FY25 PRPA NOFO_OMB_final.pdf

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The Department of Homeland Security (DHS)

Notice of Funding Opportunity (NOFO)

Fiscal Year 2025 Presidential Residence Protection Assistance (PRPA) Grant Program

Fraud, waste, abuse, mismanagement, and other criminal or noncriminal misconduct related to this program may be reported to the Office of Inspector General (OIG) Hotline. The toll-free numbers to call are 1 (800) 323-8603 and TTY 1 (844) 889-4357.

Contents

1. Basic Information A. Agency Name B. NOFO Title C. Announcement Type D. Funding Opportunity Number E. Assistance Listing Number F. Expected Total Funding G. Anticipated Number of Awards H. Expected Award Range I. Projected Application Start Date J. Projected Application End Date K. Anticipated Funding Selection Date L. Anticipated Award Date M. Projected Period of Performance Start Date N. Projected Period of Performance End Date O. Executive Summary P. Agency Contact

2. Eligibility A. Eligible Entities/Entity Types B. Project Type Eligibility C. Requirements for Personnel, Partners, and Other Parties D. Maximum Number of Applications E. Additional Restrictions F. References for Eligibility Factors within the NOFO G. Cost Sharing Requirement H. Cost Share Description, Type and Restrictions I. Cost Sharing Calculation Example J. Required information for verifying Cost Share

3. Program Description A. Background, Program Purpose, and Program History B. Goal and Objective C. Program Rationale

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D. Federal Assistance Type E. Performance Measures and Targets F. Program-Specific Unallowable Costs G. General Funding Requirements H. Indirect Costs (Facilities and Administrative Costs) I. Management and Administration (M&A) Costs J. Pre-Award Costs K. Beneficiary Eligibility L. Participant Eligibility M. Authorizing Authority N. Appropriation Authority O. Budget Period P. Prohibition on Covered Equipment or Services

4. Application Contents and Format A. Pre-Application, Letter of Intent, and Whitepapers B. Application Content and Format C. Application Components D. Program-Specific Required Documents and Information E. Post-Application Requirements for Successful Applicants

5. Submission Requirements and Deadlines A. Address to Request Application Package B. Application Deadline C. Pre-Application Requirements Deadline D. Post-Application Requirements Deadline E. Effects of Missing the Deadline

6. Intergovernmental Review A. Requirement Description and State Single Point of Contact

7. Application Review Information A. Threshold Criteria B. Application Review Criteria C. Financial Integrity Criteria D. Supplemental Financial Integrity Criteria and Review E. Reviewers and Reviewer Selection F. Review and Selection Process G. Final Selection

8. Award Notices A. Notice of Award B. Pass-Through Requirements C. Note Regarding Pre-Award Costs D. Obligation of Funds E. Notification to Unsuccessful Applicants

9. Post-Award Requirements and Administration A. Administrative and National Policy Requirements B. DHS Standard Terms and Conditions C. Financial Reporting Requirements D. Programmatic Performance Reporting Requirements

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E. Closeout Reporting Requirements F. Disclosing Information per 2 C.F.R. § 180.335 G. Reporting of Matters Related to Recipient Integrity and Performance H. Single Audit Report I. Monitoring and Oversight J. Program Evaluation K. Additional Performance Reporting Requirements F. Termination of Federal Award M. Best Practices N. Payment Information O. Immigration Conditions

10. Other Information A. Period of Performance Extension B. Other Information

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1. Basic Information A. Agency Name

U.S. Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA)

B. NOFO Title

Presidential Residence Protection Assistance (PRPA) Grant Program

C. Announcement Type

Initial

D. Funding Opportunity Number

DHS-25-134-000-01

E. Assistance Listing Number

97.134

F. Expected Total Funding

Up to $90,000,000

G. Anticipated Number of Awards

Multiple awards; the number will depend on selection and available funding.

H. Expected Award Range

To be determined

I. Projected Application Start Date

4/17/2026

J. Projected Application End Date

05/29/2026

K. Anticipated Funding Selection Date

08/28/2026

L. Anticipated Award Date

09/30/2026

M. Projected Period of Performance Start Date

07/01/2024

N. Projected Period of Performance End Date

09/30/2025

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O. Executive Summary

The Presidential Residence Protection Assistance (PRPA) Grant Program is a federally funded initiative designed to reimburse state and local law enforcement agencies (LEAs) for extraordinary personnel costs incurred while protecting any non-governmental residence of the President that is designated to be secured by the United States Secret Service (USSS). This program recognizes the importance of LEAs as critical partners in the provision of specialized security measures at private presidential residences and ensures that those LEAs are not financially burdened by their involvement.

P. Agency Contact

a. Program Office Contact FEMA Grant Programs Directorate (GPD) coordinates the PRPA Grant Program application review and selection process, initiates the issuance of awards, and provides support in addressing specific programmatic questions regarding the FY 2025 PRPA Grant Program.

The Program Office can be reached by e-mail at FEMA-Grant- News@fema.dhs.gov

b. FEMA Grants News This channel provides general information on all FEMA grant programs and maintains a comprehensive database containing key personnel contact information at the federal, state, and local levels.

