FY25 PWS- Catholic Clergy.pdf

PERFORMANCE WORK STATEMENT (PWS)

Catholic Clergy for the

Directorate of Pastoral Care (DPC)

25 Oct 2023

1. GENERAL:

1.1. Description of Services/Introduction: This is a non-personal services contract to provide Catholic Clergy services. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supeMCCrvision, and other items and non-personal services necessary to perform the services defined in this PWS except for those items specified as Government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: The contractor shall perform Catholic Clergy Services as requested to the Directorate of Pastoral Care (DPC).

1.3. Objectives: The Military Correctional Complex, consisting of the United States Discipilnary Barracks (USDB) and Joint Regional Correctional Facility (JRCF), shall be provided Catholic Clergy services for inmates. The DPC, under ‘redemption and rehabilitation’, advances positive growth of relationships through training, mentoring, worship, counseling, and modeling. The ultimate purpose is to deepen the spiritual life of our inmates. The Catholic Clergy services are a vital and necessary component to the overall mission of the DPC. This is evidenced in positive behavioral outcomes during incarceration and reduced recidivisms.

1.4. Scope: The contractor shall provide Catholic Clergy services to include Weekday Mass, Sunday Mass, Special Services, Pastoral Counseling, Penance/Reconciliation, and Catholic SHU Visitation services.

1.5. Period of Performance: The period of performance shall be for one Base Year of 12 months and four 12-month option years.

1.6. General Information:

1.6.1. Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-4, Inspection of Services – Fixed-Price).

The Contractor shall develop, implement, and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting, and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the Government their quality control documentation. The QCP shall be provided to the administrative Contracting Officer (KO) and contract specialist via e-mail within ten business days of the performance start date (PSD). The Government will accept, or return the QCP for revision within ten business days. Any change to the QCP after initial acceptance requires the review and acceptance of the KO.

1.6.2. Quality Assurance: The Government will evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan (QASP). This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed IAW the requirements of the contract.

1.6.3. Federal Government Holidays:

New Years Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November (observed on Monday with the holiday falling on Sunday).

Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

1.6.4. Hours of Operation: The contractor is responsible for conducting business while the facility is open except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6.5. Place of Performance: The work to be performed under this contract will be performed at the MCC. The MCC consists of the United States Disciplinary Barracks (USDB) and the Joint Regional Correctional Facility (JRCF).

1.6.6. Security Requirements: Contractor personnel (to include subcontractors) performing work under this contract must have a favorable background investigation to access the non-classified internet protocol router network (NIPRNET). In addition, access to the Fort Leavenworth NIPRNET is limited to United States citizens.

1.6.6.1. Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information, and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.6.2. Key Control: Not applicable.

1.6.6.3. Lock Combinations: Not applicable.

1.6.6.4. Key-pad Access Control: Not applicable.

1.6.7. Special Qualifications: The contractor personnel performing under this contract as a faith service provider shall be ordained and in good standing and ordained by their faith’s regulatory body and endorsed by the Archdiocese for Military Service (AMS). All contractor personnel shall be qualified as Priests of the Catholic Church. In the celebration of the Mass there are parts of the service that only a Priest can perform, such as the Eucharistic prayer.

1.6.8. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity IAW Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Government will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.9. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10. Key Personnel: Not applicable.

1.6.11. Identification of Contractor Employees: The Contractor shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name, and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit.

The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials.

1.6.12. Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.6.13. Contractor Travel: Not applicable.

1.6.14. Other Direct Costs: Not applicable.

1.6.15. Organizational Conflict of Interest (OCI): The contracting officer has not identified any OCIs inherent to this requirement. It is the offeror’s responsibility to notify the contracting officer, prior to submission of proposals, if a potential OCI is identified.

1.6.16. Anti-Terrorism (AT) Level I Training: All contractor employees requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days of the performance start date (PSD) or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees. AT level I awareness training is available at the following website: http://jko.jten.mil.

1.6.17. Access and General Protection/Security Policy and Procedures: Contractor and employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes http://jko.jten.mil/ clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.17.1. Contractors Requiring a Common Access Card (CAC): Not applicable.

1.6.17.2. Contractors Not Requiring a CAC but Require Access to a DoD Facility or Installation: Contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190- 13), applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.18. AT Awareness Training for Contractor Personnel Traveling Overseas: Not applicable.

