FY2024 RFQ - Vehicle purchase.pdf

SOLICITATION

for

Vehicle purchase

General Services Office.

SOLICITATION No:19GB5024Q0005

US Embassy Libreville

ATTN : Contracting Officer

BP. 4000 Sablière

Libreville – GABON.

GENERAL

The U.S. Embassy in Libreville has a requirement for the purchase of several non-tactical vehicles.

Please note that this is a this is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation/contract will include all applicable provisions and clauses in effect through

Federal Acquisition Circular 2024-05.

Offers are due by Wednesday August 28, 2024, at 10:00 a.m., local time.

This opportunity allows for electronic responses. Please submit your offer prior to the response date and time (In pdf and Microsoft Excel formats). The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

All responsible sources may submit an offer that shall be considered.

PRICING TABLE

CLIN

Description Quant ity

UOM Unit

Price

Total

001 High roof transit cargo VAN

(light duty box truck)

1 Each

002 Toyota Prado/Fortuner/Land

Cruiser or equivalent

1 Each

003 Toyota Prado/Fortuner/Land

Cruiser or equivalent

1 Each

004 Toyota Hilux or equivalent 1 Each

005 Shipping 1 All https://www.acquisition.gov/far/subpart-12.6#FAR_Subpart_12_6

PRODUCT SPECIFICATIONS

CLIN 001. high roof transit cargo VAN similar or equal to Toyota Hino 300 series

(narrow cab).

Manufactured after 2023

Manual transmission

Color: White

Minimum of 2 Doors

4 or 6 Cylinders

Keyless locking system

Electric power window system

Steel rims

Off-road tires

Seat covers

Minimum 10-inches ground clearance

Integrated towing hitch

Protective cover for full size spare tire

Full size spare tire

Cargo dimensions:

Length: 5500mm

Overall width without mirrors: 2200mm

Height: 2200mm

Wheelbase: 1670mm

Cargo capacity, all seats in place: 10.3 cubic meters

Maximum cargo capacity: 358.7 cubic feet

Weight:

Maximum towing capacity: 1500/400kgs

Maximum payload: 3670lbs

Gross weight: 5000kgs

CLIN 002. Toyota Prado/Fortuner/Land Cruiser or equivalent

Manufactured in 2024

Color: Black or white

Automatic transmission with 6 speeds

5 doors

4X4 with seating capacity for 7 people

2 electronic keys

Fuel type: Diesel

Tinted windows

Security system

Central locking

Electric windows

Third brake light

Side steps

Steel rims

Off-road tires

Spare wheel cover

12-volt electric winch

Reverse camera

Fog lights

Snorkel

CLIN 003. Toyota Prado/Land Cruiser or equivalent

Color: White

6-speed, automatic transmission

5-door model

7-seater 4X4

2-electronic keys

Type of fuel: diesel

Tinted glass

Security system / Alarm

Central locking system

Electric power window system

Third brake light

Lateral running boards

Steel/ alloy rims

All-season tires

Reverse camera

Snorkel

Electric 12-volt winch

Spare tire, tool kit, recovery kit, and vehicle emergency kit included within the offer

The Contractor shall provide the Repair and maintenance manuals for all vehicles.

CLIN 004. Toyota Hilux GUN126L-DNTHXN or equivalent

White color

6-speed, automatic transmission

4-door model

5-seater 4X4

Type of fuel: diesel

Tinted glass

Security system / Alarm

Central locking system

Electric power window system

Third brake light

Lateral running boards

Steel/ alloy rims

Off-road tires

Snorkel

Reverse camera

1 year warranty

Electric 12-volt winch

Spare tire, tool kit, recovery kit, and vehicle emergency kit included within the offer

Detailed Description:

The General Services Office (GSO) would like to purchase three vehicles. The Pricing table on page 2 includes 4 vehicles. Please note that the Government will choose between

CLIN 003 and 004, then will make a selection based on the item that will be in the best interest to the Government.

Quotations shall be in US Dollars for overseas vendors and Franc CFA for local vendors.

Type of Offer: Open Market.

Set-aside restrictions? There are no set-aside restrictions for this procurement.

Meet or Exceed?

Offers shall be similar or equal to the requested specifications described herein.

Award type:

Firm-fixed price type of Government Purchase Order.

Evaluation criteria :

NAISC Code :

PSC Code :

lowest price, technically acceptable.

336111 – Automobile Manufacturing.

2310 – Passenger motor vehicle.

Offer validity: 30 days after closing date of this solicitation.

Warranty: Minimum of three years.

Delivery: within 30 days

Deliver CIF to Post:

LBV # Contract number

American Ambassador

American Embassy

BP. 4000 – Tel: +241 11 45 71 00

Libreville GABON

(DIPLOMATIC CARGO)

Email: LibrevilleShippingandCustoms@state.gov

Shipping:

All quotations/proposals shall include shipping freight, as designated on the contract instrument. Vehicles shall ship FCL.

Bill of Lading shall be labelled as follows:

Consignee:

LBV # Contract number

American Ambassador

American Embassy

BP. 4000 – Tel: +241 11 45 71 00

Libreville GABON

(DIPLOMATIC CARGO)

Email: LibrevilleShippingandCustoms@state.gov

Notify: SAME AS Consignee information.

Please note that for all incoming shipment to Gabon, the contractor shall provide a BIETC

(Bordereau d’Identification Electronique des Cargaisons), as part of the shipping documents.

mailto:LibrevilleShippingandCustoms@state.gov mailto:LibrevilleShippingandCustoms@state.gov

Contract Clause

Applicable FAR clauses: The selected offeror must comply with all applicable FAR clauses, the full text of which may be accessed electronically at https://www.acquisition.gov/far.

