FY25 PSC HVAC Full RFP.pdf

150 East Washington Street Office (706)342-0725 Madison, Georgia 30650 Fax (706)343-6450

Morgan County Board of Commissioners

P. O. Box 168 Madison, Georgia 30650

REQUEST FOR PROPOSAL FOR PSC HVAC UNITS

Morgan County Board of Commissioners are seeking bids for the replacement of up to 7 HVAC units located at the Public Safety Complex building at 1380 Monticello Rd.

Madison, GA 30650.

Proposal Format

The proposal shall be prepared simply and shall be straightforward and concise. The bid packet should include:

• Bid Summary (attached in this packet)

• Acknowledgement of bid amendments, if any

• Product information/cut sheets

• Warranty information

• Contact information for at least 3 references

• Certificate of Insurance

• Current W-9

• E-Verify Affidavit

• Any other information deemed necessary by bidder to aid in award of RFP

RFP Cost

All costs incurred in the preparation and presentation of responses to the RFP shall be completely absorbed by the respondent. All documents submitted as part of the RFP will become property of Morgan County. Requests for specific material to be returned will be considered.

Binding Offer

Each bid shall constitute a firm offer that is binding for ninety (90) days from the date of the bid opening, unless the bidder takes exception to this provision in writing.

RFP Submission

Companies who wish to respond must submit an original and one electronic copy of the proposal in sealed packages marked “PSC HVAC Units”. Fax and e-mail responses are not acceptable.

Responses to the RFP will be accepted until Friday January 9, 2025, at 10:00a.m.

Responses must be delivered to: Mr. Mark Williams, Assistant County Manager Morgan County Board of Commissioners 150 E. Washington Street Madison, Georgia 30650

Requests for extension of this date will not be granted. Any late proposal will not be considered. It is the sole responsibility of the Respondent to ensure that the proposal arrives at the designated location prior to the deadline.

Morgan County reserves the right to reject any and all proposals, to waive any informality or technicality and to accept that proposal which, in the judgement of the proper officials, is in the best interest of Morgan County.

Prebid Meeting

There will be a mandatory pre-bid meeting on Friday December 13, 2024, at 9:00a.m.

The pre-bid meeting will be held at 1380 Monticello Road, Madison, GA 20650. Meet in the main lobby.

Contact

All questions about this RFP and submission requirements must be directed in writing to

Mr. Mark Williams via email at mwilliams@morgancountyga.gov.

mailto:mwilliams@morgancountyga.gov

Any unauthorized contact shall not be responded to and may result in the disqualification of the responder’s submittal. Answers to questions submitted will be communicated to respondents via email.

RFP Amendments

It is the responsibility of respondents to check the Morgan County website for RFP information and amendments.

Non-Collusion

By submitting a proposal, the respondent represents and warrants that no official or employee of Morgan County has an interest, directly or indirectly in the proposal or in the final contract award. The respondent further understands proposals will be rejected if there is any evidence of collusion with another respondent.

Compliance with Laws

Respondents agree to be bound by applicable Federal, State and Local laws, regulations, and directives.

Qualification & Award Basis

Morgan County reserves the right to accept or reject any and all proposals or any parts of a proposal wherein its judgment, it will be in the best interest of the County; waive any technicalities/informalities in the RFP document and proposal process; and to qualify and award any or all of this contract in any manner in which Morgan County, acting in the sole and exclusive exercise of its discretion, deems to be in Morgan County’s best interest. Cost will not be the sole factor in the selection process. If no acceptable proposal is received Morgan County also reserves the right to re-solicit proposals, at its sole discretion.

Required Bonds and Insurance

A certificate of insurance with minimum coverage limits of $1,000,000 general liability, $150,000 automobile liability and statutory limits for worker’s compensation must be submitted. Additionally, upon award of project, the selected bidder shall provide

Morgan County with a 100% project value performance and payment bonds.

References

Submission of a response authorizes Morgan County to make inquiries concerning the respondent and its officers to any persons or firms deemed appropriate by Morgan

County.

Completion Inspection

Morgan will periodically conduct inspections during construction. A final inspection will be conducted before accepting the project as complete and processing final payment.

Training

The successful bidder shall provide training for care and maintenance of all installed products and equipment.

