FY2026_BudgetNarrative_Template.xlsx
XLSX spreadsheet 38 KB Posted
- Attached to
- Farm to School Grant Program Federal grant opportunity
- Opportunity number
- USDA-FNS-2026-F2S
About this file
The file is a Budget Narrative Template for the FY2026 Farm to School Grant Program administered by the USDA Food and Nutrition Service. The Excel template provides detailed instructions for applicants to complete a comprehensive budget narrative with specific formatting requirements, including exporting as a PDF, using 11-point font, and ensuring calculations are accurate. The template covers eight budget categories: Personnel, Fringe Benefits, Travel, Equipment, Supplies, Contractual, Other, and Total Costs, with columns for Federal Request, Match, Total, and Narrative Explanation.
The template is designed for potential grantees applying to the Farm to School Grant Program (CFDA 10.575), which supports initiatives to improve local food access in child nutrition programs. Applicants must provide detailed calculations and justifications for each budget line item, with recommended calculation methods provided for each category. The template includes a match calculator and emphasizes the importance of ensuring budget amounts match other required federal forms like SF-424 and SF-424A. Eligible applicants include state agencies, local agencies, Indian tribal organizations, agricultural producers, school districts, and non-profit entities seeking to develop farm to school programming.
Budget Narrative Template (Excel file with formulas)
View the file
Other files for this federal grant opportunity
| File | Type | Posted |
|---|---|---|
| Project_AbstractSummary_2_0-V2.0.pdf | ||
| FY2026_ProjectNarrative_Template.docx | DOCX document | |
| FY2026_PartnershipLetter_Template.docx | DOCX document | |
| FY2026_MatchLetter_Template.docx | DOCX document | |
| FY2026_BudgetNarrative_Template_NoFormulas.docx | DOCX document | |
| FY2026_BudgetNarrative_Template_REVISED.xlsx | XLSX spreadsheet | |
| _Request for Applications_FY 2026 Farm to School Grant Program.pdf | ||
| _Request_for_Applications_FY26_FarmtoSchool.pdf |
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Instructions
| Budget Narrative Template Instructions |
| Applicants are strongly encouraged to use this template to prepare their budget narrative. |
| This Budget Narrative Template utilizes formulas and other Excel features. Although the sheet has been protected and certain cells and features locked, the user may still alter the formulas or spreadsheet in a way that causes the spreadsheet to not function properly. Applicants are responsible to ensure the budget data is correct and is calculated correctly. USDA is not responsible for any calculation or other errors caused by using this template. A Word version of this Budget Narrative Template is available for download in the Related Documents tab in Grants.gov. The Word version does not contain formulas. |
| The Budget Narrative must be submitted to Grants.gov as a PDF. Export as a PDF by clicking File > Save as Adobe PDF or File > Print > Select "Adobe PDF" as the printer > click "Print", then follow any additional prompts. Must be formatted to fit on an 8.5 x 11-inch page, with a font no smaller than 11-point. Before submitting, check that all five of the budget narrative columns are on the page. Only include the Budget Narrative tab in the PDF. Do not include these instructions. |
| There is no page limit to the budget narrative. |
| The headings, subtotals, totals, and match sections are locked cells. You are unable to edit these cells. The width of the columns is locked to ensure the width of the columns fits on one page wide. |
| The total columns (column D) are prepopulated with formulas, but these cells are not locked. Be careful not to edit these. |
| A match calculator is included at the end of the Budget Narrative. |
| Categories 1-8 correspond to those required on the SF-424A, Section B. Follow the instructions provided in the RFA to complete the SF-424A. Be sure that the amounts in the Budget Narrative match the SF-424 and SF-424A. |
| In addition to providing a description and justification of the expense, the Budget Narrative must include calculations to show how all line-item expenses were derived. This should be included in the Narrative Explanation (column E). Recommended calculations for example costs have been provided in the template. |
Budget Narrative
| 1. PERSONNEL | FEDERAL REQUEST | MATCH | TOTAL | NARRATIVE EXPLANATION |