Contracting Authority: This request for quotation does not constitute a contract with the U.S Government. Per FAR 1.602, the sole representative of the Government authorized to enter into an agreement is a warranted Contracting Officer. The selected

Offeror must ensure that a valid obligating document (e.g. Government Purchase Order) signed by a Contracting Officer is in place before commencement of work or delivery of items. Any and all modifications after the commencement of work or delivery of items must, likewise, be authorized by a Contracting Officer.

FAR clause at 52.212-4, Contract Terms and Conditions – Commercial

Products and Commercial Services (Nov 2023), applies to this acquisition and a statement regarding any addenda to the clause.

FAR clause at 52.212-5, Contract Terms and Conditions Required To Implement

Statutes or Executive Orders-Commercial Products and Commercial Services (May

2024 applies to this acquisition. it also encompasses the below clauses:

• (5) 52.204-10,

• (7) 52.204-14 (ONLY APPLICABLE TO U.S. FIRMS),

• (8) 52.204-15 (ONLY APPLICABLE TO U.S. FIRMS),

• (9) 52.204-27,

• (12) 52.209-6,

• (32) 52.222-19,

• (39) 52.222-50,

• (51) 52.225-13,

• (55) 52.226-8,

• (57) 52.232-29,

• (59) 52.232-33.

All contractors have to be registered in the SAM (System for Award Management)

Database https://www.sam.gov prior to contract award pursuant to FAR provision 52.204-

7 (b)(1).

Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals. Please note that an Offeror is required to be registered in SAM when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

https://www.acquisition.gov/far http://www.acqnet.gov/far https://www.acquisition.gov/far/52.212-4#FAR_52_212_4 https://www.acquisition.gov/far/52.212-5#FAR_52_212_5 https://www.sam.gov/

Solicitation Provisions

The provision at 52.212-1 Instructions to Offerors—Commercial Products and

Commercial Services. (Sep 2023) applies to this acquisition and a statement regarding any addenda to the provision.

Award will be made to the lowest priced, technically acceptable offeror.

52.212-2 Evaluation—Commercial Products and Commercial Services.

Evaluation—Commercial Products and Commercial Services (Nov 2021), applies to this acquisition.

The Government will award a contract resulting from this solicitation to the responsible offeror whose total quote on all items is deemed to be the Lowest Priced Technically

Acceptable quote.

If the Contractor is not able to quote an item included in the pricing table, the vendor should mention it, in its offer, and still provide an offer with the remaining items available.

The final contract award will be based on a combination of factors - a combination of price, compliance review and technical acceptability.

A - Compliance review:

The Government will perform an initial review of proposals / quotations received to determine completeness and compliance with the terms of the solicitation to include:

1. Proof of SAM registration to include the SAM UEI number.

2. All offerors must include a completed copy of FAR 52.212-3, Offeror

Representations and Certifications - Commercial Items with their offer. If you have completed the annual representations and certifications electronically at www.sam.gov, the offeror does not need to complete the FAR clause in the solicitation but should state this in its proposal.

3. The offeror shall fill out the below clauses and include them with its offer:

FAR 52.204-24 - FAR 52.204-26.

B - Technical Acceptability:

Technical Acceptability is met if the vendor meets the minimum requirements of the solicitation. In this particular case, we expect contractor to provide vehicles similar or equal to the ones provided herein.

C - Price offers will be evaluated in accordance with FAR 13.106-3(a) to ensure it is fair and reasonable.

1. Completeness: All price information/data required in the RFQ has been submitted in accordance with the solicitation pricing instructions.

2. All CLINs as stated in the solicitation are priced and proposed prices are inserted in the appropriate blank spaces.

http://www.sam.gov/

3. The price breakdown is submitted utilizing the designed tables provided under

Product required & Pricing table. If the proposal DOES NOT have a price breakdown, the proposal will be considered incomplete and will be ineligible for an award.

4. Reasonableness: Price is fully justified and supported and is considered fair and reasonable under current market conditions. Reasonableness may be determined by one or more of the proposal analysis techniques identified in FAR 13.106-3(a)(2).

The Contracting Officer may either make a responsibility determination without requesting any additional information or require the offeror to provide information to substantiate that it satisfies the general responsibility standards of FAR 9.104-1. In determining responsibility the offeror shall be prepared, upon notification from the contracting officer, to provide the necessary information/documentation to be determined responsible. The Contracting Officer may consider an offeror’s inability to promptly respond to a request for information as an indication the offeror is non-responsible since FAR 9.103(c) obligates prospective contractors to affirmatively demonstrate their responsibility.

DOSAR PROVISIONS AND CLAUSES

The following DOSAR provisions/clauses will also apply to this acquisition:

652.206-70, Competition Advocacy/Ombudsman;

652.214-71, Authorization to Perform;

652.225-70, Arab League Boycott of Israel;

652.225-71, Section 8(a) of the Export Administration Act of 1979, as Amended;

652.242-70, Contracting Officer’s Representative; and, 652.243-70, Notices.

Point of Contact

If there are any questions regarding this request for quotation, please contact:

PRIMARY POINT OF CONTACT:

Roger Riojas

Contracting Officer

Phone: 00241 01 45 72 61

Fax: 00241 01 45 71 05

RiojasR@state.gov

SECONDARY POINT OF CONTACT:

Judith Abourou

Contract Assistant

Phone : 00214 01 45 72 76

Fax : 00241 01 45 71 05

AbourouJH@state.gov mailto:RiojasR@state.gov mailto:AbourouJH@state.gov