FEMA Grants News Team is reachable at fema-grants-news@fema.dhs.gov OR (800) 368-6498, Monday through Friday, 9:00 AM – 5:00 PM ET.

c. Grant Programs Directorate (GPD) Award Administration Division GPD’s Award Administration Division (AAD) provides support regarding financial matters and budgetary technical assistance. AAD can be contacted at ASK-GMD@fema.dhs.gov.

d. Civil Rights Consistent with Executive Order 14173, Ending Illegal Discrimination & Restoring Merit-Based Opportunity, the FEMA Office of Civil Rights is responsible for ensuring compliance with and enforcement of federal civil rights obligations in connection with programs and services conducted by FEMA. They are reachable at FEMA- CivilRightsOffice@fema.dhs.gov.

e. Payment and Reporting System FEMA uses FEMA Grants Outcomes (FEMA GO) for financial reporting, invoicing, and tracking payments. The Direct Deposit/Electronic Funds Transfer (DD/EFT) method of payment is used for recipients. For any questions about the system, contact the FEMA GO Helpdesk at mailto:femago@fema.dhs.govor (877) 585- 3242, Monday through Friday, 9:00 AM – 6:00 PM ET.

f. FEMA GO mailto:FEMA-Grant-News@fema.dhs.gov mailto:FEMA-Grant-News@fema.dhs.gov mailto:fema-grants-news@fema.dhs.gov mailto:fema-grants-news@fema.dhs.gov mailto:ASK-GMD@fema.dhs.gov mailto:femago@fema.dhs.gov

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For technical assistance with the FEMA GO system, please contact the FEMA GO Helpdesk at femago@fema.dhs.gov or (877) 585-3242, Monday through Friday, 9:00 AM – 6:00 PM ET.

mailto:femago@fema.dhs.gov

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2. Eligibility

A. Eligible Entities/Entity Types

Only the following entities or entity types are eligible to apply.

a. Applicants Eligible applicants are limited to state and local LEAs, either directly or through the State Administrative Agency (SAA), that conducted protection activities associated with any non-governmental residence of the President of the United States designated to be secured by the USSS. Entities must have incurred extraordinary operational overtime costs to be eligible under this grant program.

The SAA may apply on behalf of one or more eligible state or local LEA. If the SAA submits an application on behalf of any LEA, those agencies covered under the SAA’s application cannot also apply directly to FEMA for funding under this NOFO. Multiple applications may result in a delay in reimbursement and/or an application to be denied funding. Coordination between the SAA and any eligible state or local LEA is strongly encouraged.

b. Subapplicants Subapplicants and subawards are allowed, but only as specified above.

Subapplicants should not have foreign nationals or noncitizens included. If a subapplicant has foreign nationals, they must be properly vetted and must adhere to all government statues, polices, and procedures including “staff American, stay in America” and security requirements.

B. Project Type Eligibility

a. Unallowable Project Types See Section 3.F “Program-Specific Unallowable Costs” for information on unallowable project types.

b. Allowable Project Types Operational overtime and backfill overtime activities are the only direct costs eligible for reimbursement. In accordance with the Program’s authorizing language, only “extraordinary law enforcement personnel costs” are allowable.

1. Definition of Extraordinary Costs

Under the PRPA Program, extraordinary costs are defined as personnel expenses incurred by state and local law enforcement agencies that exceed normal operational costs due to the specific requirements of protecting a non-governmental residence of the President, as designated by the USSS.

These costs must meet the following criteria:

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• Personnel expenses must go beyond standard law enforcement activities and be incurred specifically to fulfill Secret Service protection requests for a presidential residence.

• Costs must be documented, reasonable, and directly attributable to the protection mission, such as overtime pay, backfill for officers assigned to presidential protection, and other related expenses that would not have occurred in the absence of the presidential security detail.

• Only costs explicitly requested by the Secret Service for the protection of the President’s non-governmental residence are eligible for reimbursement.

Such costs must be in excess of the costs of normal and typical law enforcement operations and be directly attributable to the provision of protection services in keeping with the purpose of the PRPA Grant Program. Further, program funds may not be used to supplant state or local funds for personnel costs that would otherwise have been expended by a jurisdiction.

2. Compliance with Cost Principles

All costs charged to awards covered by this NOFO must comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements at 2 C.F.R. Part 200, unless otherwise indicated in the NOFO, or the terms and conditions of the award. This includes, among other requirements, that costs must be incurred, and products and services must be delivered, within the period of performance of the award. See 2 C.F.R. § 200.403(h) (referring to the budget period, which for FEMA awards under this program is the same as the period of performance).

In general, the Cost Principles establish standards for the allowability of costs, provide detailed guidance on the cost accounting treatment of costs as direct or administrative costs, and set forth allowability principles for selected items of cost. More specifically, except as otherwise stated in this NOFO, the terms and condition of an award, or other program materials, costs charged to awards covered by this NOFO must be consistent with the Cost Principles for Federal Awards located at 2 C.F.R. Part 200, Subpart E. In order to be allowable, all costs charged to a FEMA award or applied to the cost share must be reasonable in nature and amount and allocable to the particular FEMA award.

3. Additional Requirements

Additionally, all costs charged to awards must comply with the grant program’s applicable statutes, policies, requirements in this NOFO as

9 | P a g e well as with the terms and conditions of the award. If FEMA staff identify costs that are inconsistent with any of these requirements, these costs may be disallowed, and FEMA may recover funds as appropriate, consistent with applicable laws, regulations, and policies.

