.5 watts per cell at 25 degrees C

● A 5 year design life

● A thermally welded housing

● Absorbent Gas Mat technology

● Each set of batteries ordered, shall be from the same manufacturing run bearing the same date code

● Resistive readings shall not deviate more than 25% overall

10. Replacement batteries for the APC Symmetra PX 80KVA UPS Typ (512) units than 34.5 watts per cell at 25 degrees C

● A 5 year design life

● A thermally welded housing

● Absorbent Gas Mat technology

● Each set of batteries ordered, shall be from the same manufacturing run bearing the same date code

● Resistive readings shall not deviate more than 25% overall

Additional UPS Batteries may be required to be priced as systems are replaced.

Pricelist:

All vendors are encouraged to submit pricing for all batteries they normally stock or are able to deliver that will meet specific criteria above. Include Warranty Period and Terms.

Evaluation Criteria:

All proposals will be evaluated using the following criteria to determine best value for the

NWS.

1. Battery Quality

2. Price

3. Pickup Locations Available

4. Stocking Battery Selection

5. Warranty Period/Terms

File details come from the government source that posted it. Updated Jun 3, 2025.