FY25 Food Service Equipment RFI.pdf

Request for Information/Sources Sought

INTRODUCTION

THIS IS A REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT ONLY – This RFI/Sources Sought is issued solely for information and planning purposes – it does not constitute a Request for Proposal (RFP) or a Request for Quote (RFQ) or a promise to issue an RFP or RFQ in the future. Solicitations are not available at this time. Requests for a solicitation will not receive a response. This notice does not constitute a commitment by the United States Government to contract for any supply or service whatsoever. All information submitted in response to this announcement is voluntary; the United States Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the United States Government. Not responding to this RFI/Sources Sought does not preclude participation in any future RFP or RFQ, if any are issued. It is the responsibility of the potential offerors to monitor this site for additional information pertaining to this requirement.

Background

The 409th Contracting Support Brigade Theater Contracting Center intends to issue a solicitation for a five-year ID/IQ (Indefnite Delivery / Indefinite Quantity) Firm-Fixed-Price (FFP) and Time & Materials (T&M) Hybrid contract. The resulting contract will be a non-personal services contract for the Preventive Maintenance (PM) and Repair of food service equipment (FSE) at U.S.

Army Garrison locations throughout Germany in support of requirements for LRCs (Logistics Readiness Centers), IMCOM-E (Installation Management Command - Europe), MWR (Moral, Welfare, and Recreation) and the Marshall Center. The Contractor shall compile historical data, prepare required reports in the English language and submit information as specified by the Deliverable List.

Requirement

The purpose of this requirement is to provide preventive maintenance in accordance with respective exhibit, German Law Inspection (GLI), on-call repairs, either emergency or regular, install and/or remove, inventory and labeling, to include the provision of repair parts to repair/maintain Food Service Equipment. The Contractor shall support Army units with the Maintenance and Repair of Food Service Equipment to include built-in FSE on Food Trucks.

The Contractor shall oversee all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in the DRAFT PWS. The Contractor shall conduct work in accordance with the DRAFT PWS and all applicable United States (U.S.), German, and local laws, regulations, standards, provisions, and directives to include applicable publications. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the Draft Performance Work Statement (PWS). Some services under this Contract may be performed at designated facilities, or portions of installations, by in-house Government personnel or by other Contractors. The Food Trucks will be located at various locations within a Garrison. The Contractor shall perform all related administrative actions required to provide services or perform work such as material requisitioning, quality control (QC), financial control, meetings, and correspondence. The Contractor shall provide all necessary management, supervision, personnel, tools, parts, materials, service vehicles, general and specialized test/analysis equipment, electronic communication, and reporting necessary to perform preventive maintenance and on-call repairs. The Contractor shall also maintain accurate and complete records, files, and libraries of documents to include all U.S., German, and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed. See attached Draft Performance Work Statement (PWS) and below requirements. This is a draft PWS and does not represent the final requirement which is subject to change until the RFQ is posted:

RFI/Sources Sought Response

With the requirement in mind, please answer the following questions as part of your response:

After reviewing the Draft PWS, do you have any suggestions for improvements to the Draft PWS?

1. Have you ever or do you currently have a contract with the U.S. Army? If so, please provide the following:

a. Contract Number

b. Who is the contract with?

c. What is the dollar value of the contract?

d. Provide a short narrative of what the performance is/was for the contract.

2. Would you be interested in receiving further notification regarding this acquisition?

Responses shall be provided in .pdf format and are limited to 5 pages (double-sided will be counted as two), single-spaced, 8.5-inch x 11 inch or 8.5-inch x 14-inch paper size, and the font shall be Times New Roman with a minimum size of 12 point. The Government may not review any pages beyond the 5–page limit. If your submittal contains company proprietary information, then it should be marked accordingly. If your submission contains unclassified but sensitive information then it should be properly labeled, handled, and transmitted in accordance with the National Industrial Security Program Operating Manual (NISPOM).

Classified responses are not desired and will not be reviewed. Submissions to this RFI will not be returned.

Please submit the following information in your response:

1. Answers to the above questions

2. Company information, to include:

a. Your company name, address,

b. The company's web page (if applicable).

c. CAGE Code and UEID.

d. SAM registration expiration date.

e. Point of contact: including name, title, phone, and email address.

f. General company narrative of capabilities, past work etc.

The response date for this RFI is May 12, 2025. All responses to this RFI should be submitted to POC identified at the bottom of this announcement.

Contracting Officer: Edwin Roldan at edwin.roldan1.civ@army.mil ; Contract Specialist: Kim Conway at kimberly.m.conway.civ@army.mil mailto:edwin.roldan1.civ@army.mil mailto:kimberly.m.conway.civ@army.mil