As part of those requirements, grant recipients and subrecipients may only use federal funds or funds applied to a cost share for the purposes set forth in this NOFO and the terms and conditions of the award, and those costs must be consistent with the statutory authority for the award.

C. Requirements for Personnel, Partners, and Other Parties

All subapplicant/subrecipients must meet the same eligibility rules that apply to the primary applicant/recipient.

Subapplicants should not have foreign nationals or noncitizens included. If a subapplicant has foreign nationals, they must be properly vetted and must adhere to all government statues, polices, and procedures including “staff American, stay in America” and security requirements.

Subapplicants/subrecipients must submit short bios and resumes. This should include the type of entity, organizational leadership, and board members along with the both the names and addresses of the individuals. Resumes are subject to approval.

D. Maximum Number of Applications

The maximum number of applications that can be submitted is:

1. 1 per eligible applicant

E. Additional Restrictions

Applicants/subapplicants or recipients/subrecipients are required to certify their compliance with federal statutes, DHS directives, polices, and procedures.

F. References for Eligibility Factors within the NOFO

Please see the following references provided below:

1. “Responsiveness Review Criteria” subsection

2. “Financial Integrity Criteria” subsection

3. “Supplemental Financial Integrity Criteria and Review” subsection

4. FEMA may/will request financial information such as

Employer Identification Number (EIN) and bank information as part of the potential award selection. This will apply to everyone prospered, including subrecipients.

G. Cost Sharing Requirement

There is no cost share requirement.

H. Cost Share Description, Type and Restrictions

Not applicable.

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I. Cost Sharing Calculation Example

Not applicable.

J. Required information for verifying Cost Share

3. Program Description

A. Background, Program Purpose, and Program History Congress authorized FEMA to award financial assistance under the PRPA Grant Program pursuant to section 90006 of the One Big Beautiful Bill Act (Pub. L. No. 119-21). Section 90006(a) authorizes awards for “the reimbursement of extraordinary law enforcement personnel costs for protection activities directly and demonstrably associated with any residence of the President designated pursuant to section 3 or 4 of the Presidential Protection Assistance Act of 1976 (Public Law 94–524; 18 U.S.C. § 3056 note) to be secured by the United States Secret Service.” This statutory authority ensures that state and local law enforcement agencies are not unduly burdened by the additional responsibilities and expenses required to safeguard presidential residences, as directed by the Secret Service.

B. Goal and Objective The goal of the FY 2025 PRPA Grant Program is to provide financial assistance to LEAs in support of their efforts to protect designated presidential residences in coordination with the

USSS.

The program’s objective is to reimburse eligible LEAs for extraordinary costs incurred during the protection of the President’s residences during the identified period of performance (July 1, 2024 through September 30, 2025). This ensures agencies can sustain their core public safety missions while supporting the USSS in the provision of security services associated with the designated presidential residences.

C. Program Rationale The stated goal and objective of the PRPA Grant Program are directly aligned with the requirements of the Presidential Protection Assistance Act of 1976 and section 90006 of the One Big Beautiful Bill Act. By providing targeted reimbursement, the program supports compliance with federal law and addresses the fiscal realities faced by law enforcement agencies assigned to presidential protection duties.

D. Federal Assistance Type Grant

E. Performance Measures and Targets The following performance measures and corresponding target apply to the PRPA Grant Program (see Section 7.F. Review and Selection Process for information on priority designations):

• Performance Measure 1: Percentage of allowable Priority 1 activities reimbursed (100%).

• Performance Measure 2: Percentage of allowable Priority 2 activities reimbursed (90%).

• Performance Measure 3: Percentage of allowable Priority 3 activities reimbursed (80%).

https://www.congress.gov/bill/119th-congress/house-bill/1/text https://www.congress.gov/bill/119th-congress/house-bill/1/text#:%7E:text=SEC.%2090006.%20PRESIDENTIAL%20RESIDENCE%20PROTECTION.%0A%20%20%20%20(a,by%20%0Athe%20United%20States%20Secret%20Service.

https://www.congress.gov/bill/119th-congress/house-bill/1/text#:%7E:text=SEC.%2090006.%20PRESIDENTIAL%20RESIDENCE%20PROTECTION.%0A%20%20%20%20(a,by%20%0Athe%20United%20States%20Secret%20Service.

https://uscode.house.gov/view.xhtml?req=(title:18%20section:3056%20edition:prelim)#:%7E:text=%22Sec.%203.%20(a,House%20and%20Senate%2C%20respectively.

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These measures will track the percentage of eligible personnel cost claims that are fully reimbursed, based on the associated priority designation, to assess the extent to which the PRPA Grant Program reduces the financial burden on the involved LEAs.

F. Program-Specific Unallowable Costs Under the PRPA Grant Program, the following costs are unallowable:

1. Routine Law Enforcement Costs: Standard operational expenses, such as salary costs incurred during normal patrol hours (“straight time”), are not eligible for reimbursement.

2. Costs Unrelated to Protection of the Presidential Residences: This includes costs associated with protection of the presidential residence that were not specifically directed by the USSS as well as costs unrelated to the presidential residences such as emergency management activities, campaign events, or protection of other officials.