1.6.19. iWATCH Training: Not applicable.

1.6.20. Access to Government Information Systems: Not applicable.

1.6.21. Operations Security (OPSEC) Standing Operating Procedure (SOP)/Plan: Not applicable.

1.6.22. OPSEC Training: Not applicable.

1.6.23. Information Assurance (IA)/Information Technology (IT) Certification: Not applicable.

1.6.24. Threat Awareness Reporting Program (TARP): Not applicable.

1.6.25. Other Training Requirements: All contractor personnel performing under this contract shall complete training provided by the DPC prior to having contact with inmates and receive refresher training annually. Training shall include the zero tolerance for sexual abuse and sexual harassment and how to report sexual abuse and sexual harassment. After the training session the contractor shall sign a roster indicating they understand the training they have received.

1.7. Confidentiality: Strict confidentiality shall be maintained regarding personal information relating to any and all inmates participating in the Catholic Clergy program.

Personal notes, applications, and checklists shall be turned in to the MCC Chaplain’s office or designated representative for storage. Under no circumstances shall any Contractor employees remove any documents relating to a MCC inmate from the MCC.

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Contractor: A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer: A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. Contracting Officer’s Representative: An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5. Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Government Furnished Property (GFP) or Government Property (GP): Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.7. Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

2.1.8. Physical Security: Actions that prevent the loss or damage of Government property.

2.1.9. Quality Assurance: The Government procedures to verify that services being performed by the Contractor are acceptable IAW established standards and requirements of this contract.

2.1.10. Quality Assurance Surveillance Plan: An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11. Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.2. Acronyms:

AR Army Regulation CFR Code of Federal Regulations CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) POC Point of Contact PRS Performance Requirements Summary PSD Performance Start Date PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: Not applicable.

3.2. Facilities: The Government will provide the necessary workspace for up to one (1) contractor employee to provide the support outlined in the PWS to include an office with desk space, two chairs, and storage cabinents. The primary use of the room is for confession and counseling.

3.3. Utilities: The Government will provide all utilities associated with paragraph 3.2 for the contractor’s use in performance of tasks outlined in this PWS. The Contractor (to include subcontractors) shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities.

3.4. Equipment: The Contractor shall use Government property only for performing this contract, unless otherwise provided for in this contract or approved by the Contracting Officer. Modifications or alterations of Government property are prohibited. Contractor personnel will be required to sign for electronics equipment provided herein. If travel is required, the contractor assumes responsibility for the Government equipment when not located at the primary place of performance.

3.5. Materials: Not applicable.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this

PWS.

4.2. Materials: See paragraph 4.1, above.

4.3. Equipment: See paragraph 4.1, above.

5. SPECIFIC TASKS:

5.1. Task 1, Weekday Morning and Ash Wednesday Catholic Mass: The contractor shall perform Weekday Masses and Ash Wednesday Masses at the USDB and JRCF.

Services shall be conducted IAW common Catholic faith practices. All 12 services (6 at the USDB and 6 at the JRCF) shall be coordinated with the USDB/JRCF Chaplains.

5.1.1. Deliverable: Weekday Morning Catholic Mass and Ash Wednesday Mass services shall be provided to inmates within the MCC facilities based on schedules coordinated with the USDB/JRCF Chaplains.

5.1.2. Standard: The Government will observe completion of the Weekday Morning Catholic Masses and Ash Wednesday Masses.

5.2. Task 2, Sunday Catholic Mass: The contractor shall perform weekly Sunday Catholic Masses at the USDB and JRCF. Services shall be conducted IAW common Catholic faith practices. All 104 services (52 at the USDB and 52 at the JRCF) shall be coordinated with the USDB/JRCF Chaplains.

5.2.1. Deliverable: Sunday Catholic Mass services shall be provided to inmates within the MCC facilities based on schedules coordinated with the USDB/JRCF Chaplains.

5.2.2. Standard: The Government will observe completion of the Sunday Catholic Masses.

5.3. Task 3, Special Services: The contractor shall perform Holy Days of Obligation (Special Services) at the USDB and JRCF. Services shall be conducted IAW common Catholic faith practices. All 18 services (9 at the USDB and 9 at the JRCF) shall be coordinated with the USDB/JRCF Chaplains.

