Hanscom AFB MACC Industry Day Questions and Answers.xlsx
XLSX spreadsheet 19 KB Posted
- Solicitation number
- FY24MACCID
About this file
This document contains questions and answers from an industry day and site visit related to a Multiple Award Construction Contract (MACC) IDIQ contract opportunity at Hanscom Air Force Base. Key details include:
The government is in the process of determining the acquisition strategy, which may include a small business set-aside and a full and open competition pool. The anticipated IDIQ ceiling is $70 million, with an estimated 45 task orders over 5 years. Subcontractor past performance will not be considered for the IDIQ award. Technical proposals will be required for task orders, which may include a seed project for evaluation. The Period of Performance will begin after contract award, and bonding is required per task order. The scope of work may include services such as demolition, roofing, HVAC, plumbing, drywall, and design-build. The IDIQ is expected to be awarded in the first quarter of fiscal year 2025.
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General Questions
| # | Question | Answer |
| 1 | If we were to use subcontractors, can we use the subcontractors past performance when submitting an RFP to qualify for award? Or should it just be the prime contractor’s past performance to qualify for award. | Past Performance will be evaluated at the IDIQ level and subcontractor's Past Performance will not be considered for the IDIQ award. |
| 2 | What is the correct format for the RFI? | No answer is provided to this question because the RFI closed on 17 May 2024. |
| 3 | The 2019 MACC IDIQ had 3 contractors awarded, will you expand the awardee pool for this IDIQ? | The government is still in the process of determining the acquisition strategy. |
| 4 | Will the Industry Day and RFI determine if there are any set-asides? | Yes, this information will be used in determining the acquisition strategy. |
| 5 | Will everyone have an opportunity to bid on each task order in the IDIQ, or will specific tasks orders go to specific companies that provide those specific services? | All awardees will be eligible to bid on each task order. |
| 6 | Can the 2019 MACC IDIQ be used a reference for bonding amounts and things of that nature? | Yes, however, the amounts will likely change due to the scope increase. |
| 7 | Does pricing need to be submitted in the RFI? | Government Requests for Information are only asking for capabilities and do not request pricing. |
| 8 | What is the average price per task order? | While it can not be guaranteed with any certainty, the Government anticipates each task order will be starting around $500,000, but it can vary depending on the individual task order. Some task orders could be multi-millions. |
| 9 | Will the scope of work be like the building we visited today, building 1106? | The scope may include, but is not limited to, a variety of services, like demolition, roofing, HVAC, plumbing, drywall, design builds, carpentry, GC services on a larger scale. |
| 10 | Will notices be provided after Industry Day? | All public questions and answers will be posted on SAM.gov. There is also an RFI for capabilities posted on SAM.gov due 17 May 2024. |
| 11 | What is the anticipated ceiling for this MACC IDIQ? | $70 million, however, it may increase if roofing is added. |
| 12 | The site visit, building 1106, will that RFP go out to everyone present at the Industry Day? | The seed project will be included in the IDIQ RFP package and available to all prospective bidders. |
| 13 | How many task orders can be expected for this IDIQ? | The current estimate is approximately 45 task orders over 5 years. This is not guaranteed and the ultimate number could be more or less. |
| 14 | Who will the task orders go to? | Task Orders will be competed among awardees selected for the MACC IDIQ. |
| 15 | Will the presentation from this morning be available? | The presentation was provided to attendees and uploaded to the SAM.Gov site. |
| 16 | Who can we reach out to with questions about this contract? | See points of contact listed on SAM.Gov |
| 17 | When can it be expected that the IDIQ will be awarded? | First quarter fiscal year 2025 |
| 18 | What is the required validity for submitted proposals (SOW 3.3.3)? | The Government is reviewing the timelines provided in the Statement of Work based on industry comment. |
| 19 | Will RFI require past performance projects and how many should be provided? | No answer is provided to this question because the RFI closed on 17 May 2024. |
| 20 | Will this be a set-aside? | The Government is in the process of determining the acquisition strategy. |