3. Equipment Costs: Equipment costs are unallowable even when purchased specifically for presidential residence protection activities.

4. Costs Associated with Hiring or Contracting Personnel: This applies even if additional personnel are needed to conduct the agreed-upon presidential residence protection activities.

5. Supplanting Funds: Program funds cannot be used to replace state or local personnel budgets.

G. General Funding Requirements Costs charged to federal awards (including federal and non-federal cost share funds) must comply with applicable statutes, rules and regulations, policies, this NOFO, and the terms and conditions of the federal award. This includes, among other requirements, that costs must be incurred, and products and services must be delivered within the budget period. 2 C.F.R. § 200.403(h).

Recipients may not use federal funds or any cost share funds for the following activities:

1. Matching or cost sharing requirements for other federal grants and cooperative agreements (see 2 C.F.R. § 200.306).

2. Lobbying or other prohibited activities under 18 U.S.C § 1913 or 2 C.F.R. § 200.450.

3. Prosecuting claims against the federal government or any other government entity (see 2 C.F.R. § 200.435).

H. Indirect Costs (Facilities and Administrative Costs) Indirect costs are allowable under this program as described in 2 C.F.R. Part 200, including 2 C.F.R. § 200.414. Applicants with a current negotiated indirect cost rate agreement that desire to charge indirect costs to an award must provide a copy of their negotiated indirect cost rate agreement at the time of application. Not all applicants are required to have a current negotiated indirect cost rate agreement. Applicants that are not required by 2 C.F.R. Part 200 to have a negotiated indirect cost rate agreement but are required by 2 C.F.R. Part 200 to develop an indirect cost rate proposal must provide a copy of their proposal at the time of application.

Applicants who do not have a current negotiated indirect cost rate agreement (including a provisional rate) and wish to charge the de minimis rate must reach out to the Grants Management Specialist or other relevant FEMA position for further instructions. Applicants who https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E/subject-group-ECFRea20080eff2ea53/section-200.403 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E/subject-group-ECFRea20080eff2ea53/section-200.403 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-D/section-200.306 https://uscode.house.gov/view.xhtml?req=granuleid:USC-1999-title18-section1913&num=0&edition=1999 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E/subject-group-ECFRed1f39f9b3d4e72/section-200.450 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E/subject-group-ECFRed1f39f9b3d4e72/section-200.435

12 | P a g e wish to use a cost allocation plan in lieu of an indirect cost rate must also reach out to the FEMA Grants Management Specialist for further instructions. Post-award requests to charge indirect costs will be considered on a case-by-case basis and based upon the submission of an agreement or proposal as discussed above or based upon the de minimis rate or cost allocation plan, as applicable.

FEMA will review all indirect cost rate agreements under this program to determine whether it falls within the statutory limits on allowable costs under the PRPA Grant Program (see Allowable Costs section above). Per 2 C.F.R. § 200.414(c)(1), FEMA may deviate from an approved rate when required by Federal statute or regulation. The statute authorizing and appropriating the FY 2025 PRPA Grant Program requires this deviation. Per section 90006 of the One Big Beautiful Bill Act, 2025 (Pub. L. No. 119-21), any indirect costs charged to the award must be in excess of the costs of typical law enforcement operations and be directly attributable to the provision of protection services in keeping with the purpose of the PRPA Grant Program.

Further, program funds may not be used to supplant state or local funds for personnel costs that would otherwise have been expended by a jurisdiction.

Overtime fringe benefit rates are typically lower than regular time fringe benefits because categories such as leave, disability insurance, and health insurance are not dependent on hours worked and do not change if the employee works overtime hours. Therefore, in cases where fringe benefits costs are included in an indirect cost rate agreement, those costs are only allowable for reimbursement as part of the indirect costs if they increase with overtime labor costs (e.g., Social Security, Unemployment Compensation, Worker’s Compensation, Retirement) and are attributable to extraordinary protection activities directly and demonstrably associated with any designated residence of the President. Also, in cases where fringe benefits costs are included in an indirect cost rate agreement, the fringe benefits cannot also be charged as a direct cost for reimbursement.

Indirect costs are allowed for recipients only when there are no subrecipients under the award as all funding must be passed through to the subrecipients. Indirect costs are allowed for all subrecipients.

Indirect costs are costs incurred for a common or joint purpose benefitting more than one cost objective and not readily assignable to specific cost objectives without disproportionate effort.

Applicants with a current negotiated indirect cost rate agreement who desire to charge indirect costs to a federal award must provide a copy of their indirect cost rate agreement with their applications. Not all applicants are required to have a current negotiated indirect cost rate agreement. Applicants that are not required to have a negotiated indirect cost rate agreement but are required to develop an indirect cost rate proposal, must provide a copy of their proposal with their applications. Applicants without a current negotiated indirect cost rate agreement (including a provisional rate) and wish to charge the de minimis rate must reach out to FEMA for further instructions. Applicants who wish to use a cost allocation plan in lieu of an indirect cost rate proposal must reach out to FEMA for further instructions. As it relates to the indirect cost for subrecipients, a recipient must follow the requirements of 2 C.F.R. §§ 200.332 and 200.414 in approving the indirect cost rate for subawards.

I. Management and Administration (M&A) Costs https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-D/subject-group-ECFR031321e29ac5bbd/section-200.332 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E/subject-group-ECFRd93f2a98b1f6455/section-200.414

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M&A costs are not allowed.