SERVICES REQUESTED

Purpose of Request

Morgan County Board of Commissioners are seeking bids for the replacement of up to 7

HVAC units located at the Public Safety Complex building at 1380 Monticello Rd.

Madison, GA 30650. The specifications below address the specific requirements together with certain details as to finish, material preferences, equipment and appliances with which the successful bidder must conform. The bidder shall bear the responsibility of insuring that the elements contained within the specifications are sound, safety conscious, and functional.

Warranty

All bidders shall state the length and terms of warranty of all applicable warranties.

State Delivery Time

The bidder shall estimate the start and completion dates.

SCOPE OF WORK

Morgan County is seeking to replace up to 7 HVAC units at the PSC. The bid shall be broken into 3 phases. The County reserves the right to choose not to award all phases.

Bidders are responsible for field verification of all model numbers, voltages and control notes that may need to order correct replacement units. The Sheriff will required any person who must perform work inside the secured areas of the facility to submit to a criminal background check. The Sheriff or his designee will determine who is authorized to enter the secured areas.

Phase 1

• Replace the HVAC units on the roof identified as units #20, #22 and #26. The existing units are Johnson Controls model # J12ZHN15BSZZ40002B. These units provide conditioned air to the housing units at the Detention Center. Therefore, the units cannot be offline for more than 8 hours and all three cannot be offline at the same time.

• Units shall be replaced with Carrier units of the same size. Bidders are responsible for coordinating with the building automation provider, which is

Schnieder Electric Corporation, to ensure new units work with the existing control system.

• The County will accept Rheem units as an alternate

Phase 2

• Replace the HVAC units on the roof identified as units #9 and #23. The existing units are Johnson Controls. Unit #9 is model JO8ZHN15PSZZ40004B. Unit #23 is model JO6ZHN10B4SZZ40002B. These units provide conditioned air to the

Detention Center. Therefore, the units cannot be offline for more than 8 hours. Both units may be offline at the same time.

• Units shall be replaced with Carrier units of the same size. Bidders are responsible for coordinating with the building automation provider, which is

Schnieder Electric Corporation, to ensure new units work with the existing control

Phase 3

Replace the HVAC units on the roof identified as units #17 and #18. The existing units are Johnson Controls. Unit #17 is model J08ZHN15P4SZZ40003B. Unit #18 is model

JO6ZHN10B4SZZ40002B. These units provide conditioned air to the Detention Center.

Therefore, the units cannot be offline for more than 8 hours. Both units may be offline at the same time.

• Units shall be replaced with Carrier units of the same size. Bidders are responsible for coordinating with the building automation provider, which is

Schnieder Electric Corporation, to ensure new unit works with the existing control

Evaluation Procedures

An evaluation team will evaluate proposals submitted. Each proposal will be evaluated for full compliance with the RFP instructions to the Respondent and the requirements set forth within the RFP document. Proposals will be evaluated on criteria will include

1. Compliance with specifications detailed in RFP.

2. Compatibility of proposed units with control systems of the County’s Energy

Performance Partner.

2. Warranties included

3. Estimated start and completion dates

4. Costs

150 East Washington Street Office (706)342-0725 Madison, Georgia 30650 Fax (706)343-6450

MORGAN COUNTY BID CHECKLIST

FY25 HVAC REPLACEMENTS

� Bid Summary � Acknowledgement of bid amendments, if any � Shingle product informa�on/cut sheets � Shingle warranty informa�on � Workmanship warranty � Contact informa�on for 3 references � Cer�ficate of Insurance � W-9 � E-Verify Affidavit � Any other informa�on deemed rela�ve

Please prepare your bid in the same order listed above.

150 East Washington Street Office (706)342-0725 Madison, Georgia 30650 Fax (706)343-6450

MORGAN COUNTY BID SUMMARY

FY25 PSC HVAC REPLACEMENTS

Company Name:

Contact Name

Contact Phone : Contact email:

Phase 1 Cost: Lead Time: Installation Time:

Phase 2 Cost: Lead Time: Installation Time:

Phase 3 Cost: Lead Time: Installation Time:

Total Cost:

Warranty Summaries:

Addendum # acknowledgment:

Signature

Addendum # acknowledgment:

Signature