| 21 | Will you be incorporating some of the questions into the requirements for the RFP? | Yes, this information will be used in determining the acquisition strategy. |
| 22 | Is there a limitation to subcontracting? | If competed under a Small Business Set Aside, the contract will contain the FAR 52.219-14, Limitations on Subcontracting. The threshold for construction is 85% of costs excluding materials. |
| 23 | What are the ordering period and contract periods? | 5 year ordering and 7 year performance. |
| 24 | What happens after this Industry Day? | We will capture all questions and answers then post them to SAM.gov. Once we have compiled all the information, we may post an RFP and make determinations on the contract. |
| 25 | Will there be tiered dollar values of MACC to a lower tier? | The Government is in the process of determining the acquisition strategy and the potential use of a Small Business and Full and Open Competition pools. |
| 26 | Is MACCSPO already an active contract? Year 2, 3, or 5? | MACSPO (Multiple Award Construction Small Purchase Order) is currently in year 2 of ordering. The existing MACC is in year 5. |
| 27 | How do you contract big ticket items? Do you do full and open on those? Are you going through Army Corps for support? | All contracts over $11.25M go to the Army Corps of Engineers. Contracts lower than that threshold are handled locally and, depending on the requirements, may be full and open competition or set-asides. |
| 28 | How are you guys dealing with PLA agreements? | Threshold for PLA is $35M. See FAR 22.502. |
| 29 | Are requirements at geographically separated units bundled? | The Government does not anticipate bundling. |
| 30 | Are firms required to employ individuals with clearances? | No, if work is required in a secure area they are escorted by Government personnel. |
| 31 | Can you explain the difference between full and open versus set-asides? | The Government is still in the process of determining the acquisition strategy. Under Full and Open Competition all firms regardless of size can compete for award. Under a Small Business set-aside, competition would be restricted to firms that are considered Small Businesses under NAICS Code 236220. Acquisition strategies also require confimation by the Small Business Administration |
| 32 | Will projects be of a design-bid-build or bid-build nature? | The vehicle may have elements of both design-bid-build and bid-build. |
| 34 | Who has the current contracts? | The successful offerors were identified via SAM.gov at the time of award. |
| 35 | Is there a small business requirement for each task order? | The Government is in the process of determining the acquisition strategy based on results of market research and the request for information. |
| 36 | How many people are on the outgoing ID IQ now? | The successful offerors were identified via SAM.gov at the time of award. |
| 37 | What percentage of the contracting is now going through a multi-year vehicle? | The majority of actions are awarded via multi-year vehicles. |
| 38 | How does this MACC IDIQ relate to the MACC IDIQ that was awarded in 2019? | MACC IDIQ from 2019 is the predecessor to this IDIQ. The scope of work is relatively similar, the ceiling is the main difference. The 2019 MACC IDIQ ceiling was $30-35 million, this IDIQ is anticipated to be $70 million, and possibly more if roofing is added to the scope. |
| 39 | When are we required to obtain Massachusetts licensure? Can we submit an RFP without an MA license, as long as we obtain the licensure before award? | Must be licensed in Massachusetts prior to award. |
| 40 | When will bonding be needed? And will the bond amount be per task order, or the entirety of the contract? | Bond is per task order. Coordination of bonding requirements is done with the Contracting Officer. |
| 41 | Will the seed project be part or the proposal? | Yes, the Government anticipates using a seed project as a part of the solicitation. |
| 42 | And will a bid bond need to be put in for the proposal? | Bond is required upon contract award, coordination of bonding requirements is done with the Contracting Officer. |
| 43 | Regarding the site visit, building 1106, are you going more towards an open protocol basis or staying with Johnson controls? | Johnson controls |
| 44 | Will the first RFP include a seed project? | Yes, the Government anticipates using a seed project for evaluation. |
| 45 | Can we expect that the first IDIQ RFP will be more onerous, as in requiring more information than the subsequent task orders? | Yes. It will be different than other task orders |
| 46 | Will the task orders in the IDIQ be a lot of individual contracts for individual trades? | Yes, it can be. |