J. Pre-Award Costs By statute, costs incurred or obligated before July 1, 2024, are strictly prohibited and not allowable under any circumstances.

K. Beneficiary Eligibility This NOFO and any subsequent federal awards create no rights or causes of action for any beneficiary.

L. Participant Eligibility This NOFO and any subsequent federal awards create no rights or causes of action for any participant.

M. Authorizing Authority Section 90006 of the One Big Beautiful Bill Act, 2025 (Pub. L. No. 119-21).

N. Appropriation Authority Section 90006 of the One Big Beautiful Bill Act, 2025 (Pub. L. No. 119-21).

O. Budget Period The budget period will align with the period of performance, with both having the same start and end dates: July 1, 2024, through September 30, 2025.

P. Prohibition on Covered Equipment or Services Recipients, sub-recipients, and their contractors or subcontractors must comply with the prohibitions set forth in Section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, which restrict the purchase of covered telecommunications and surveillance equipment and services. Please see 2 C.F.R. §§ 200.216, 200.327, 200.471, and Appendix II to 2 C.F.R. Part 200, and FEMA Policy #405-143-1 - Prohibitions on Expending FEMA Award Funds for Covered Telecommunications Equipment or Services for more information.

Equipment and services costs are not allowable under this grant program.

4. Application Contents and Format A. Pre-Application, Letter of Intent, and Whitepapers Not applicable.

B. Application Content and Format See Section 4.D below.

C. Application Components The following forms or information are required to be submitted via FEMA GO. The Standard Forms (SF) are also available at Forms | Grants.gov

• SF-424, Application for Federal Assistance https://www.congress.gov/bill/119th-congress/house-bill/1/text https://www.congress.gov/bill/119th-congress/house-bill/1/text https://www.congress.gov/bill/115th-congress/house-bill/5515/text https://www.congress.gov/bill/115th-congress/house-bill/5515/text https://www.fema.gov/sites/default/files/documents/fema_policy-405-143-1-prohibition-covered-services-equipment-gpd.pdf https://www.fema.gov/sites/default/files/documents/fema_policy-405-143-1-prohibition-covered-services-equipment-gpd.pdf https://www.grants.gov/forms

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• Grants.gov Lobbying Form, Certification Regarding Lobbying

• SF-424A, Budget Information (Non-Construction)

• SF-424B, Standard Assurances (Non-Construction)

• SF-LLL, Disclosure of Lobbying Activities

D. Program-Specific Required Documents and Information The following program-specific forms or information are required to be submitted in FEMA GO:

• Application: Only one application, due no later than May 29, 2026, at 5 PM ET, is permitted for each applicant.

• Reimbursement Requests: Applicants should submit all reimbursement requests with their application in FEMA GO.

• Documentation: Documentation supporting reimbursement requests must be submitted as an attachment(s) in FEMA GO. All four categories of documentation described below (Investment Narrative, Detailed Budget Spreadsheet, Disclosure of Pending Applications or Open Awards, Certifications) are required. Information in these documents will be used to evaluate allowable costs.

• Investment Narrative: The Investment Narrative, a written narrative distinct from the detailed Budget Spreadsheet, must include:

o A title;

o A list of each LEA covered under the application;

o Descriptions of the extraordinary law enforcement protection activities the LEA engaged in as they related to providing security during the FY 2025 PRPA Grant Program period of performance for the designated residences of the President;

o Descriptions of the financial burden these operational overtime costs have placed on the LEA; and o A list of any and all agreements and/or memoranda of understanding (MOU) that were enacted to establish the security-related activities undertaken to protect the designated residences.

The Investment Narrative must be double-spaced, using a standard 12-point font (Times New Roman is preferred) with 1-inch margins, and must not exceed 10 pages. Please number pages “1 of 10,” “2 of 10,” etc. If the Investment Narrative fails to comply with these length-related restrictions, FEMA may consider such noncompliance in review and in final award decisions.

The file should be named in the following format “[Name of LEA] 2025_PRPA Grant Program Narrative” or other similarly descriptive naming convention.

• Detailed Budget Spreadsheet: Include a detailed budget spreadsheet in Microsoft Excel that identifies each LEA listed in the Investment Narrative and provide the following columns of information for each law enforcement personnel seeking reimbursement for operational overtime or backfill overtime activities:

o Position/Rank;

15 | P a g e o Compensation rate;

o Overtime compensation rate;

o Fringe benefits;

o Dates overtime worked;

o Total number of hours overtime worked;

o Total amount of overtime cost requested;

o Indicate the Allocation Priority (Priority 1, 2, or 3);

o A brief description of the protection activity (e.g. “residence perimeter security”;

“motorcade security from airport to residence”; “road closure enforcement for motorcade”; “operational planning with USSS”, etc.)

o Additionally, for Priority 2 activities, the date, times, and location of travel to and from the designated residence.

