FY2026_BudgetNarrative_Template_NoFormulas.docx

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Attached to
Farm to School Grant Program Federal grant opportunity
Opportunity number
USDA-FNS-2026-F2S
Issued by
Department of Agriculture Food and Nutrition Service

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The document is a budget narrative template for the FY2026 Farm to School Grant Program, issued by the USDA Food and Nutrition Service. The template provides detailed instructions for applicants to prepare a comprehensive budget narrative across nine expense categories: Personnel, Fringe Benefits, Travel, Equipment, Supplies, Contractual, Other, Total Costs, and Match. Each category includes specific guidance for calculating and documenting expenses, with requirements such as using an 11-point font, submitting as a PDF, and ensuring calculations match the SF-424 and SF-424A forms.

The accompanying federal grant opportunity details the Farm to School Grant Program (CFDA 10.575), which aims to improve local food access in child nutrition programs through three grant tracks: Implementation (up to $500,000), State Agency (up to $500,000), and Turnkey (up to $50,000). Eligible applicants include school districts, local agencies, tribal organizations, agricultural producers, and non-profit entities. The grants support activities such as launching pilot programs, incorporating local food in meals, providing agricultural education, developing school gardens, and improving food distribution. The competitive grant process involves a review panel that evaluates proposals based on factors like meal program enrollment, project design, sustainability, and budget appropriateness.

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Budget Narrative Template (Word document with no formulas)

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Project_AbstractSummary_2_0-V2.0.pdf PDF
FY2026_ProjectNarrative_Template.docx DOCX document
FY2026_PartnershipLetter_Template.docx DOCX document
FY2026_MatchLetter_Template.docx DOCX document
FY2026_BudgetNarrative_Template_REVISED.xlsx XLSX spreadsheet
FY2026_BudgetNarrative_Template.xlsx XLSX spreadsheet
_Request for Applications_FY 2026 Farm to School Grant Program.pdf PDF
_Request_for_Applications_FY26_FarmtoSchool.pdf PDF

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OMB No. 0584-0512

Budget Narrative Template | Farm to School Grant Program | Fiscal Year 2026 Instructions Applicants are strongly encouraged to use this template to prepare their budget narrative.

This Word version of the Budget Narrative Template does not contain formulas. An Excel version of this Budget Narrative Template that utilizes formulas and other Excel features is available for download in the Related Documents tab in Grants.gov. Applicants are responsible to ensure the budget data is correct and is calculated correctly. USDA is not responsible for any calculation or other errors caused by using this template.

The Budget Narrative must be submitted to Grants.gov as a PDF. Export as a PDF by clicking File > Save as Adobe PDF or File > Print > Select "Adobe PDF" as the printer > click "Print", then follow any additional prompts. Must be formatted to fit on an 8.5 x 11-inch page, with a font no smaller than 11-point. Before submitting, check that all five of the budget narrative columns are on the page. Only include the Budget Narrative tab in the PDF. Do not include these instructions.

There is no page limit to the budget narrative.

Categories 1-8 correspond to those required on the SF-424A, Section B. Follow the instructions provided in the RFA to complete the SF-424A. Be sure that the amounts in the Budget Narrative match the SF-424 and SF-424A.

In addition to providing a description and justification of the expense, the Budget Narrative must include calculations to show how all line-item expenses were derived. This should be included in the Narrative Explanation column. Recommended calculations for example costs have been provided in the template.

Budget Narrative Template Personnel

1. PERSONNEL
FEDERAL REQUEST
MATCH
TOTAL
NARRATIVE EXPLANATION

1a. Name, Title

Hourly wage x # hours per year x # years OR Annual salary x FTE x # years

1b. Name, Title

1c. Name, Title

1d. Name, Title

1e. Name, Title

1f. Name, Title

1g. Name, Title

1h. Name, Title

1i. Name, Title

1j. Name, Title

Personnel Total

Fringe Benefits

2. FRINGE BENEFITS
FEDERAL REQUEST
MATCH
TOTAL
NARRATIVE EXPLANATION

2a. Name, Title 1a.

Total salary x fringe rate. Explain what costs are included in fringe rate.

2b. Name, Title 1b.

2c. Name, Title 1c.

2d. Name, Title 1d.

2e. Name, Title 1e.

2f. Name, Title 1f.

2g. Name, Title 1g.

2h. Name, Title 1h.

2i. Name, Title 1i.

2j. Name, Title 1j.

Fringe Benefits Total

Travel

3. TRAVEL
FEDERAL REQUEST
MATCH
TOTAL
NARRATIVE EXPLANATION

3a. Registration fee

Registration fee per person x # of people

3b. Airfare

Roundtrip Name of Airport to/from name of Airport, Airline name, fare (base fare + tax and fees) as of date x # people

3c. Checked baggage fee

Cost per bag x # bags x # people

3d. Mileage

Roundtrip place of business to/from Airport, type of transportation, $0.XXX per mile x # miles x # people

3e. Airport parking

Cost per day x # days x # people

3f. Ground transportation and tolls

Cost per day x # days x # people

3g. Lodging

Dates, In-State/out-of-State rate (including taxes and fees) x # days x # people

3h. Per diem (M&IE)

In-State/out-of-State rate, full day, per day x # days x # people

3i.

3j.

Travel Total

Equipment

4. EQUIPMENT
FEDERAL REQUEST
MATCH
TOTAL
NARRATIVE EXPLANATION

4a.

4b.

4c.

4d.

4e.

4f.

4g.

4h.

4i.

4j.

Equipment Total

Supplies

5. SUPPLIES
FEDERAL REQUEST
MATCH
TOTAL
NARRATIVE EXPLANATION

5a. Office supplies

Cost per item x # items

5b. Professional development materials

Cost per item x # items

5c. Computer(s)

Cost per computer x # computers x % dedicated to the project

5e. Software/Software Licenses

Cost per item x # items

5f. Agriculture education materials

Cost per item x # items

5g.

5h.

5i.

5j.

Supplies Total

Contractual

6. CONTRACTUAL
FEDERAL REQUEST
MATCH
TOTAL
NARRATIVE EXPLANATION

6a. Type/Name of contractor

$XX per hour x # hours x # years. Describe service to provide.

6b.

6c.

6d.

6e.

6f.

6g.

6h.

6i.

6j.

Contractual Total

Other

7. OTHER
FEDERAL REQUEST
MATCH
TOTAL
NARRATIVE EXPLANATION

7b. Professional Development

Training fee per person x # people

7d. Postage, Shipping/Handling

Shipping cost per item x # items shipped

7e. Publication and Printing

Printing cost per page or item x # pages or items

7f. Stipends

Registration fee per person x # people + substitute pay per day x # days x # people OR replacement pay per day x # days x # people

7g. Subawards

Amount per subawards x # subawards

7h.

7i.

7j.

Other Total

Total Costs

8. TOTAL COSTS
FEDERAL REQUEST
MATCH
TOTAL
NARRATIVE EXPLANATION

8a. Total Direct Costs

Do not add anything in this field. Ensure the amounts here match the SF-424 and SF-424A.

8b. Total Indirect Costs (or maximum IDC% allowed)

Calculation = total Direct costs x IDC rate. (If applicable, submit NICRA documentation.)

Total

Match

9. MATCH
FEDERAL REQUEST
MATCH
TOTAL PROJECT BUDGET
MATCH PERCENT

Total Direct and Indirect Costs

Food and Nutrition Service, Braddock Metro Center, 1320 Braddock Place, Alexandria, VA 22314 USDA is an Equal Opportunity Provider, Employer, and Lender image1.png

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