| 47 | What is the difference between this MACC IDIQ and the MACCSPO? | MACCSPO task orders are generally smaller, around $250,000. Following Simplified Acquisition Procedures. |
| 48 | Are task order site visits mandatory? | Site visits are not mandatory, however the Government highly encourages all awardees to attend site visits to enhance their knowledge of the requirement. |
| 49 | Are contracts managers required to be on-site daily? (SOW 1.8) states that an RFI will be needed if the contracts manager is off-site for more than 2 days. | Construction Inspectors/Managers will conduct regular site visits and document daily construction progress. |
| 50 | When does the Period of Performance (PoP) begin? Normally it begins after Notice to Proceed (NTP), but the paperwork (SOW 3.3.2) states it is after award. | Upon award as the Contractor needs to submit all Pre-Construction submittals before they receive the Notice to Proceed. |
| 51 | Will the individual task orders require technical proposals or just be best value based off price alone? | Technical proposals will be reviewed by CE Project Manager to ensure all requirements, note any exceptions and assumptions, everything stated in the proposal meets the requirements of the task order. |
| 52 | What are the requirements for the RFP to get in the IDIQ? And would task order requirements be similar? | What is currently due is the RFI, which is for information gathering on capabilities. If awarded, RFPs would require complete L &M with proposal, middle, and technical requirement. Pending answer on task orders. |
| 53 | Will awardees be able to get multiple employees on base for the life of the contract? Or will there be a renewal basis for base access? | There will be a renewal basis through the Dbids system |
| 54 | Can you tell us anything about the projects you're gonnagoing to have? | Interior renovations, HVAC, electrical |
| 55 | Is dollarized bucketing an option for MACC? | The government is still determining based on market research the use of pools and allocations. |
| 56 | Do you think there will be a lot of SCIF work on this contract or no? | Dependent upon funding and mission priorities. |
| 57 | Do you think you'll have anything MIT Lincon Lab on this contract? | No, Lincoln Labs is a private entity and manages their own projects. |
| 58 | Do you anticipate most of the jobs being at Hanscom or somewhere else? | Anticipate most of the work to be at HAFB. However, the base supports installations in Hamilton, MA, Cape Cod and Scituate ,MA. |
| 59 | When completing secure work, are there added requirements you have other than just being able to get on base? Will firms need people with secret clearances? | Each facility has a different requirement for work conducted in secure space. Some projects require all workers to be US citizens. Employees are not required to hold a security clearance to perform work. Work in secure areas is monitored by organizations where work is proposed. |
| 60 | How many awardees will there be? | The government is still determining based on market research . |
| 61 | How does the base or how does the Air Force in general make a determinationdecide that we wannawant to work on this building and we wannawant to work on it now versus another building? | CE coordinates individual projects with each building facility manager prior to solicitation. |
| 62 | What are you looking for in terms of firm qualifications? | Firms will be required to accomplish all tasks as outlined in the Statement of Work at both the IDIQ level and the Task Order Level. |
| 63 | What is the average Period of Performance of Task Orders? Half a year, a year, or longer? | One to three years, dependent upon complexity and material lead times |
| 64 | How many task orders do you anticipate under this? | The current estimate is approximately 45 task orders over 5 years. This is not guaranteed and the ultimate number could be more or less. |
| 65 | Will there be any excavation work? | This is project dependent |
| 66 | What kind of digital project tools are you guys using to manage the project? | CE does not have any project tools, though specs request project schedules in MS Project format. Asbuilts in .DWG format and Revit models. |
Site Visit Questions
| # | Question | Answer |
| 1 | Are photos allowed? | Yes, photos were permitted on the day of the visit. The Government will not be providing photos at this time. |
| 2 | Who is the manufacturer of the HVAC controls? | Johnson Controls |
| 3 | Are there any known issues with the HVAC system? | Yes. System is experiencing typical problems such as becoming too hot when rooms are occupied. |