In an effort to ensure Personally Identifiable Information (PII) is not unnecessarily used, applicants are not required to provide names or badge numbers for law enforcement personnel at the time of application. However, the detailed budget spreadsheets must be organized in a way that each law enforcement officer is listed separately such that, during monitoring and audit, the reimbursements requested can be directly cross-walked to the source documents supporting the reimbursement. The file should be named in the following format:

“[Name of LEA/EMA] Detailed_Budget_Spreadsheet”

Note: Upon request by DHS/FEMA, evidence must be provided that supports the expenses submitted for reimbursement in the detailed budget spreadsheet (e.g., valid timecards that contain detailed descriptions of the services performed or other supporting documentation permitted under 2 C.F.R. § 200.430).

• Indirect Cost Agreement or Proposal: If the budget includes indirect costs and the applicant is required to have an indirect cost rate agreement or proposal. If the applicant does not have or is not required to have an indirect cost rate agreement or proposal, please see Section D.12 of this funding notice, “Funding Restrictions and Allowable Costs,” for further information regarding allowability of indirect costs and whether alternatives to an indirect cost rate agreement or proposal might be available, or contact the relevant FEMA staff identified in Section G of this funding notice, DHS Awarding Agency Contact Information for further instructions.

• Disclosure of Pending Applications or Open Awards: Each applicant shall disclose whether it or any LEA or EMA covered under the application has any pending applications or open awards for Federally funded grants or cooperative agreements that

(1) include requests for funding to support the same investment narrative being proposed in the application under this NOFO; and (2) would cover any identical cost items outlined in the budget submitted to FEMA as part of the application under this NOFO.

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The applicant shall disclose applications or requests made to FEMA or other Federal awarding agencies, and also applications for subawards of Federal funds (e.g., applications to other State agencies that subaward Federal funds).

Each applicant that has one or more pending applications or open awards as described above is to provide the following information about pending applications submitted within the last 12 months:

o The federal awarding agency;

o The solicitation name and project name; and o The point of contact information at the applicable federal awarding agency.

An applicant without any pending applications or open awards as described above must submit, as a separate attachment, a statement to this effect:

“[Applicant Name on SF-424] does not have any pending applications submitted within the last 12 months for federally funded grants or cooperative agreements (or for subawards under federal grants or cooperative agreements) that request funding to support the same investment being proposed in this application to FEMA and that would cover any identical cost items outlined in the budget submitted as part of in this application.”

The file should be named:

“[Name of LEA/EMA] Disclosure_of_Pending_Applications”

• Certifications: The applicant must include in their application a signed letter from the head of each state or local LEA for which reimbursement is requested. The certification letter must be addressed to the FEMA Administrator and certify that the protection activities were requested by the Director of the USSS, for all overtime for which reimbursement under the FY 2025 PRPA Grant Program is requested. The certifications must be included as separate attachments to the application in FEMA GO.

The file should be named in the following format:

“[Name of LEA/EMA] Certification”

E. Post-Application Requirements for Successful Applicants

5. Submission Requirements and Deadlines A. Address to Request Application Package Applications are processed through the FEMA GO system. To access the system, go to https://go.fema.gov/.

Steps Required to Apply For An Award Under This Program and Submit an Application:

To apply for an award under this program, all applicants must:

https://go.fema.gov/

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a. Apply for, update, or verify their Unique Entity Identifier (UEI) number and EIN from the Internal Revenue Service;

b. In the application, provide an UEI number;

c. Have an account with login.gov;

d. Register for, update, or verify their System for Award Management (SAM) account and ensure the account is active before submitting the application;

e. Register in FEMA GO, add the organization to the system, and establish the Authorized

Organizational Representative (AOR). The organization’s electronic business point of contact (eBiz POC) from the SAM registration may need to be involved in this step. For step-by-step instructions, see https://www.fema.gov/media-library/assets/documents/181607;

f. Submit the complete application in FEMA GO; and

g. Continue to maintain an active SAM registration with current information at all times during which it has an active federal award or an application or plan under consideration by a federal awarding agency. As part of this, applicants must also provide information on an applicant’s immediate and highest-level owner and subsidiaries, as well as on all predecessors that have been awarded federal contracts or federal financial assistance within the last three years, if applicable.

Per 2 C.F.R. 25.110(a)(2)(iv), if an applicant is experiencing exigent circumstances that prevents it from obtaining an UEI number and completing SAM registration prior to receiving a federal award, the applicant must notify FEMA as soon as possible. Contact fema-grants-news@fema.dhs.gov and provide the details of the exigent circumstances.

How to Register to Apply:

General Instructions:

Registering and applying for an award under this program is a multi-step process and requires time to complete. Below are instructions for registering to apply for FEMA funds. Read the instructions carefully and prepare the requested information before beginning the registration process. Gathering the required information before starting the process will alleviate last-minute searches for required information.

The registration process can take up to four weeks to complete. To ensure an application meets the deadline, applicants are advised to start the required steps well in advance of their submission.

Organizations must have a UEI number, EIN, and an active SAM registration.

Obtain a UEI Number:

All entities applying for funding, including renewal funding, must have a UEI number.

Applicants must enter the UEI number in the applicable data entry field on the SF-424 form. For more detailed instructions for obtaining a UEI number, refer to SAM.gov.

Obtain Employer Identification Number:

https://www.login.gov/ https://www.fema.gov/media-library/assets/documents/181607 https://www.fema.gov/media-library/assets/documents/181607 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-I/part-25/subpart-A/section-25.110 mailto:fema-grants-news@fema.dhs.gov mailto:fema-grants-news@fema.dhs.gov https://sam.gov/content/home

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In addition to having a UEI number, all entities applying for funding must provide an EIN. The EIN can be obtained from the Internal Revenue Services by visiting https://www.irs.gov/businesses/small-businesses-self-employed/apply-for-an-employer-identification-number-ein-online.