5.3.1. Deliverable: Special Services shall be provided to inmates within the MCC facilities based on schedules coordinated with the USDB/JRCF Chaplains.

5.3.2. Standard: The Government will observe completion of the Special Services.

5.4. Task 4, Confession/Sacramental Counseling: The contractor shall perform Confession/Sacramental Counseling services at the USDB and JRCF. Services shall be conducted IAW common Catholic faith practices. All 104 services (52 at the USDB and 52 at the MWJRCF) shall be coordinated with the USDB/JRCF Chaplains.

5.4.1. Deliverable: Confession/Sacramental counseling services shall be provided to inmates within the MCC facilities based on scheduled coordinated with the USDB/JRCF Chaplains.

5.4.2. Standard: The Government will observe completion of the Confession/Sacramental Counseling services.

5.5. Task 5, Penance/Reconciliation Services: The contractor shall perform Penance/Reconciliation Services at the USDB and JRCF. Services shall be conducted IAW common Catholic faith practices. All 4 services (2 at the USDB and 2 at the MWJRCF) shall be coordinated with the USDB/JRCF Chaplains.

5.5.1. Deliverable: Penance/Reconciliation Services shall be provided to inmates within the MCC facilities based on scheduled coordinated with the USDB/JRCF Chaplains.

5.5.2. Standard: The Government will observe completion of the Penance/Reconciliation Services.

5.6. Task 6, Special Housing Unit (SHU) Visits: The contractor shall perform SHU Visit services at the USDB and JRCF. Services shall be conducted IAW common Catholic faith practices. All 26 services (13 at the USDB and 13 at the MWJRCF) shall be coordinated with the MCC Chaplains.

5.6.1. Deliverable: SHU Visits shall be provided to inmates within the MCC facilities based on scheduled coordinated with the MCC Chaplains.

5.6.2. Standard: The Government will observe completion of the SHU Visits.

5.7. Task 7, Temporary Service Provider: The contractor shall provide a temporary service provider in the event that the primary service provider cannot perform the services when schedules. Temporary service providers shall be certified and credentialed IAW paragraph 1.6.7 and 1.6.25 above. The contractor shall provide the COR the name and certifications of the temporary service provider no later than three

(3) working days prior to the primary service provider’s absence.

5.7.1. Deliverable: Temporary service provider’s name and certifications shall be provided to the COR no later than three (3) working days prior to the primary service provider’s absence.

5.7.2. Standard: The Government will observe if the information is provided within the allotted time.

5.8. Task 8, Contractor Manpower Reporting (CMR).

5.8.1. Deliverable: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website.

5.8.2. Standard: Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

Army Regulation (AR) 25-1, Army Knowledge Management and Information Technology Management, Chaps 1, 4, 5, 8.

AR 25-2, Information Assurance Chap 4, Sect II.

AR 190-47, The Army Corrections System.

AR 165-1, Army Chaplain Corps Activities.

DoD Directive 8570.1-M, DoD Information Assurance Workforce Improvement Program.

DTMS Code Merge SOP.

AR 350-1, Army Training and Leader Development.

ADP/ADRP 7-0, Training Units and Developing Leaders.

Leaders Guide to Unit Training Management.

TRADOC Regulation, Army Learning Policy and Systems (TR) 350-70.

7. GENERAL INFORMATION TO ALL CONTRACTORS:

7.1. The Military Correctional Complex at Fort Leavenworth, Kansas: The Military Correctional Complex (MCC) at Fort Leavenworth, Kansas consists of the United States Disciplinary Barracks (USDB), its satellite Trusty Unit (TU), and the Joint Regional Correctional Facility (JRCF). The USDB is a Level III maximum security military prison.

The JRCF is a Level II medium security military prison.

7.2. Final Decision Authority: The Commander, 15th Military Police Brigade serves as the final decision authority on all matters pertaining to both prisons of the MCC.

7.2.1. Removal and Dismissal: The Commander, 15th Military Police Brigade may temporarily suspend and/or bar Contractors or Contractor employees from MCC facilities for reasonable cause. Reasonable cause includes actual or attempted violations of MCC, USDB, or JRCF policies and/or security procedures; and actions the Commander deems may threaten or compromise the security of the MCC, including the results of a Criminal History Background Check.

