FY23 VAV PROJECT SPECS~1.pdf

Illinois Department of Human Services

PROCUREMENT SPECIFICATIONS LISTING

FY23

PROCURING ENTITY

Site Location: Site Contact:

Jack Mabley Developmental Center Matt Comerford, Business Administrator 1120 Washington Avenue P: 815-288-8335 Dixon, IL 61021 F: 815-288-8398

E: matt.comerford@illinois.gov

PROCUREMENT/PROJECT

PROCUREMENT/PROJECT SPECIFICATIONS

PERFORMANCE SPECIFICATIONS

2. All bids submitted for this opportunity are considered "not to exceed", and shall not exceed the dollar amount stated on the winning bid.

3. The selected vendor shall comply with all policies of the Jack Mabley Developmental Center while onsite performing work.

C. Each such bond is deemed to contain the following provisions whether such provisions are inserted in such bond or not:

2. All vendors must follow social distancing guidelines-- Stay at least 6 feet (about 2 arms’ length) from other people and do not gather in groups.

FY23 Mabley VAV Installation

ADDITIONAL SPECIFICATIONS: ONSITE GUIDANCE

1. Vendors must allow adequate time prior to the conference to allow for proper screening of all people coming onto the property.

3. All vendors will be required to get their temperature taken at the check point located at the main entrance of the Mabley Center.

-Take current zone six that feeds VAV 6 in the Pearson Administration Building and create two separately controlled zones.

-Size reheat coil for approximately 25F temperature rise, or a leaving air temperature of 80-85 deg F.

"The principal and sureties on this bond agree that all the undertakings, covenants, terms, conditions and agreements of the contract or contracts entered into between the principal and the State or any political subdivision thereof will be performed and fulfilled and to pay all persons, firms and corporations having contracts with the principal or with subcontractors, all just claims due them under the provisions of such contracts for labor performed or materials furnished in the performance of the contract on account of which this bond is given, when such claims are not satisfied out of the contract price of the contract on account of which this bond is given, after final settlement between the officer, board, commission or agent of the State or of any political subdivision thereof and the principal has been made."

4. All work should be scheduled in advance, occur during Mabley hours of operation, and approved upon completion by the Center's Engineer.

6. The winning bidder must comply with the Prevailing Wage Act.

B. The amount of the bond shall be fixed by the IDHS for the completion of the contract, for the payment of material, apparatus, fixtures, and machinery used in the work and for all labor performed in the work, whether by subcontractor or otherwise.

MANDATORY ONSITE MEETING. REVIEW BID SOLICITATION FOR MEETING TIME AND DATE.

-The temperature sensor that will be tied to the new VAV box should be placed in the kitchen area away from any potential heat source.

1. Attendance at pre-bid onsite meeting as stated on BidBuy bid notification is MANDATORY. Failure to participate and achieve documented attendance will result in bid invalidation.

7. If a performance bond is required (project greater than $50,000), Bidder must submit the performance bond to the soliticaiton contact within ten (10) days after award.

4. All Vendors will be asked a series of questions about their health. If the vendor displays any symptoms on the checklist, the vendor will not be allowed entry to the Center.

5. Winnng bidder must provide warranty guarantee of 12 months for work performed and 24 months on installed units.

A. Vendor on this project must furnish, supply and deliver a bond to the State, with good and sufficient sureties. The surety on the bond shall be a company that is licensed by the Department of Insurance authorizing it to execute surety bonds and the company shall have a financial strength rating of at least A- as rated by A.M. Best Company, Inc., Moody's Investors Service, Standard & Poor's Corporation, or a similar rating agency.

-Provide reheat coil per scope request. Hot water or electric reheat is acceptable.

-All necessary ductwork connections on supply and return sides, electrical connections and BAS tie-ins, including thermostat to be included.

-Existing VAV-6 shall be rebalanced as necessary to account for airflow removed from zone.

-Confirm proper negative pressure levels after installation of new VAV box, when at design flow. Design flow of VAV box shall not exceed airflows that would affect minimum negative pressure values required. VAV box could be set at a constant volume, or allowed to modulate to a minimum position, allowing the room to go more negative. Adjust balance of exhaust fan as necessary.

-New VAV box shall be provided with inlet duct connected to existing medium pressure duct main, near VAV-6 connection, if possible.

-Perform a preliminary balance report to confirm existing airflows, prior to modifications.

-Permission to use existing 208V feed for existing electric wall heater in the kitchen is acceptable for new VAV box.

-Branch ducts removed from existing VAV-6 shall be removed and capped/sealed.

-New VAV box shall be sized to match existing supply air quantities to the zone, in order to minimize rebalancing area for pressure relationships.

However, this review does not include an analysis of internal equipment heat gains (refrigerators, freezers, etc) and whether existing airflows are appropriate for the internal loads.

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