Create a login.gov account:

Applicants must have a login.gov account in order to register with SAM or update their SAM registration. Applicants can create a login.gov account at:

https://secure.login.gov/sign_up/enter_email?request_id=34f19fa8-14a2-438c-8323-a62b99571fd.

Applicants only have to create a login.gov account once. For existing SAM users, use the same email address for both login.gov and SAM.gov so that the two accounts can be linked.

For more information on the login.gov requirements for SAM registration, refer to https://www.sam.gov/SAM/pages/public/loginFAQ.jsf.

Register with SAM:

In addition to having a UEI number, all organizations must register with SAM. Failure to register with SAM will prevent your organization from applying through FEMA GO. SAM registration must be renewed annually and must remain active throughout the entire grant life cycle.

For more detailed instructions for registering with SAM, refer to: Register with SAM

Note: per 2 C.F.R. § 25.200 , applicants must also provide the applicant’s immediate and highest-level owner, subsidiaries, and predecessors that have been awarded federal contracts or federal financial assistance within the past three years, if applicable.

Register in FEMA GO, Add the Organization to the System, and Establish the AOR:

Applicants must register in FEMA GO and add their organization to the system. The organization’s eBiz POC from the SAM registration may need to be involved in this step. For step-by-step instructions, see: FEMA GO Startup Guide

Note: FEMA GO will support only the most recent major release of the following browsers:

Google Chrome;

Mozilla Firefox;

Apple Safari; and

Microsoft Edge.

Applicants using tablet type devices or other browsers may encounter issues with using FEMA

GO.

Submitting the Final Application:

https://www.irs.gov/businesses/small-businesses-self-employed/apply-for-an-employer-identification-number-ein-online https://www.irs.gov/businesses/small-businesses-self-employed/apply-for-an-employer-identification-number-ein-online https://secure.login.gov/sign_up/enter_email?request_id=34f19fa8-14a2-438c-8323-a62b99571fd https://secure.login.gov/sign_up/enter_email?request_id=34f19fa8-14a2-438c-8323-a62b99571fd https://www.sam.gov/SAM/pages/public/loginFAQ.jsf https://apply07.grants.gov/help/html/help/Register/RegisterWithSAM.htm https://www.ecfr.gov/current/title-2/subtitle-A/chapter-I/part-25/subpart-B/section-25.200 https://www.fema.gov/sites/default/files/documents/fema-go_startup-guide.pdf

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Applicants will be prompted to submit the standard application information, and any program-specific information required. Standard Forms (SF) may be accessed in the Forms tab under the:

SF-424 Family | Grants.gov.

Applicants should review these forms before applying to ensure they are providing all required information.

After submitting the final application, FEMA GO will provide either an error message, or an email to the submitting AOR confirming the transmission was successfully received.

B. Application Deadline 05/29/26 5:00 PM Eastern Time

C. Pre-Application Requirements Deadline Not applicable

D. Post-Application Requirements Deadline Not applicable

E. Effects of Missing the Deadline All applications must be completed in FEMA GO by the application deadline. FEMA GO automatically records proof of submission and generates an electronic date/time stamp when FEMA GO successfully receives an application. The submitting AOR will receive via email the official date/time stamp and a FEMA GO tracking number to serve as proof of timely submission prior to the application deadline.

Applicants experiencing system-related issues have until 3:00 PM ET on the date applications are due to notify FEMA. No new system-related issues will be addressed after this deadline. Applications not received by the application submission deadline will not be accepted.

6. Intergovernmental Review A. Requirement Description and State Single Point of Contact An intergovernmental review may be required. Applicants must contact their state’s Single Point of Contact (SPOC) to comply with the state’s process under Executive Order 12372.

7. Application Review Information A. Threshold Criteria FEMA GPD staff will coordinate with USSS Office of Protective Operations to determine the eligibility of each applicant or subapplicant and the allowability of the claimed reimbursement costs. This will include verifying the involvement of each LEA in protecting the designated presidential residences and the associated dates/times and specific activities associated with each reimbursement request.

B. Application Review Criteria The application review process will focus on verifying that all claimed reimbursement costs are limited to extraordinary law enforcement personnel costs that were incurred through the provision of protection activities directly and demonstrably associated with a designated presidential residence. In this context, extraordinary costs mean operational overtime and backfill costs. In addition to the verification process conducted in coordination with USSS as https://grants.gov/forms/forms-repository/sf-424-family https://bidenwhitehouse.archives.gov/wp-content/uploads/2024/08/SPOC-list-as-of-August-2024.pdf https://bidenwhitehouse.archives.gov/wp-content/uploads/2024/08/SPOC-list-as-of-August-2024.pdf

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The following criteria will be used to determine whether claimed costs are allowable for reimbursement:

Table 1: Application Evaluation Criteria

Evaluation Criteria Source of Verification Were the costs incurred between July 1, 2024, and September 30, 2025? Detailed Budget Worksheet(s)

Were the costs incurred by law enforcement and/or other emergency personnel?