| 1a. Name, Title | $ - 0 | Hourly wage x # hours per year x # years OR Annual salary x FTE x # years | ||
| 1b. Name, Title | $ - 0 | |||
| 1c. Name, Title | $ - 0 | |||
| 1d. Name, Title | $ - 0 | |||
| 1e. Name, Title | $ - 0 | |||
| 1f. Name, Title | $ - 0 | |||
| 1g. Name, Title | $ - 0 | |||
| 1h. Name, Title | $ - 0 | |||
| 1i. Name, Title | $ - 0 | |||
| 1j. Name, Title | $ - 0 | |||
| Personnel Total | $ - 0 | $ - 0 | $ - 0 |
| 2. FRINGE BENEFITS | FEDERAL REQUEST | MATCH | TOTAL | NARRATIVE EXPLANATION |
| 2a. Name, Title 1a. | $ - 0 | Total salary x fringe rate. Explain what costs are included in fringe rate. | ||
| 2b. Name, Title 1b. | $ - 0 | |||
| 2c. Name, Title 1c. | $ - 0 | |||
| 2d. Name, Title 1d. | $ - 0 | |||
| 2e. Name, Title 1e. | $ - 0 | |||
| 2f. Name, Title 1f. | $ - 0 | |||
| 2g. Name, Title 1g. | $ - 0 | |||
| 2h. Name, Title 1h. | $ - 0 | |||
| 2i. Name, Title 1i. | $ - 0 | |||
| 2j. Name, Title 1j. | $ - 0 | |||
| Fringe Benefits Total | $ - 0 | $ - 0 | $ - 0 |
| 3. TRAVEL | FEDERAL REQUEST | MATCH | TOTAL | NARRATIVE EXPLANATION |
| 3a. Registration fee | $ - 0 | Registration fee per person x # of people | ||
| 3b. Airfare | $ - 0 | Roundtrip Name of Airport to/from name of Airport, Airline name, fare (base fare + tax and fees) as of date x # people | ||
| 3c. Checked baggage fee | $ - 0 | Cost per bag x # bags x # people | ||
| 3d. Mileage | $ - 0 | Roundtrip place of business to/from Airport, type of transportation, $0.XXX per mile x # miles x # people | ||
| 3e. Airport parking | $ - 0 | Cost per day x # days x # people | ||
| 3f. Ground transportation and tolls | $ - 0 | Cost per day x # days x # people | ||
| 3g. Lodging | $ - 0 | Dates, In-State/out-of-State rate (including taxes and fees) x # days x # people | ||
| 3h. Per diem (M&IE) | $ - 0 | In-State/out-of-State rate, full day, per day x # days x # people | ||
| 3i. | $ - 0 | |||
| 3j. | $ - 0 | |||
| Travel Total | $ - 0 | $ - 0 | $ - 0 |
| 4. EQUIPMENT | FEDERAL REQUEST | MATCH | TOTAL | NARRATIVE EXPLANATION |
| 4a. | $ - 0 | |||
| 4b. | $ - 0 | |||
| 4c. | $ - 0 | |||
| 4d. | $ - 0 | |||
| 4e. | $ - 0 | |||
| 4f. | $ - 0 | |||
| 4g. | $ - 0 | |||
| 4h. | $ - 0 | |||
| 4i. | $ - 0 | |||
| 4j. | $ - 0 | |||
| Equipment Total | $ - 0 | $ - 0 | $ - 0 |
| 5. SUPPLIES | FEDERAL REQUEST | MATCH | TOTAL | NARRATIVE EXPLANATION |
| 5a. Office supplies | $ - 0 | Cost per item x # items | ||
| 5b. Professional development materials | $ - 0 | Cost per item x # items | ||
| 5c. Computer(s) | $ - 0 | Cost per computer x # computers x % dedicated to the project | ||
| 5e. Software/Software Licenses | $ - 0 | Cost per item x # items | ||
| 5f. Agriculture education materials. | $ - 0 | Cost per item x # items | ||
| 5g. | $ - 0 | |||
| 5h. | $ - 0 | |||
| 5i. | $ - 0 | |||
| 5j. | $ - 0 | |||
| Supplies Total | $ - 0 | $ - 0 | $ - 0 |
| 6. CONTRACTUAL | FEDERAL REQUEST | MATCH | TOTAL | NARRATIVE EXPLANATION |
| 6a. Type/Name of contractor | $ - 0 | $XX per hour x # hours x # years. Describe service to provide. | ||
| 6b. | $ - 0 | |||
| 6c. | $ - 0 | |||
| 6d. | $ - 0 | |||
| 6e. | $ - 0 | |||
| 6f. | $ - 0 | |||
| 6g. | $ - 0 | |||
| 6h. | $ - 0 | |||
| 6i. | $ - 0 | |||
| 6j. | $ - 0 | |||
| Contractual Total | $ - 0 | $ - 0 | $ - 0 |
| 7. OTHER | FEDERAL REQUEST | MATCH | TOTAL | NARRATIVE EXPLANATION |
| 7b. Professional Development | $ - 0 | Training fee per person x # people | ||
| 7d. Postage, Shipping/Handling | $ - 0 | Shipping cost per item x # items shipped | ||
| 7e. Publication and Printing | $ - 0 | Printing cost per page or item x # pages or items | ||
| 7f. Stipends | $ - 0 | Registration fee per person x # people + substitute pay per day x # days x # people OR replacement pay per day x # days x # people | ||
| 7g. Subawards | $ - 0 | Amount per subawards x # subawards | ||
| 7h. | $ - 0 | |||
| 7i. | $ - 0 | |||
| 7j. | $ - 0 | |||
| Other Total | $ - 0 | $ - 0 | $ - 0 |
| 8. TOTAL COSTS | FEDERAL REQUEST | MATCH | TOTAL | NARRATIVE EXPLANATION |
| 8a. Total Direct Costs | $ - 0 | $ - 0 | $ - 0 | Do not add anything in this field. Ensure the amounts here match the SF-424 and SF-424A. |
| 8b. Total Indirect Costs (or maximum IDC% allowed) | Calculation = total Direct costs x IDC rate. (If applicable, submit NICRA documentation.) | |||
| Total | $ - 0 | $ - 0 | $ - 0 | |
| 9. MATCH CALCULATOR | FEDERAL REQUEST | MATCH | TOTAL PROJECT BUDGET | MATCH PERCENT |
| Total Direct and Indirect Costs | $ - 0 | $ - 0 | $ - 0 | ERROR:#DIV/0! |
File details come from the government source that posted it. Updated .