FY25 Emergency Purchase Statement Form - Ludeman Kitchen Remediation B-46599 - APPROVED.pdf

EMERGENCY PURCHASE STATEMENT

Emergency Statement Page 1 of 2 State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1

Zip: 60950State: ILCity: MantenoAddress: 1725 N Boudreau Rd

Vendor: Nichols Enterprises, LLC

Zip: 60466State: ILCity: Park ForestAddress: 114 N. Orchard Drive

Division: DHS - Developmental DisabilitiesAgency: Elisabeth Ludeman Center

Emergency Purchase Details Reference #: B-46599

Emergency Category (select the appropriate option from the drop-down menu below):

To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues

Reason for selection of this particular vendor:

Approximately ten years ago, the kitchen facilities servicing the Ludeman campus where closed, as they were no longer suitable to safely meet the needs of the facility. A construction project to renovate the kitchen has been contemplated since that time. The most recent, interim solution was to install a temporary kitchen to serve the residents. In mid-August 2024, a portion of the temporary kitchen’s floor fell away and revealed the presence of unsafe black mold. The Capital Development Board (CDB) met with Ludeman officials and DHS leadership to orchestrate mitigation of the mold, continuity of food service, and renovations to the original kitchen.

There were repeated discussions between CDB and DHS as to who would handle payment and procurements during this project.

Nichols was the vendor engaged to provide remediation services to the temporary kitchen trailer and they also rented a new temporary kitchen trailer to the facility. When black mold was found in the permanent kitchen, because of their familiarity with the situation and presence on grounds with the kitchen trailers, they were selected.

Description of supplies or services to be provided:

The vendor shall provide all labor and materials to fully remediate the main, permanent kitchen.

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

DHS found there was potential to utilize vendors registered in the Business Enterprise Program (BEP) to perform up to 29% of this work.

The vendor chose not to use a BEP vendor.

Is there an existing State contract available for the required supplies or services? Yes No

Expected Start Date: Feb 20, 2025 Estimated End Date*: May 20, 2025

Amount of this expenditure is: $500,000.00 Actual or Estimated*: Estimated *

*Estimated end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Emergency Statement Page 2 of 2 State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1

Zip: 60950State: ILCity: MantenoAddress: 1725 N Boudreau Rd

Vendor: Nichols Enterprises, LLC

Zip: 60466State: ILCity: Park ForestAddress: 114 N. Orchard Drive

Division: DHS - Developmental DisabilitiesAgency: Elisabeth Ludeman Center

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Agency Procurement Officer

Printed Name: Jean Sandstrom Date: Feb 20, 2025

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.23.1 Emergency Statement Page of

EMERGENCY PURCHASE STATEMENT

Emergency Statement Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Estimated end date and cost will be reported later.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

11.0.0.20130303.1.892433.887364

Nichols was the vendor engaged to provide remediation services to the temporary kitchen trailer and they also rented a new temporary kitchen trailer to the facility. When black mold was found in the permanent kitchen, because of their familiarity with the situation and presence on grounds with the kitchen trailers, they were selected.