FY25 Q4 Food Service Solicitation Information.pdf
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- Solicitation number
- 1195132
About this file
This document is a Delivery Schedule for a food service contract at FCI Greenville for Fiscal Year 2025, Quarter 4. The delivery requirements are strict, with all awarded items expected to be delivered between July 1-18, 2025, during warehouse hours of 7:00 am to 2:00 pm, Monday through Friday. Specific delivery conditions include palletized shipments, precise temperature controls for non-frozen and frozen foods (34-41°F for perishables, 0°F or below for frozen items), and mandatory compliance with BOP National Menu Specifications. Contractors must ensure Kosher-marked religious diet items, adhere to quote sheet specifications, and use #10 cans instead of pouches/vacuum sealed bags. The document emphasizes that failure to meet delivery schedules or contract specifications can negatively impact a contractor's past performance record and future award opportunities, with a conditional receipt period of three days for examination and testing of delivered items.
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Fiscal Year: 2025 Quarter: 4th Institution: _FCI Greenville
DELIVERY SCHEDULE ***DELIVERIES WILL NOT BE ACCEPTED BEFORE July 1st, 2025*** (unless authorized by the contracting officer)
A complete delivery of all awarded items is expected between July 1 – July 18 (first month of the quarter), unless otherwise specified.
Warehouse Hours: Monday through Friday from 7:00 am to 2:00 pm.
Federal holiday deliveries will not be accepted.
If provided an award document (Purchase Order/Contract) it must be signed and returned to the contracting officer within 3 days of receiving it. If a signed copy is not received back within the 3 days your offer will be considered as withdrawn and the next available offer will be awarded.
Contractor failure to meet delivery schedules without an excusable delay and/or failure to conform to contract specifications will negatively affect the contractor’s history of past performance. Past performance information may be used by the Government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements.
DELIVERY REQUIREMENTS Warehouse Phone: (618) 664-6235
• All deliveries must be palletized unless prior arrangements were agreed to by warehouse staff.
• All non-frozen, perishable foods must be delivered between 34 degrees F and 41 degrees F.
• All frozen foods must be delivered hard frozen at 0 degrees F or below.
• Any product that indicates prior thawing will be refused.
• All certified religious diet items must be marked with the Kosher Symbol on individual packages, or the item will be refused.
• All items must strictly be in compliance with the BOP National Menu Specifications.
Food Service Contractors have the responsibility of understanding these specifications. Contractors must obtain a copy of the National Menu Specifications prior to quoting.
• Items must meet the specifications on the quote sheet.
• Pouches/vacuum sealed bags will not be accepted in lieu of #10 cans.
• All items will be closely inspected.
• Some items may require thawing and cooking to determine specifications compliance.
• Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing.
• Items that fail to meet specifications will be refused.
• Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors’ expense within two (2) weeks of noncompliance notification. If the product is not picked up within two (2) weeks, it will be disposed of by warehouse staff.
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