7.2.1.1. Temporary Suspension: If a Contractor or Contractor employees are temporarily suspended pending review, their access to MCC facilities and/or grounds is denied. Their badge is confiscated and turned into the Information System Security Office and the individual’s picture, name, rank, organization, effective date, and badge number (if applicable) is entered into the MCC Gate Program and added to the USDB/JRCF Bar Roster. Upon completion of the review by the Commander, notification will be made in writing of the results.

7.2.1.2. Permanently Barred: If the review determines the Contractor or Contractor employees shall be permanently barred from MCC facilities in the best interest of the MCC, the Contractor will be notified and the individual concerned will be permanently barred from MCC facilities and/or grounds. As applicable, the relevant licensing body shall be notified.

7.2.1.3. Re-Training: If the review determines the infraction does not warrant permanently barring the individual from MCC facilities but re-training is required, the Contractor will be notified and the individual will be re-instated once the training is completed.

7.3. Rules and Restrictions: Access to and work inside the MCC is subject to the below restrictions:

7.3.1. Prison Rape Elimination Act (PREA): All Contractors or Contractor employees shall comply with all MCC PREA Regulations, Standing Operating Procedures (SOPs), and policies. Any disclosure of sexual abuse or sexual harassment by inmates or staff on inmates will be reported to the nearest security staff member. The security and safety of all concerned parties shall be paramount.

7.3.2. Safety: All Contractors or Contractor employees shall comply with all MCC Safety Regulations, SOPs, and policies. All Contractors or Contractor employees shall immediately notify MCC staff when they observe, or are subject to safety violations. The security and safety of all concerned parties shall be paramount.

7.3.3. Physical Security: The Contractor shall submit an employee access roster to the Contracting Officer’s Representative (COR). The access roster shall be a list of all Contractor employees to include names, social security numbers, and birth dates;

and/or Contractor vehicles (if applicable), to include types of vehicles, color, and license plates. The Contractor shall submit access rosters to the COR at least ten working days before their employees begin work to allow the MCC Information Systems Security Office time to conduct Criminal History Background Checks. Criminal History Background Checks will be conducted each time the contract is renewed or an option year is awarded. The Contractor shall notify the COR in writing a minimum of ten working days in advance to add employees or equipment to the work force. The Contractor shall immediately notify the COR in writing should a Contract employee(s) need to be removed from the work force.

7.3.3.1 Background Checks. The Government reserves the right to deny Contractors or Contractor employees access to the USDB or the JRCF, should the results of a security investigation or Criminal History Background Check determine them a security risk.

7.3.3.1.1. Neither the MCC nor the Contractor shall hire or promote anyone who may have contact with inmates, and shall not enlist the services of any sub-contractor or employee who may have had contact with inmates, who –

7.3.3.1.2. Has engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution (as defined in 42 U.S.C. 1997);

7.3.3.1.3. Has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or

7.3.3.1.4. Has been civilly or administratively adjudicated to have engaged in the activity described in paragraph 2.3.3.1.3.

7.3.3.1.5. The Contractors shall not omit material instances of sexual misconduct described in 7.3.3.1.1., 7.3.3.1.2., 7.3.3.1.3., or 7.3.3.1.4. above, nor provide materially false information with respect thereto. Material omissions regarding such misconduct, or the provision of materially false information, shall be grounds for termination.

7.3.3.2. Inspection and Search: All Contractors or Contractor employees, vehicles and materials shall be subject to inspection and search upon entry into and exit from the USDB or the JRCF. Except for emergency vehicles (fire trucks and ambulances), Contractors or Contractor employees and vehicles shall be given first priority in entering and departing the USDB or the JRCF. All Contractors or Contractor employees shall obey special handling or parking instructions for equipment that could be used to breach security when idle. When USDB or JRCF Corrections Specialists search Contractor vehicles entering or leaving the USDB or the JRCF, all Contractors or Contractor employees shall exit their vehicle, shut the engine off, and open all doors and compartments.