| 4 | Are there any known Hazardous Materials | None are known at this time. Contractors will be responsible for providing testing services. |
| 5 | Where are the condensers? | Condensers are located in the rear of the building and can be seen on Google Maps. The location of the MEC Rooms are directly inside the first floor of the building. |
| 6 | Do the CFMs require rebaselining? | Yes, a complete rebaselining will be required. |
| 7 | If existing HVAC is not up to current code, will the project require bringing system up to code? | Codes, Equipment sizes and Scope are defined in the RFP. |
| 8 | Will all duct work be replaced? | No, only sections requiring replacement and reconfiguration. Other sections shall be cleaned and reused. |
| 9 | Is third party testing and balancing required | Yes. |
| 10 | Will the control panel be relocated? | Yes, the intent is to colocate the control panel in one of the MEC rooms on the first floor. |
| 11 | Does the base have only Central Air Handling, only VRF Systems, or both? | There are multiple types of systems located throughout HAFB. |
| 12 | Where can the UFCs and other documents be found? | wbdg.org |
| 13 | How are projects chosen to be placed on the MACC? | Orders with an estimated value above $750k, or of a highly complex technical nature, will utilize the MACC. |
| 14 | If concrete cutting is required, will load rules and precutting reports be provided? | Concrete cutting is not anticipated at the moment, will verify once 100% design drawings are completed. |
| 15 | Will a detailed Statement of Work for the seed project be released? | Yes, a detailed SOW will be a part of the RFP package. |
| 16 | What is below the raised auditorium? Is the floor solid or built up? | The seating is built up on plywood staging in the auditorium spaces. |
| 17 | Is the crawlspace in the basement gravel, concrete or dirt? | Dirt. Navigation of the space requires climbing over and under pipes and other obstructions. |
| 18 | Will any furniture be replaced in Building 1106? | No, furniture is not included in the scope. The only work is associated with the HVAC system and associated supporting disiplines. |
| 19 | Is there potential for a change in seed project? | Yes, at this time the Government is determining the specific project. However, the types and scope of the work will be similar to that discussed at the site visit. The site visit provided the view of a typical project and typical building on base. |
| 20 | There are several panels with a small knob protruding. One is labled "LP1106INT41". What are these panels? | Abandoned in place 1st generation wifi for the facility |
| 21 | Where exactly is the control panel? | Presently the controls devices are in Building 1106 on the equipment. The main Conntrol is in the basement. Some of the devices are being supported by 1107 Controller. All of the projects will include Contractor multidicipline verification, documentation of exisitng conditions by qulified trades. |
| 22 | Where can contractors use for a staging area? | For Each project the contractor will coordinate location of stagging and layout with the government construction inspector to determine the location is available and does not interfere with daily mission of the project site and abutting facilities access, androad ways. A site plan will be required to identify location of the stagging and laydown. |
| 23 | Is the HVAC system in 1106 connected to the system in 1107? | Presently minor devices are connected to 1107. under this project all devices will be conneted the new 1106 main controller. |
| 24 | Is the system a legacy Johnson Controls system? | Yes. The system will need to be upgraded to support Gen4. |
| 25 | Will this system be open protocol or tie in? | The Government will confirm in the future once more info is available with the cybersecurity upgrades to the EMCS system |
| 26 | Are there any special requirements when conducting warranty calls? | There is a one year contractor warranty required from Beneficial Occupancy Date to government on all work completed under contract. All product warranties are required to be submitted to the Gov't, after one year, the Gov't will call manufacturer for warranty calls. BOD will be established after Commissioning agent's final report and Shop training. |
| 27 | Are all projects intended to be placed on the MACC design-build? | No, some projects may be fully designed. |
| 28 | What testing and certifications are required? | All testing and certifications required are outlined in the division 1 specifications and specific project specification UFGS and can be reviewed once solicitation is sent out. |
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