Investment Narrative, Detailed Budget Spreadsheet(s)

Were the costs incurred for operational or backfill overtime?

Investment Narrative, Detailed Budget Spreadsheet(s)

Were the costs incurred extraordinary? Meaning, were costs over and above normal expenditures of the agency?

Investment Narrative, Detailed Budget Spreadsheet(s), Disclosure of Pending Applications or Open Awards

Were the costs incurred directly attributable to the protection of a non-governmental residence of the President designated to be secured by the USSS in accordance with the priorities defined in Section F below?

Investment Narrative, Detailed Budget Spreadsheet(s), USSS Validation

Were the costs incurred as the result of an official request by the Director of the USSS pursuant to section 3 or section 4 of the Presidential Protection Assistance Act of 1976 (Pub. L. No. 94-524)?

Certifications, USSS Validation

Does the applicant have any pending applications or open awards for federally funded grants or cooperative agreements that (1) include requests for funding to support the same Investment Narrative being proposed in the application under this NOFO, and (2) would cover any identical cost items outlined in the budget submitted to FEMA as part of the application under this NOFO?

Disclosure of Pending Applications or Open Awards

Has the applicant been approved for overtime or backfill overtime requests for the purposes outlined in this NOFO through any open FEMA grant award?

FEMA Official Grant Files

C. Financial Integrity Criteria Before making an award, FEMA is required to review OMB-designated databases for applicants’ eligibility and financial integrity information. This is required by the Payment Integrity Information Act of 2019 (Pub. L. No. 116-117, § 2 (2020)), 41 U.S.C. § 2313, and the “Do Not Pay Initiative” (31 U.S.C. 3354). For more details, please see 2 C.F.R. § 200.206.

https://www.govinfo.gov/link/plaw/116/public/117 https://www.govinfo.gov/link/plaw/116/public/117 https://www.govinfo.gov/link/uscode/41/2313 https://www.govinfo.gov/link/uscode/31/3354 https://www.govinfo.gov/link/uscode/31/3354 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-C/section-200.206

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Thus, the Financial Integrity Criteria may include the following risk-based considerations of the applicant:

1. Financial stability.

2. Quality of management systems and ability to meet management standards.

3. History of performance in managing federal award.

4. Reports and findings from audits.

5. Ability to effectively implement statutory, regulatory, or other requirements.

D. Supplemental Financial Integrity Criteria and Review Before making an award expected to exceed the simplified acquisition threshold (currently a total federal share of $250,000) over the period of performance:

FEMA is required by 41 U.S.C. § 2313: to review or consider certain information found in SAM.gov. For details, please see 2 C.F.R. § 200.206(a)(2).

1. An applicant may review and comment on any information in the responsibility/qualification records available in SAM.gov.

2. Before making decisions in the risk review required by 2 C.F.R. § 200.206, FEMA will consider any comments by the applicant.

E. Reviewers and Reviewer Selection FEMA GPD program staff will review all eligible applications in coordination with USSS Office of Protective Operations.

F. Review and Selection Process FEMA will make award selections based on the eligibility criteria outlined in Section 2, Eligibility Information. Funding allocations and award amounts will be determined by the priorities outlined below.

• Priority 1: Priority for allocation of funding will be to agencies that incurred extraordinary law enforcement operational overtime costs while the President or First Lady were at the designated residence.

• Priority 2: Additional funding may be allocated for operational overtime costs associated with transportation of the President or First Lady to and from the designated residence within the state.

• Priority 3: Remaining funding may be provided on a pro-rata basis for reimbursement of extraordinary law enforcement operational overtime costs incurred by agencies for maintaining the security of the designated residences in the absence of the President or First Lady.

For example, if there are insufficient funds to reimburse all Priority 3 costs, FEMA will reduce the reimbursement amount by an equal percentage for all Priority 3 costs. Therefore, instead of reimbursing 100% of the Priority 3 costs, the percentage will be reduced for all awards, so the total amount awarded equals the available funding amount ($90 million).

Applicants that have identified other sources of reimbursement (e.g., U.S. Department of Justice financial assistance, direct appropriation) for costs incurred protecting the President’s designated residences will not be reimbursed for the same costs paid for by other sources.

https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section2313&num=0&edition=prelim

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G. Final Selection FEMA leadership will decide award selections and amounts based on the results of the review process outlined above.

8. Award Notices A. Notice of Award The Authorized Organization Representative (AOR) should carefully read the federal award package before accepting the federal award. The federal award package includes instructions on administering the federal award as well as terms and conditions for the award.

By submitting an application, applicants agree to comply with the prerequisites stated in this NOFO and the material terms and conditions of the federal award, should they receive an award.

FEMA will provide the federal award package to the applicant electronically via FEMA GO.

Award packages include an Award Letter, Summary Award Memo, Agreement Articles, and Obligating Document. An award package notification email is sent via the grant application system to the submitting AOR.

Recipients must accept their awards no later than 60 days from the award date. Failure to accept a grant award within the specified timeframe may result in a loss of funds.

Funds will remain on hold until the recipient accepts the award via FEMA GO and all other conditions of the award have been satisfied, or until the award is otherwise rescinded. Failure to accept a grant award within the specified timeframe may result in a loss of funds.

B. Pass-Through Requirements If a SAA applies and is awarded funding on behalf of eligible state…