7.4. Rules of Conduct: All Contractors or Contractor employees shall read and comply with ACC Policy Letter #17, Standards of Conduct; 15th Military Police (MP) Brigade (BDE) Regulation 190-3, Rules of Conduct; and 15th MP BDE Regulation 1-2, Prison Rape Elimination Act (PREA) in its entirety, and sign a Statement of Understanding (SOU) prior to beginning work.

7.4.1. SOU Processing: The Contractor shall attach Contractor employees’ SOU to the access rosters submitted to the Physical Security Officer in accordance with paragraph

2.33 above in order to process individual Contractor or Contractor employees for clearance.

7.4.2. Entry and Exit Points: Contractors or Contractor employees shall enter and exit the USDB or JRCF through either the Main Entrance or the West Gate.

7.4.3. Badges: Contractors or Contractor employees will either be issued Special Staff Badges, Black Contractor Badges, or Red Visitor Badges. The badge shall be worn on the outer garment at all times. Contractors or Contractor employees who lose a badge must immediately report the loss to the Physical Security Officer.

7.4.3.1. Special Staff Badges: Contractors or Contractor employees who require a Special Staff Badge to perform their duties shall attend the 15th Military Police Brigade Pre-Service and any required follow-on training before receiving their Special Staff Badge. Contractors or Contractor employees shall pick up and turn in their Special Staff Badge at the main entrance of either the USDB or the JRCF. Special Staff Badges require one form of photo identification.

7.4.3.2. Black Contractor Badges: Contractors or Contractor employees shall sign for Black Contractor badges when entering and leaving the USDB or JRCF. Black Contractor Badges require one form of photo identification.

7.4.3.3. Red Visitor Badges: Contractors or Contractor employees who do not have a Special Staff Badge or Black Contractor Badge, shall report to the main entrance of either the USDB or the JRCF and provide two forms of identification; one must be a photo identification to receive a red numbered badge. All Contractors or Contractor employees who receive a red badge will be escorted at all times while inside either facility.

7.4.4. Vehicles: Contractor vehicles shall not be permitted to enter or depart the USDB or JRCF West Gates between 1100 and 1230, except those deemed necessary to complete ongoing work. Privately-owned vehicles will not be allowed in the secure perimeter of the USDB or JRCF. Contractor or Contractor employees shall not leave vehicle keys in the ignition switch at any time the vehicle is unoccupied. Contractor or Contractor employees shall lock all unattended Contractor vehicles. Contractors or Contractor employees shall render inoperable all idle contractor vehicles, or equipment without key ignitions.

7.4.5. Conduct Inside the MCC: Once inside the secure perimeter of the USDB or JRCF, Contractors or Contractor employees shall travel only from the Main Gate entrance or the West Gate entrance to the Contractor’s work site. All Contractors or Contractor employees shall remain at designated work sites. Correctional Specialists will escort Contractors or Contractor employees who require access to additional work sites.

7.4.6. Interaction with Inmates: Contractor or Contractor employees are not permitted to talk with inmates, except as actual work may require. Contractor or Contractor employees shall not give or accept any items from inmates at any time. If there are problems with inmates, a Correctional Specialist or the Physical Security Officer will be notified.

7.4.7. Contraband Items: The following items are contraband, and Contractor or Contractor employees shall not bring them through the Main Entrance or West Gate of the USDB or JRCF:

• Guns or firearms of any type, and their component parts, including, but not limited to, ammunition clips or magazines.

• Explosives and ammunition.

• Incendiary devices or mechanical or chemical components thereof.

• Knives (including pocketknives).

• Razor blades, or blades of any type.

• Narcotics and nonprescription drugs. This does not include a limited supply of over the counter medications (e.g., aspirin, acetaminophen, ibuprofen, cold medicines), stored in their original containers.

• Intoxicants or alcoholic beverages.

• Currency not carried on the person or contained in a purse or handbag accompanying the person.

• Cellular phones and radio transmitters (not specifically authorized by the USDB

Deputy Commandant or the JRCF Deputy to the Commander, as applicable).

• Photographic equipment, including, but not limited to, cameras and film.

• Printed material and media not in compliance with MCC Regulation 28-1, Mail

Screening Policy and Procedures.

• WiFi, Bluetooth, and recording devices, including, but not limited to, MP3 players, iPods, portable hard drives, thumb drives; as well as any headphones and listening devices. Only government purchased memory storage devices may be used on government owned machines and must be approved by the Information Systems Security (ISS) Office.

