FY21 Terms and Conditions for Fresh Prepared Deli-Style Salads Rebid.docx

TERMS AND CONDITIONS FOR THE REQUEST FOR QUOTE

FRESH PREPARED DELI-STYLE SALADS FOR THE

ELISABETH LUDEMAN CENTER, B-18030

1. DESCRIPTION OF SUPPLIES AND SERVICES

1.1. GOAL: The Illinois Department of Human Services (DHS) is seeking a vendor to provide fresh, prepared, deli-style salads as required by the Nutrition Management Program at the Elisabeth Ludeman Center (Ludeman Center). The awarded vendor shall deliver required salads on a weekly basis. Salads must be available in bulk (5# to 10#) container sizes.

1.2. SUPPLIES AND/OR SERVICES REQUIRED: The Vendor will be responsible for the following:

1.2.1. A variety of fresh, prepared, deli-style salads shall be provided in accordance with the menu requirements of the Ludeman Center’s Nutrition Management Department. Salads are scheduled to be served on a specific day of each week and are rotated on a four (4) week menu cycle.

1.2.2. The types of salads required are as follows (estimated quantities of each item are listed on the bid in BidBuy):

1.2.2.1 American Potato Salad

1.2.2.2 Mustard Potato Salad

1.2.2.3 Creamy Coleslaw

1.2.2.4 Sweet-n-Sour Vinegar and Oil Coleslaw

1.2.2.5 Sweet-n-Sour Vinegar and Oil Cucumber/Onion Salad

1.2.2.6 Chicken Salad

1.2.2.7 Tuna Salad

1.2.2.8 Kidney Bean Salad

1.2.2.9 Red Potato and Herb Salad

NOTE: The awarded Vendor must be able to provide all of the varieties of salads listed above.

1.2.3. The salads are required to have a 21-day shelf life. Each container must be stamped with the date the salad was prepared and the date of expiration. Each individual container must be sealed.

1.2.4. The temperature of the product must be 41 degrees or below at the time of delivery.

1.2.5. Salads must contain no more than 600 mg of sodium per 4 oz. serving.

1.2.6. Proof of new or changed salad composition must be made available throughout the term of the contract.

1.3. VENDOR / STAFF SPECIFICATIONS:

1.3.1. The Vendor may be required to submit samples of proposed salads prior to contract award. Samples shall be provided at no cost to the Ludeman Center or DHS.

1.4. TRANSPORTATION AND DELIVERY:

1.4.1. On a weekly basis, the Ludeman Center will submit an Order for Delivery Form indicating the items, quantity required and the requested delivery date.

1.4.2. Deliveries shall be made to the Elisabeth Ludeman Center, 114 N. Orchard Drive, Park Forest, IL 60466, at Building 67/Kitchen. All shipping costs, including transportation and handling, will be the responsibility of the Vendor.

1.4.3. Deliveries cannot be accepted prior to 7:00 a.m. and must be made no later than 2:00 p.m. Monday through Friday. The receiving area may be closed on State observed Holidays. Notification will be made to the Vendor prior to the Holiday in order to reschedule delivery.

1.4.4. Deliveries are required, at a maximum, one (1) week prior to the day of serving (i.e. delivery on Wednesday for serving the following Sunday) and the product will be required to have a twenty-one (21) day shelf life.

1.4.5. A delivery schedule will be submitted to the Vendor once the contract has been awarded. Additions and/or deletions may be made for special holiday menus at the Ludeman Center’s discretion.

1.4.6. A packing list showing the order number provided to the Vendor on the Order for Delivery Form must be furnished with each shipment and must be visible on the outside of each shipping container along with the Vendor’s name.