• Extra clothing not worn at the job site.

• Glass containers (unless approved by the USDB Deputy Commandant or JRCF

Deputy to the Commander, as applicable).

• Metal fingernail files.

• Metal eating utensils (e.g., forks, spoons, knives).

• Weight-lifting dietary supplements (e.g., creatine). This does not include a limited supply of diet or food items (e.g., Slim Fast).

• Personally owned or retained handcuff keys or picklocks.

• Tobacco of all kinds, including, but not limited to, cigarettes, cigars, cigarillos, and loose tobacco.

• Smoking-related products of all kinds, including, but not limited to, pipes, lighters, matches, e-cigarettes.

• Smokeless tobacco, including, but not limited to, chewing tobacco, snuff, pouches, etc. (even if contained in the mouth).

7.4.8. Tools: Contractor or Contractor employees shall secure all tools and equipment under lock and key at all times, unless in actual use.

7.4.9. Exceptions: The Commander, 15th Military Police Brigade may grant exceptions to the above instructions on a case-by-case basis. Contractors shall submit exception requests to specific items above to the Contracting Officer, Fort Leavenworth, KS three weeks prior to the proposal response date. If an exception is approved, all offerors in receipt of the Request for Proposal will be so notified before the proposal response date. Exceptions to these instructions after work commences will generally not be granted. However, should unanticipated circumstances require a request for exception;

Contractors will submit exception requests in writing as soon as the circumstances become known; but in no case, less than three working days prior to the desired effective date of the exception.

7.5. Fort Leavenworth Access: The Contractor will be required to obtain Fort Leavenworth Access.

7.5.1. Criminal Background Checks: Employees will be subject to National Agency check for personal security clearance. Directorate of Emergency Services (DES) will determine whether an employee's presence is detrimental to security.

7.5.2. Security Requirements and Access Control Credentials: Due to increased security of Fort Leavenworth, all personnel entering the Fort must report to the Visitors Control Center (VCC) for a background check and a day pass by Investigative personnel. Individuals that are working for an approved contract for the Fort may apply for a Locally Access Credential (LAC) card that will give them extended access to the Fort without having to go thru the VCC daily. Disapproved applicants may be denied from entering the installation

7.5.3. Locally Access Credential (LAC): The Contractor shall submit the employees Local Access Credential Application Form and Fort Leavenworth Installation Access Credential Acknowledgment Statement to the USDB POC at start of employment. LAC Forms can be found on http://garrison.leavenworth.army.mil/Newcomers--- Visitors/Gate-Information.aspx. These LACs must be submitted to your assigned http://garrison.leavenworth.army.mil/Newcomers---%20Visitors/Gate-Information.aspx http://garrison.leavenworth.army.mil/Newcomers---%20Visitors/Gate-Information.aspx sponsor for processing. Approved applicants shall report to VCC with a form of Government issued ID to receive their LAC card. The LAC will allow temporary access to the installation and must be renewed prior to expiration. Please refer to the Garrison website for information on acceptable forms of ID. An approved LAC authorizes the individual to access the Fort through the regular DoD ID lane, but will not allow them to "escort" other non-DoD Individuals. Loss of LAC card will need to be notified to the USDB POC and reported to the DES investigative personnel immediately. Employee must resubmit for a replacement LAC card. If termination of position occurs, LAC card must be returned to KO/USDB POC immediately, for return to VCC within 5 business days of termination. Disapproved applicants may be denied from entering the installation.

7.5.4. Vehicle Operation: The Contractor and Contractor employees driving Contractor-owned or privately owned vehicles (POV) on Fort Leavenworth shall possess a valid State driver's license and insurance for both company and private vehicles. Ensure the vehicle has a valid State registration for both company and private vehicles. There will be indication of company name visible on exterior of the company vehicles.

7.5.5. Search and Seizure: All Contractor personnel and property are subject to search and seizure upon entering, while on, and leaving the installation. No Contractor employee shall be permitted on the post when such check reveals that his presence would be detrimental to the security of the post or detrimental to the mission of the organization. Removal of employees for any of the reasons stated in this paragraph does not relieve the Contractor of the requirement to provide sufficient personnel to adequately perform services required under this contract.